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executive support specialist

Catholic Charities

<div>Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates 24 community centers and six homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles.
The Executive Director seeks a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office. This exempt position serves as a key liaison between the Executive Director, senior leadership, Board members, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to manage complex and competing priorities in a fast-paced, mission-driven nonprofit environment, while supporting and upholding the values and mission of the Agency.
Primary duties include, but are not limited to:<ul><li>
Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking</li><li>
Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion</li><li>
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences</li><li>
Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items</li><li>
Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements</li><li>
Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned</li><li>
Track deadlines, commitments, and action items to ensure timely follow-through</li><li>
Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders</li><li>
Perform additional duties as required to support the effective operation of the Executive Office</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience</li><li>
Minimum of 3&ndash;5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting</li><li>
Strong written and verbal communication skills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms</li><li>
Excellent organizational, time-management, and problem-solving skills</li><li>
Ability to work independently, prioritize effectively, and adapt to changing priorities</li><li>
Bilingual English/Spanish required.</li><li>
Experience supporting a CEO, Executive Director, or Board of Directors</li><li>
Familiarity with nonprofit governance and operations</li><li>
Experience coordinating Board meetings and preparing Board materials</li><li>
Knowledge of document management systems and scheduling software</li></ul></div>

Executive Assistant

Solin

<div>
 
 Location: Venice, CA (Abbot Kinney)
 
 
 Schedule: Full-time,
 
 in office, Mon-Fri, 8:45 AM-6:00 PM
 
 
 
 Compensation: $70,000-$90,000
 
 
 
 
 
 
 The Role
 
 
 
 This is an important role for someone who is highly organized, proactive and resourceful. You&rsquo;ll support our three founders across a wide range of business needs while maintaining a polished, well-run office environment for the team.
 
 
 
 
 
 This is not a traditional EA role centered primarily around calendar management, inbox management, or travel booking. Instead, it&rsquo;s a highly dynamic role for someone excited to be useful across executive support, coordination, office operations, content support, and evolving business needs.
 
 
 
 
 
 
 About Solin
 
 
 
 Solin is the largest marketplace for fitness programs and challenges from creators. We also have a consumer subscription offering that incorporates AI-personalized nutrition. Our mission is to make the world a healthier place.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Support founders across a range of day-to-day and ad hoc needs
 </li>
 <li>
 Take ownership of special projects tied to company needs, whether that means supporting hiring efforts, contributing to office-related decisions, or helping push forward whatever is most important at a given moment
 </li>
 </ul>
 
 
 
 
 
 Content &amp; Creative Support
 
 
 
 A meaningful part of this role will involve supporting content-related work with one of our co-founders, Mathew. This is a real responsibility in the role today, though the exact mix of tasks may evolve over time based on business needs. Areas of support may include:
 
 <ul>
 <li>
 Minor social media editing
 </li>
 <li>
 Monitoring posting schedules and helping ensure content gets posted across platforms
 </li>
 <li>
 Drafting or generating social media captions
 </li>
 <li>
 Providing filming assistance as needed
 </li>
 <li>
 Monitoring social community activity
 </li>
 <li>
 Gathering user-generated content
 </li>
 <li>
 Participating in creative brainstorming
 </li>
 <li>
 Helping streamline creative workflows and processes using prompts and AI tools where useful
 </li>
 </ul>
 
 
 
 
 
 Office Operations &amp; Environment
 
 
 <ul>
 <li>
 Own the appearance and day-to-day upkeep of the front office, kitchen, break room, and all common areas
 </li>
 <li>
 Ensure the office is always polished, organized, and ready for clients, guests, and team members
 </li>
 </ul>
 
 
 
 
 
 Inventory, Ordering &amp; Logistics
 
 
 <ul>
 <li>
 Manage office inventory across supplies, pantry items, coffee, and other essentials
 </li>
 <li>
 Keep the stock room organized and fully functional
 </li>
 <li>
 Place orders proactively so the office stays ahead of needs and runs smoothly
 </li>
 </ul>
 
 
 
 
 
 Reception &amp; Guest Experience
 
 
 <ul>
 <li>
 Receive deliveries and manage incoming office items
 </li>
 <li>
 Greet and host guests visiting the office
 </li>
 </ul>
 
 
 
 
 
 Culture &amp; Team Events
 
 
 <ul>
 <li>
 Coordinate happy hours, team lunches, birthdays, holiday celebrations, and other internal gatherings
 </li>
 </ul>
 
 
 
 
 
 Large-Scale Event &amp; Shoot Support
 
 
 <ul>
 <li>
 Help lead planning and execution for larger office events, including creator visits and shoots
 </li>
 <li>
 Coordinate creator travel, hotel accommodations, transportation, dinners, and other logistics for our creator visits
 </li>
 <li>
 Support monthly shoots by managing schedules, ordering filming props, coordinating team meals, and helping day-of operations run smoothly
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 <ul>
 <li>
 3+ years of experience in executive support, office management, operations, or a similar role
 </li>
 <li>
 Extremely organized with strong attention to detail
 </li>
 <li>
 Proactive and resourceful; you do not wait to be told what needs fixing or what needs to happen next
 </li>
 <li>
 Comfortable juggling recurring responsibilities along with fast-moving one-off projects
 </li>
 <li>
 Strong communicator with a polished, professional presence
 </li>
 <li>
 Someone who takes pride in creating order, anticipating needs, and making things run better
 </li>
 <li>
 Excited by variety and comfortable operating across executive support, office operations, and creative coordination
 </li>
 <li>
 A genuine interest in wellness and fitness is a plus and will help you feel aligned with our mission to make the world a healthier place
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 $70,000-$90,000, depending on experience and fit
 </li>
 <li>
 Unlimited PTO (with team approval)
 </li>
 <li>
 Fully covered healthcare &mdash; we pay 100% of premiums, unlike many companies that deduct a portion from employee paychecks
 </li>
 </ul>
 
 
 
 
 This individual will be very important to our organization as a whole and we are excited for them to join us!
 
</div>

Executive Assistant & Office Manager

Pen Manufacturing

<div>This role supports work across multiple entities, primarily focused on Industrial Succession, not Pen Manufacturing.
Industrial Succession is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:<ul><li>
preserving what works</li><li>
improving operations</li><li>
modernizing systems and processes</li><li>
introducing technology where it actually drives efficiency</li><li>
building durable, profitable companies over time</li></ul>
This is not a short term flip model. The goal is to build and operate great industrial businesses for the long run.
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.<h1 class="jobSectionHeader"> 
Executive Assistant and Operations Lead</h1>
West Hollywood, CA | Full or Part Time | Minimum 25 Hours Per Week | Onsite must live within 30 minutes in traffic to position location<h2 class="jobSectionHeader">
About the role</h2>
We are hiring a high urgency, highly organized Executive Assistant and Operations Lead to support a fast moving founder across personal life, household operations, and business execution.
This is not a passive assistant role. This is for someone who moves quickly, follows through relentlessly, and can manage a wide range of responsibilities without dropping details.
You should be just as comfortable handling a personal errand, coordinating vendors, and managing a home as you are organizing emails, tracking priorities, and pushing business tasks forward.
One hour you may be solving a logistics issue at home or coordinating care for a dog. The next you may be managing inbox flow, following up on vendors, or driving a project forward.
If you are not highly responsive, detail oriented, and proactive, this role will not be a fit.<h2 class="jobSectionHeader">
What success looks like</h2><ul><li>
Tasks are handled quickly, cleanly, and without reminders</li><li>
Nothing important falls through the cracks</li><li>
Communication is clear, fast, and proactive</li><li>
Open loops are tracked and closed</li><li>
Life and operations feel organized, not reactive</li><li>
Jules&rsquo; time is protected and focused on high value work</li></ul><h2 class="jobSectionHeader">
Core responsibilities</h2><h3 class="jobSectionHeader">
Executive support</h3><ul><li>
Manage calendar, scheduling, and shifting priorities</li><li>
Organize, triage, and help manage inboxes</li><li>
Draft and follow up on emails and action items</li><li>
Track tasks, deadlines, and commitments across work and personal</li><li>
Provide clear updates, ETAs, and completion status</li></ul><h3 class="jobSectionHeader">
Project management and operations</h3><ul><li>
Own tasks and small projects from start to finish</li><li>
Coordinate vendors, contractors, and stakeholders</li><li>
Follow up aggressively on timelines and deliverables</li><li>
Build simple systems, trackers, and checklists to stay organized</li><li>
Bring structure and accountability to ongoing work</li></ul><h3 class="jobSectionHeader">
Personal and household management</h3><ul><li>
Manage household vendors and services</li><li>
Coordinate maintenance, repairs, and appointments</li><li>
Handle errands, returns, shopping, laundry, and dry cleaning</li><li>
Help manage pet care including scheduling and day to day needs</li><li>
Maintain home inventory and recurring supplies</li><li>
Support personal scheduling and logistics</li></ul><h3 class="jobSectionHeader">
Events and logistics</h3><ul><li>
Plan and execute home events approximately every 6 weeks</li><li>
Coordinate vendors, setup, timing, and day of execution</li><li>
Handle guest coordination and collections as needed</li></ul><h3 class="jobSectionHeader">
Business support</h3><ul><li>
Help manage vendor communication and follow ups</li><li>
Track commitments and ensure deadlines are met</li><li>
Support hiring coordination and recruiting efforts</li><li>
Assist with operational follow through across teams</li><li>
Support marketing or content logistics when needed</li></ul><h2 class="jobSectionHeader">
What we are looking for</h2><ul><li>
Strong sense of urgency and responsiveness</li><li>
Excellent follow through and task ownership</li><li>
Comfortable switching between personal and business tasks</li><li>
Highly organized with strong attention to detail</li><li>
Clear and direct communicator</li><li>
Resourceful and proactive problem solver</li><li>
Calm under pressure and able to manage moving priorities</li><li>
High level of discretion and trustworthiness</li></ul><h2 class="jobSectionHeader">
This role is a fit if you are</h2><ul><li>
The person who naturally takes ownership of everything in front of you</li><li>
The one who follows up without being asked</li><li>
The one who keeps things organized when others don&rsquo;t</li><li>
Comfortable doing both high leverage work and low ego tasks</li><li>
Able to move quickly between very different types of responsibilities</li><li>
Has had a decade or more of experience</li></ul><h2 class="jobSectionHeader">
This role is not a fit if you</h2><ul><li>
Need constant direction</li><li>
Move slowly or delay tasks</li><li>
Struggle with organization or follow through</li><li>
Miss details or drop balls</li><li>
Get overwhelmed easily</li><li>
Think certain tasks are beneath you</li></ul><h2 class="jobSectionHeader">
Expectations</h2><ul><li>
Provide ETAs within 24 to 48 hours for all tasks</li><li>
Communicate clearly on progress and completion</li><li>
Maintain high reliability and consistency</li><li>
Be onsite in Los Angeles at least 3 days per week</li><li>
Provide 1 week notice for planned time off</li><li>
Be available for occasional urgent or after hours needs</li><li>
Maintain strict confidentiality</li></ul><h2 class="jobSectionHeader">
Growth opportunity</h2>
This role can grow into a Chief of Staff or operations leadership position for the right person.
This is not time based. It is earned through performance, ownership, and the ability to operate independently.
As trust grows, responsibilities can expand into:<ul><li>
Owning larger projects and initiatives</li><li>
Managing vendors and operators independently</li><li>
Supporting higher level decision making</li><li>
Running parts of the operation without oversight</li></ul><h2 class="jobSectionHeader">
Compensation</h2><ul><li>
$30 to $55 per hour, depending on experience, speed, and level of ownership</li><li>
Minimum 25 hours per week</li></ul>
Candidates who demonstrate strong urgency, reliability, and the ability to operate independently across both personal and business responsibilities will be compensated at the top end of the range.<h2 class="jobSectionHeader">
Final filter line (keep this)</h2>
If you are the type of person who needs reminders, misses details, or lets tasks sit, this role will not work. If you are fast, organized, and take ownership without being asked, you will thrive here.</div>

Executive Assistant and Operations Lead

Metropolis Technologies

<div>
 
 Who We Are
 
 
 
 The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy &mdash; a future where mundane repetition disappears and being known unlocks access, comfort and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn&rsquo;t coming; it&rsquo;s here, and we need builders, innovators and problem solvers to help us create it.
 
 
 
 Who You Are
 
 
 
 Metropolis is seeking a highly capable Executive Assistant to join the CEO Office, supporting the CEO and partnering closely with senior leaders. You are an experienced executive assistant who thrives in fast-paced, high-expectation environments and brings a strong sense of ownership to your work. You anticipate needs, manage complexity with ease, and operate with exceptional discretion and judgment. You are energized by being at the center of the business, comfortable with shifting priorities, and take pride in keeping leaders focused, prepared, and moving forward. You will work alongside the current Executive Assistant to the CEO, who serves as Director, Office of the CEO, operating as part of a highly collaborative CEO Office team.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Partner closely with the current Chief of Staff and current Executive Assistant to the CEO, who serves as the Director, Office of the CEO to ensure schedules and tasks are efficiently managed
 </li>
 <li>
 Schedule heavy flow of meetings and arrange worldwide air and ground transportation
 </li>
 <li>
 Prepare meeting materials and oversee daily management of printed materials for the CEO regardless of location; Keep CEO on schedule and prepared for meetings
 </li>
 <li>
 Coordinate the CEO's meals in LA and when traveling
 </li>
 <li>
 Handle business-related gift-giving
 </li>
 <li>
 Monitor and act on multiple communication channels simultaneously including email, text, Signal, Slack, and Asana
 </li>
 <li>
 Manage all team events owned by the CEO office, including Monthly ELT Offsites, in person MBRS, Board Meetings, Impact offsites, Annual Dinner in CT, among others
 </li>
 <li>
 Coordinate logistics and communication for all event attendees
 </li>
 <li>
 Occasional travel required to manage events on site, as needed
 
 
 </li>
 </ul>
 
 What we're looking for
 
 
 
 <ul>
 <li>
 7-10+ years of experience supporting senior executives, preferably founders or C-suite leaders in a high-growth or fast-paced environment
 </li>
 <li>
 Experience working within a SaaS or technology-driven organization
 </li>
 <li>
 Ability to work in office 4 days per week in our Santa Monica office
 </li>
 <li>
 Flexibility to match CEO in-office hours, including starts as early as 7:30am
 </li>
 <li>
 Exceptional verbal and written communication skills
 </li>
 <li>
 Available by phone 24/7, with self-imposed boundaries to ensure work-life balance
 </li>
 <li>
 Ability to travel occasionally
 
 
 </li>
 </ul>
 
 When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $120,000.00 USD to $140,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more.
 
 
 
 
 Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection
 
 
 
 
 Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate&rsquo;s application relative to the required job qualifications and responsibilities listed in the job posting.
 
 
 
 
 As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.
 
 
 
 
 Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.
 
 
 
</div>

Executive Assistant to the CEO

Netflix

<div>At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
Netflix is seeking an experienced Administrative Assistant to manage a very busy department, supporting the LA-based Content Localization executives responsible for overseeing UCAN Content Localization Production, Global Resource Management, and Strategy &amp; Innovation by handling a heavy volume of contacts, organizing meetings, calendars, expenses, travel and providing overall support. This position is based in the Hollywood, California office.
Netflix Content Localization is responsible for all Netflix-commissioned Dubbing &amp; Subtitle creation and for Netflix Global content.
The Role:
A successful candidate will be a self-motivated, proactive, detail-oriented Administrative Assistant who can communicate effectively internally and externally, pivot quickly, and multitask. They will also be extremely organized, able to continually prioritize, and have unwavering attention to detail at all times.
This is a demanding and fast-moving position that requires someone who can maintain a positive and calm demeanor under pressure while exercising good judgment and initiative. The ideal candidate is passionate about Localization and entertainment.
Specific responsibilities include, but are not limited to:
<ul><li>Manage complex calendars for three executives.
</li><li>Coordinating travel, both domestically and internationally for executives.
</li><li>Foster clear and concise communication among all necessary parties with a customer-centric approach.
</li><li>Organize large events for both internal &amp; external groups.
</li><li>Able to track and report expenses.
</li><li>Responsible for preparing for meetings, inclusive of deck preparation management and/or note-taking where needed
</li><li>Working collaboratively with admins within the larger Content Localization and Creative Services team and cross-functional teams contributing feedback to help further develop internal alignment.
</li></ul>Qualifications:
<ul><li>5+ years as an Assistant supporting a high-volume Executive or Production Office
</li><li>Extremely organized and able to handle a very active desk supporting numerous simultaneous requests and needs around the world.
</li><li>Ability to respond after hours for important, timely, or urgent matters and general comfort in working with stakeholders across time zones.
</li><li>Team player who operates in a fast-paced team-oriented setting and driven by curiosity.
</li><li>Ability to be discrete and maintain confidential information; Understanding of how to prioritize and respond accordingly.
</li><li>Strong written and verbal communication skills including adapting to working with people from various cultures across the world and the ability to multitask a high volume of competing priorities.
</li><li>Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, Gmail, Forms, Hangouts/Meet, and Calendar), as well as, being overall tech-savvy. Must be proficient in Slack. 
</li></ul>Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here .
Netflix is a unique culture and environment. Learn more here .
Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.</div>

Administrative Assistant, UCAN Content Localization

Eisner Health

<div>*3 days on-site and 2 days remote at 1530 S. Olive St, Los Angeles, CA 90015. Additional on-site days may be required, based on operational needs. * 


About Eisner Health:

Eisner Health is a Federally Qualified Health Center (FQHC) providing culturally competent, full life-cycle medical care, prenatal care, women&rsquo;s health services, dental care, behavioral health care, optometry, dermatology, case management/care coordination, supplemental services (patient benefits and enrollment, outreach), and an on-site pharmacy and lab. We are the provider of choice for more than 40,000 children, adults, and older adults in Los Angeles County each year. 


Position Summary

Under the direction of the Quality Improvement (QI) Manager, the QI Specialist facilitates quality improvement projects for individual departments and the organization. The QI Specialist is responsible for analyzing and reporting findings, as well as developing tools to measure improvement. The QI Specialist II collaborates with clinical teams, care coordinators, population health staff, and informatics to operationalize performance improvement activities across Eisner Health in alignment with HRSA, CMS, NCQA-PCMH, Medi-Cal MCP, and health plan requirements. This role contributes directly to achieving organizational performance goals by translating measure logic into actionable workflows and supporting data-driven decision-making. 


Quality Program Support &amp; Regulatory Alignment
<ul>
<li>Supports execution of the organizational Quality Improvement Program in alignment with HRSA, UDS, HEDIS, CMS, NCQA-PCMH, PHMI, and Medi-Cal MCP reporting requirements.</li>
<li>Assists in preparing documentation, reports, and supporting evidence for audits, NCQA-PCMH recognition, and HRSA OSV readiness activities.</li>
<li>Provides performance oversight and technical support for assigned Clinical Quality Measures (CQMs), working in close coordination with QI CHWs, QI MAs, QI Specialists I, and clinical leadership to ensure accurate implementation and monitoring.</li>
<li>Maintains advanced working knowledge of quality measure specifications, logic, and updates related to evolving regulatory and payer requirements; translates updates into guidance for measure leads and clinic teams.</li>
<li>Maintains advanced working knowledge of EHR and population health management tools to support performance monitoring, report development, and data interpretation.</li>
<li>Maintains working knowledge of patient registration, documentation, and clinical workflows to assess downstream impact on quality performance.</li>
<li>Prepares analytic summaries, performance updates, and supporting materials for QI Committee meetings, workgroups, and internal QI communications.</li>
<li>Participates in external QI collaboratives, learning sessions, and professional conferences; synthesizes and disseminates relevant best practices, regulatory updates, and improvement opportunities to leadership and cross-functional teams.</li></ul> 


Data Integrity, Reporting, &amp; Care Gap Analytics
<ul>
<li>Oversees generation and review of care gap lists, registries, and performance reports produced by QI staff using EHRs, payer portals, and population health platforms.</li>
<li>Performs advanced data validation and cross-platform reconciliation; identifies trends, anomalies, or systemic issues affecting measure performance and escalates findings to department leadership.</li>
<li>Translates multi-source data into clear, executive-ready tables, visualizations, and analytic summaries to support clinical, operational, and leadership decision-making.</li>
<li>Supports leadership-level performance reporting and prepares analyses for QI Committee review, executive discussions, and cross-departmental planning.</li></ul> 


Performance Improvement, Workflow Optimization &amp; Clinic Engagement
<ul>
<li>Provides analytic and operational support for PDSA cycles, root cause analyses, and performance improvement initiatives led by department leadership.</li>
<li>Monitors measure performance trends, outreach effectiveness, and workflow adherence across clinics and teams; identifies performance risks and improvement opportunities.</li>
<li>Reviews and refines workflow maps, process flows, tip sheets, and job aids developed by QI staff to ensure alignment with measure logic, regulatory requirements, and operational feasibility.</li>
<li>Supports standardization of pre-visit planning (PVP) and point-of-care care gap closure workflows by assessing performance impact and recommending adjustments as needed.</li>
<li>Provides technical guidance, training support, and escalation assistance to QI CHWs, QI MAs, and QI Specialists I related to documentation standards, measure interpretation, and data use.</li>
<li>Tracks implementation, adoption, and performance outcomes of new or revised workflows and reports findings to department leadership.</li></ul> 


Patient Engagement (Oversight Role)
<ul>
<li>Supports patient outreach strategies by monitoring performance, volume, and outcomes of campaigns executed by QI CHWs, QI MAs, and QI Specialists I.</li>
<li>Reviews outreach results and patient experience data; prepares analytic summaries and recommendations for leadership review in coordination with the QI Manager.</li></ul> 


Requirements and Qualifications:
<ul>
<li>Bachelor&rsquo;s degree in a relevant field, or equivalent combination of education &amp; experience.</li>
<li>Minimum of 3 years of experience in conducting healthcare quality improvement, analytics, research, or operational support, with demonstrated progression in responsibility.</li>
<li>Demonstrated experience conducting Plan-Do-Study-Act (PDSAs), providing project coordination and oversight, supporting quality initiatives, or health services research.</li>
<li>Advanced Excel expertise, including multi-source data integration, cross-dataset lookups (XLOOKUP, INDEX-MATCH), pivot tables, conditional logic, and data validation techniques to support complex quality and performance reporting.</li>
<li>Strong analytical, organizational, and planning skills, with the ability to manage multiple projects and competing priorities.</li></ul> 


Benefits
<ul>
<li>PTO accrual rate of 7.08 hours per pay period (26 pay periods per year).</li>
<li>9 Paid Holidays.</li>
<li>40 hours of paid Jury Duty time per year.</li>
<li>Medical, Dental, &amp; Vision insurance (HSA eligible PPO option available).</li>
<li>Flexible Spending Accounts (Healthcare, Dependent Care, &amp; Transportation).</li>
<li>Employer-sponsored life insurance &amp; long-term disability.</li>
<li>30 free visits per year for Chiropractic or Acupuncture.</li>
<li>401k plan with a 3% employer contribution</li></ul> 


#EHINDEED</div>

QI Specialist II

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

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