administrative assistant

office manager

admin assistant

office administrator

facilities manager

facilities administrator

Kapico Group Holding Company

Admin cum Facility Management ExecutivePosition Type: Full-TimeLocation: Dubai, UAEExperience: 2-3 YearsJob Description:The Admin cum Facility Management Executive will be responsible for the efficient management of all facilities and assets owned, operated, leased, or rented by the company. This includes but is not limited to offices, warehouses, showrooms, accommodations, vehicles, and other assets/ resources critical to our operations. The incumbent will play a key role in identifying new facilities and resources, negotiating contract terms, ensuring proper maintenance and repair protocols, and ensuring compliance with legal and regulatory standards.Responsibilities:&middot; Manage all facilities and assets owned, operated, leased, or rented by the company.&middot; Identify and assess new facilities and resources as needed.&middot; Negotiate contract terms with vendors and service providers and finalize agreements.&middot; Solve problems and make independent decisions to effectively manage facilities.&middot; Handle the maintenance, scheduled/preventive maintenance, breakdown maintenance, and repairs of all facilities and resources in a professional and cost-effective manner.&middot; Processing of bills and payments for rented facilities/ resources, utilities, etc.,&middot; Manage external vendors and service providers to ensure efficient delivery of services.&middot; Multitask effectively to handle various aspects of facility management simultaneously.&middot; Utilize relevant systems and software to streamline facility management processes.&middot; Ensure compliance with all relevant legal and regulatory standards to avoid potential lapses.&middot; Implement safety, security, and health measures across all facilities and resources.Qualifications:&middot; Bachelor's degree in Engineering or a related field.&middot; Prior experience in facility management, preferably in a similar role.&middot; Proven experience in managing external vendors and service providers.&middot; Strong multitasking abilities with the capacity to handle multiple tasks simultaneously.&middot; Excellent problem-solving skills and the ability to make independent decisions.&middot; Familiarity with relevant systems and software for facility management.&middot; Strong communication and negotiation skills.&middot; Attention to detail and ability to prioritize tasks effectively.&middot; UAE Driving license is mustBenefits:&middot; Salary: AED 3,000-AED 3,500&middot; Air Ticket for home country once in two years.&middot; Medical InsuranceJob Types: Full-time, Permanent

Admin cum Facility Executive

Overview JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward. Position Facility Coordinator Responsibilities <ul> <li>Provide a quality work environment that enhances employee productivity.</li> <li>Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite equipment functionality and general conference room upkeep.</li> <li>Provide usage reports as required Proactively ensure the facility as an asset is well maintained to include furniture repairs carpet cleaning touch ups and replacements as needed.</li> <li>Act as a liaison with the landlord contractors architects and other vendors or personnel.</li> <li>Establish annual purchase orders and monitor monthly vendor payment. Assign office space based on the EMEA Space Ranking guideline.</li> <li>Review site ETDs and facility usage summary; notify Regional facility manager of discrepancies.</li> <li>Assist Facility manager by providing planning information and feedback to initiate manage and follow up on projects.</li> <li>Help in developing stacking plans capacity plans and site programs Supervise the ordering of repairs and track office equipment servicing including copy machines printers fax machines and postage meters. Track machine repairs and usage data.</li> <li>Maintain inventory of all facilities capital assets including owner serial number and location; reconcile on an annual basis.</li> <li>Conduct quarterly facility inspections and submit form to Facility manager for review.</li> <li>Contact property management and/or vendors as needed for repairs and adjustments.</li> <li>Interface with regional facility manager on capital purchases office expansions small project requests leasing issues as well as any space ranking concerns.</li> <li>Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approvals Interact with various groups and collect information regarding headcount growth requirements.</li> <li>Establish and communicate move coordination requirements.</li> <li>Prepare move coordination forms issue boxes labels and distribute information.</li> <li>Follow up to resolve outstanding move coordination issues.</li> <li>Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in 11-month walk through (for new facilities) Obtain proper certificates of insurance for vendor related work (as needed).</li> <li>Develop and implement building emergency procedures such as in the case of power outages and water damage.</li> <li>Ensure processes essential to the facility/propertys operation are documented.</li> <li>Reporting</li> <li>Purchasing</li> <li>Safety Security & Environmental</li> <li>Problem solving</li> </ul> Location On-site Dubai ARE If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table! Privacy and Equal Opportunity JLL Privacy Notice Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Required Experience IC<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8NZLfOIlvX5j6R2MDBz8m6pOx" width="0" height="0" />

Facility Coordinator

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

Shamal LLC

<div>Overview:
<div>
Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.</div><div></div><div> 
This role falls under our Dubai Harbour Marinas and will be responsible for assisting with the daily operations of marina operations. Their primary role is to assist marina members with berthing which includes directing boats to appropriate berth locations, tying boats up in the berth, and ensuring that boats are properly secured.</div>
Responsibilities:
<ul><li>Handle boats arriving and departing the berth, and assisting boaters with tie-ups</li><li>
Greet marina members, providing information, answering questions, and providing excellent customer service</li><li>
Perform routine maintenance and cleaning of the pontoons, boats, and marina facilities</li><li>
Assist and performing pump-out services</li><li>
Perform routine maintenance and cleaning of the pontoons, equipment, and marina facilities</li><li>
Assist in enforcing the marina's rules and regulations, ensuring that all boaters comply with rules and regulations as applicable for the marina</li><li>
Able to perform other related responsibilities as assigned by the Management of Dubai Harbour Marinas</li><li>
Abide with Shamal LLC policies and procedures</li><li>
To ensure compliance with ISO integrated management systems requirements in the daily operations of Dubai Harbour Marinas.</li><li>
Work hours as required to do your task but normally to work 48 hours per week</li></ul>
Qualifications:
<div>
Preferred Educational Qualifications and Professional Certifications</div><ul><li>
Diploma or Degree in Office Administration
</li></ul><div>Experience</div><ul><li>
2 years experience as an Administrative Officer, Administrator or similar role.</li></ul></div>

Dockmaster

Integrated Solution Employment Services

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 HR Administrator </div>
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 HR Administrator Location: Dubai, UAE Job Description: We are looking for an organized and proactive HR Administrator to support our HR functions. This role involves managing employee records, coordinating HR activities, and ensuring smooth operations. Key Responsibilities: Maintain and update employee records and HR databases. Assist in recruitment processes and onboarding. Coordinate HR policies and procedures. Handle employee queries and provide support. Requirements: Prior experience in HR administration or a similar role. Strong organizational and multitasking skills. Familiarity with HR software and tools. </div>
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HR Administrator

Global Mission Support Services LLC

We are seeking a capable and organized Senior Administrative Officer to assist the Operations Manager, who oversees both hotel and hospital operations in Nauru.The role requires excellent administrative coordination, reporting, and communication skills to ensure efficient daily operations across both facilities.WORK LOCATION: Nauru Candidates who can relocate to Nauru only needed to apply.Key ResponsibilitiesProvide high-level administrative and operational support to the Operations Manager.Coordinate daily administrative functions for both the hotel and hospital, ensuring smooth communication between departments.Prepare and maintain accurate reports, records, and correspondence.Assist in budgeting, procurement, and general office management.Monitor and update staff attendance, leave records, and HR documentation.Schedule meetings, prepare minutes, and follow up on action items.Ensure compliance with company policies and health &amp; safety procedures.Liaise with suppliers, service providers, and other external contacts as needed.Maintain confidentiality, professionalism, and efficiency in all tasks.RequirementsBachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).Minimum 5-10 years of experience in administrative or operational support roles.Excellent English communication skills .Strong organizational, multitasking, and problem-solving abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Ability to work independently and manage multiple priorities effectively.Professional, reliable, and detail-oriented.PreferredExperience in hospitality, healthcare settings.Salary &amp; BenefitsCompetitive salary (based on qualifications and experience).Accommodation and meals will be provided.Work visa, air fare will be provided.30 days paid annual leaveJob Types: Full-time, Contract Contract length: 12 monthsApplication Question(s):<ul><li>Are you able to relocate to Nauru once you got selected?</li><li>Do you have experience as an administrator in health care or hospitality sector ?</li></ul>

Senior Administration Officer- Nauru Deployment

Mondieu Restaurants LLC

Facility manager Job description, duties and responsibilities 
Are you a personality who can inspire and guide other people? Do you enjoy thinking strategically and finding solutions to more demanding situations? Are you convinced gastronomy should be done from the heart and would like to make it an experience of excellence beyond description?
Do you already feel we re writing exactly about you? We would be glad if you continued reading!
We are looking for a new person to join our successful Mondoux Bistro Network who, like us, has a passion for a healthy diet in their DNA, high standards of quality, and the desire to provide each and every guest with luxury.
 What s involved in our cooperation? 
<ul>
<li>Your task will be to coordinate your team of co-workers and ensure the facility operates smoothly</li>
<li>You will be responsible for finance</li>
<li>Along with your team, you have a high level of commitment to customer service</li>
<li>You will participate in training sessions, check employee knowledge and motivation, and also have an important role in selecting our new colleagues</li>
</ul>
 What do we offer? 
<ul>
<li>A stable background in a growing and leading company</li>
<li>A unique opportunity to become involved in the management of a successful company</li>
<li>Career advancement</li>
<li>The opportunity to work in an attractive facility in the Old Town</li></ul>
 How do you know that you re a Mondoux-positive person with the potential to become our colleague? 
<ul>
<li>Your work is not just your work, it s simply your lifestyle</li>
<li>You already have experience in managing a gastronomy team</li>
<li>A professional, courteous and friendly manner is a natural part of your character</li>
<li>Few situations get you out of balance, and you can keep your head cool even under stress</li>
</ul>

Facility manager

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