administrative assistant

hr coordinator

office administrator

office manager

admin assistant

facilities administrator

Farnek Services LLC

To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.Accountabilities<ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul>Key Performance Indicators<ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul>Education/Qualification, Skills, Competencies and ExperienceIdentify the recruitment specifications needed to perform this job at fully-acceptable levelEducation/Qualification<ul><li>Diploma or Bachelors.</li></ul>Experience (experience required for the job)<ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul>Skills (general job knowledge & skills)<ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management

FM Coordinator

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

<div>
 
 
 Company Overview:
 
 
 
 GMG is a global well-being company that retails, distributes, and manufactures a portfolio of leading international and home-grown brands across the sport, everyday goods, health and beauty, properties, and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG has established itself as a valued partner of choice for some of the world&rsquo;s most successful and respected brands in the well-being sector. Operating across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include well-known names such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, Nike, Columbia, Converse, Timberland, Vans, Mama Sita&rsquo;s, and McCain.
 
 
 
 
 
 
 Role Summary:
 
 
 
 To manage the day-to-day operation and maintenances of various retail stores and ensure that all equipment maintenances are carried out in time and maintenance employees &amp; SP are deployed effectively for delivering the services in time. Manage all specialist sub-contractors for the service delivery. Effectively manage the team of maintenance workers to enable them to deal with customers effectively maintaining a high level of customer service and satisfaction.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 98% Compliance of Planned Preventive Maintenances (PPM).
 </li>
 <li>
 95% Compliance of work order execution and closing in time for reactive maintenances (RM).
 </li>
 <li>
 Inspections of retail store outlets regular intervals and resolving the issues if any
 </li>
 <li>
 Ensure Quality, Health, Safety and Environment aspect of the stores are taken care to high level of customer satisfaction.
 </li>
 <li>
 Customer satisfaction to be not less than 95%.
 </li>
 </ul>
 
 
 Operational
 
 
 <ul>
 <li>
 Organise the manpower required for each job, ensuring that the right number employees are at each site at the designated time.
 </li>
 <li>
 Meet with Business unit&rsquo;s representative and stakeholders regarding any request/complaints, resolve issues where appropriate or refer to the line manager.
 </li>
 <li>
 Coordinates with GMG Project team for inspection prior to ceiling closing of stores and report snag.
 </li>
 <li>
 Assisting in establishing AMC on time as required by business units
 </li>
 <li>
 Manage cleaning and other hard and soft services service providers, assess SLA&rsquo;s &amp; KPI&rsquo;s time to time as per contract specifications.
 </li>
 <li>
 6. Identify any gaps in the skills of the labour force and arrange for appropriate training to take place.
 </li>
 <li>
 Continuously work towards and monitor high levels of customer satisfaction at all times in order to provide quality and sustainable services.
 </li>
 <li>
 Ensure the observance of all guidelines, instructions and conditions applicable to the Operations &amp; Facilities department and as laid down by U.A.E. law, the company and its owners.
 </li>
 <li>
 Organise and attend regular staff meetings, using them as a basis for the development of consistent standards in quality working and behaviour. Conduct tool box talk on weekly basis.
 </li>
 <li>
 Manage and maintain specialist subcontracts such as Maintenance, Housekeeping, Specialist&rsquo;s equipment&rsquo;s- FA/FF, Pest Control, Lift, Shutters, CCU etc.,
 </li>
 <li>
 Ensure that all work orders are closed in time and customer satisfaction are obtained on the work order. Any customer dis-satisfaction will be analysed and action plan will be done for improvements.
 </li>
 <li>
 Ensure quality materials are arranged in time or prior to work execution with proper reference work orders.
 </li>
 <li>
 Identify opportunities for improvements, and how they could be implemented.
 </li>
 <li>
 Carry out quality control checks on all maintenance carried out by the team and the SP team.
 </li>
 <li>
 Manage all specialist sub-contractors and ensure that the maintenances are carried out in time with quality.
 </li>
 <li>
 Carry out quarterly inspection of stores and take appropriate action on abnormalities. Prepare and submit summary report about store condition and recommendations.
 </li>
 <li>
 Prepare PPM schedule, monitor the execution of PPM activities and report to the management on monthly basis.
 </li>
 <li>
 Ensure all safety and technical compliance for the stores are attended and rectified.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 Minimum of 5 years of experience as below:
 
 <ul>
 <li>
 Experience in Electrical, HVAC, Civil (Carpentry, masonry and painting).
 </li>
 <li>
 Experience in trouble shooting, problem solving of industrial systems.
 </li>
 <li>
 Experience in Managing Service Providers. &bull; Experience in similar industry is preferable
 </li>
 </ul>
 
 Bachelors / Diploma in engineering (Electrical).
 
 
 
 
 
 
 What we offer?
 
 
 <ul>
 <li>
 An opportunity to become part of diverse teams with international exposure
 </li>
 <li>
 Comprehensive family medical insurance
 </li>
 <li>
 Family residency sponsorship and flight allowances
 </li>
 <li>
 Up to 30% discount in our premium retail sports brand stores
 </li>
 <li>
 Up to 20% discount in our pharmacy chain
 </li>
 </ul>
 
 
</div>

Facilities Executive

IIQAF

<div>Company: IIQAF Group 
Industry: Hospital / Health Care 
Location: Dubai, United Arab Emirates 
Job Type: Full-time 
Salary: AED 8,000 &ndash; AED 11,500 per month
<h3 class="jobSectionHeader">Job Overview</h3>
IIQAF Group is seeking a professional and patient-focused Medical Receptionist to support front desk operations at our healthcare facilities in Dubai. The successful candidate will be responsible for patient reception, appointment scheduling, medical records coordination, and administrative support, ensuring a smooth and welcoming experience for patients and visitors.
This role is ideal for candidates with strong medical reception, healthcare administration, and customer service skills in a hospital or clinical environment.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Greet and assist patients, visitors, and healthcare staff professionally</li><li>
Manage front desk and medical reception operations</li><li>
Schedule, confirm, and manage patient appointments</li><li>
Handle patient registration, insurance details, and basic billing support</li><li>
Maintain and update electronic medical records (EMR/EHR)</li><li>
Answer phone calls, emails, and patient inquiries efficiently</li><li>
Coordinate with doctors, nurses, and clinical departments</li><li>
Ensure compliance with healthcare privacy and confidentiality policies</li></ul>
<h3 class="jobSectionHeader">Required Skills &amp; Qualifications</h3>
<ul><li>Proven experience as a Medical Receptionist, Clinic Receptionist, or Healthcare Administrator</li><li>
Strong knowledge of medical terminology and clinic operations</li><li>
Excellent communication and interpersonal skills</li><li>
Proficiency in medical scheduling systems and MS Office</li><li>
Strong organisational and multitasking abilities</li><li>
Patient-centric approach with attention to detail</li></ul>
<h3 class="jobSectionHeader">Preferred Qualifications</h3>
<ul><li>Experience in hospital, clinic, or healthcare centre environments</li><li>
Familiarity with insurance approvals, billing, and DHA regulations</li><li>
Multilingual skills (English required; Arabic a plus)</li><li>
Previous work experience in Dubai or UAE healthcare facilities</li></ul>
<h3 class="jobSectionHeader">Why Join IIQAF Group</h3>
<ul><li>Competitive salary: AED 8,000 &ndash; AED 11,500 per month</li><li>
Stable role in the Hospital / Health Care industry</li><li>
Professional healthcare work environment</li><li>
Career growth and development opportunities</li></ul></div>

Medical Receptionist

ORO24 Developments

<div>
 
 
 Job description:
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Keep track of all payments and expenditures, including payroll, purchase orders, invoices, and statements
 </li>
 <li>
 Reconcile processed work by verifying entries and comparing system reports to balances
 </li>
 <li>
 Maintain historical records
 </li>
 <li>
 Pay employees by verifying expense reports and preparing paychecks
 </li>
 <li>
 Pay vendors by scheduling paychecks and ensuring payment is received for outstanding credit; respond to all vendor inquiries regarding finance
 </li>
 <li>
 Prepare analyses of accounts and produce monthly reports
 </li>
 <li>
 Continuously improve the payment process
 </li>
 </ul>
 
 
 
 
 
 Requirements and skills:
 
 
 <ul>
 <li>
 A great understanding of basic bookkeeping and accounting skills is required
 </li>
 <li>
 A degree in Finance, Economics, Business Studies, or Accounting is beneficial
 </li>
 <li>
 Attention to detail and data entry skills
 </li>
 <li>
 Strong communication, interpersonal, and problem-solving skills
 </li>
 <li>
 Punctuality and critical thinking skills
 </li>
 <li>
 Ability to work in a team and collaborate effectively
 </li>
 <li>
 Ability to adapt and foster a strong work ethic
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Why Work with us !
 
 
 
 
 
 
 At ORO24, we pride ourselves on a multicultural, fun and talented team of people. You will have a chance to work with a visionary leader, passionately driven colleagues and a highly entrepreneurial leadership team. 🌍
 
 
 
 
 
 Ideas, innovations, challenges, extraordinary, it is all in your day to day. 💡
 
 
 
 
 
 You will work in a modern, stylish and beautiful office designed to offer an exceptional work environment for our stars to shine. All work and no play makes anyone a dull person, so we play music throughout the office - why not enjoy while we work on our goals? 🎶
 
 
 
 
 
 The ORO24 office also offers you a state-of-the-art gym- to get those pre/post office workouts in without an additional trip to the gym. A library and an in-house cafe with subsidized meals and an excellent barista that makes someone amazing brews are just some of the other amazing features of our office. 💪📚☕
 
 
 
 
 
 Besides this, we have an in-house nurse who does regular wellness checks and referrals for all employees to ensure our awesome team is always in the peak of health. 🩺
 
 
 
 
 
 And last but not the least, ORO24 is on a blazing path of success and if you decide to jump onboard with us, we guarantee you will be in for an excellent journey with us. 🚀
 
 
 
 
 
 If you're ready to take the next step in your career, apply now or tag someone who might be a perfect fit!
 
 
 
</div>

Accountant - Facilities Management

Operon Middle East

The IT Administrator will be responsible for managing and maintaining the organization&rsquo;s IT infrastructure, ensuring smooth operations across Microsoft 365 services, networks, security systems, and user support. This role requires strong technical expertise, problem-solving skills, and the ability to collaborate with both internal teams and external vendorsKey Responsibilities<ul><li>Microsoft 365 Administration: Manage user accounts, licenses, security groups, and Exchange Online mailboxes.</li><li>SharePoint &amp; OneDrive Management: Create folders, set permissions, and manage file access and sharing for users and departments.</li><li>Peripherals Management: Install, configure, and troubleshoot printers, copiers, scanners, and other IT equipment.</li><li>Network Management: Monitor and troubleshoot LAN/WAN connectivity, firewalls, switches, access points, and routers.</li><li>System Security: Implement and maintain security measures including antivirus and endpoint protection.</li><li>Backup &amp; Recovery: Perform regular data backups, verify integrity, and ensure disaster recovery procedures are in place.</li><li>User Support: Provide technical support for hardware, software, and network issues for end-users.</li><li>Asset Management: Maintain inventory of IT assets, software licenses, and oversee hardware lifecycle management.</li><li>Vendor Coordination: Liaise with IT vendors and service providers for procurement, maintenance, and warranty claims.</li><li>Documentation: Maintain documentation for system configurations, procedures, and policies.</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in information technology, Computer Science, or related field.</li><li>Proven experience as an IT Administrator, End User Support Specialist, Network Administrator, or similar role.</li><li>Strong knowledge of IT infrastructure, Microsoft 365, systems, networking hardware/software, and protocols.</li><li>Experience with multiple operating systems (Windows, Linux, macOS).</li></ul>Certifications (Preferred)<ul><li>Microsoft 365 Certified: Administrator Expert or related certification).</li><li>CompTIA A+ (or equivalent certifications).</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period?</li><li>How many years of Experience do you have as an IT Admin?</li><li>Are you an Immediate Joiner?</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

IT Admin

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

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