administrative assistant

office administrator

office manager

admin assistant

administrative officer

facilities administrator

International Schools Partnership

<div>Description 
UAEN &ndash; Operations and Facilities Admin Assistant
Location: Expo &ndash; Dubai 
In coordination with stakeholders:<ul><li>
ISP Middle East Regional Team</li><li>
School Leadership Teams, Principals, and other relevant stakeholders across the regional school network</li><li>
Third-party vendors and service provider</li></ul> 
Reporting Line: Head of premises and operations 
Role context
The Operations &amp; Facilities Admin Assistant (Authority Liaison &amp; Coordinator) will provide comprehensive administrative and logistical support to ensure the effective and compliant management of facilities, safety, and operational processes across ISP Middle East schools.
In addition to handling day-to-day administrative and operational tasks, the postholder will serve as the primary liaison with government authorities to manage permits, approvals, inspections, and regulatory submissions ensuring compliance with UAE and Qatar regulations.
This role plays a key part in maintaining strong communication between ISP regional teams, schools, vendors, and external authorities, ensuring operational excellence, timely approvals, and adherence to all statutory requirements. 
Key Responsibilities<ul><li>
Provide comprehensive administrative support to the Head of Premises &amp; Operations and the wider Operations team.</li><li>
Act as the main point of contact and liaison with government authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense (DCD), MOE, ITC, and other UAE government departments for permits, inspections, and renewals.</li><li>
Coordinate and track all authority submissions, approvals, and follow-ups to ensure timely processing and compliance.</li><li>
Maintain and update a central database for licenses, NOCs, approvals, and all authority correspondence.</li><li>
Prepare and submit required documentation to authorities in compliance with regulations and deadlines.</li><li>
Support vendor and contractor coordination by maintaining updated contracts, insurance documents, and compliance records.</li><li>
Manage departmental documentation, correspondence, reports, and records to ensure efficiency and accessibility.</li><li>
Assist in compiling and formatting reports, letters, and presentations for management and government authorities.</li><li>
Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items for operational, safety, and compliance discussions.</li><li>
Coordinate logistics for site visits, safety inspections, and meetings between ISP and government authorities.</li><li>
Support the organization of safety awareness sessions, compliance workshops, and training logistics.</li><li>
Liaise with school operations teams to ensure consistent compliance reporting and timely follow-up on actions.</li><li>
Provide document control support for Health &amp; Safety (H&amp;S), ESG, and compliance initiatives.</li><li>
Manage communication with vendors, consultants, and contractors to ensure all authority requirements are met before project commencement.</li><li>
Build and maintain strong relationships with external stakeholders, service providers, and government entities to ensure smooth administrative and operational coordination.</li><li>
Provide general office and administrative support to the Operations Department, including filing, scheduling, and correspondence.</li></ul> 
Other Responsibilities<ul><li>
Undertake additional reasonable responsibilities and tasks as assigned by the Head of Premises &amp; Operations, Regional Administrator, or ISP.</li><li>
Support wider ISP initiatives related to regulatory compliance, sustainability, and operational excellence</li></ul>
Candidate Profile 
<ul><li>
Qualifications High School Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field</li></ul> 
<ul><li>
Experience</li></ul><ul><li>
Minimum 0-1 years of experience in administration, facilities coordination, or authority liaison within the UAE.</li><li>
Proven experience dealing with regulatory authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense, and other relevant bodies.</li><li>
Strong communication, organizational, and multitasking skills.</li><li>
Excellent attention to detail, documentation, and coordination abilities.</li><li>
Location Dubai- Expo City</li></ul> 
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply</div>

Operations and Facilities Admin Assistant - UAE National

Kapico Group Holding Company

Admin cum Facility Management ExecutivePosition Type: Full-TimeLocation: Dubai, UAEExperience: 2-3 YearsJob Description:The Admin cum Facility Management Executive will be responsible for the efficient management of all facilities and assets owned, operated, leased, or rented by the company. This includes but is not limited to offices, warehouses, showrooms, accommodations, vehicles, and other assets/ resources critical to our operations. The incumbent will play a key role in identifying new facilities and resources, negotiating contract terms, ensuring proper maintenance and repair protocols, and ensuring compliance with legal and regulatory standards.Responsibilities:&middot; Manage all facilities and assets owned, operated, leased, or rented by the company.&middot; Identify and assess new facilities and resources as needed.&middot; Negotiate contract terms with vendors and service providers and finalize agreements.&middot; Solve problems and make independent decisions to effectively manage facilities.&middot; Handle the maintenance, scheduled/preventive maintenance, breakdown maintenance, and repairs of all facilities and resources in a professional and cost-effective manner.&middot; Processing of bills and payments for rented facilities/ resources, utilities, etc.,&middot; Manage external vendors and service providers to ensure efficient delivery of services.&middot; Multitask effectively to handle various aspects of facility management simultaneously.&middot; Utilize relevant systems and software to streamline facility management processes.&middot; Ensure compliance with all relevant legal and regulatory standards to avoid potential lapses.&middot; Implement safety, security, and health measures across all facilities and resources.Qualifications:&middot; Bachelor's degree in Engineering or a related field.&middot; Prior experience in facility management, preferably in a similar role.&middot; Proven experience in managing external vendors and service providers.&middot; Strong multitasking abilities with the capacity to handle multiple tasks simultaneously.&middot; Excellent problem-solving skills and the ability to make independent decisions.&middot; Familiarity with relevant systems and software for facility management.&middot; Strong communication and negotiation skills.&middot; Attention to detail and ability to prioritize tasks effectively.&middot; UAE Driving license is mustBenefits:&middot; Salary: AED 3,000-AED 3,500&middot; Air Ticket for home country once in two years.&middot; Medical InsuranceJob Types: Full-time, Permanent

Admin cum Facility Executive

Farnek Services LLC

To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.Accountabilities<ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul>Key Performance Indicators<ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul>Education/Qualification, Skills, Competencies and ExperienceIdentify the recruitment specifications needed to perform this job at fully-acceptable levelEducation/Qualification<ul><li>Diploma or Bachelors.</li></ul>Experience (experience required for the job)<ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul>Skills (general job knowledge & skills)<ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management

FM Coordinator

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

KERZNER INTERNATIONAL LIMITED

The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
Key Responsibilities
<ul>
<li>Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience</li>
<li>Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations</li>
<li>Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships</li>
<li>Manage visitor access, security protocols, and guest registration in coordination with building management</li>
<li>Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required</li>
<li>Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues</li>
<li>Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation</li>
<li>Manage incoming and outgoing mail, courier services, and package distribution</li>
<li>Coordinate office events, colleague celebrations, and team-building activities</li>
<li>Maintain office filing systems, records, and documentation ensuring organization and accessibility</li>
<li>Support invoice processing and expense management for office-related purchases and services</li>
<li>Assist with visitor parking arrangements and transportation coordination</li>
<li>Manage office phone system, direct calls, and handle general inquiries professionally</li>
<li>Coordinate with IT department for technology setup, equipment, and troubleshooting support</li>
<li>Support various administrative projects and initiatives as assigned by HR Manager and senior leadership</li>
<li>Ensure office cleanliness, organization, and professional presentation at all times</li>
<li>Maintain confidentiality of sensitive information and handle proprietary materials with discretion</li>
<li>Coordinate with property teams and regional offices for logistics and administrative support as needed</li>
</ul>

Office Administrator

Shamal Holding

<div>
 Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.
 
 
 This role falls under our Dubai Harbour Marinas and will be responsible for assisting with the daily operations of marina operations. Their primary role is to assist marina members with berthing which includes directing boats to appropriate berth locations, tying boats up in the berth, and ensuring that boats are properly secured.
 
 
 <ul>
 <li>
 Handle boats arriving and departing the berth, and assisting boaters with tie-ups
 </li>
 <li>
 Greet marina members, providing information, answering questions, and providing excellent customer service
 </li>
 <li>
 Perform routine maintenance and cleaning of the pontoons, boats, and marina facilities
 </li>
 <li>
 Assist and performing pump-out services
 </li>
 <li>
 Perform routine maintenance and cleaning of the pontoons, equipment, and marina facilities
 </li>
 <li>
 Assist in enforcing the marina's rules and regulations, ensuring that all boaters comply with rules and regulations as applicable for the marina
 </li>
 <li>
 Able to perform other related responsibilities as assigned by the Management of Dubai Harbour Marinas
 </li>
 <li>
 Abide with Shamal LLC policies and procedures
 </li>
 <li>
 To ensure compliance with ISO integrated management systems requirements in the daily operations of Dubai Harbour Marinas.
 </li>
 <li>
 Work hours as required to do your task but normally to work 48 hours per week
 
 
 
 </li>
 </ul>
 
 Preferred Educational Qualifications And Professional Certifications
 
 
 
 <ul>
 <li>
 Swimming, First Aid certificate, STCW certification, 12m Boat License, VFH Radio License
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 2 years experience as an Administrative Officer, Administrator or similar role.
 
 
 
 </li>
 </ul>
 
 For more information about Shamal, please visit our LinkedIn page
 
 https//www.linkedin.com/company/shamalholding/
 
 
 
 Note
 
 
 
 Due to a high influx of profiles, only shortlisted candidates will be contacted.
</div>

Dockmaster

Shamal LLC

<div>Overview:
<div>
Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.</div><div></div><div> 
This role falls under our Dubai Harbour Marinas and will be responsible for assisting with the daily operations of marina operations. Their primary role is to assist marina members with berthing which includes directing boats to appropriate berth locations, tying boats up in the berth, and ensuring that boats are properly secured.</div>
Responsibilities:
<ul><li>Handle boats arriving and departing the berth, and assisting boaters with tie-ups</li><li>
Greet marina members, providing information, answering questions, and providing excellent customer service</li><li>
Perform routine maintenance and cleaning of the pontoons, boats, and marina facilities</li><li>
Assist and performing pump-out services</li><li>
Perform routine maintenance and cleaning of the pontoons, equipment, and marina facilities</li><li>
Assist in enforcing the marina's rules and regulations, ensuring that all boaters comply with rules and regulations as applicable for the marina</li><li>
Able to perform other related responsibilities as assigned by the Management of Dubai Harbour Marinas</li><li>
Abide with Shamal LLC policies and procedures</li><li>
To ensure compliance with ISO integrated management systems requirements in the daily operations of Dubai Harbour Marinas.</li><li>
Work hours as required to do your task but normally to work 48 hours per week</li></ul>
Qualifications:
<div>
Preferred Educational Qualifications and Professional Certifications</div><ul><li><div>
Swimming, First Aid certificate, STCW certification, 12m Boat License, VFH Radio License</div></li></ul><div>
Experience</div><ul><li>
2 years experience as an Administrative Officer, Administrator or similar role.</li></ul>
For more information about Shamal, please visit our LinkedIn page https//www.linkedin.com/company/shamalholding/ 
 
Note
 
 
Due to a high influx of profiles, only shortlisted candidates will be contacted.</div>

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1041 facilities administrator jobs IN Dubai

Operations and Facilities Admin Assistant - UAE National

Admin cum Facility Executive

FM Coordinator

Facilities Management and Administration Officer

Office Administrator

Dockmaster

Dockmaster