office manager

administrative assistant

office administrator

admin assistant

hr administrator

facilities administrator

Emirates

<div>
 
 Job Purpose
 
 
 
 As an Administrator on the Facilities Projects team, this role will be responsible to review and provide comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operations of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 In this role, you will;
 
 
 <ul>
 <li>
 Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
 </li>
 <li>
 Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
 </li>
 <li>
 Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
 </li>
 <li>
 Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
 </li>
 <li>
 Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
 </li>
 <li>
 Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
 </li>
 <li>
 Other activities may include:
 </li>
 <ul>
 <li>
 Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li>
 <li>
 Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li>
 <li>
 Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li>
 <li>
 Allocate tasks for staff and update staff /team on new procedure/processes.
 
 </li>
 </ul>
 </ul>
 Qualification
 
 
 To be considered for this role you must meet the below requirements;
 
 
 <ul>
 <li>
 A minimum of 12 years of schooling or equivalent with at least 1+ years of general administration experience
 </li>
 <li>
 Proven experience as an office administrator, office assistant or relevant role
 </li>
 <li>
 Outstanding communication and interpersonal abilities
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles
 </li>
 <li>
 Excellent knowledge of MS Office and office management software
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator - Facilities Projects

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking for a Facility Management Analyst who will play a crucial role in supporting the Facilities Management team by providing financial, operational, and analytical insights to optimize service delivery and cost efficiency. This role involves managing and analyzing FM-related data, tracking expenses and overseeing procurement documentation. The FM Analyst will support forecasting, budgeting, and reporting activities to drive informed decision-making and continuous improvement across the FM portfolio.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assist in the preparation and monitoring of FM budgets including Capex/Opex spend for FM portfolio including properties and retail stores.
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 <li>
 Support the HOD &amp; Manager team in financial Modelling and forecasting exercises.
 </li>
 <li>
 Conduct detailed expense analysis and budget variance reporting on monthly and quarterly basis to identify trends and anomalies.
 </li>
 <li>
 Monitor actual financial performance against budgeted figures and highlight significant variances.
 </li>
 <li>
 Reallocate budgetary resources from underutilized accounts to cover exceeded expenses, subject to approval.
 </li>
 <li>
 Review monthly capital expenditure reports and control special repairs and maintenance budgets.
 </li>
 <li>
 Identify cost savings opportunities based on recurring expenses and propose strategies for improving operational efficiency.
 </li>
 <li>
 Analysing data will be a key requirement for this role.
 </li>
 <li>
 Propose corrective actions and strategies to improve financial performance and operational efficiency.
 </li>
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 Investigate the causes of variances and provide analysis to management for decision-making purposes.
 </li>
 <li>
 Collaborate with the FM engineering team to ensure accurate and timely financial reporting.
 </li>
 <li>
 Prepare and consolidate financial, management, and procurement reports for internal stakeholders.
 </li>
 <li>
 Maintain and monitor the asset list (Capex expenses) for each property.
 </li>
 <li>
 Track regular and ad-hoc facility expenses, including insurance cases, ensuring budget compliance.
 </li>
 <li>
 Lead the master data consolidation project for utilities and streamline payment tracking.
 </li>
 <li>
 Work closely with the procurement team to manage POs, GRNs, and vendor documentation.
 </li>
 <li>
 Conduct vendor meetings to monitor pending POs and payments.
 </li>
 <li>
 Verify that accounting teams apply correct expense codes and that expenses align with budget allocations.
 </li>
 <li>
 Oversee procurement activities across FM portfolios, ensuring timely execution and accurate documentation and reporting for PRs/POs, contracts and invoices.
 </li>
 <li>
 Ensure all the AMC Contracts &amp; Other high value expenses are based on the approved internal DOA structure.
 </li>
 <li>
 Implement technology-driven solutions to track procurement trends and consolidate spend data.
 </li>
 <li>
 Preparation of graphs &amp; analysis report on expenses, utility bills etc.
 </li>
 <li>
 Work on the Smartsheet, SAP, ARIBA and CAFM software to track work orders and extract the maintenance history of each Property to generate financial dashboards.
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 3-5 years job related experience and overall 4+ years&rsquo; experience working in a fast-paced environment in facility management as Administrator or similar role.
 </li>
 <li>
 Bachelor Degree in Commerce / Accounts or equivalent with a strong knowledge of Financial Management.
 </li>
 <li>
 Experience working on any CAFM system like FSI, Maximo or any maintenance ticketing system
 </li>
 <li>
 Excellent analytical and problem-solving skills.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, Apply Now!
 
</div>

Facility Management Analyst

Alrais Holding

Job Purpose: The primary purpose of this role is to manage and maintain the company's facilities comprehensively. This role encompasses the oversight of building operations, maintenance, safety, and space planning to support the organization's business objectives. Responsible for ensuring that the facilities are well-maintained, comply with regulations, and provide a conducive environment for employees and visitors.Maintenance and Repairs:- Develop and implement preventive maintenance schedules for all building systems and equipment.- Conduct regular inspections of the facilities to identify and address maintenance issues.- Supervise routine maintenance, repairs, and renovations to ensure they are completed efficiently and to a high standard.- Maintain accurate records of maintenance activities, inspections, and repairs.Facility Operations:- Ensure the smooth daily operation of the facility, including managing utilities and other essential services.- Oversee the operation and maintenance of HVAC, plumbing, electrical, and other building systems.- Ensure the facilities are clean, well-maintained, and provide a safe working environment.Space Management:- Optimize the use of office space and facilities to meet the changing needs of the organization.- Plan and manage office moves, renovations, and layout changes to ensure minimal disruption to operations.- Assign and manage workspace allocations to ensure efficient use of space.Vendor and Contract Management:- Negotiate contracts with vendors and service providers to ensure favourable terms and conditions.- Establish and maintain relationships with vendors and service providers.- Monitor and evaluate vendor performance against service level agreements.Health, Safety, and Environmental Compliance:- Ensure compliance with health, safety, and environmental regulations.- Develop and implement emergency response plans, including fire drills and evacuation procedures.Conduct regular safety training sessions for staff and ensure all safety protocols are followed.Operational Efficiency:- Percentage of time the facility is operational without any interruptions.- Percentage of scheduled preventive maintenance tasks completed on time.- Average time taken to respond to and resolve maintenance requests or issues.Cost Management:- Comparison of actual spending against the allocated budget for facility management.- Amount saved through cost-effective measures, negotiations, and optimized resource use.Maintenance and Repairs:- Percentage of maintenance work orders completed within a specified time frame.- Reduction in the downtime of critical systems and equipment due to proactive maintenance.- Number of repeated issues or failures after repairs, indicating the quality and effectiveness of maintenance work.Safety and Compliance:- Number of safety incidents or accidents reported within the facility.- Adherence to health, safety, and environmental regulations and standards.- Results from safety and compliance inspections or audits.Space and Resource Utilization:- Efficiency in the use of available space, measured by occupancy rates and optimization of office layouts.- Effective use of maintenance supplies, equipment, and other resources.Sustainability and Environmental Impact:- Measurement and reduction of energy usage within the facility.Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per month

Facility Manager

Farnek Services LLC

To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.Accountabilities<ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul>Key Performance Indicators<ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul>Education/Qualification, Skills, Competencies and ExperienceIdentify the recruitment specifications needed to perform this job at fully-acceptable levelEducation/Qualification<ul><li>Diploma or Bachelors.</li></ul>Experience (experience required for the job)<ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul>Skills (general job knowledge & skills)<ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management

FM Coordinator

The First Group Hospitality

<div>
 Hotel Local is an urban retreat in Jumeirah Village Triangle. Thoughtfully designed for business travellers, families, and leisure seekers, Hotel Local offers a relaxed, stylish environment in the heart of Dubai&rsquo;s thriving JVT community.
 
 
 The hotel offers a diverse selection of dining venues&mdash;including Farmer&rsquo;s Common, Neighbourhood Brew, our homegrown Risen Caf&eacute; and Artisanal Bakery, and our poolside restaurant and bar&mdash;alongside dedicated family-friendly spaces, a Kid&rsquo;s Corner, an outdoor playground, and rejuvenating spa facilities. Additionally, guests can expect access to Soluna Restaurants &amp; Beach Club on the Palm Jumeirah, with complimentary shuttle services.
 
 
 Join our dynamic team committed to delivering exceptional hospitality experiences and unlock endless opportunities for professional growth with Hotel Local.
 
 
 The First Group Hospitality is a leading hospitality management company pioneering a new era of excellence. With a rapidly expanding portfolio of award-winning upscale hotels, signature restaurants, and distinctive leisure destinations, we are committed to creating unforgettable experiences at every touchpoint.
 
 
 Our team of seasoned professionals brings decades of experience from renowned hotel brands, combined with a deep understanding of the Dubai and GCC markets. With a comprehensive infrastructure spanning all key areas of hotel management, we offer tailored solutions to maximise efficiency, drive revenue growth, and enhance guest satisfaction.
 
 
 At The First Group Hospitality, we are dedicated to building long-term partnerships with our clients. By leveraging our global insights, regional expertise, and strong operational foundation, we ensure that every aspect of your hotel is managed with precision and care. Our goal is to optimise performance, boost profitability, and deliver sustainable growth for your property.
 
 
 The Engineering Coordinator is responsible for providing administrative and operational support to the engineering department. The role includes handling maintenance requests, managing documentation, coordinating preventive maintenance schedules, and ensuring compliance with regulatory requirements. The Engineering Coordinator plays a key role in ensuring the smooth execution of preventive and corrective maintenance, supporting the engineering team and maintaining accurate records of all activities.
 
 
 
 Administrative &amp; Team Support
 
 
 
 <ul>
 <li>
 Be the go-to person for logging and tracking maintenance requests.
 </li>
 <li>
 Manage day-to-day admin tasks (calls, filing, scheduling, communications).
 </li>
 <li>
 Arrange meetings and site visits, capturing minutes for follow-up.
 </li>
 <li>
 Keep engineering documentation and log sheets organized and up-to-date.
 
 
 
 </li>
 </ul>
 
 Compliance &amp; Reporting
 
 
 
 <ul>
 <li>
 Monitor water analysis results and upload reports to Dubai Municipality systems.
 </li>
 <li>
 Ensure all equipment certifications are valid and renewed on time.
 </li>
 <li>
 Maintain accurate records for compliance with Dubai Municipality (DM) and Dubai Civil Defence (DCD).
 
 
 
 </li>
 </ul>
 
 Preventive Maintenance &amp; Contractor Coordination
 
 
 
 <ul>
 <li>
 Track and follow up on preventive maintenance (PPM) schedules.
 </li>
 <li>
 Coordinate with contractors and suppliers to ensure timely service delivery.
 </li>
 <li>
 Support engineering leaders in ensuring smooth corrective and preventive work.
 
 
 
 </li>
 </ul>
 
 Inventory &amp; Asset Management
 
 
 
 <ul>
 <li>
 Help manage tools, spare parts, and consumables stock.
 </li>
 <li>
 Assist with CAPEX documentation and asset disposal processes.
 </li>
 <li>
 Ensure compliance with hotel policies for asset management.
 
 
 
 </li>
 </ul>
 
 Utility &amp; Environmental Reporting
 
 
 
 <ul>
 <li>
 Prepare monthly energy and water consumption reports.
 </li>
 <li>
 Upload sustainability data to platforms like GAIA and Dubai Tourism Carbon Calculator.
 
 
 
 </li>
 </ul>
 
 Daily Operations
 
 
 
 <ul>
 <li>
 Monitor the RSM dashboard for maintenance tickets and ensure smooth follow-up.
 </li>
 <li>
 Support supervisors in closing completed work orders.
 </li>
 <li>
 Organize monthly team meetings, prepare minutes, and follow up on action items.
 
 
 
 </li>
 </ul>
 
 Other Key Contributions
 
 
 
 <ul>
 <li>
 Assist with special projects and sustainability initiatives.
 </li>
 <li>
 Handle sensitive information with discretion.
 </li>
 <li>
 Support the Director of Engineering and contribute to departmental improvements.
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Familiarity with engineering and maintenance terminology.
 </li>
 <li>
 Ability to manage and track preventive maintenance schedules.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint) and hotel management systems.
 </li>
 <li>
 Basic understanding of water safety, Legionella prevention, and environmental regulations.
 
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Strong communication and coordination skills.
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 
 
 
 </li>
 </ul>
 
 Education &amp; Certifications
 
 
 
 <ul>
 <li>
 Diploma in Engineering, Facilities Management, or a related field (preferred).
 </li>
 <li>
 Certification in administrative support or office management (advantage).
 </li>
 <li>
 Training in regulatory compliance and safety standards (a plus).
 </li>
 </ul>
</div>

Engineering Executive

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

JKSAB Project Management & Services

FINANCE ADMINISTRATOR (Contractual)Our company is seeking a diligent and competent Finance Administrator on contractual basis to manage our financial year end transactions and records. The successful candidate will be responsible for managing and maintaining financial operations, recordkeeping, and providing support to the finance team. They will be highly organized and detail-oriented with excellent analytical skills for monitoring financial reports and ensuring compliance. The Finance Administrator will be responsible for maintaining accurate records of financial transactions, updating databases, and performing other administrative tasks when required.Finance Administrator responsibilities&middot; Manage and maintain all financial activities in the organization, including accounts payable, accounts receivable, and payroll.&middot; Ensure compliance with financial policies, standard procedures, and regulations.&middot; Monitor financial reports, analyze trends, and provide meaningful financial information for decision-making.&middot; Prepare financial reports, statements, and records for internal and external stakeholders.&middot; Accurately input and maintain financial data in an organized, easy-to-understand format.&middot; Respond to financial inquiries and provide financial expertise when required.&middot; Communicate complex financial information to non-finance managers and suggest solutions to financial issues.&middot; Prepare and file various tax forms and financial reports to regulatory authorities.&middot; Develop and maintain positive working relationships with other departments, stakeholders, and external partners.Requirements and skills&middot; A degree in Finance, Accounting, or a related field&middot; At least 2 years of experience as a finance administrator or a related role&middot; In-depth understanding of financial rules, regulations, and policies&middot; Excellent analytical skills, attention to detail, and ability to reconcile accounts accurately and timely&middot; Proficient in accounting and bookkeeping software (e.g., QuickBooks, Microsoft 365)&middot; Outstanding communication skills and ability to collaborate effectively with finance and non-finance teams&middot; Ability to work under pressure, manage multiple tasks, and meet deadlines&middot; Strong organizational skills and ability to prioritize tasks effectively&middot; Understanding of tax regulations and filing requirements is a plus&middot; Ability to distinguish inappropriate/ unnecessary expenditures and take corrective actionThis Finance Administrator role requires an individual who is self-motivated, organized, and dedicated to maintaining high standards of accuracy and integrity in financial transactions. You will be joining a dynamic team committed to providing excellent financial service to our clients. We offer a competitive benefits package and opportunities for professional growth and development.If you meet the requirements and are interested in joining our team, please apply.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Finance Administrator (Contractual)

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