administrative assistant

assistant director of operations Jobs in Chicago

assistant director of operations

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design coordinator

facilities coordinator

Plante Moran

<div><div><div><p><b>Count on us.</b> Our &quot;we-care&quot; culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.</p><p></p><p>
Our internal firm services team focuses on the firm&rsquo;s critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.</p><p><b><br>
Your role.</b></p><p>
Your work will include, but not be limited to:</p><ul><li>
Stocking Role<ul><li>
Stocking supply areas and kitchens with proper supplies; straighten and clean</li><li>
Keeping file room clean and orderly if applicable</li><li>
Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up</li><li>
Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations</li><li>
Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations</li><li>
Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs</li><li>
Setting up 1040 and corporate files if requested</li><li>
Purchases groceries for the office when needed</li><li>
Setting up beverages and food for meetings, lunches and dinners</li><li>
Setting up technology for meetings in conference rooms and assisting staff in troubleshooting</li><li>
Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)</li><li>
May serve as back-up for other administrative support team members</li><li>
Handle other duties or projects as assigned</li></ul></li><li>
Mail Role<ul><li>
Must sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up</li><li>
Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations</li><li>
Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations</li><li>
Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs</li></ul></li><li>
Stocking supply areas and kitchens with proper supplies; straighten and clean</li><li>
Purchases groceries for the office when needed</li><li>
Setting up beverages and food for meetings, lunches and dinners</li><li>
Setting up technology for meetings in conference rooms and assisting staff in troubleshooting</li><li>
Handling day to day facilities requests in Service Now or directly from staff and vendors. (Water leaks, electrical problems, assist in moving items, helping staff with loading/unloading their vehicles, any other problems that arise, etc.)</li><li>
May serve as back-up for other administrative support team members</li><li>
Handle other duties or projects as assigned</li></ul><p><b><br>
The qualifications.</b></p><ul><li>
Associates degree preferred; High School Diploma required</li><li>
Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations; Must be able to think analytically to respond to complex inquiries.</li><li>
Ability to read and carry out routine oral and written instructions independently</li><li>
Ability to work well under pressure and time constraints</li><li>
Professional demeanor with excellent customer service and interpersonal skills</li><li>
Ability to work well with others and communicate effectively with partners, staff and visitors</li><li>
Ability to work with confidential information</li><li>
Ability to operate office equipment</li><li>
Proofreading skills; ability to proofread large reports (both alpha and numeric)</li><li>
Must be able to lift at least 50 lbs.- specific job duties may require additional lifting to move, transport, position and install equipment</li></ul><p></p><p>
Note: Position may require some Saturday work hours during tax season (January through April) and overtime from time to time during the remainder of the year. Position may require 24/7 availability.</p><p></p><p>
This is a non-exempt position and is eligible for overtime for hours that exceed the standard 40-hour work week.</p><p></p><div><p>
#LI-Onsite</p></div><div><div><p>
#LI-HD1</p></div></div><p></p><p><b>
What makes us different?</b></p><p></p><p>
On the surface, we&rsquo;re one of the nation&rsquo;s largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you&rsquo;ll see what makes us different: we&rsquo;re a relatively jerk-free firm (hey, nobody &lsquo;s perfect) with a world-class culture, consistent recognition as one of Fortune Magazine&rsquo;s &ldquo;100 Best Companies to Work For,&rdquo; and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for? Apply now.</p><p></p><p><i>
Plante Moran enjoys a &ldquo;Workplace for Your Day&rdquo; model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.</i></p><p></p><p><i>
Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person&rsquo;s ultimate potential begins with first acknowledging their inherent dignity. When we can recognize &mdash; and celebrate &mdash; our many human differences, we&rsquo;re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.</i></p><p></p><p><i>
Plante Moran maintains a drug-free workplace.</i></p><p></p><p><i>
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.</i></p><p><i><br>
The specific statements above are not intended to be all-inclusive.</i></p><p></p><p>
We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability, and life insurance. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays, as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging, and meal reimbursement for business-related use. A pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time.</p><p></p><p>
The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Please review the position description for the applicable geographic location. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography. For early career roles, including campus hires, we offer standardized, market-based starting salaries among individuals within the same hiring group. This approach ensures fairness and reflects current industry benchmarks for entry-level talent.</p><p></p><p>
Under Colorado&rsquo;s Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.</p><p></p><p>
The compensation range for this role in CO, IL, OH, and MA is: $20.25-$30.38</p></div></div></div><p></p>

Facilities Coordinator

City of Chicago, IL

<div></div><div><div><b>Job Number:</b> <b>416193</b></div><div><div>
</div></div><div><b>
Description</b><div></div><div><b><br>
BID/JOB ANNOUNCEMENT</b></div><div></div><div><b><br>
PROJECT COORDINATOR</b></div><div></div><div><b><br>
CHICAGO PUBLIC LIBRARY</b></div><div><b>
HWLC &ndash; Library Operations &amp; Patron Experience</b></div><div></div><div><b><br>
Number of Positions: 1</b></div><div>
(additional vacancies possible pending budget approval)</div><div></div><div><b><br>
Starting Salary: $75,336.00</b></div><div>
New hires are paid the starting rate. Current employees&rsquo; pay rate is determined by their job title and years of service</div><div></div><div><b><br>
Applications for this position will be accepted until 11:59pm CDT on 04/17/2026</b></div><div></div><div><b><br>
This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNITS 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.</b></div><div></div><div><b><br>
BID INSTRUCTIONS:</b><b> To bid on this position, </b><b>APPLY ON THE BID SITE</b><b> and:</b></div><div></div><div><b><br>
1. Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;</b></div><div><b>
2. Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)</b></div><div><b>
3. Select your correct bargaining unit, upload your resume, and complete the application</b></div><div></div><div><b><br>
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION</b></div><div></div><div><br>
The Chicago Public Library is seeking a highly organized and collaborative Project Coordinator to support initiatives across Library Operations &amp; Patron Experience. Reporting to Library Operations leadership, this position will manage cross-functional projects with partner and City agencies, ensuring timely communication, documentation, and completion of deliverables. The Project Coordinator will lead the development and drafting of policies and procedures, and provide project support for divisions including Facilities, Collections, Technology, and Programs. Ideal candidates will bring strong project management skills, an ability to work across diverse teams, and a commitment to public service.</div><div></div><div><b><br>
ESSENTIAL DUTIES</b></div><ul><li> Serves as a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met</li><li> Develops and implements operating policies and procedures to ensure the effectiveness of program operations</li><li> Plans work schedules and priorities for project activities</li><li> Participates in preparing project or program operating budgets and monitors budget expenditures</li><li> Designs, implements, and monitors procedures utilized in program evaluation</li><li> Develops marketing strategies to encourage participation in City projects and programs</li><li> Audits and approves contractor and consultant vouchers for payment</li><li> Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support</li><li> Monitors and provides direction to consultants engaged in administering program activities</li><li> Prepares narrative and statistical program status reports</li><li> Attends community, civic, and business organization meetings to promote department programs or city-wide initiatives</li></ul><div></div><div><i><br>
Additional duties may be required for this position</i></div><div></div><div><b><br>
Location:</b><b> </b>400 S State Street</div><div><b>
Days:</b> Monday &ndash; Friday</div><div><b>
Hours:</b> 9:00am &ndash; 5:00pm</div><div></div><p><b><br>
THIS POSITION IS IN THE CAREER SERVICE</b></p></div><div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
MINIMUM QUALIFICATIONS</b></div><ul><li> Seven (7) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college with an Associate&rsquo;s degree, plus five (5) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college or university with a Bachelor&rsquo;s degree, plus three (3) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college or university with a Master degree or higher, plus two (2) years of work experience performing or supporting project or program administration functions</li></ul><div></div><div><b><br>
SELECTION REQUIREMENTS</b></div><div>
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.</div><div></div><div><b><br>
For information about City of Chicago employee benefits, please </b><b>click here</b></div><div></div><div><b><br>
For information about City of Chicago salaries and job titles, please </b><b>click here</b></div><div></div><div><b><br>
APPLICATION EVALUATION: </b>Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago</div><div></div><div><b><br>
COMMITMENT TO DIVERSITY: </b>To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.</div><div></div><div><b><br>
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.</b></div><div></div><div><b><br>
The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.</b></div><div></div><div><b><br>
City of Chicago</b></div><p>
Brandon Johnson, Mayor</p></div><div><div><br>
</div></div><div><b>
Job Posting</b><b>:</b> Mar 27, 2026, 12:00:00 AM | <b>Closing Date (Period for Applying) - External</b>: Apr 17, 2026, 11:59:00 PM</div><div><b>
BU</b><b>:</b> 01 | <b>Salary</b><b>:</b> $75,336.00 <b>Pay Basis</b><b>:</b>Yearly</div></div>

PROJECT COORDINATOR (Library Operations & Patron Experience)

INSPYR Solutions

<div>
 <p>
  <strong>
   Title:
  </strong>
  Administrative Assistant - Tax Department
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago, IL
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Contract to Hire
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $25 - $29/hour
 </p>
 <p>
  <strong>
   Work Requirements:
  </strong>
  US Citizen, GC Holders or Authorized to Work in the U.S.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview:
  </strong>
 </p>
 <p>
  We are seeking a detail-oriented Administrative Coordinator to support Directors, Principals, and departmental staff. This role plays a key part in maintaining efficient daily operations through high-level administrative and coordination support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to Directors, Principals, and department staff
  </li>
  <li>
   Manage calendars, coordinate meetings, and handle travel requests
  </li>
  <li>
   Support billing, expense reports, invoicing, and CRM updates
  </li>
  <li>
   Coordinate office operations, including hoteling reservations, facility requests, and shipping/courier services (FedEx/UPS)
  </li>
  <li>
   Assist with event planning, quarterly department meetings, and internal activities
  </li>
  <li>
   Serve as liaison for Marketing and Business Development event coordination
  </li>
  <li>
   Process DocuSign requests, certified mail, and assist with client acceptance as needed
  </li>
  <li>
   Promote and support centralized administrative services across the organization
  </li>
  <li>
   Handle special projects and additional tasks as assigned
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and attention to detail
  </li>
  <li>
   Must have at least 3+ years of administrative or executive support experience
  </li>
  <li>
   Proficiency in Microsoft Office (PowerPoint, Outlook, Excel); CRM experience preferred
  </li>
  <li>
   Ability to work independently in a fast-paced environment
  </li>
  <li>
   Any work supporting tax teams and/or financial services group is preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our benefits package includes:
  </strong>
 </p>
 <ul>
  <li>
   Comprehensive medical benefits
  </li>
  <li>
   Competitive pay
  </li>
  <li>
   401(k) retirement plan
  </li>
  <li>
   &hellip;and much more!
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About INSPYR Solutions
  </strong>
 </p>
 <p>
  Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
 </p>
 <p>
  <em>
   INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
  </em>
 </p>
 <p>
  #IND-TELECOM
 </p>
 <p>
  Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions&rsquo; Privacy Policy and INSPYR Solutions&rsquo; AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.
 </p>
</div>


Administrative Assistant

High Touch- High Tech

<p><b>Details:</b> High Touch High Tech Chicagoland is looking for a STEM Program Coordinator to join our team. In assuming the position as our STEM Program Coordinator one will assist the Assistant Director in development of after school enrichments, clubs, STEM events, and in school workshops . This position will take on dual responsibility for remote office work along with traveling to locations to instruct and engage with our in school and after school participants and clientele. In assistance with program development you will also have the chance to uphold the prestigious title as one of our STEM Educators with HTHT Chicagoland. We are looking for an excited individual ready to help influence young minds in the world of STEM by teaching our Hands-on science workshops.</p><p><b>Duties:</b> The STEM Program Coordinator is expected to travel to Schools, Park Districts, Libraries, Early Education Centers, and also conduct Special Events. Within the Chicagoland area.</p><p>In assuming the position as our STEM Program Coordinator one will assist the Assistant Director in programming for in school &amp; after school curriculum, holiday break camps, and summer camps at our remote office location in Villa Park, IL. Expectations will be within packing workshop materials, presenting workshops and programming to clientele, and building relationships with clientele with marketing and development. High Touch High Tech will provide you with all materials and training needed.</p><p><b>Qualifications: </b>A Good Candidate will have experience teaching within a formal classroom setting or related experience in the educational field.</p><p>Degree within the Sciences, Education, or 3-5 years experience in a related field.</p><p>Valid Drivers License and a reliable vehicle is a must.</p><p>Must be able to lift 50 lbs.</p><p><b>Salary: </b>$25 Hr plus Travel Stipend (0.70 to the mile) with room for growth. Minimum of 15-25 hours per week.</p><p><b>Please send your Resume to Victoria Harris- Regional Director at HTHTChicagoland@sbcglobal.net</b></p><p><i><b>For more information on what we provide you can view our website at www.ScienceMadeFunCHI.net</b></i></p><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: On the road</p>

STEM Program Coordinator

Medix™

<div>
 <p>
  <strong>
   <u>
    Clinical Research Coordinator
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Must Haves:
  </strong>
  Bachelors degree, 3+ years of experience as a Clinical Research Coordinator, able to work independently
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  40 hours per week, Monday-Friday onsite, normal business hours with some flexibility
 </p>
 <p>
  <strong>
   Contract Duration:
  </strong>
  contract-to-hire, 6 month contract then have the opportunity to be hired on permanently
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  Medical, Dental, Vision, time off, paid holidays off, 401k, growth opportunities, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)
  </li>
  <li>
   Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional.
  </li>
  <li>
   May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing EKG&rsquo;s)
  </li>
  <li>
   Coordinates participant visits including liaising with appropriate departments to schedule tests, procedures, and other research visit needs.]
  </li>
  <li>
   Collects AE&rsquo;s, SAE&rsquo;s, concomitant medication, and other relevant medical data needed per protocols
  </li>
  <li>
   Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
  </li>
  <li>
   Identifies work unit resources needs and manages supply and equipment inventory levels
  </li>
  <li>
   Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in relevant area of study required
  </li>
  <li>
   Experience working with patients and families in clinical settings preferred
  </li>
  <li>
   Knowledge of biology or medicine gained through education or prior work experience preferred
  </li>
  <li>
   Must demonstrate sound clinical judgement, decision-making skills, and cultural sensitivity as part of consultative work
  </li>
  <li>
   Experience coordinating interventional clinical trials preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   need someone located close to those areas or willing to commute to that area. We also need this person to be self-sufficient as they will be the only coordinator located at these sites for the time being. Of course, they will have support/resources from the other North/Northwest region staff but will be largely working autonomously.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Apply Today!
 </p>
</div>


Clinical Research Coordinator - 249131

Clarity Partners

<div>Description:
<p><b>
Voted one of Chicago&rsquo;s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring!</b></p><p>
Clarity Partners is seeking an <b>Office Coordinator (Reception &amp; Events) local to Chicago, IL</b>. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.</p><p><b>
Responsibilities</b>:</p><ul><li>
Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.</li><li>
Answer and direct phone calls, emails, and other inquiries.</li><li>
Maintain and manage the office area to ensure a clean, organized, and welcoming space.</li><li>
Ensure office supplies and kitchen are stocked and order necessary items when needed.</li><li>
Ensure office organization is well-kept and routinely checked.</li><li>
Assist with general office upkeep and any administrative tasks to support office operations.</li><li>
Schedule meetings and appointments for clients, team members, and executives.</li><li>
Coordinate conference room bookings and prepare meeting spaces.</li><li>
Manage office calendars and ensure timely and efficient scheduling of appointments and events.</li><li>
Provide clerical support to various departments as needed (filing, data entry, etc.).</li><li>
Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.</li><li>
Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.</li></ul>
Requirements:
<p>
 <b>Requirements:</b></p><ul><li>
High school diploma or equivalent required; associate's degree or higher preferred.</li><li>
2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.</li><li>
2+ years of experience in event coordination and management.</li><li>
Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.</li><li>
Exceptional organizational and time management skills, with the ability to handle multiple priorities.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.</li><li>
Comfortable using office equipment (phones, fax, copier, etc.).</li><li>
Ability to maintain a professional demeanor and appearance at all times.</li><li>
Strong problem-solving skills and a proactive attitude.</li><li>
Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.</li></ul><p>
Clarity is committed to fair and equitable compensation practices. For the Office Coordinator (Reception &amp; Events), the base salary pay range is $60,000 - $75,000. The range represents a good faith estimate that Clarity reasonably expects to pay for this job at the time of posting. Compensation will depend upon an individual&rsquo;s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.</p></div>

Office Coordinator (Reception & Events)

Mobile Generation

<div><h2 class="jobSectionHeader"><b>Security &amp; Systems Coordinator</b></h2>
<div><b>Mobile Generation LLC</b></div>
<p><b>Compensation:</b> $20/hour</p>
<p>Full Time<br>
</p><h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>Mobile Generation is seeking a detail-oriented Security &amp; Systems Coordinator to support security system administration, asset tracking, structured documentation management, and access control coordination across multiple retail locations. This role ensures accurate tracking of company technology and security assets while supporting operational compliance standards.</p>
<p>We are particularly interested in candidates with experience in access control, door hardware, or basic locksmithing as it relates to security systems.</p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>Security Systems &amp; Access Administration</b></p>
<ul><li><p>Maintain centralized logs for location-based security system activity<br>
</p></li><li><div>Track alarm activations and document incident activity<br>
</div></li><li><div>Maintain structured case files for operational incidents<br>
</div></li><li><div>Coordinate installation, service, and upgrades of security systems and access control hardware<br>
</div></li><li><div>Support lock changes, key control tracking, and door hardware oversight<br>
</div></li><li><div>Track equipment inventory, serial numbers, and deployment records<br>
</div></li><li><p>Monitor system performance reporting and confirm resolution of recurring issues<br>
</p></li></ul><p><b>Access Governance</b></p>
<ul><li><p>Track alarm and system access updates related to employee onboarding and offboarding<br>
</p></li><li><div>Verify timely removal of system access upon employee separation<br>
</div></li><li><p>Maintain organized vendor account and monitoring documentation<br>
</p></li></ul><p><b>Incident Documentation &amp; Compliance</b></p>
<ul><li><p>Prepare documentation packages required for insurance claims and audits<br>
</p></li><li><div>Ensure all incident files are complete and audit-ready<br>
</div></li><li><div>Support quarterly documentation audits and compliance tracking<br>
</div></li><li><p>Maintain master compliance checklists across all locations<br>
</p></li></ul><p><b>Trend Monitoring &amp; Reporting</b></p>
<ul><li><p>Track recurring incident patterns and escalate emerging trends<br>
</p></li><li><div>Provide monthly activity reporting to Director of IT &amp; Systems<br>
</div></li><li><p>Maintain confidentiality and proper handling of sensitive documentation<br>
</p></li></ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li><p>1 to 3 years of administrative, systems coordination, compliance, or technical support experience preferred<br>
</p></li><li><div>Experience with access control systems, door hardware, or basic locksmithing strongly preferred<br>
</div></li><li><div>Strong organizational and documentation skills<br>
</div></li><li><div>High level of discretion and professionalism<br>
</div></li><li><p>Ability to operate in a fast-paced, multi-location environment</p></li></ul></div>

Security & Systems Coordinator

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