facilities manager

Initial Facilities Management

<div>
 <p>
  <strong>
   Role Overview:
  </strong>
 </p>
 <p>
  The technical hub of the FM operation, responsible for planned preventive maintenance (PPM) scheduling, CAFM system management, and technical Helpdesk escalation handling. This role bridges planning, operations, and asset lifecycle management to ensure SLA compliance and operational efficiency.
 </p>
 <p>
  <strong>
   Scope &amp; KPI Ownership
  </strong>
 </p>
 <p>
  Helpdesk &amp; CAFM System Management &ndash; Technical administration, work order dispatching, and real-time SLA tracking (response / rectification times).
 </p>
 <p>
  PPM Operations &ndash; Mechanical, Electrical, E&amp;I, Plumbing, Civil, ensure scheduling efficiency and compliance.
 </p>
 <p>
  Asset Register Management &amp; Tagging &ndash; Maintain accurate asset hierarchy, condition data, and tagging in CAFM/EAM.
 </p>
 <p>
  Team Competency &amp; Training &ndash; Identify training gaps, deliver technical upskilling, supervise field teams, and maintain training records.
 </p>
 <p>
  Inventory &amp; Spares Control &ndash; Ensure spares availability aligned with maintenance plans; coordinate with procurement.
 </p>
 <p>
  Defect Liability Period (DLP) Tracking &ndash; Monitor DLP assets, coordinate with contractors for warranty repairs, archive reports.
 </p>
 <p>
  Proactive Maintenance &ndash; Implement condition-based and predictive maintenance to reduce asset failure rates.
 </p>
 <p>
  Backlog &amp; MTTR &ndash; Own work order backlog aging and Mean Time To Repair KPIs.
 </p>
 <p>
  Shutdown/Outage Planning &ndash; Coordinate planned service interruptions with minimal operational impact.
 </p>
 <p>
  Statutory Compliance &ndash; Track regulatory inspections (lifts, fire alarms, pressure vessels, etc.) and ensure timely completion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  1- Helpdesk &amp; Work Order Management
 </p>
 <ul>
  <li>
   Manage the CAFM/CMMS system (e.g., Maximo, Planon, Archibus, or similar).
  </li>
  <li>
   Dispatch technical work orders (reactive, PPM, corrective) and monitor SLA response/rectification times to avoid penalties.
  </li>
  <li>
   Handle technical escalations from the Helpdesk and reassign priorities based on urgency/criticality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  2- PPM Scheduling &amp; Delivery
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Generate, assign, and track all PPM tasks aligned with SFG20 standards and O&amp;M manuals.
  </li>
  <li>
   Integrate soft services schedules (cleaning rotas, waste collection, landscaping, pest control) into the master maintenance plan.
  </li>
  <li>
   Optimize routes and resource allocation (labor, parts, access).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  3- Technical Team Management &amp; Training
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supervise daily execution of hard services (MEP, civil, HVAC, plumbing).
  </li>
  <li>
   Conduct training needs analysis for technicians, prepare annual training plans, ensure execution, and keep full records (attendance, competency assessments).
  </li>
  <li>
   Provide on-the-job supervision and feedback to improve first-time fix rates.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  4- Defect Liability Period (DLP) &amp; Warranty Tracking
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Maintain a live register of assets under DLP / warranty.
  </li>
  <li>
   Coordinate with subcontractors to rectify defects promptly.
  </li>
  <li>
   Submit DLP reports to client/consultant and archive all correspondence.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  5- Asset Lifecycle &amp; CAFM Data Integrity
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Ensure all assets are tagged (physical barcode/NFC) and accurately updated in CAFM/EAM.
  </li>
  <li>
   Log condition assessments, remaining useful life, and replacement recommendations.
  </li>
  <li>
   Support the transition of new assets from projects to FM (O&amp;M handover).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  6- Inventory &amp; Spares Integration
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Set minimum/maximum stock levels for critical spares based on maintenance plans.
  </li>
  <li>
   Coordinate with procurement for timely replenishment.
  </li>
  <li>
   Flag obsolete or long-lead items.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  7- Emergency &amp; Unplanned Work
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Maintain a dynamic planning buffer for reactive/emergency jobs.
  </li>
  <li>
   Reschedule PPMs without breaching SLA when urgent work interrupts.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  8- Shutdown / Outage Coordination
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Plan and communicate building shutdowns (e.g., electrical isolation, HVAC shutdown) with operations and end users.
  </li>
  <li>
   Ensure all permits, safety protocols, and resources are in place.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  9- Reporting &amp; Documentation
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Generate accurate reports on:
  </li>
  <li>
   Asset health and failure trends
  </li>
  <li>
   Work order backlog (aging analysis)
  </li>
  <li>
   SLA compliance (response/rectification %)
  </li>
  <li>
   PPM completion rate vs. plan
  </li>
  <li>
   DLP status
  </li>
  <li>
   Maintain full records of all reports, O&amp;M manuals, as-built drawings, and compliance certificates.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  10- Continuous Improvement
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Analyze repeated breakdowns and propose proactive modifications.
  </li>
  <li>
   Implement reliability-centered maintenance (RCM) strategies where applicable.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Education: Bachelor&rsquo;s degree in mechanical engineering or electrical engineering (or equivalent).
  </li>
  <li>
   Experience: 5+ years in FM planning or maintenance scheduling (building services, industrial, or commercial FM).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technical Skills:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Strong expertise in CAFM/CMMS administration (Maximo, Planon, Archibus, Maintenance Connection, or similar).
  </li>
  <li>
   Working knowledge of SFG20 maintenance standards.
  </li>
  <li>
   Proficient in MS Excel, Power BI (or similar reporting tools).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Soft Skills:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Problem-solving.
  </li>
  <li>
   cross-team coordination.
  </li>
  <li>
   clear technical communication.
  </li>
 </ul>
</div>


Planning Engineer

NASCOM USSC

<p>1. Administration</p><p>Ensure that all client assets under Farnek scope are added to the CAFM system and PPM schedules</p><p>are setup, assigned to technicians and completed within SLAs.</p><p>Provide support to the Farnek team on the raising, updating, and closing of reactive work orders, PPM</p><p>schedules within the CAFM system.</p><p>Analyse and enter work order data in to the CAFM system and ensure decent follow up with Farnek</p><p>team members to ensure that the maintenance works are completed within the agreed SLAs set out as</p><p>per the contract for all types of works (PM, CM, RM).</p><p>Communicate with external contractors &amp; suppliers to obtain quotations. Prepare Farnek quotations</p><p>(using Farnek Zoho E-Quotes) &amp; continuously following op on delivery of materials, service reports and</p><p>invoice processing.</p><p>Review and approve work permit for contractors (review for access requests only, not for technical</p><p>content).</p><p>Raise purchase orders for service contracts, materials/stock, preventative &amp; re-active work in</p><p>accordance with the facilities manager and budget guidelines.</p><p>Maintain a real time Farnek consumable, tools, equipment and spares inventory with regular monthly</p><p>audits.</p><p>Maintain petty cash, ensuring that invoices are consolidated and submitted to Farnek Head Office every</p><p>2 weeks for processing and float replenishment.</p><p>Prepare and collect all documentation for the monthly payroll of all on site staff.</p><p>Establish and maintain the project document control system to ensure all relevant documents such as</p><p>OEM manuals, SOPs, drawings, Incident Reports, records, etc are correctly raised, updated and stored on site and within Farnek central server.</p><p>Coordinate with Farnek commercial &amp; finance teams for invoicing, SOA updates and payment collection.</p><p>Maintain AMC trackers and service reports from all specialist contractors under Farnek scope of service.</p><p>Prepare monthly technical reports as for the contract and clients requirements.</p><p>Prepare ad-hoc reports as instructed by the facilities manager.</p><p>Ensure availability of materials, critical spares, uniforms and other essential items.</p><p>Ensures timely entry of project notes into database and works with TFM Team to ensure they have the information needed for daily client updates.</p><p>2. Skill Requirements<br/>Handle all kinds of administration and reporting tasks.<br/>Strong administration management skills.<br/>Problem solving with multi skilled tasks capabilities.<br/>Excellent verbal and written communication in English is essential.<br/>High level of customer orientation / understanding.<br/>Familiarity with project management<br/>Interpersonal skills.<br/>Hands-on experience with MS Office and MS Excel<br/>Proficient typing and editing skills.<br/>Data organization skills<br/>Implement client documents management systems for the specific site.<br/>3. Accountability<br/>Handle all kinds of administration and reporting tasks.<br/>Strong management skills.<br/>Problem solving with multi skilled tasks capabilities.<br/>Excellent verbal and written communication in English is essential.<br/>High level of customer orientation / understanding.<br/>Familiarity with project management<br/>Interpersonal skills.<br/>Hands-on experience with MS Office and MS Excel<br/>Proficient typing and editing skills.<br/>Data organization skills<br/>Implement client documents management systems for the specific site.</p><p>Education/Qualification<br/>Bachelors Degree - Engineering<br/>Facilities Management experience essential</p><p>Experience<br/>1+ years of experience in a similar role</p><p><b>Required Skills:</b></p><p>Organization Skills Management Skills Work Orders Manuals Typing Excel Petty Cash Accountability Editing Quotations Invoicing Purchase Orders MS Excel Availability Interpersonal Skills Contractors Cash Payroll Problem Solving MS Office Records Materials Suppliers Education Administration Documentation Finance Maintenance Engineering Project Management English Communication Managemen</p><p>Job Type: Full-time</p><p>Pay: ﷼2,000.00 - ﷼3,500.00 per month</p><p>Education:</p><ul><li>Diploma (Required)</li></ul><p>Location:</p><ul><li>Riyadh (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul>

Cafm Admin

Noon Academy

<div><h3 class="jobSectionHeader"><b>About Noon</b></h3><p><b><i>
Radically Changing the Way People Learn!</i></b></p><p><b>
Noon Academy</b> is the leading edtech platform in the Middle East, with over 12 million students and teachers using our app to learn, teach, and collaborate. We have recently raised $41 million in Series B funding to expand our reach and impact in the region and beyond. We are on a mission to transform the physical classroom experience by introducing our highly engaging social, group-based learning and AI to make learning fun and improve learning efficacy. Our ultimate goal is to provide access to the best teachers to every student even if that teacher is only available virtually. We believe we can do this if we blend AI, peer-to-peer learning, and a carefully designed physical space.</p><div><p>
Hear it directly from our CEO and co-founder: <b>this</b><br>
<br>
<b>Learn more about us:</b><b> here</b></p></div><p></p><p><b>
Now: We&rsquo;re laser-focused on reinventing schools in Saudi Arabia. We&rsquo;re accelerating rapidly, well-funded, and profitable.</b><br>
<br>
<b>Office: Full-time, Riyadh-based. We&rsquo;ve got a sweet office near the Boulevard, and we&rsquo;d love to have you in it.</b></p><h6 class="jobSectionHeader"><b>
Role Purpose</b></h6><p>
The purpose of this role is to lead and manage the execution of expansion and engineering projects from early site assessment until final handover.</p><p>
The role will ensure that each project has a clear scope, timeline, contractor ownership, execution plan, quality control process, snagging closure, and proper handover to operations.</p><p><b>
Role Overview</b></p><p>
We are seeking an experienced Senior Project Manager - Facilities Expansions to lead and deliver large-scale facilities projects for a growing international education provider. This role offers the chance to manage the end-to-end delivery of campus expansions, refurbishment, and fit-out programmes, ensuring projects are completed on time, on budget, and to a high standard while supporting our mission to create excellent learning environments.</p><p>
The Senior Project Manager will own the project lifecycle from planning and procurement through construction, commissioning and handover. You will work cross-functionally with academic leaders, operations, design teams, external consultants and contractors, and will be responsible for driving schedules, cost control, risk management and quality assurance in often complex, fast-moving settings. The role may be based remotely with regular travel to project sites; relocation is not required.</p><p><b>
What You&rsquo;ll Do</b></p><ul><li><p>
Lead the delivery of facilities expansion projects including new build, extensions, refurbishments and specialist learning space fit-outs from feasibility through to handover.</p></li><li><p>
Develop and maintain integrated project plans, budgets, risk registers and milestone tracking; ensure robust reporting to senior stakeholders.</p></li><li><p>
Manage procurement and contract administration for consultants and contractors, ensuring compliance with procurement policies and best practice.</p></li><li><p>
Coordinate multidisciplinary teams including architects, engineers, MEP, AV/IT and specialist suppliers to translate educational requirements into built outcomes.</p></li><li><p>
Drive site-based project management including programme management, site supervision, quality control, health &amp; safety compliance and statutory approvals.</p></li><li><p>
Implement effective quality assurance and commissioning processes to ensure completed works meet functional, technical and safety standards.</p></li><li><p>
Manage stakeholder engagement with school leaders, operations, finance and external authorities to align project delivery with operational needs and academic calendars.</p></li><li><p>
Provide mentorship and line management to project team members and contribute to continuous improvement of project delivery frameworks and templates.</p></li></ul><p><b>
Must-Have Requirements</b></p><ul><li><p>
Proven track record delivering complex facilities projects (new build and refurbishments) valued at &pound;2m+ or equivalent international projects.</p></li><li><p>
Chartered or professionally recognised qualification in construction, engineering, project management or related discipline (e.g., MRICS, CEng, PMP, CIOB).</p></li><li><p>
Minimum 7+ years&rsquo; relevant experience managing design and construction projects with responsibility for budgets, programmes and procurement.</p></li><li><p>
Strong commercial acumen with experience of contract administration (NEC, JCT, FIDIC or equivalent).</p></li><li><p>
Excellent stakeholder management and communication skills with the ability to present to senior leadership and external authorities.</p></li><li><p>
Demonstrable experience of site-based project management, health &amp; safety compliance and quality assurance processes.</p></li><li><p>
Able to work full-time Sunday to Thursday (GMT +3) where required for coordination with regional teams and project sites. Some flexibility for site visits outside these hours may be required.</p></li><li><p>
Right to work in relevant locations and ability to travel regularly to project sites (regional travel may be required).</p></li></ul><p><b>
Highly Advantageous</b></p><ul><li><p>
Experience delivering projects within the education sector or other client-facing environments where minimising disruption to operations is critical.</p></li><li><p>
Familiarity with sustainable design principles, BREEAM, LEED or other environmental standards.</p></li><li><p>
Experience working in the Middle East or with regional statutory authorities and local supply chains.</p></li><li><p>
Arabic language ability.</p></li></ul><p><b>
What We&rsquo;re Really Looking For</b></p><ul><li><p>
A pragmatic, solutions-focused project leader who thrives in dynamic environments and enjoys balancing technical delivery with strong stakeholder relationships.</p></li><li><p>
Someone who can confidently own projects end-to-end, make decisive trade-offs, and maintain high standards of quality and safety.</p></li><li><p>
A collaborative team player who can mentor others and help mature project delivery processes across the organisation.</p></li></ul><p><b>
Who This Role Is (and Isn&rsquo;t) For</b></p><ul><li><p>
Ideal for: Experienced senior project managers or construction leads who have managed multi-million pound projects and want to apply their skills to create outstanding educational facilities.</p></li><li><p>
Not for: Individuals who prefer purely office-based or purely design-only roles without responsibility for on-site delivery and stakeholder coordination.</p></li></ul><p><b>
Other details:</b></p><ul><li><p>
The is site-based depending on project needs. Regular travel to sites and occasional overnight stays may be required.
</p></li><li><p>We are looking for someone who can start at short notice.</p></li></ul><p><b>
How to Apply</b></p><ul><li><p>
If this role aligns with your experience and ambitions and you want to contribute to delivering world-class learning environments, we would love to hear from you. Shortlisted candidates will be contacted to go through a structured hiring process. Join us and help shape inspiring spaces for students and staff.</p></li></ul></div>

Senior Project Manager - Facilities Expansions

AtkinsRéalis

<div><h2 class="jobSectionHeader"><b>Overview</b></h2><p>
The Engineering Manager (Civil &amp; Buildings) will manage all civil, structural, earthworks, drainage, roads, utilities, depot, and building engineering activities associated with the programme.</p><h2 class="jobSectionHeader"><b>
Your role</b></h2><ul><li>
Manage civil and buildings engineering delivery across all project phases.</li><li>
Coordinate technical reviews for earthworks, structures, roads, drainage, buildings, and utilities packages.</li><li>
Ensure engineering compliance with applicable codes, standards, and client specifications.</li><li>
Lead coordination between design consultants, contractors, authorities, and operational stakeholders.</li><li>
Review construction methodologies, temporary works proposals, and technical submittals.</li><li>
Support interface coordination between civil infrastructure and railway systems packages.</li><li>
Monitor engineering progress, technical risks, and construction support requirements.</li><li>
Support testing, commissioning, and handover activities for civil and buildings assets.</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Degree in Civil or Structural Engineering.</li><li>
Minimum 15 years' experience in civil and buildings engineering delivery.</li><li>
Experience on rail, transportation, industrial, or infrastructure projects.</li><li>
Strong knowledge of structures, geotechnical engineering, utilities, and depot facilities.</li><li>
Familiarity with design review processes and multidisciplinary coordination.</li><li>
Strong stakeholder management and technical reporting capability.</li><li>
Knowledge of Saudi codes and approval processes preferred.</li><li>
Professional engineering registration preferred.</li></ul><h2 class="jobSectionHeader"><b>
Rewards &amp; benefits</b></h2><p>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</p><p>
This includes:</p><ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul><p>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p><h2 class="jobSectionHeader"><b>
About AtkinsR&eacute;alis</b></h2><p>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</p><p></p><p><b><br>
#RailME</b></p></div>

Engineering Manager Civil & Buildings

Alfaisal University

<div></div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5>
<div></div><div><div><div>Department<b> College of Engineering</b></div>
</div><div></div><div><div>Division<b>COE&amp;AC</b></div>
</div></div><div></div><div><div><div>Job Family<b>Faculty-Academic</b></div>
</div><div></div><div><div>Reports to<b>Vice Dean for Research and Graduate Studies</b></div>
</div></div><div></div><div><div><div>Location<b>Alfaisal University - Riyadh
</b></div></div></div></div><div><p>The Research Engineer supports research, development, and technical implementation activities in robotics, drones, and autonomous systems. The role involves contributing to system integration, prototype development, testing, and deployment of engineering solutions within research projects and academic programs. The Research Engineer provides technical and operational support for laboratories, research initiatives, and student projects, while collaborating with faculty, researchers, and industry partners to deliver funded projects and departmental objectives. The position also contributes to laboratory operations, student mentoring, and the advancement of applied research and innovation activities in relevant engineering fields.</p>
<h4 class="jobSectionHeader"><b>Primary Duties &amp; Responsibilities</b></h4>
<ul><li>Provides laboratory management and technical support by maintaining engineering laboratories, equipment, software, and technical resources to ensure their effective operation and availability for academic and research activities.</li>
<li>Supports academic programs by assisting faculty members with laboratory-based courses, practical exercises, demonstrations, and curriculum activities in robotics, drones, autonomous systems, and related engineering fields.</li>
<li>Participates in project implementation and system integration by assembling, configuring, testing, validating, and deploying hardware and software solutions in accordance with project requirements and technical specifications.</li>
<li>Conducts research and development activities by contributing to prototype design, experimentation, data collection, performance evaluation, and technical documentation for funded and departmental research projects.</li>
<li>Guides and mentors students in the development of capstone, competition, and research projects by providing technical expertise and supporting project planning, execution, and validation activities.</li>
<li>Maintains laboratory equipment and technical assets by performing routine inspections, troubleshooting issues, coordinating repairs, and ensuring operational readiness of facilities and resources.</li>
<li>Prepares and maintains technical documentation, project records, laboratory inventories, and operational reports to support research activities, project tracking, and compliance requirements.</li>
<li>Ensures compliance with laboratory safety procedures and operational standards by monitoring practices, conducting inspections, and promoting a safe working environment in engineering laboratories and the Automotive Center.</li>
<li>Collaborates with faculty, researchers, and external partners to support the planning, execution, and coordination of funded research projects and engineering initiatives.
</li><li>Supports procurement and resource planning by identifying laboratory and project requirements, preparing technical specifications, and coordinating the acquisition of equipment, materials, and software tools.</li>
<li>Contributes to continuous improvement of laboratory and research activities by evaluating processes, identifying gaps, and recommending improvements to tools and workflows.</li>
<li>Performs all duties in a professional, effective, and confidential manner.</li>
<li>Performs all other related duties as required or assigned by the manager.</li>
</ul><div></div><h4 class="jobSectionHeader"><b>Education &amp; Experience</b></h4>
<ul><li>Bachelor's degree in Electrical Engineering, Mechanical Engineering, Computer Science, Software Engineering or equivalent from an accredited institute. Master degree is preferable.
</li><li>Certification as Project Management Professional (PMP) by Project Management Institute (Desirable).</li>
<li>Minimum of four (04) years of experience in Electromechanical projects or related fields. For Master degree two years of experience.</li>
</ul><div></div><h4 class="jobSectionHeader"><b>Note</b></h4>
<ul><li>Working hours: Eight hours per day, five days a week</li>
<li>Benefits: MBA as per AU policy &ndash; Family insurance</li></ul></div></div><p></p>

Research Engineer - #160626

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
The Senior Contracts Administrator is responsible for managing the end-to-end commercial and contractual administration of medium-to-large-scale commercial projects (Utilities). With approximately 6 years of experience, this role provides strong support to the Contracts Manager and Project Director, ensuring that all contractual obligations are met, variations are managed, and project financial outcomes are optimized.</p><p></p><p>
The Senior Contracts Administrator works closely with the client, project, procurement, design, and site teams to manage head contracts and subcontracts, mitigate commercial risk, and maintain accurate and timely project financial reporting.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><p><b>
Contract &amp; Commercial Management</b></p><ul><li>
Review, interpret, and administer head contracts (FIDIC) for assigned commercial projects.</li><li>
Ensure compliance with all contractual obligations, including notices, deliverables, insurances, bonds, and warranties.</li><li>
Prepare and manage contract correspondence, including notices of delay, extension of time, variation notices, and claims, in accordance with contract requirements and time bars.</li><li>
Support negotiation and agreement of contract terms, amendments, and commercial resolutions with clients and key subcontractors.</li></ul><p><b>
Variations, Claims &amp; Dispute Support</b></p><ul><li>
Identify, evaluate, and price variations and claims arising from design changes, site conditions, client instructions, and program impacts.</li><li>
Prepare variation proposals, substantiation, and supporting documentation for client approval.</li><li>
Assist in the preparation and defense of contractual claims, including delay and disruption claims, in collaboration with planners and project managers.</li><li>
Support the Contracts Manager in managing and resolving commercial issues and disputes with clients and subcontractors, escalating as needed.</li></ul><p><b>
Subcontract Administration</b></p><ul><li>
Prepare and issue tender packages to subcontractors, including scopes of work, commercial conditions, and tender evaluation criteria.</li><li>
Evaluate subcontractor tenders, support negotiation of terms, and make recommendations for award.</li><li>
Draft, review, and administer subcontracts, ensuring back-to-back alignment with head contract obligations.</li><li>
Manage subcontractor progress claims, variations, extensions of time, and final accounts, ensuring timely assessment and payment in line with contract requirements.</li></ul><p><b>
Cost Control, Reporting &amp; Forecasting</b></p><ul><li>
Assist in preparing and maintaining project budgets, cost plans, and cash flow forecasts.</li><li>
Prepare monthly cost reports, including cost to complete, committed and incurred costs, and forecast final cost.</li><li>
Track and report on commercial performance indicators, including margin, variation status, contingency usage, and risk/opportunity registers.</li><li>
Work with finance and project teams to reconcile project accounts, address discrepancies, and support accurate revenue recognition.</li></ul><p><b>
Procurement &amp; Commercial Risk Management</b></p><ul><li>
Support development and implementation of procurement strategies for trades and suppliers aligned with project program and budget.</li><li>
Identify commercial and contractual risks, propose mitigation measures, and ensure they are reflected in contracts and commercial arrangements.</li><li>
Ensure appropriate levels of insurance, securities, guarantees, and warranties are in place and maintained throughout the project.</li><li>
Assist in supplier and subcontractor performance reviews from a commercial standpoint.</li></ul><p><b>
Documentation &amp; Governance</b></p><ul><li>
Maintain comprehensive and well-organized commercial records, including correspondence, contract documents, variations, claims, minutes, and approvals.</li><li>
Ensure adherence to company commercial policies, procedures, and delegations of authority.</li><li>
Contribute to internal audits, commercial reviews, and lessons-learned activities.</li><li>
Support the preparation of project close-out documentation, including final accounts and commercial reports.</li></ul><p></p><p><b>
Qualifications</b></p><p><b>
Education</b></p><ul><li>
Bachelor&rsquo;s degree in Quantity Surveying (ideally), Construction Management, Law, or Commerce</li><li>
Equivalent combination of education and relevant experience will be considered.</li></ul><p><b>
Experience</b></p><ul><li>
Minimum 6 years of progressive experience in contracts administration, quantity surveying, or commercial management within the construction or property sector.</li><li>
Demonstrated experience on commercial projects (Utilities or industrial facilities).</li><li>
Experience administering standard form construction contracts and managing subcontractors in a commercial environment.</li></ul><p><b>
Certifications (Preferred)</b></p><ul><li>
Professional membership or working toward membership in a relevant body.</li><li>
Project management or contract law short courses/certifications are an advantage.</li></ul><p></p><p><b>
Knowledge, Skills &amp; Abilities</b></p><ul><li>
Solid understanding of construction contract law, standard forms of contract, and commercial risk allocation.</li><li>
Strong skills in contract administration, including variations, claims, EOTs, and final accounts.</li><li>
Proficiency with cost reporting, budgeting, and forecasting on construction projects.</li><li>
Strong negotiation and communication skills, with the ability to build productive relationships with clients, subcontractors, and internal stakeholders.</li><li>
High level of numerical accuracy, attention to detail, and analytical capability.</li><li>
Proficiency with relevant software, contract administration systems, estimating tools, and document management platforms (Aconex).</li><li>
Ability to work under pressure, manage competing priorities, and meet deadlines in a fast-paced project environment.</li><li>
Proactive, commercially minded, and solutions focused.</li></ul><p></p><p><b>
Key Performance Indicators</b></p><ul><li>
Accuracy and timeliness of cost reports and forecasts.</li><li>
Effectiveness in managing variations, claims, and contractual notices (minimal time-bar breaches).</li><li>
Quality and completeness of subcontract administration and documentation.</li><li>
Contribution to achieving or improving targeted project margins.</li><li>
Stakeholder satisfaction (Commercial Manager, Project Manager, client, and subcontractors).</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Contract Administrator

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 <br/>
 <br/>
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Parsons is looking for an amazingly talented
 <strong>
  Logistic Manager
 </strong>
 to join our team!
 <br/>
 <br/>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <strong>
  Logistics Planning &amp; Management:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead the development, implementation, and management of Construction Logistics Plans (CLPs), Material Delivery Plans, and Site Logistics Strategies.
  </li>
  <li>
   Establish logistics procedures for material handling, storage, transportation, and distribution across the project.
  </li>
  <li>
   Coordinate logistics requirements to support construction activities while minimizing disruption to airport operations.
  </li>
  <li>
   Monitor logistics performance and identify opportunities for process optimization and operational efficiency.
  </li>
  <li>
   Ensure all logistics activities align with project schedules, operational constraints, and stakeholder requirements.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Traffic Management &amp; Access Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop and manage Traffic Management Plans (TMPs) for both airside and landside operations.
  </li>
  <li>
   Coordinate vehicle movements, access routes, temporary diversions, haul roads, and delivery schedules.
  </li>
  <li>
   Review and approve contractor traffic management proposals and logistics methodologies.
  </li>
  <li>
   Ensure safe and efficient movement of construction traffic while maintaining airport operational continuity.
  </li>
  <li>
   Coordinate road closures, temporary access arrangements, and traffic control measures with relevant authorities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Construction Logistics &amp; Site Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee day-to-day logistics operations across the project site.
  </li>
  <li>
   Manage laydown areas, staging zones, material storage facilities, and logistics compounds.
  </li>
  <li>
   Coordinate crane operations, heavy lifting activities, abnormal load deliveries, and plant movements.
  </li>
  <li>
   Monitor contractor compliance with approved logistics plans and site logistics procedures.
  </li>
  <li>
   Support construction sequencing and phasing activities to ensure efficient project delivery.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Stakeholder &amp; Interface Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the primary focal point for logistics coordination between contractors, consultants, airport authorities, utility providers, and government agencies.
  </li>
  <li>
   Lead logistics coordination meetings and multidisciplinary planning workshops.
  </li>
  <li>
   Manage interfaces between multiple work packages, contractors, and operational stakeholders.
  </li>
  <li>
   Ensure all logistics activities are properly coordinated to avoid conflicts and disruptions.
  </li>
  <li>
   Support project teams in resolving logistics-related constraints and interface issues.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Airport Operations Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate logistics activities within an operational airport environment while maintaining safety and security requirements.
  </li>
  <li>
   Ensure compliance with airport operational procedures, access control requirements, and aviation regulations.
  </li>
  <li>
   Coordinate airside access permits, security clearances, and restricted area operations.
  </li>
  <li>
   Work closely with airport operations teams to minimize impacts on passengers, airlines, and airport services.
  </li>
  <li>
   Support operational readiness and airport transition planning activities where applicable.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Construction Planning &amp; Scheduling Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with project controls and construction teams to align logistics activities with project schedules.
  </li>
  <li>
   Review contractor construction methodologies and logistics sequencing plans.
  </li>
  <li>
   Identify potential logistics risks and develop mitigation strategies.
  </li>
  <li>
   Support recovery planning and implementation of corrective actions when required.
  </li>
  <li>
   Monitor logistics-related milestones and key performance indicators.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Health, Safety &amp; Environmental Compliance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Promote a strong safety culture across all logistics and traffic management activities.
  </li>
  <li>
   Ensure compliance with project HSE requirements, airport safety regulations, and industry best practices.
  </li>
  <li>
   Review logistics risk assessments, method statements, and emergency response procedures.
  </li>
  <li>
   Monitor contractor compliance with approved safety and environmental requirements.
  </li>
  <li>
   Support incident investigations and implementation of corrective actions when necessary.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Quality Assurance &amp; Compliance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure logistics operations comply with project specifications, contractual requirements, and regulatory standards.
  </li>
  <li>
   Participate in audits, inspections, and quality reviews.
  </li>
  <li>
   Monitor contractor adherence to approved logistics procedures and management plans.
  </li>
  <li>
   Support continuous improvement initiatives and implementation of best practices.
  </li>
  <li>
   Maintain accurate records of logistics activities, inspections, approvals, and performance metrics.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Reporting &amp; Documentation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare logistics reports, dashboards, performance metrics, and management presentations.
  </li>
  <li>
   Monitor and report logistics risks, constraints, and mitigation actions.
  </li>
  <li>
   Maintain records of permits, approvals, logistics plans, and stakeholder coordination activities.
  </li>
  <li>
   Provide regular updates to project management on logistics performance and operational readiness.
  </li>
  <li>
   Support project closeout activities and asset handover requirements.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Required Skills You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree in Civil Engineering, Construction Management, Logistics Management, Supply Chain Management, or a related discipline.
  </li>
  <li>
   Master's Degree is an advantage.
  </li>
  <li>
   Minimum 15 years of experience in logistics management, construction logistics, and traffic management.
  </li>
  <li>
   Proven experience on major airport, aviation, transportation, rail, metro, or large-scale infrastructure projects.
  </li>
  <li>
   Strong experience in construction logistics planning, traffic management, material movement, and stakeholder coordination.
  </li>
  <li>
   Experience working within operational airport environments is highly desirable.
  </li>
  <li>
   Experience managing multiple contractors and complex project interfaces.
  </li>
  <li>
   Strong knowledge of Construction Logistics Plans (CLP), Traffic Management Plans (TMP), and logistics best practices.
  </li>
  <li>
   Thorough understanding of airport operations, airside and landside logistics requirements.
  </li>
  <li>
   Strong knowledge of construction sequencing, material handling, and site logistics management.
  </li>
  <li>
   Experience with logistics planning software, scheduling tools, and project management systems.
  </li>
  <li>
   Excellent stakeholder management and coordination capabilities.
  </li>
  <li>
   Strong analytical, problem-solving, and organizational skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced project environment.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Desired Skills You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Professional certifications in Logistics, Supply Chain, Project Management, or Construction Management.
  </li>
  <li>
   Experience on international airport development and expansion projects.
  </li>
  <li>
   Knowledge of ICAO, IATA, airport operational requirements, and aviation industry standards.
  </li>
  <li>
   Experience working under FIDIC or similar international contract frameworks.
  </li>
  <li>
   Familiarity with BIM-based logistics planning and digital construction management platforms.
  </li>
  <li>
   Experience supporting Design-Build, EPC, PMCM, or Program Management delivery models.
  </li>
  <li>
   Strong authority liaison and stakeholder engagement experience.
  </li>
  <li>
   Experience managing logistics operations in live operational environments.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 <br/>
 <br/>
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 <br/>
 <br/>
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>


Logistic Manager

Explore 168+ Facilities manager in Riyadh this July. Find roles across top companies and apply now to boost your career.