administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

operations manager Jobs in Dubai United Arab Emirates

operations manager

finance manager Jobs in Dubai United Arab Emirates

finance manager

office administrator Jobs in Dubai United Arab Emirates

office administrator

office manager Jobs in Dubai United Arab Emirates

office manager

finance and administration manager

Overview At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.This Position reports to :Finance ManagerHub Finance Manager acts as business partner to the Hub Manager to manage and optimize financial performance of the assigned Local Units across Countries. Supports effective business decisions by monitoring, analyzing, and interpreting financial data to evaluate various business alternatives, recommend and support implementation of the most appropriate business solutions. This role is combined with a Local Finance Manager role within the same Business Line.This role is contributing to the Low Voltage Switchgear System Business Line (BL LVS 3101) in IMEAA (India, Middle East, Africa, and America Regional Hub. Main stakeholders are the Hub Manager IMEAA, the local BL Manager and the Global Business Line Finance Manager.The work model is hybrid . This is regional role; however, preferred location is Istanbul, Türkiye or Dubai, UAE. Key Responsibilities <ul><li>Contributes as key partner for the Hub Manager in determining and developing the execution model for the Hub in alignment with the BL strategy.</li><li>Translates financial position into realistic forecasts and establishes actions and measurable targets to enhance financial return. Manages the forecasting process for the Hub, evaluates financial implications, builds scenarios, and recommends actions.</li><li>Monitors the financial performance of the Hub, provides insight and analysis to support operational decision making. Identifies issues and supports management on action plans to drive appropriate cost structure, productivity optimization, and capital efficiency. Manages and closely monitors the cash flow and takes action to improve Net Working Capital.</li><li>Assesses commercial and financial risks, defines and follows actions to mitigate impact on business performance. Supports the risk management process, regarding tender calculations (full cost model), project cash flow and exposure analysis including foreign exchange, risk and opportunity assessments (incl. inflation and currency fluctuations) and other commercial items.</li><li>Ensures transparency in financial reporting and disclosures. Supervises the adherence to Internal Controls (SOX) to secure correctness of financial reporting (Atlas / ABACUS) following the applicable Group, Division and Country standards, regulations, and guidelines (incl. A&RP and USGAAP). Supports the remediation of identified deficiencies (GRCM) within the area of responsibility.</li><li>Leads, provides guidance, and facilitates best practice sharing between Local Finance Managers within the Hub in consistency with controlling practices within the BL. Ensures timely and efficient communication with relevant Local Finance Managers, Finance Group functions and other internal functions to identify areas for continues improvement.</li><li>Establishes and oversees processes and tools necessary to obtain transparent and reliable financial data and business information. Ensures high quality of financial data and business information in line with defined standards (A&RP and USGAAP) and financial closing schedules.</li><li>Supports the development, staffing, and direction of the Finance Organization in collaboration with HR Business Partners, leadership team and BL Finance Management.</li></ul> Qualifications for the role (Mandatory) <ul><li>Master's or Bachelor's degree in Economics and / or in Business Administration, or similar level.</li><li>Minimum of 5 years of experience in business finance management with P&L responsibility.</li><li>Desired experience in industrial medium to large multinational companies as well as solid US GAAP expertise.</li><li>Strong collaboration and managerial skills, team player</li><li>Willingness to travel (appr. 20%) and to drive positive changes in a dynamic environment.</li><li>Excellent written and spoken English skills, additional language(s) is of advantage.</li></ul>We value people from different backgrounds. Could this be your story? Apply today or visit to read more about us and learn about the impact of our solutions across the globe.

Hub IMEAA Finance Manager

Dubai Financial Services Authority (DFSA)

<div>
 
 
 JOB PURPOSE:
 
 
 
 To carry out the procurement, invoicing and data entry activities for Dubai Financial Services Authority (DFSA), in order to deliver optimal quality and cost-effective supplies and services in line with DFSA&rsquo;s needs and complying with approved policies and standards.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 
 Invoicing
 
 
 <ul>
 <li>
 Prepare all customer invoices accurately and in a timely manner, ensuring appropriate supporting documents are attached and reconcile with Management Information and Microsoft Dynamics 365reports. Submit invoices to the Head of Finance for approval.
 </li>
 <li>
 Prepare a report to track changes between data provided by Supervision and actual invoices to be issued. Ensure all firms authorised are included in the list of invoices to be sent.
 </li>
 <li>
 Maintain a list of the monies received from authorised firms/new applicants and correspond with Supervision department regarding the application of these funds ensuring they are allocated correctly in a timely manner.
 </li>
 <li>
 Late Submission Fee Invoices on a monthly basis with respect to PIB &amp; PIN Returns to the firms upon receiving an email notification.
 </li>
 <li>
 Coordinate with Finance Administrator regarding issuance of Late Payment Fee Invoices for firms who have not paid their initial or annual fees as stipulated in the invoice
 </li>
 </ul>
 
 
 Purchasing Activities
 
 
 <ul>
 <li>
 Ensure all purchase requisitions, purchase orders, travel and training forms are processed in accordance with the DFSA&rsquo;s Operational Authority matrix and policy manuals.
 </li>
 <li>
 Record all purchase requisitions in the Procurement Log.
 </li>
 <li>
 Validate and checking of all supporting documents are attached. Raise queries with staff members as appropriate.
 </li>
 <li>
 Check supplier invoices are entered correctly and the supporting documents are attached.
 </li>
 </ul>
 
 
 Expenses
 
 
 <ul>
 <li>
 Prepare and reconcile the statement of account of purchasing credit card ('pcc') to ensure accuracy and report any discrepancies to the Head of Finance.
 </li>
 <li>
 Confirm that the relevant forms for credit card transactions have received approval. Send an email to the Head of Finance regarding the use of the purchasing credit card. Ensure that staff members provide proper receipts for the purchases made using the PCC.
 </li>
 </ul>
 
 
 Record Keeping
 
 
 <ul>
 <li>
 Enter all supplier invoices and petty cash transactions in Microsoft D365 accounting system in order to ensure these are captured in a timely manner and accurately and enable ease of access in future.
 </li>
 <li>
 Update and maintain petty cash float including reimbursement in the system in order to ensure it is completed on time and accurately.
 </li>
 <li>
 Submit monthly &amp; quarterly petty cash count.
 </li>
 </ul>
 
 
 Policies, Systems, Processes &amp; Procedures
 
 
 <ul>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Operating within the first line of defence, you will share responsibility for ongoing risk management while promoting a strong risk culture within the division and across the organisation in line with the DFSA Risk Management Framework.
 </li>
 </ul>
 
 
 Reports
 
 
 
 
 Supplier Reconciliation:
 
 
 <ul>
 <li>
 Provide support in reconciling suppliers' invoices with purchase requisitions, following up on delivery notes, credit notes, and statement of accounts, etc. in order to ensure that the reconciliation is accurate and that the activities are completed on time.
 </li>
 <li>
 Prepare Quarterly supplier reconciliations.
 </li>
 </ul>
 
 
 Customer Reconciliation:
 
 
 <ul>
 <li>
 Reconciling receivables with customer invoices and following up on payments to ensure that customer invoices are paid on time.
 </li>
 <li>
 Perform the customer's account reconciliations on a quarterly basis.
 </li>
 </ul>
 
 
 Deputising
 
 
 <ul>
 <li>
 Carry out tasks performed by Finance Administrator and Finance Officer when required.
 </li>
 <li>
 Secretarial/administrative duties to be performed when required.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE, &amp; SKILLS:
 
 
 
 
 Eligibility Criteria:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in commerce with specialisation in Accounting, Finance and Procurement.
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 4 - 6 years of post-qualification experience in a similar position in a multinational corporation.
 </li>
 </ul>
 
 
 Knowledge, Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Understanding of accounting policies and procedures including purchasing, accounts payable and accounts receivable procedures.
 </li>
 <li>
 Advanced knowledge of MS Excel, MS word, PowerPoint required.
 </li>
 <li>
 Knowledge of Microsoft Dynamics 365 accounting system preferable.
 </li>
 <li>
 Analytical mindset with negotiation skills preferable.
 </li>
 <li>
 Attention to detail required.
 </li>
 <li>
 Team player, proactive, accurate data entry and organisational skills.
 </li>
 <li>
 Accepts suggestions and guidance of team leader and other members.
 </li>
 <li>
 Creative thinking for process improvements and efficiencies.
 </li>
 <li>
 Ability to establish priorities and adhere to internal controls to enable the smooth functioning of the department&rsquo;s activities.
 </li>
 </ul>
 
 
</div>

Finance Officer (Procurement and Invoicing)-UAEN

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

UIG General Trading LLC

About the Role We&rsquo;re seeking a highly organized, proactive, and solution-oriented Admin Manager with a solid accounting background to lead our administration function and support financial operations. The right candidate will oversee office management, systems, vendors, documentation &mdash; while also coordinating closely with Finance on budgets, controls, and reporting.Key Responsibilities<ul><li>Lead and supervise the administration team and daily office operations.</li><li>Develop and implement administrative policies, procedures, and workflows.</li><li>Oversee leases, facilities, utilities, assets, and inventory management.</li><li>Maintain organized filing systems for contracts, invoices, and company records.</li><li>Support HR and Finance with onboarding, payroll documentation, reimbursements, and compliance files.</li><li>Prepare and track admin budgets, expense reports, and cost-control measures.</li><li>Review vendor invoices before submission to Finance and ensure proper approvals.</li><li>Coordinate with the accounting team on purchase orders, GRNs, petty cash, and payments.</li><li>Assist with month-end closing support related to administrative expenses.</li><li>Ensure compliance with company policies and local regulations (health &amp; safety, audits, etc.).</li><li>Continuously streamline processes to improve efficiency and transparency.</li></ul>Accounting &amp; Financial Skills Required<ul><li>Strong understanding of basic accounting principles.</li><li>Experience working with invoices, petty cash, purchase orders, and approvals.</li><li>Ability to reconcile admin expenses and track budget variances.</li><li>Experience with ERP/accounting systems (Odoo, SAP, QuickBooks, or similar).</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, or related field.</li><li>3&ndash;5 years of experience in administration management, including financial coordination.</li><li>Proven ability to manage teams and cross-department workflows.</li><li>Excellent organization, documentation, and communication skills.</li><li>Strong analytical mindset with attention to detail.</li><li>Proficiency in MS Office ; ERP experience is a must.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Preferred<ul><li>Experience in distribution, FMCG, retail, or corporate operations.</li><li>Knowledge of local compliance and documentation requirements.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>Stable and collaborative work environment.</li><li>Opportunity to shape and strengthen the administration function.</li><li>Professional growth and development.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Accounts & Admin Manager

Little Lambs Nursery

Job Title: Finance ManagerJob Summary: The Finance Manager is responsible for overseeing the financial health of the organization. This role includes managing budgeting, accounting, financial reporting, compliance, and strategic financial planning to support business objectives and ensure financial sustainability.Key Responsibilities:<ul><li>Plan, organize, and control all financial activities of the organization</li><li>Prepare budgets, forecasts, and financial plans</li><li>Monitor cash flow, income, and expenditure</li><li>Oversee accounting operations including accounts payable, receivable, and payroll</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Ensure compliance with local laws, tax regulations, and audit requirements</li><li>Coordinate with external auditors, banks, and financial institutions</li><li>Analyze financial data and provide management with insights and recommendations</li><li>Implement and maintain financial policies, procedures, and internal controls</li><li>Support senior management in strategic decision-making</li></ul>Qualifications &amp; RequirementsEducation<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field</li><li>Master&rsquo;s degree (MBA or Finance) is an advantage</li></ul>Professional Certifications (Preferred)<ul><li>CA (Chartered Accountant)</li><li>ACCA</li><li>CPA</li><li>CMA</li></ul>Experience<ul><li>Minimum 5&ndash;7 years of experience in finance or accounting</li><li>At least 2&ndash;3 years in a managerial or supervisory role</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of accounting standards and financial regulations</li><li>Excellent analytical and problem-solving skills</li><li>Proficiency in accounting software and MS Excel</li><li>Strong leadership and team management skills</li><li>High attention to detail and accuracy</li><li>Excellent communication and reporting skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your visa status? </li></ul>Experience:<ul><li>Dubai: 2 years (Required)</li></ul>

Finance Manager (Females only)

Globalink Logistics

Job Title: Finance Manager Location: Dubai, UAEJob Type: Full-timeJob DescriptionWe are looking for an experienced Finance Manager to join our team in Dubai. The successful candidate will be responsible for overseeing the company&rsquo;s financial operations, ensuring compliance with IFRS and local regulations, and supporting senior management with accurate financial insights and reporting.Key Responsibilities<ul><li>Financial Reporting &amp; Compliance: Overall responsibility for accurate financial reporting, preparation of IFRS-compliant financial statements, tax filings (VAT, Corporate Income Tax, ESR, CbCR), and coordination with external auditors.</li><li>Accounting Operations &amp; Systems Control: Supervision of accounting entries, monthly and annual closings, reconciliations, fixed assets management, and administration of Sage ERP, ensuring data accuracy and strong system controls.</li><li>Internal Controls &amp; Process Improvement: Design, implementation, and periodic review of internal controls, business processes, and risk mitigation measures across head office and assigned regions.</li><li>Cash Flow, AR/AP &amp; Banking Management: Oversight of accounts receivable and payable, bank reconciliations, payment approvals, cash flow management, intercompany balances, and coordination with banking partners.</li><li>Management Support &amp; Regional Oversight: Preparation of management reports, budgets, and variance analysis; supervision of regional/branch finance teams; and providing financial insights and recommendations to the CFO and senior management.</li></ul>Requirements &amp; Skills<ul><li>Financial &amp; IFRS Expertise: Strong knowledge of IFRS, financial reporting, statutory compliance (VAT, CIT, audits), and end-to-end accounting control.</li><li>Analytical &amp; Control Skills: Ability to analyze financial data, review reconciliations, manage budgets and variances, and design effective internal control frameworks.</li><li>Leadership &amp; Communication Skills: Proven capability to supervise finance teams, coordinate with branches, auditors, banks, and senior management, and clearly communicate complex financial matters.</li></ul>Why Join Us<ul><li>Opportunity to work in a dynamic, international business environment</li><li>Exposure to regional operations and senior-level decision-making</li><li>Competitive compensation and career growth opportunities</li></ul>Apply now on Indeed or send your resume to recruitment@globalinklogistics.comJob Type: Full-time

Finance Manager

OceanAir Travels

<ul><li>Manage and monitor all company credit cards.</li><li>Maintain an updated record of cardholders, card limits, and assigned departments.</li><li>Track all transactions and ensure they are properly authorized and within company policy.</li><li>Reconcile monthly statements and follow up with users for supporting documents (receipts, invoices, approvals).</li><li>Ensure all card-related expenses are properly classified by department and purpose.</li><li>Collect, verify, and file all supporting documents for each transaction.</li><li>Coordinate with departments to ensure timely submission of expense justifications.</li><li>Highlight any discrepancies or unauthorized usage to the Finance Manager.</li><li>Prepare and update card usage reports and maintain organized digital and hard-copy records.</li><li>Work closely with the finance team to ensure timely settlement of all credit card statements.</li><li>Support bank coordination for transaction clarifications, refunds, or disputes.</li><li>Ensure smooth processing of payments and accurate reconciliation with accounting records.</li><li>Communicate regularly with department heads regarding card use policies, expense deadlines, and missing documentation.</li><li>Act as a liaison between finance, procurement, and operations for payment approvals and expense clarifications.</li><li>Maintain strong relationships with card providers and vendors.</li><li>Generate monthly and quarterly expense summaries by department and cardholder.</li><li>Analyze spending patterns to support budgeting and cost-control initiatives.</li><li>Support internal and external audits with accurate card transaction data.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>2&ndash;4 years of experience in finance operations, expense management, or payments coordination.</li><li>Strong understanding of expense tracking, reconciliation, and reporting.</li><li>Proficient in Microsoft Excel and ERP/accounting systems (e.g., Odoo, SAP, QuickBooks).</li><li>Excellent communication and follow-up skills across departments.</li><li>High attention to detail and strong organizational skills.</li><li>Integrity, confidentiality, and accountability in handling financial data.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your salary expectations?</li><li>How many years of experience do you have in finance, accounting, or expense management?</li><li>What is your Visa Status ?</li><li>Have you previously managed or monitored corporate credit cards or company payment systems?</li></ul>

Credit Card & Payments Coordinator

Explore 7923+ Finance and administration manager in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.