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executive administrative assistant

fiscal administrative assistant

nLeague

<div>
 <strong>
  Job ID: (65484)
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  <br/>
 </strong>
 <strong>
  Fiscal Admin. Assist.
  <br/>
  <br/>
 </strong>
 <strong>
  Location: 100 N Senate Ave, Indianapolis, IN
  <br/>
  <br/>
 </strong>
 <strong>
  Duration: 8 Months
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 </strong>
 <strong>
  Client: TN DOT
  <br/>
  <br/>
 </strong>
 <strong>
  On-Site
  <br/>
  <br/>
 </strong>
 To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules &amp; regulations, and process all utility payments for the Dept.
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 <strong>
  Job Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process travel requests for approval.
  </li>
  <li>
   Process all travel vouchers for reimbursement.
  </li>
  <li>
   Serve as liaison between Department and IDOA Travel Section.
  </li>
  <li>
   Stay current on all travel rules and regulations.
  </li>
  <li>
   Advise Department employees on travel rules and regulations.
  </li>
  <li>
   Prepare daily deposit.
  </li>
  <li>
   Process all utility payments.
  </li>
  <li>
   Complete and tabulate travel vouchers.
  </li>
  <li>
   Enter travel into Encompass Financial system to reimburse Department personnel for travel.
  </li>
  <li>
   Review all in-state and out-of-state travel requests for accuracy.
  </li>
  <li>
   Process all registrations thru travel cards or Encompass Financial System.
  </li>
  <li>
   Process emergency travel.
  </li>
  <li>
   Process travel card monthly payment.
  </li>
  <li>
   Make direct payments to motels/hotels for training and lodging.
  </li>
  <li>
   Respond to inquiries from Department personnel regarding travel rules.
  </li>
  <li>
   Troubleshoot with IDOA Travel to resolve any travel-related issues.
  </li>
  <li>
   Assist Department employees in completing travel vouchers correctly.
  </li>
  <li>
   Process all utility payments.
  </li>
  <li>
   Book flights and hotels thru the travel agency website.
  </li>
  <li>
   Process checks thru the remote deposit system.
  </li>
  <li>
   Enter accurate accounting entries into the Encompass AR module.
  </li>
  <li>
   Perform other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be a high school graduate or equivalent G.E.D.
  </li>
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   Must be able to apply basic accounting and math skills.
  </li>
  <li>
   Knowledge of bookkeeping and auditing.
  </li>
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   Ability to acquire knowledge of Department functions and procedures.
  </li>
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   Ability to deal with and solve problems.
  </li>
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   Ability to calculate and accurately compile data.
  </li>
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   Ability to work with computerized word processing, spreadsheets, databases and software.
  </li>
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   Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
  </li>
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   Ability to maintain confidentiality.
  </li>
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   Ability to work under pressure and successfully function in a stressful environment
  </li>
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   Ability to interpret and apply rules, regulations and guidelines.
  </li>
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   Must be able to access, input and retrieve information using a calculator and computer.
  </li>
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   Ability to communicate effectively, both verbally and in writing.
  </li>
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   Must be able to organize, file and retrieve information.
  </li>
  <li>
   Must be able to proofread documents with accuracy.
  </li>
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   Must be able to work with minimal supervision, prioritize work and meet deadlines.
  </li>
 </ul>
</div>


Fiscal Administrative assistant

JL Customs

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide range of administrative and operational tasks with energy, precision, and professionalism. As an Executive Assistant, you will be the backbone of smooth daily operations, ensuring that executives&rsquo; schedules are optimized, communications are clear, and projects are coordinated efficiently. Your proactive approach and exceptional organizational skills will help foster a productive environment where goals are achieved seamlessly. This paid position is perfect for a motivated individual eager to contribute to a thriving organization while honing their administrative expertise.</p><p><b>Responsibilities</b></p><ul><li>Provide comprehensive executive administrative support, including calendar management using Microsoft Outlook Calendar and Google Workspace tools, ensuring all appointments, meetings, and deadlines are accurately scheduled and prioritized.</li><li>Coordinate complex project workflows and assist with project documentation, tracking progress, and following up on action items to ensure timely completion.</li><li>Manage travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries for executives.</li><li>Handle correspondence via email, phone calls, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette and customer service skills.</li><li>Organize meetings by preparing agendas, taking detailed minutes or transcriptions as needed, proofreading documents for accuracy, and distributing materials in advance.</li><li>Oversee office management duties such as filing systems (both digital and physical), data entry, bookkeeping using QuickBooks or similar software, and maintaining office supplies inventory.</li><li>Support personal assistant responsibilities when required by managing personal appointments or errands to ensure executives&rsquo; personal and professional lives run smoothly.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as an executive assistant or in a similar administrative role with at least two years of office management or clerical experience.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and familiarity with Microsoft Outlook Calendar.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment; experience with project coordination is highly valued.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Exceptional typing speed and accuracy for transcription, data entry, proofreading, and document preparation tasks.</li><li>Knowledge of office equipment such as multi-line phone systems and front desk procedures; experience with DocuSign for electronic signatures is a plus.</li><li>Strong communication skills with polished phone etiquette and customer service orientation.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail; familiarity with office software like QuickBooks for bookkeeping is advantageous.</li><li>A proactive mindset with the energy to anticipate needs and solve problems independently. Join us in this exciting role where your organizational prowess will empower our leadership team! We value energetic professionals who thrive on making a difference through meticulous support and efficient project coordination. This paid position offers an engaging environment where your skills will be recognized and developed every day!</li></ul><p>Pay: $24,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant

Applied Behavior Center for Autism (IN)

<p>Job Title: Executive Assistant<br/>Location: Applied Behavior Center for Autism, Indianapolis, IN<br/></p><p>Position Overview: The Executive Assistant at the Applied Behavior Center for Autism plays a vital role in supporting the Founder and CEO and ensuring the efficient operation of the organization. This position involves a blend of administrative support, project management assistance, and communication tasks, all aimed at facilitating the center&rsquo;s mission to provide exceptional care for individuals with autism.<br/></p><p>Key Responsibilities:<br/></p><p>Administrative Support:<br/>Manage schedule, including appointments, meetings, and travel arrangements.<br/>Prepare and organize meeting agendas, materials, and minutes.<br/>Maintain an efficient filing system and ensure proper documentation of important information.<br/>Communication:<br/>Serve as a primary point of contact for internal and external stakeholders.<br/>Draft, proofread, and edit correspondence, reports, and presentations.<br/>Coordinate communication among team members and facilitate information flow.<br/>Project Management:<br/>Assist in the planning and execution of special projects and initiatives.<br/>Monitor deadlines and follow up on action items to ensure timely completion.<br/>Conduct research and compile data to support decision-making processes.<br/>Event Coordination:<br/>Plan and coordinate events, meetings, and training sessions, including logistics and materials preparation.<br/>Support community outreach efforts as needed.<br/>Financial Support:<br/>Assist with budget tracking, expense reporting, and invoicing processes.<br/>Confidentiality and Compliance:<br/>Handle sensitive information with discretion and maintain confidentiality in all matters.<br/>Ensure compliance with organizational policies and procedures.<br/></p><p>Qualifications:<br/></p><p>Education: High School, GED, or higher education.<br/>Experience: 5+ years of experience in an administrative support role, preferably in a healthcare or social services environment.<br/>Skills:<br/>Strong organizational and time management skills.<br/>Excellent written and verbal communication abilities.<br/>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software &ndash; G-suite platform<br/>Ability to multitask and prioritize effectively in a fast-paced environment.<br/>Strong interpersonal skills and a team-oriented mindset.<br/></p><p>Why Join Us? At the Applied Behavior Center for Autism, you&rsquo;ll be part of a compassionate team dedicated to making a difference in the lives of individuals with autism. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to meaningful change in the community.<br/></p><p>Applied Behavior Center for Autism is an Equal Opportunity Employer and fully subscribes to the principles of Equal Employment Opportunity. The company ensures that all applicants and employees are considered for hire, promotion, and job status, without regard to race, color, religion, gender, national origin, age, veteran status, disability, or any other characteristic protected by law.<br/></p><p>#MP<br/></p>

Urgent Dental Center & Family Dentistry

Job Description
<br>We are looking for a competent dental assistant who will make the dentist’s office more efficient and pleasant for patients. You’ll ensure excellent customer service and lift administrative and basic dental tasks off the dentist’s shoulders. Dental assistants should be well-organized with great attention to detail. You should be able to follow instructions and respect dental office regulations. We want you to be skilled in providing direct or indirect patient care and able to make office procedures as smooth as possible.
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Responsibilities
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Welcome customers in the dental office
<br>Prepare customers for treatments or checkups ensuring their comfort
<br>Select and set up instruments, equipment and material needed
<br>Sterilize instruments according to regulations
<br>Assist the dentist through 4-handed dentistry
<br>Undertake lab tasks as instructed
<br>Provide oral hygiene and post-operative care instructions
<br>Keep the dental room clean and well-stocked
<br>Schedule appointments
<br>Maintain accurate patient records and assist with payment procedures
<br>Skills
<br><br>
Proven experience as dental assistant
<br>Knowledge of dental instruments and sterilization methods
<br>Understanding of health & safety regulations
<br>Ability to perform regulated non-surgical tasks like coronal polishing is a plus
<br>Good computer skills
<br>Excellent communication and people skills
<br>Attention to detail
<br>Well-organized and reliable
<br>High school diploma; graduating from dental assistant school is preferred
<br>Additional certification or training is an asset (e.g. EFDA)
<br><b>Job Type:</b> Full-time
<br><br>
<b>Pay:</b> $15.00 - $18.00 per hour

Dental Assistant

Associated Drywall Partners

<p>ADMINISTRATIVE ASSISTANT &ndash; OPERATIONS<br/>ASSOCIATED DRYWALL PARTNERS, LLC. EXPERIENCED + INTEGRATED + COLLABORATIVE<br/>Full Job Description</p><p>Associated Drywall Partners, LLC., voted Walls &amp; Ceilings Top 50 Contractors, is looking for an energetic and motivated individual to join our Construction Operations! Under the direction of the Construction Operations Manager, the <i>Administrative Assistant is</i> responsible for assisting with various daily routines including clerical, fleet management, HR, and accounting.</p><p>We are looking for a candidate who can work independently in a fast-paced environment with the initiative and drive to make this position their own. This entry level position is perfect for anyone interested in developing lifelong skills in construction, accounting, and customer service.</p><p>Job Responsibilities</p><ul><li>Preparation of Cost to Complete Reports</li><li>Tracking and Filing Daily Log Reports</li><li>Maintain Fleet Vehicle List</li><li>Warranty Letters</li><li>Change Orders</li><li>Waiver Assistance</li><li>Job Calendars</li><li>Assist Project Managers</li><li>Payroll Time Approval</li></ul><p>Job Requirements</p><ul><li>Hard Working</li><li>Organized</li><li>Willing to learn</li><li>Driven</li><li>Personable</li><li>Team Player</li></ul><p>Company Overview</p><p>Associated Drywall Partners, LLC is a Drywall Contracting Company that performs Commercial, Multi Family, and Single-Family Residential Drywall Work in over 22 States throughout the United States. Most recently voted Walls &amp; Ceilings 2020 Top 50 Contractors!</p><p>We have been in the drywall business since 1992 serving the hospitality industry, the residential markets and commercial customers. Since our inception we have done a significant number of hotels, apartments, condominiums, student housing, assisted living projects, and residential homes for both production builders and custom builders.</p><p>In addition, we perform a significant number of commercial projects including office buildings, medical facilities, storage facilities, tenant buildouts and other retail. These projects have taken us to Indiana, Illinois, Michigan, Ohio, Kentucky, Tennessee, New York, Connecticut, Mississippi, Alabama, Louisiana, Florida, Oklahoma, North Carolina, South Carolina and Georgia.</p><p>Job Type: Full-time, M-F, 8am &ndash; 5pm, no weekends.</p><p>Salary: $18.00 - $20.00 hourly (based on industry-related experience and accreditations)</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Job Type: Full-time</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Robert Half

<div>
 <p>
  We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.
 </p>
 <p>
  <br/>
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 <p>
  <strong>
   Responsibilities
  </strong>
  :
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  &bull; Coordinate HR activities including recruitment, scheduling, and other administrative tasks.
 </p>
 <p>
  &bull; Perform data entry, filing, and document proofreading to maintain precise and organized records.
 </p>
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  &bull; Offer administrative support to leadership and team members to streamline operations.
 </p>
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  &bull; Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
 </p>
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  &bull; Deliver outstanding customer service by responding to inquiries promptly and professionally.
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  &bull; Monitor office supply inventory and ensure the workspace is tidy and welcoming.
 </p>
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  &bull; Provide direct assistance to the President as needed to support executive functions.
 </p>
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  &bull; Contribute to special projects and organizational initiatives as assigned.
  <br/>
 </p>
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  <strong>
   Requirements
  </strong>
  :
 </p>
 <p>
  &bull; Creative and design background, familiarity with Adobe and Canva.
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 <p>
  &bull; Proven experience in administrative support roles.
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  &bull; Proficiency in managing inbound calls and providing receptionist duties.
 </p>
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  &bull; Strong data entry skills with a high level of accuracy.
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  &bull; Familiarity with general office operations and procedures.
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  &bull; Excellent organizational and time-management abilities.
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 <p>
  &bull; Strong verbal and written communication skills.
 </p>
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  &bull; Ability to work collaboratively in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism and attention to detail.
  <br/>
 </p>
 TalentMatch
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  &reg;
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
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 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 24, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474732
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Office of Administrative Law Proceedings (OALP):</b><br>
The Indiana Office of Administrative Law Proceedings (OALP) was established as a new state agency in 2020 to provide a central and independent hearings process for administrative cases with different Indiana State agencies. OALP has a staff of administrative law judges (ALJs) who hear disputes between certain state agencies and persons aggrieved by that agency&rsquo;s action, as well as a team of Legal Assistants (LAs) who assist our ALJs with case management and data. Some of the state agencies for which OALP hears cases include the Family and Social Services Administration (FSSA), the Department of Child Services (DCS), and the Bureau of Motor Vehicles (BMV). A full list of agencies can be found at https://www.in.gov/oalp/oalp-resources/oalp-jurisdiction/. The mission of OALP is to provide efficient, effective, and impartial adjudicatory processes for Indiana&rsquo;s citizens and agencies.</div><div></div><div><b><br>
Role Overview</b>:</div><p>
As a Legal Assistant, you will be responsible for providing administrative support to Administrative Law Judges, primarily by:</p><ul><div><ul><li>
scheduling hearings,</li><li>
reviewing legal documents,</li><li>
filing documents into a case management system,</li><li>
entering data, and</li><li>
other case management tasks.</li></ul></div></ul><p>
To succeed in this role, candidates should: (1) have firm and/or court experience, (2) understand legal process and terminology, (3) have an attention to detail to maintain accurate records, (4) be a critical/analytical thinker and problem solver, (5) be proficient with technology/computer programs (Outlook, Word, Excel, Adobe), (6) be a resilient team player. Ideally, we are looking for candidates with prior experience/training as a legal assistant or paralegal in a fast paced environment.</p><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides administrative and legal support to attorneys and legal divisions.</li><li>
Performs legal research under the direction of staff counsel or administrative law judge.</li><li>
Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.</li><li>
Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.</li><li>
Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.</li><li>
Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.</li><li>
Schedules hearing dates and sites, makes appointments, and manages calendars.</li><li>
Travels to hearing sites, sets up site, materials, and equipment.</li><li>
Organizes and maintains law libraries, database systems, documents, and case files.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Knowledge of legal procedures and terminology</li><li>
Strong written and verbal communication skills</li><li>
Strong organizational skills with the ability to prioritize tasks effectively</li><li>
Strong attention to detail and proofreading skills</li><li>
Proficient in using Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li><li>
Ability to work independently</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li></ul><div><b>
A degree is not required. However, a a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Legal Assistant 5

Explore 103+ Fiscal administrative assistant in Indianapolis this April. Find roles across top companies and apply now to boost your career.

103 fiscal administrative assistant jobs In Indianapolis

Fiscal Administrative assistant

Executive Assistant

Executive Assistant

Dental Assistant

Administrative Assistant

Administrative Assistant

Legal Assistant 5