ceo office manager

coordinator-admin

receptionist

bell desk agent

front desk receptionist

front desk coordinator

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

Bupa

<div><h4 class="jobSectionHeader">Job Description</h4>
<div>Role Purpose:

The Receptionist at Smart Clinic of Bupa CareConnect is responsible for delivering exceptional customer service by being the first point of contact for patients and visitors. This role ensures seamless coordination between patients, medical staff, and other departments, with a focus on accurate documentation, operational support, and maintaining a professional environment to enhance the overall patient experience. 


Key Accountabilities:

1- Patient Engagement and Customer Service; 

<ul>
<li>Greet patients and visitors in a professional and friendly manner, representing Bupa CareConnect values.</li>
<li>Provide accurate information about services, policies, and processes.</li>
<li>Address patient inquiries and concerns, escalating issues as necessary.</li>
<li>Follow CareConnect&rsquo;s operational procedures as outlined in the manual to comply with the department&rsquo;s procedures and standards.</li>
<li>Follow up on all Medical requests such as but not limited to, medication dispensing, lab, radiology, medical Information retrieval and referral etc.</li>
<li>Maintain a thorough knowledge of all departments, our company network of hospitals, products and services so that customers are provided accurate information on it&rsquo;s provider and proceed general queries with confidence at all times.</li>
<li>Deal competently with members, Clinic staff feedback and take all possible actions to resolve the issues to their fullest satisfaction with minimal intervention of team leaders.</li>
<li>Manage to support maternity, pediatric and special needs medical cases.</li>
<li>Solve the customer complaints / service failure without the need of further escalations</li>
<li>Ensure the proper follow up of the recovery plan / take a lead to standardize the proposed solutions (Kaizens, RIM, JDI...etc)</li>
<li>Ensure that the complaints are entered into the service escalation tools so as to take preventive actions</li></ul> 


2- Administrative and Documentation Support;
<ul>
<li>Facilitate administrative task related admissions, discharges and transfers of patients and release of information for continuation of care.</li>
<li>Open and maintain patient files, ensuring all data entries comply with organizational policies.</li>
<li>Process cash, insurance, and credit invoices for outpatient services as per policy.</li>
<li>Photocopy, scan, and organize documents required for patient services.</li>
<li>Proficiently use the organization's HIS (Health Information System) for all operational needs.</li></ul> 


3- Operational Excellence;
<ul>
<li>Assist in booking appointments and managing daily schedules.</li>
<li>Coordinate with medical staff to streamline outpatient services.</li>
<li>Ensure smooth operation of the front desk, handling interruptions and completing daily tasks.</li>
<li>Play a support role for the hospital staff (Insurance, Pharmacists, Lab, and Radiology ..etc) and enable coaching and training on CareConnect Protocol / services to the clinic&rsquo;s staff.</li>
<li>Respect government laws and organizational regulations, including quality and safety protocols.</li>
<li>Use equipment safely and help maintain office supplies, including stationary and electronics.</li>
<li>Support cleanliness, infection control, and facility safety programs.</li>
</ul></div>
<h4 class="jobSectionHeader">Skills</h4>
<div><ul><li>Experience in healthcare service or related area.</li>
<li>Healthcare, Patient care, Medical Coordinator</li>
<li>Multi-cultural with interpersonal and communication skills, excellent planning</li>
<li>Maintain control and order under stressful conditions and periods of high unit activity, while utilizing effective and respectful communication with patients, families, and the health care team</li>
<li>Demonstrate effective and respectful communication with patients, families and the healthcare team, using excellent interpersonal skills</li>
<li>Ability to adapt to a rapidly changing environment</li>
<li>Ability to quickly and appropriately prioritize tasks and manage interruptions</li>
<li>Complete work timely and accurately</li>
<li>Work effectively and collaboratively within a team environment</li>
<li>Commercial skills in combination with service focused mindset</li></ul></div></div>

Patient Experience & Coordination (Pipeline)

Elite Events

Job Title: Female Administrative Assistant - ReceptionistLocation: North Riyadh (Al Malqa), Kingdom of Saudi ArabiaDepartment: Front OfficeAbout the CompanyA growing firm in interior fit-out turnkey project management space, delivering high-quality projects from concept to execution. We are specialized in renovating, designing, managing residential and commercial spaces, with a strong focus on design excellence and project execution.Role Overview: We are seeking a professional, organized, and friendly Receptionist to be the welcoming face of our Project Management firm. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting both office and field teams, and can juggle multiple responsibilities with confidence.Key Responsibilities: 1. Front Desk &amp; Client Interaction<ul><li>Greet clients, vendors, and guests with a warm and professional demeanor</li><li>Answer, screen, and direct phone calls and emails</li><li>Manage the reception area to ensure it is clean, tidy, and representative of our brand</li><li>Provide refreshments and hospitality during client visits</li></ul>2. Administrative Support<ul><li>Schedule meetings, site visits, and project-related appointments</li><li>Noting down Minutes of Meetings held at the office for important projects</li><li>Assist with calendar management for project managers and executives</li><li>Prepare and organize project documents, files, invoices, and correspondence</li><li>Support HR and operations with onboarding documents, timesheets, and recordkeeping</li><li>Maintain office supplies, order materials, and coordinate deliveries</li></ul>3. Project &amp; Team Coordination<ul><li>Assist project managers with document tracking, submittals, and RFI/log updates</li><li>Coordinate with vendors, subcontractors, and suppliers for document pickup/drop-off</li><li>Support the team with general workflow tasks and communication needs</li></ul>4. Office Operations<ul><li>Handle incoming/outgoing mail and package management</li><li>Coordinate maintenance for office equipment and facility needs</li><li>Assist with expense reports, purchase orders, and basic bookkeeping tasks</li></ul>Requirements /Qualifications: <ul><li>1&ndash;3 years of receptionist or administrative experience (construction/fit-out or design industry is a plus)</li><li>Excellent written and verbal communication skills (English and Arabic)</li><li>Strong organization skills and ability to multitask effectively</li><li>Friendly, professional, and customer-service oriented</li><li>Comfortable working in a fast-paced environment</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Health benefits</li><li>Growth opportunities within the company</li><li>Supportive, creative, and team-oriented culture</li><li>Exposure to construction, architecture, and interior design projects</li></ul>Job Type: Full-time

Female Administrative Assistant - Receptionist

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and professional Receptionist to join our team in the Hospital &amp; Health Care industry. As the first point of contact for patients, visitors, and staff, the Receptionist plays a crucial role in creating a welcoming environment and ensuring efficient operations within our facility. The ideal candidate will possess exceptional communication skills and a compassionate demeanor, as they will be interacting with individuals who may be experiencing stressful situations related to health care.
<h3 class="jobSectionHeader">Key Objectives</h3>
<ul><li>Manage front desk activities efficiently to create a positive first impression.</li><li>
Coordinate communication between patients, medical staff, and administrative departments.</li><li>
Support daily operations to enhance patient experience and office workflow.</li></ul>
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Greet and assist patients, visitors, and vendors promptly and courteously.</li><li>
Answer and direct incoming calls, respond to inquiries, and take messages as needed.</li><li>
Schedule and confirm patient appointments while maintaining accurate records.</li><li>
Manage patient check-in and check-out processes, including verifying insurance and collecting payments.</li><li>
Maintain a clean, organized, and welcoming reception area.</li><li>
Coordinate with clinical and administrative teams to facilitate smooth patient flow.</li><li>
Handle incoming and outgoing mail, deliveries, and office supplies inventory.</li><li>
Adhere to confidentiality policies and maintain patient privacy at all times.</li><li>
Assist with administrative tasks such as data entry, filing, and documentation as required.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>High school diploma or equivalent; additional certification in office administration is a plus.</li><li>
Proven experience as a receptionist or in a similar customer-facing role, preferably in health care.</li><li>
Excellent communication and interpersonal skills with a professional demeanor.</li><li>
Strong organizational skills and attention to detail.</li><li>
Proficiency in using phone systems, appointment scheduling software, and basic computer applications (MS Office).</li><li>
Ability to multitask, prioritize, and work effectively under pressure.</li><li>
Commitment to maintaining patient confidentiality and compliance with HIPAA regulations.</li><li>
Positive attitude, reliability, and a team-oriented mindset.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and comprehensive health benefits.</li><li>
Opportunities for professional development and career growth.</li><li>
Supportive and inclusive work environment.</li><li>
Paid time off and holiday benefits.</li><li>
Employee wellness programs and resources.</li></ul></div>

Receptionist

Stella Stays

At Stella Stays, you will:We are seeking a highly organized and detail-oriented individual to join Stella Stays as a Front Desk Operations Coordinator in Riyadh. The ideal candidate will possess excellent management and coordination skills, ensuring smooth day-to-day operations, exceptional guest experiences, and effective communication between various stakeholders.Responsibilities:<ul><li>Conduct daily check-in/out inspections to ensure property readiness and guest satisfaction.</li><li>Oversee in-house inventory management and stock count to maintain adequate supplies.</li><li>Supervise the maintenance and cleaning team, ensuring efficient scheduling and high-quality work.</li><li>Coordinate repairs and maintenance tasks promptly to minimize disruptions to guests.</li><li>Prepare and adhere to daily, weekly, and monthly reports on property operations and guest feedback.</li><li>Ensure compliance with property documentation requirements and quality assurance standards.</li><li>Respond promptly and professionally to on ground guest requests, ensuring their needs are met.</li><li>Handle add-on service requests and coordinate with relevant service providers.</li><li>Source and manage reliable service providers and vendors, negotiating favorable contracts.</li><li>Maintain data control and confidentiality of sensitive information.</li><li>Greet visitors, clients, and partners, providing a professional and welcoming atmosphere.</li><li>Answer and direct incoming calls, taking accurate messages when necessary.</li><li>Manage incoming and outgoing mail and packages.</li><li>Maintain the tidiness and appearance of the reception area.</li></ul>Requirements<ul><li>Bachelor's degree in Hospitality Management, Business Administration, or a related field (preferred).</li><li>Proven experience in Operations and Front Desk management, preferably in the hospitality industry.</li><li>Strong organizational and multitasking abilities, with attention to detail.</li><li>Excellent communication and interpersonal skills to interact effectively with guests and stakeholders.</li><li>Proficient in using property management systems and other relevant software.</li><li>Ability to work independently and make sound decisions in a fast-paced environment.</li></ul>Note: This job description outlines the general nature and key responsibilities of the role but is not exhaustive. The role may require additional duties and responsibilities as assigned by the managementJob Type: Full-time

Front Desk Receptionist

Huda Vision

Job Title: Front Desk Receptionist (Saudi National Female)Location: Riyadh, Saudi ArabiaJob Type: Full-time Salary: 6,000 SAR (Total Package)Nationality: Saudi National (Required)About the RoleWe are seeking a bright, articulate, and professionally presented Receptionist to join our team in Riyadh. As the first point of contact for our company, you will play a crucial role in representing our brand. We are looking for someone with a sharp mind (&quot;smart&quot;), fluent English skills, and an impeccable professional image to manage our front desk and assist with administrative tasks.Key Responsibilities<ul><li>Front Desk Management: Warmly welcome guests, clients, and visitors with a professional and friendly demeanor.</li><li>Communication: Manage incoming calls and emails with fluency in both English and Arabic, handling inquiries efficiently.</li><li>Image &amp; Standards: Maintain the reception area to a high standard of tidiness and elegance, serving as the &quot;face&quot; of the company.</li><li>Administrative Support: Assist the management team with scheduling, data entry, filing, and other administrative duties as required.</li><li>Visitor Coordination: Manage meeting and travel room bookings and coordinate hospitality for guests.</li><li>Security: Follow safety procedures and control access via the reception desk (monitor logbooks, issue visitor badges).</li></ul>Requirements &amp; Qualifications<ul><li>Nationality: Must be a Female Saudi National.</li><li>Language Skills: Fluent English (spoken and written) is mandatory. Excellent Arabic skills are also required.</li><li>Appearance: Must possess a polished, well-groomed, and professional appearance suitable for a high-profile corporate environment.</li><li>Education: High School Diploma required; a Bachelor&rsquo;s degree is a plus.</li><li>Skills:</li><li>High emotional intelligence and excellent interpersonal skills.</li><li>Tech-savvy (Proficient in Microsoft Office: Word, Excel, Outlook).</li><li>Smart, quick learner with the ability to multitask in a fast-paced environment.</li><li>Experience: 1&ndash;3 years of experience in a similar role or customer service is preferred, but we are open to fresh graduates with the right attitude and look.</li></ul>Job Type: Full-timePay: &#65020;5,500.00 - &#65020;6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>

Front Desk Receptionist- (Female Saudi National with Fluent English)

Rotana Hotels

We are currently looking for dynamic, and self motivated Front Office professionals who want to move their careers forward.As a Front Desk Agent you are responsible to provide professional and customer focused service to our guests, ensuring their stay will become a memorable experience and your role will include key responsibilities such as:<ul><li>Provide prompt, courteous and efficient service to all guests, so as to achieve a high level of customer satisfaction through personalized service from arrival till departure</li><li>Ensure guests are personally greeted by name, if known and escorted to their room to make them feel expected and welcomed</li><li>Conduct in room & hotel familiarization and assist guest in hotel activity enquiries / requests</li><li>Maintain an up to date knowledge of hotel information and local services, including operating hours, promotions, events, attractions and any allied information to respond to guest queries</li><li>Maintain an awareness of rate levels to be sold on a daily basis and the occupancy levels</li><li>Accurately administer Front Desk cashiering standards and comply with all laid down systems, policies and procedures</li><li>Process accounts from check-in to check-out, ensuring accurate postings of all incidental charges using computerized Front Office systems</li><li>Maintain the privacy of all guests by ensuring that no details of the guests are disclosed</li><li>Demonstrate a complete understanding of the hotel's policies, procedures and service standards and have full knowledge of the hotel facilities and happenings</li></ul>

Front Desk Agent - Arabic Speaker

Explore 166+ Front desk coordinator in Riyadh this December. Find roles across top companies and apply now to boost your career.