administrative assistant

front desk receptionist/administrative assistant Jobs in Tampa

office assistant

receptionist / front office assistant Jobs in Tampa

receptionist / front office assistant

front desk receptionist administrative assistant

Twin State Trailers

Twin State Trailers (TST) is a Full-line semi-trailer dealer covering the Carolina's and Florida. As Twin State Trailers continues to grow, we have an opening for a Front Desk Receptionist/Administrative Assistant at our Tampa Florida branchThe role of the Front Desk Receptionist/Administrative Assistant is to provide administrative support to ensure efficient operation of the office.Front Desk Receptionist Duties<ul><li>Answer and route incoming calls using a multi-line phone system</li><li>Greet visitors and notify appropriate personnel of arrivals</li><li>Process incoming invoices and separate paid vs. unpaid documents</li><li>Coordinate outgoing mail and packages (FedEx, USPS, UPS)</li></ul>Administrative Assistant (Accounting) Duties:<ul><li>Attached signed invoices in Karmak to parts orders</li><li>Provide support to the accounting department by handling general accounting tasks</li><li>Perform clerical/accounting tasks including processing, recording, and verifying transactions in Karmak</li><li>File paperwork as needed (weekly schedule)</li><li>Issue receipts, statements, and invoices to customers</li><li>Coordinate and Monitors Bank Runs/Petty Cash</li></ul>Qualifications<ul><li>2&ndash;3 years of experience in a receptionist, administrative, or customer service role preferred</li><li>Experience working with multi-line phone systems preferred</li><li>Strong communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Outlook, Excel, Word) and data entry systems</li><li>Highly organized with strong attention to detail and time management</li><li>Ability to multitask and support multiple departments effectively</li><li>Professional, courteous, and customer-focused demeanor</li></ul>Benefits<ul><li>Competitive Salary</li><li>Medical, Dental, and Vision Insurance</li><li>Long/Short Term Disability and Life Insurance</li><li>Paid Time Off</li><li>401k with Employer Match</li><li>Internal Promotion Opportunities</li><li>On the Job Training</li></ul>Preferred (Not Required):<ul><li>Ability to communicate effectively in both English and Spanish to support a diverse customer and employee base</li></ul>Twin State Trailers is an Equal Opportunity EmployerFull Time Position, Monday - Friday, 8am to 5pm, Day ShiftNo weekends or OvertimeEducation - High School or equivalent (preferred)Job Type: Full-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Front Desk Receptionist/Administrative Assistant

Sharp Design Studio

SummarySharp Design Studio is currently searching for an Office Assistant with moderate experience who can perform a range of office support activities, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and word processing work as assigned.Duties and Responsibilities<ul><li>Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.</li><li>Collects incoming mail; distributes correspondence and other material to staff.</li><li>Performs a variety of routine assignments as appropriate to the position; operates a company provided computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials.</li><li>Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine.</li><li>Establishes, maintains, processes, and/or updates files, records, and/or other documents. - May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines.</li><li>May schedule or assist in scheduling appointments, meetings, trainings, and/or conferences.</li><li>May stock and distribute office supplies.</li><li>Data entry &ndash; Entering projects and assigning job costs to projects in system.</li><li>Some creative Newsletter/Flyers for office</li><li>Company event assistance</li><li>Performs miscellaneous job-related duties as assigned.</li></ul>Minimum Job Requirements<ul><li>High School Diploma or GED</li><li>One-year previous office experience required</li></ul>Knowledge, Skills and Abilities Required<ul><li>Ability to maintain calendars and schedule appointments.</li><li>Ability to understand and follow specific instructions and procedures.</li><li>Ability to prepare and print routine correspondence, labels, and/or other basic written material.</li><li>Word processing and/or data entry skills.</li><li>Skill in the use of operating basic office equipment, including being computer savvy.</li><li>Must be proficient in data entry &amp; typing.</li><li>Receptionist skills - Positive attitude, Professional</li><li>Experience with entering job costs to projects and creating work orders is a huge plus.</li><li>Experience in architectural or engineering firm is also a huge plus.</li></ul>Job Type: Full-timePay: $16.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What do you believe is the most important aspect of a workplace?</li></ul>Experience:<ul><li>Receptionist: 1 year (Required)</li><li>Office Assistant: 2 years (Required)</li></ul>Work Location: In person

Office Assistant

Zoeli Rx, LLC

Overview We are seeking a dynamic and detail-oriented Lead Pharmacy Intake Coordinator / Billing Specialist to join our healthcare team. This vital roll combines leadership in pharmacy intake processes with expert medical billing responsibilities. You will oversee the coordination of patient intake, ensure accurate documentation, and manage billing workflows to optimize revenue cycle management. Your proactive approach will enhance patient service experiences while maintaining compliance with healthcare regulations such as HIPAA. If you thrive in a fast-paced environment and possess strong administrative and clinical skills, this opportunity is perfect for you!Duties<ul><li>Lead the pharmacy intake process by supervising patient registration, medication histories, and insurance verification to ensure seamless onboarding.</li><li>Review documentation for accuracy and completeness, ensuring compliance with HIPAA and other regulatory standards.</li><li>Coordinate with insurance providers to verify coverage, process claims efficiently, and resolve billing discrepancies or denials promptly.</li><li>Manage electronic health records (EHR) systems and maintain meticulous medical records for accuracy and confidentiality.</li><li>Provide training and guidance to staff on billing procedures, coding updates, and system usage to improve departmental performance.</li><li>Support front desk operations by handling patient inquiries via multi-line phone systems with excellent phone etiquette while managing appointment scheduling and office workflows.</li></ul>Skills<ul><li>Extensive experience in medical collection processes, insurance verification, and billing workflows.</li><li>Strong knowledge of HIPAA regulations, medical terminology, ICD-9/10 coding standards, CPT coding, and Medicare guidelines.</li><li>Demonstrated ability to review complex documentation related to care plans and medical records accurately.</li><li>Bilingual skills are highly desirable to serve diverse patient populations effectively.</li><li>Prior pharmacy experience with office management responsibilities including intake procedures and medical administrative support.</li><li>Excellent computer skills with proficiency in Microsoft / Google Office Suite (Word, Excel), typing, and familiarity with health information management software like LifeFile.</li><li>Exceptional customer service skills combined with professional phone etiquette for handling patient interactions at the front desk or via phone calls.</li></ul>Strong organizational skills for filing, documentation review, and multi-tasking within busy healthcare environments.Join us in making a positive impact on patient care through efficient intake coordination and precise billing practices! We are committed to supporting your professional growth while fostering a collaborative team environment dedicated to excellence in healthcare administration.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tampa, FL 33619

Lead Pharmacy Intake Coordinator / Billing Specialist

Momentum Chiropractic

We are seeking a motivated and reliable Chiropractic Assistant to join our growing office. This position involves assisting with patient care, preparing treatment areas, supporting front desk tasks, and maintaining an organized and professional environment.This role also includes managing our social media presence by creating and posting content, as well as helping grow our online engagement. The ideal candidate should be comfortable taking photos/videos and contributing creative ideas.Additionally, this person must be available to represent our office at community events and promotions, including weekends.Qualifications:<ul><li>Strong communication and people skills</li><li>Organized, dependable, and proactive</li><li>Comfortable with social media platforms</li><li>Previous experience is a plus, but not required</li></ul>This position is paid hourly, with additional commission opportunities during marketing related activities.If you are energetic, professional, and enjoy working with people, we would love to hear from you. Please apply with your resume.Job Type: Part-timePay: From $17.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Chiropractic Assistant/Marketing Coordinator

Children's Home Network

<div>POSITION SUMMARY: CHN, a $32Million nonprofit has a need for a friendly, engaging, energetic, self-motivated, organized, detail-oriented, technically savvy data entry experienced accounting assistant for its accounting department located in Tampa, Florida. 
JOB SUMMARY: Reports to the Accounting Manager. Greet guests to the administration building and answers the general phone line. Responsible for various duties within the department, assists the Accounts Payable Specialist with invoice entries. Participates in the organization&rsquo;s continuous quality improvement efforts. 
 ESSENTIAL FUNCTIONS:<ul><li>
Provides front desk reception duties in the administration building:<ul><li>
Greets all visitors in person or by telephone.</li><li>
Promptly answers and routes all incoming calls.</li><li>
Accept and log subpoenas from Sheriff for court dates and distribute to applicable Director.</li><li>
Distributes incoming mail and notifies recipient of packages.</li><li>
Follows procedure for mail containing donations.</li><li>
Accepts and provides receipts for non-cash, carry in donations.</li></ul></li><li>
Assists the Accounts Payable Specialist.</li></ul><div><ul><li>
Assists with entering invoices.</li><li>
Assists with review of monthly employee mileage requests.</li><li>
Assists with gathering requested accounts payable information for funder desk reviews and financial audits.</li></ul></div><ul><li>
Maintains gift cards.</li><li>
Orders office supplies for the accounting department.</li><li>
Assist Accounting department as needed.</li></ul>
MINIMUM QUALIFICATIONS REQUIREMENTS:
Must possess and maintain a valid Florida driver&rsquo;s license with no record of criminal driving offense of license suspension.<ul><li>
Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN&rsquo;s current auto insurance policy.</li><li>
Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.</li></ul>
 Knowledge, Skills and Abilities:<ul><li>
Ability to perform some mathematical calculations.</li><li>
Ability to handle multiple interruptions while performing detailed work.</li><li>
Must have reliable in-person attendance and trustworthy.</li><li>
Must be proficient in Microsoft Office Suite.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Excellent time management and highly organized.</li><li>
Consistently follow established policies and procedures.</li><li>
Ability to maintain confidential and meticulous records.</li><li>
Ability to communicate effectively with supervisors, fellow staff members and others</li><li>
Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with co-workers and visitors.</li><li>
Possess effective interpersonal skills, outgoing, positive, high energy, friendly, and a can-do attitude.</li></ul></div>

Receptionist / Front Office Assistant

Anne Arundel Dermatology

<div>Overview:
<div>
Academic Alliance in Dermatology is hiring a PRN Medical Assistant to support providers across multiple clinic locations in the Tampa Bay area. This is a flexible, as-needed position ideal for someone looking to gain hands-on experience in both medical and cosmetic dermatology.</div><h3 class="jobSectionHeader">
Details About the Role:</h3><div>
Typical coverage: Tuesdays, Thursdays, Fridays (8:00 AM - 5:00 PM) - Must be available on these days</div><ul><li>
PRN / as-needed based on clinic coverage</li><li>
Schedule may be provided anywhere from same-day to a few weeks in advance</li><li>
Hours are not guaranteed, but will cross train in Front Desk duties to help with additional coverage</li><li><div>
This is a float role supporting providers across 20+ clinic locations throughout the Tampa Bay area (Clearwater, Largo, St. Petersburg, Tampa, and surrounding areas).</div></li><li><div>
Must be comfortable traveling between clinic locations as scheduled</div></li></ul><div>
Pay range: $23-24/hour</div><div></div><div> 
Medical Assistant experience in any specialty is welcome; dermatology experience is a plus but not required. This is a great opportunity for pre-med, pre-PA, or post-bacc students in a gap year seeking hands-on clinical experience; however, candidates should be available to consistently work the above schedule.</div><div></div><div> 
Why join Anne Arundel Dermatology? At Anne Arundel Dermatology, we give exceptional care to our patients and to each other. We are committed to continual training and education for our physicians and staff and stay on top of the latest developments in dermatology, including emerging treatments, new medications, and prevention methods. You can find more than just a job here. We provide hands-on training and long-term career growth opportunities from within.</div>
Responsibilities:
<div>
What you'll be doing:</div><ul><li>
Room patients, confirm information, and collect vitals</li><li>
Support providers during exams and dermatologic procedures</li><li>
Prepare instruments, trays, and treatment rooms for clinic use</li><li>
Handle specimens and ensure proper labeling and routing</li><li>
Document patient interactions, instructions, and updates in EMR</li><li>
Answer patient questions and assist with follow-up needs</li><li>
Maintain cleanliness, sterilization, and organization of clinical areas</li><li>
Monitor and restock supplies, removing expired materials as needed</li><li>
Assist with daily clinic flow and adapt to different provider preferences across locations</li></ul>
Qualifications:
<div>
Qualifications:</div><ul><li>
High school diploma or equivalent required</li><li>
Prior clinical experience in a patient care setting (Medical Assistant, CNA, or similar) highly preferred</li><li>
Completion of a Medical Assistant or related healthcare program preferred</li><li>
Candidates with a pre-med or pre-PA background are encouraged to apply</li><li>
Dermatology experience is a plus, but not required</li></ul><div>
Physical Requirements:</div><ul><li>
Standing and walking for extended periods of time</li><li>
Frequent bending, reaching, and use of hands for clinical tasks</li><li>
Ability to lift and carry up to 30 pounds</li><li>
Exposure to a clinical environment, including sharps and medical supplies</li></ul></div>

Medical Assistant - PRN | Tampa Bay Area

Blue Cloud Pediatric Surgery Centers

<div>NOW HIRING

REGISTERED DENTAL ASSISTANT - PT

ABOUT US

Blue Cloud Pediatric Surgery Centers, LLC is seeking a Registered Dental Assistant with a passion for serving pediatric patients as well as special needs patients (both children and adults). 
The successful candidate will have an exceptional work ethic, positive attitude and strong commitment to providing excellent health care to our patients. 
The Registered Dental Assistant (RDA) assists in nursing care and preparation of surgical patients by performance of routine and delegated duties per standards and policies. The RDA scrubs for surgical procedures; cleans instruments and rooms; monitors inventory and stocks OR rooms. Works closely with the dentists in the provision of excellent patient care.

Essential Functions
<ul><li>Assist and anticipate needs of the dentist and anesthesia provider as it relates to instruments, sutures, sponges and supplies per technique, procedure and special requirements.</li>
<li>Prepare for dental surgical cases by: Picking supplies and equipment for the procedure; Ensuring that all necessary supplies and equipment are available; Maintaining inventory and stock room.</li>
<li>Familiar with procedures performed.</li>
<li>Know and understand dentist preferences.</li>
<li>Provide care based on the age-related needs of the pediatric and adolescent patient, with consideration of their developmental/psychosocial needs, environmental safety, educational needs, communication style, and level of understanding.</li>
<li>Assist with patient transfer from bed to gurney.</li>
<li>Decontaminates and maintains all equipment, instruments, supplies and cleans surgical rooms between cases and at the end of the schedule as directed by procedure and the RN assigned to the room.</li>
<li>Follows the surgery center's manufacturer's, and CDC guidelines for decontamination and sterilization.</li>
<li>Takes x-rays.</li>
<li>Clean and check x-ray equipment.</li>
<li>Mixes cement and other materials as required.</li>
<li>Handles suction hand-pieces and air/water syringes.</li>
<li>Assures delivery of all specimens to the RN Circulator in the room.</li>
<li>Stocks and cleans rooms between cases and at the end of schedule.</li>
<li>Assists with turnover of the OR.</li>
<li>Assists as directed in the delivery of emergency care.</li>
<li>Front Desk duties will be part of this position as well as a Patient Service Coordinator.</li>
</ul>
Position Requirements
<ul>
<li>High School Graduate or Equivalent;</li>
<li>Completion of an Accredited Dental Assistant Program;</li>
<li>Current state license to practice as a registered dental assistant;</li>
<li>One year of RDA experience;</li>
<li>Current BLS Certificate</li>
<li>Background and Drug Screening Required</li></ul> 

BENEFITS
<ul>
<li>We offer 401K</li>
<li>No on call, no holidays, no weekends</li></ul> 


Blue Cloud is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.</div>

Registered Dental Assistant - PT

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