administrative assistant

front desk agent

medical receptionist

bilingual front desk receptionist Jobs in Tampa

bilingual front desk receptionist

customer service specialist / receptionist Jobs in Tampa

front desk receptionist administrative assistant

Dau Orthodontics

Our team is looking to add a bubbly, friendly individual to greet and help patients with administrative duties. We are looking for someone naturally bubbly, outgoing and that enjoys interacting with people. Experience in an orthodontics or dental office is preferred. Someone bilingual (English-Spanish) and/or Orthodontic assistant experience is also preferred but not required.Our practices are patient focused, chartless/digital and team oriented. We have three locations to service our patients for Orthodontic services (New Tampa, Lutz/Land O'Lakes and Trinity). The primary location for this position would be in our New Tampa location.Part Time or Full Time available. For Full time the position offers an average of 32 hours per week and benefits for full time include paid vacation and holidays, 401K, STD/LTD, Life Insurance and paid uniforms.Some of the duties include but are not limited to: Greeting patients Answering phone calls and emails Scheduling patients Verifying insurance benefits Posting payments Customer ServiceJob Type: Full-timePay: $17.00 - $22.00 per hourExpected hours: 32 &ndash; 36 per weekBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Experience:<ul><li>Dental or Orthodontic: 1 year (Required)</li></ul>Work Location: In person

Front Desk Receptionist/Administrative Assistant

Underwood Healthcare

Job Title: Bilingual Front Desk ReceptionistLocation: Tampa, FLAbout Us: We are a friendly, family-owned small business dedicated to providing exceptional health care services to our community. Our warm and welcoming atmosphere is matched by our commitment to excellence, and we&rsquo;re looking for a motivated, bilingual Front Desk Receptionist to join our team!Job Summary: As our Bilingual Front Desk Receptionist, you will be the first point of contact for our patients. You will handle a variety of administrative and customer service tasks that ensure our operations run smoothly and efficiently. If you&rsquo;re organized, personable, and fluent in English and Spanish, we&rsquo;d love to hear from you.Key Responsibilities- Front Desk Operations:<ul><li>Open up the office each day and manage all front desk activities.</li><li>Greet patients warmly, check them in and out, and guide them to appropriate rooms.</li></ul>Administrative Tasks:<ul><li>Enter patient information into our computer system accurately.</li><li>Scan and organize paperwork, ensuring patient records are up-to-date.</li><li>Answer incoming phone calls promptly and professionally.</li></ul>Patient Coordination:<ul><li>Ensure that patients are reminded of and scheduled for their visits.</li><li>Report on patient visit data and other relevant metrics as required.</li></ul>Additional Duties:<ul><li>Perform other general administrative office tasks to support the team.</li></ul>Work Hours:<ul><li>Monday &ndash; Friday: 8:30 AM &ndash; 4:00 PM</li></ul>Compensation &amp; Benefits:<ul><li>Starting Pay: $20 per hour</li><li>Additional Opportunities: Performance-based commission and raise opportunities based on your contributions and achievements.</li></ul>Qualifications:<ul><li>Fluency in English and Spanish is required.</li><li>Strong interpersonal and communication skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Previous experience in a front desk or administrative role is preferred but not required.</li><li>Ability to multitask in a dynamic, fast-paced environment.</li></ul>Why Join Us?<ul><li>Enjoy consistent, family-friendly hours with plenty of work-life balance.</li><li>Thrive in a supportive, close-knit team environment where your contributions truly matter.</li><li>Gain opportunities for professional growth with performance-based incentives.</li></ul>How to Apply: Please send your resume and a brief cover letter outlining your relevant experience and language proficiency to underwoodhealthcare@gmail.com. We look forward to learning more about you!Join our team and help us continue to provide outstanding care with a personal touch!Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33607: Relocate before starting work (Required)</li></ul>Work Location: In person

Bilingual Front Desk Receptionist

Global Sales

Overview We are seeking a professional and detail-oriented Customer Service Specialist / Receptionist with experience to join our team. This key position in addition to Front Desk Reception is responsible for addressing customer inquiries, resolving concerns, and processing orders through various vendors.Strong communication skills, patience, and the ability to handle challenging customer interactions are essential, along with prior front office experience. The ideal candidate will thrive in a fast-paced environment, demonstrate empathy and problem-solving skills, and maintain a welcoming and professional front desk presence.At Global Sales we value candidates with a strong track record and solid job history. If you have experience and are looking to build a long-term career with us, not just a temporary job, please apply.Responsibilities:<ul><li>Respond to customer inquiries via phone, WhatsApp, email, and in-person, ensuring accurate and timely resolution.</li><li>Handle difficult or escalated customer concerns with professionalism and empathy.</li><li>Act as a liaison between customers and internal departments to resolve issues efficiently.</li><li>Document and track customer interactions and resolutions in the CRM system.</li><li>Serve as the first point of contact for visitors, vendors and customers, providing a positive and professional impression.</li><li>Process mail, deliveries, and other administrative tasks as required.</li><li>Manage multi-line phone systems, redirect calls, and provide information to callers.</li><li>Assist with minor accounting functions, including invoice processing and payments.</li><li>Manage ordering and inventory of office supplies to ensure consistent availability and cost efficiency.</li><li>Maintain a clean, organized, and welcoming front desk environment.</li><li>Support sales team and other members and assist with other office tasks as needed.</li></ul>Skills<ul><li>Demonstrated recent experience in office management or administrative roles with clerical responsibilities (Minimum 2 years)</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), NetSuite knowledge a plus</li><li>Exceptional phone etiquette and communication skills for handling interactions professionally and confidently</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Experience with data entry, and filing systems is essential</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment with a positive attitude</li><li>Knowledge of basic accounting or billing tasks is a plus</li></ul>How to Apply: If you jave qualifying experience and your&rsquo;re seeking a long-term position in a fast-paced work environment, please send your resume and apply today!Job Type: Full-time (in office), 8AM to 5PM (M-F)Pay: $17.00 - $18.00 per hour (based on experience)Fixed hours: 40 per weekJob Type: Full-timePay: $17.00 - $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer/Reception: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33619 (Required)</li></ul>Work Location: In person

Customer Service Specialist / Receptionist

Project Brilliance

<div><h4 class="jobSectionHeader">Job description</h4>
We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities<ul><li>
Organize office and assist associates in ways that optimize procedures</li><li>
Sort and distribute communications in a timely manner</li><li>
Review client notes and ensure they are submitted on a timely basis</li><li>
Create and update records ensuring accuracy and validity of information</li><li>
Updates time sheets for missed punches, monitors attendance, PTO, etc</li><li>
New hire orientation, badges, serve as liaison with HR</li><li>
Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies</li><li>
Resolve office-related malfunctions, printers, and respond to requests or issues</li><li>
Coordinate and assist other staff with any clerical needs they may have</li><li>
Maintain trusting relationships with employees, vendors, clients, and parent</li><li>
Perform receptionist duties, answer front doors, assist with drop off and pick up</li></ul>
Skills<ul><li>
Proven experience as an office assistant, receptionist or in another relevant administrative role</li><li>
Working knowledge of office equipment (phones, computers, printers, fax, scan)</li><li>
Thorough understanding of office management procedures</li><li>
Excellent organizational and time management skills</li><li>
Analytical abilities and aptitude in problem-solving</li><li>
Excellent written and verbal communication skills</li><li>
Customer service oriented, assist when needed</li><li>
Proficiency in MS Office, Google Suite</li></ul>
Benefits Offered to Full Time Employees include:<ul><li>Health Insurance &ndash; 3 options available: HSA, HMO, PPO</li><li>Health Savings Account with company contribution</li><li>Flexible Savings Acct - Medical and Dependent Care</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Company Paid Life Insurance</li><li>Voluntary programs: Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability</li><li>Personal Day paid after 90 days of employment</li><li>Paid Time Off (PTO) of accrued time after 90 days of employment</li><li>Wellness Days after 1 year of employment</li><li>Select Holiday Pay after 1 year of employment</li><li>Advancement Opportunities</li><li>401K with generous company match after 1 year of employment</li><li>Reward Programs for Exceeding Expectations</li><li>Door Dash Discounted Program</li></ul>
Job Type: Full-time, 8:30am-5pm
Pay: From $18.00 per hour</div>

Administrative Assistant

Sage Infusion

<div>
 
 Sage Infusion is a startup infusion center with locations in central and southwest Florida. We are looking for a Front Desk Receptionist to join our team. At Sage, we&rsquo;ve reimagined patient care. From a quick start, to upfront pricing and financial assistance, to compassionate care by our clinical experts in a serene environment, patients experience infusion therapy like never before.
 
 
 Our mission is to deliver innovative, exceptional, and equitable patient care that endures&mdash;and every role at Sage plays a vital part in bringing that mission to life.&nbsp;
 
 
 As the face of the infusion center, you will have the primary responsibility for managing incoming phone calls and patients. The Front Desk Receptionist is an integral member of a multi-disciplinary team and works closely with management and clinical staff. This position will be&nbsp;
 
 full time
 
 &nbsp;
 
 in Tampa, Florida.&nbsp;
 
 The pay is $18/an hour.
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Scans in New Patient Forms into the patient&rsquo;s medical record in a timely manner
 </li>
 <li>
 Contacts patients to advise them we received their order and gathers any missing demographic information
 </li>
 <li>
 Provides customer service while giving high priority to patient satisfaction, helps schedule their next infusion appointment, welcomes them when they arrive and anticipates their needs. Collect copays and necessary paperwork from the patients
 </li>
 <li>
 Keeps the facility clean and organized on a daily basis and ordering office supplies as needed
 </li>
 <li>
 Accepts and distributes shipments and mail
 </li>
 <li>
 Scans in delivered drugs to EMR inventory and assists with Medication Inventory Reconciliation when needed
 </li>
 <li>
 Demonstrates ability to communicate effectively, reliability, follow through on tasks, and express ideas clearly in a warm and helpful manner
 </li>
 <li>
 Takes initiative to present ideas and suggestions to management; follows appropriate organizational lines in resolving questions, concerns, and ideas
 </li>
 <li>
 Provides excellent internal and external customer service by ensuring work meets quality standards; sets high goals or standards of performance for self; takes pride in his/her work and completes work on schedule
 </li>
 <li>
 Performs other duties as assigned
 </li>
 </ul>
 Requirements
 
 
 Qualifications/Certifications:
 
 
 <ul>
 <li>
 Preferred: Associates degree
 </li>
 <li>
 Minimum of 2 years of experience in healthcare
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Ability to prioritize and meet deadlines
 </li>
 <li>
 Basic computer proficiency and knowledge of Microsoft Office applications
 </li>
 <li>
 Bilingual Spanish preferred
 </li>
 </ul>
 
 
 Sage Infusion is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees.
 
 
 
 
 Background Screening Requirement:&nbsp;
 
 This position requires background screening through the Care Provider Background Screening Clearinghouse. For more information, visit:&nbsp;
 
 https://info.flclearinghouse.com
 
 &nbsp;&nbsp;
 
</div>

Medical Receptionist

Ravive Plastic Surgery & MedSpa 

Job DescriptionOur plastic surgery practice is seeking a dedicated and compassionate Medical Receptionist to join our team. This individual will play a crucial role in enhancing the patient experience by providing exceptional care and support throughout their surgical journey. The ideal candidate will have a strong background in customer service, excellent communication skills and a genuine desire to help others feel their best.Candidates must reside within 10 miles of our practice location:2111 W Swann Ave, Tampa, FL 33606Please do not call or email the office regarding this posting - all applications and inquiries must be via Indeed.About Us:We are a boutique plastic surgery practice located in South Tampa offering the full breadth of aesthetic surgery, injectables, and oncologic breast reconstruction. This is a single surgeon practice that opened in September 2023. We are growing rapidly and looking for a talented, energetic team member to join and grow with us.Responsibilities (includes but not limited to the following):<ul><li>Opens and closes the office each day, according to protocol</li><li>Answers the telephone pleasantly, and by the third ring as often as possible</li><li>Appropriately discusses cosmetic consultations, cosmetic procedures and skin care services with prospective patients over the phone and encourages them to schedule an appointment</li><li>Schedules patient appointments and sends new patient paperwork/email to new patients</li><li>Asks all new patients how they heard about the physician; records this information in the practice's database</li><li>Responds to internet inquiries within minutes of receiving them</li><li>Prepares charts, superbills, and/or EHR for office appointments</li><li>Greets patients at the front desk and checks them in</li><li>Ensures all patient paperwork is complete before patient arrives for appointment</li><li>Collects payments for consultations, skin care and med spa services; posts charges and payments into the computer daily and schedules follow up appointments, as needed. Provides computerized receipt to patients.</li></ul>Additional Duties<ul><li>Assist with social media marketing, creation of printed marketing materials using Canva, and local marketing activities</li><li>Track office supply and medical supply inventory</li><li>Screens visitors and responds to routine requests for information</li><li>Ensures all faxes are distributed throughout the day</li><li>Keeps the patient reception area neat and clean at all times throughout the day, and ensures that refreshments are stocked</li><li>Ensures breakroom, patient rooms, and bathrooms are clean and organized</li><li>Facilitates any physician requests throughout the day</li><li>Maintains proficiency with EHR, imaging software, and internet applications</li></ul>Qualifications and Requirements:<ul><li>For successful performance in this role, the Medical Receptionist needs to execute all core responsibilities effectively. The qualifications outlined below reflect the necessary knowledge, skills, and abilities for the job.</li><li>Three years&rsquo; experience in hospitality, retail, medical office, plastic surgery or other customer service position .</li><li>Comfortable using email, social media and interacting with Internet applications</li><li>Ability to perform multiple and diverse tasks simultaneously</li><li>Proven experience with proactive customer service and service recovery</li><li>Familiarity with scheduling and rearranging appointments</li><li>Pleasant speaking voice and demeanor &ndash; excellent telephone skills</li><li>Neat, professional appearance</li><li>Knowledge of medical terminology</li><li>Good time management skills to adapt to periods of high and low workload</li><li>Strong written and verbal communication skills and the ability to effectively present information and respond to questions from patients, physicians, and staff.</li><li>Ability to write reports and summarize correspondence with patients</li><li>Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals</li><li>Must be familiar with MS Office, including Excel</li><li>Must be familiar with EMR systems (either PatientNow, Nextech or ModMed)</li></ul>Must be willing to &ldquo;wear multiple hats&rdquo; &ndash; we are a growing plastic surgery practice and as we continue to evolve, so will the role. We are looking for a candidate that can grow with us.Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Tampa, FL 33606 (Required)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33606: Relocate before starting work (Required)</li></ul>Work Location: In person

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Explore 123+ Front desk receptionist administrative assistant in Tampa this March. Find roles across top companies and apply now to boost your career.

123 front desk receptionist administrative assistant jobs In Tampa

Front Desk Receptionist/Administrative Assistant

Bilingual Front Desk Receptionist

Customer Service Specialist / Receptionist

Administrative Assistant

Medical Receptionist

Medical Receptionist

Practice Assistant