administrative assistant

front desk receptionist/administrative assistant Jobs in Tampa

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receptionist / front office assistant Jobs in Tampa

receptionist / front office assistant

receptionist front office assistant

Children's Home Network

<div><p><b>POSITION SUMMARY:</b> CHN, a $32Million nonprofit has a need for a friendly, engaging, energetic, self-motivated, organized, detail-oriented, technically savvy data entry experienced accounting assistant for its accounting department located in Tampa, Florida.</p><p></p><p><b><br>
JOB SUMMARY</b>: Reports to the Accounting Manager. Greet guests to the administration building and answers the general phone line. Responsible for various duties within the department, assists the Accounts Payable Specialist with invoice entries. Participates in the organization&rsquo;s continuous quality improvement efforts.</p><p></p><p><br>
 <b>ESSENTIAL FUNCTIONS:</b></p><ul><li>
Provides front desk reception duties in the administration building:<ul><li>
Greets all visitors in person or by telephone.</li><li>
Promptly answers and routes all incoming calls.</li><li>
Accept and log subpoenas from Sheriff for court dates and distribute to applicable Director.</li><li>
Distributes incoming mail and notifies recipient of packages.</li><li>
Follows procedure for mail containing donations.</li><li>
Accepts and provides receipts for non-cash, carry in donations.</li></ul></li><li>
Assists the Accounts Payable Specialist.</li></ul><div><ul><li>
Assists with entering invoices.</li><li>
Assists with review of monthly employee mileage requests.</li><li>
Assists with gathering requested accounts payable information for funder desk reviews and financial audits.</li></ul></div><ul><li>
Maintains gift cards.</li><li>
Orders office supplies for the accounting department.</li><li>
Assist Accounting department as needed.</li></ul><p><b>
MINIMUM QUALIFICATIONS REQUIREMENTS:</b></p><p>
Must possess and maintain a valid Florida driver&rsquo;s license with no record of criminal driving offense of license suspension.</p><ul><li>
Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN&rsquo;s current auto insurance policy.</li><li>
Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.</li></ul><p>
 <i>Knowledge, Skills and Abilities:</i></p><ul><li>
Ability to perform some mathematical calculations.</li><li>
Ability to handle multiple interruptions while performing detailed work.</li><li>
Must have reliable in-person attendance and trustworthy.</li><li>
Must be proficient in Microsoft Office Suite.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Excellent time management and highly organized.</li><li>
Consistently follow established policies and procedures.</li><li>
Ability to maintain confidential and meticulous records.</li><li>
Ability to communicate effectively with supervisors, fellow staff members and others</li><li>
Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with co-workers and visitors.</li><li>
Possess effective interpersonal skills, outgoing, positive, high energy, friendly, and a can-do attitude.</li></ul></div><p></p>

Receptionist / Front Office Assistant

Twin State Trailers

<p>Twin State Trailers (TST) is a Full-line semi-trailer dealer covering the Carolina's and Florida. As Twin State Trailers continues to grow, we have an opening for a <b>Front Desk Receptionist/Administrative Assistant at our Tampa Florida branch</b></p><p>The role of the <b>Front Desk Receptionist/Administrative Assistant </b>is to provide administrative support to ensure efficient operation of the office.</p><p><b>Front Desk Receptionist Duties</b></p><ul><li>Answer and route incoming calls using a multi-line phone system</li><li>Greet visitors and notify appropriate personnel of arrivals</li><li>Process incoming invoices and separate paid vs. unpaid documents</li><li>Coordinate outgoing mail and packages (FedEx, USPS, UPS)</li></ul><p><b>Administrative Assistant (Accounting) Duties:</b></p><ul><li>Attached signed invoices in Karmak to parts orders</li><li>Provide support to the accounting department by handling general accounting tasks</li><li>Perform clerical/accounting tasks including processing, recording, and verifying transactions in Karmak</li><li>File paperwork as needed (weekly schedule)</li><li>Issue receipts, statements, and invoices to customers</li><li>Coordinate and Monitors Bank Runs/Petty Cash</li></ul><p><b>Qualifications</b></p><ul><li>2&ndash;3 years of experience in a receptionist, administrative, or customer service role preferred</li><li>Experience working with multi-line phone systems preferred</li><li>Strong communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Outlook, Excel, Word) and data entry systems</li><li>Highly organized with strong attention to detail and time management</li><li>Ability to multitask and support multiple departments effectively</li><li>Professional, courteous, and customer-focused demeanor</li></ul><p><b>Benefits</b></p><ul><li>Competitive Salary</li><li>Medical, Dental, and Vision Insurance</li><li>Long/Short Term Disability and Life Insurance</li><li>Paid Time Off</li><li>401k with Employer Match</li><li>Internal Promotion Opportunities</li><li>On the Job Training</li></ul><p><b>Preferred (Not Required):</b></p><ul><li>Ability to communicate effectively in both English and Spanish to support a diverse customer and employee base</li></ul><p>Twin State Trailers is an <b>Equal Opportunity Employer</b></p><p>Full Time Position, Monday - Friday, 8am to 5pm, Day Shift</p><p>No weekends or Overtime</p><p>Education - High School or equivalent (preferred)</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Work Location: In person</p>

Front Desk Receptionist/Administrative Assistant

Sharp Design Studio

<p><b>Summary</b></p><p>Sharp Design Studio is currently searching for an Office Assistant with moderate experience who can perform a range of office support activities, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and word processing work as assigned.</p><p><b>Duties and Responsibilities</b></p><ul><li>Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.</li><li>Collects incoming mail; distributes correspondence and other material to staff.</li><li>Performs a variety of routine assignments as appropriate to the position; operates a company provided computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials.</li><li>Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine.</li><li>Establishes, maintains, processes, and/or updates files, records, and/or other documents. - May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines.</li><li>May schedule or assist in scheduling appointments, meetings, trainings, and/or conferences.</li><li>May stock and distribute office supplies.</li><li>Data entry &ndash; Entering projects and assigning job costs to projects in system.</li><li>Some creative Newsletter/Flyers for office</li><li>Company event assistance</li><li>Performs miscellaneous job-related duties as assigned.</li></ul><p><b>Minimum Job Requirements</b></p><ul><li>High School Diploma or GED</li><li>One-year previous office experience required</li></ul><p><b>Knowledge, Skills and Abilities Required</b></p><ul><li>Ability to maintain calendars and schedule appointments.</li><li>Ability to understand and follow specific instructions and procedures.</li><li>Ability to prepare and print routine correspondence, labels, and/or other basic written material.</li><li>Word processing and/or data entry skills.</li><li>Skill in the use of operating basic office equipment, including being computer savvy.</li><li>Must be proficient in data entry &amp; typing.</li><li>Receptionist skills - Positive attitude, Professional</li><li>Experience with entering job costs to projects and creating work orders is a huge plus.</li><li>Experience in architectural or engineering firm is also a huge plus.</li></ul><p>Job Type: Full-time</p><p>Pay: $16.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What do you believe is the most important aspect of a workplace?</li></ul><p>Experience:</p><ul><li>Receptionist: 1 year (Required)</li><li>Office Assistant: 2 years (Required)</li></ul><p>Work Location: In person</p>

Office Assistant

Momentum Chiropractic

<p>We are seeking a motivated and reliable Chiropractic Assistant to join our growing office. This position involves assisting with patient care, preparing treatment areas, supporting front desk tasks, and maintaining an organized and professional environment.</p><p>This role also includes managing our social media presence by creating and posting content, as well as helping grow our online engagement. The ideal candidate should be comfortable taking photos/videos and contributing creative ideas.</p><p>Additionally, this person must be available to represent our office at community events and promotions, including weekends.</p><p><b>Qualifications:</b></p><ul><li>Strong communication and people skills</li><li>Organized, dependable, and proactive</li><li>Comfortable with social media platforms</li><li>Previous experience is a plus, but not required</li></ul><p>This position is paid hourly, with <b>additional commission opportunities during marketing related activities</b>.</p><p>If you are energetic, professional, and enjoy working with people, we would love to hear from you. Please apply with your resume.</p><p>Job Type: Part-time</p><p>Pay: From $17.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Chiropractic Assistant/Marketing Coordinator

University of Tampa

<div></div><div><div>Position Details</div><div>
Job Description</div><div>
The Macdonald-Kelce Library at The University of Tampa has a position available for a Part-Time Library Technical Assistant. This front-line position assists patrons in the use of the library and its resources during weekend hours. Primary responsibilities include the check-out and check-in of circulating items, supervision of student assistants, the answering of phones and greeting visitors, performing inventory, and carrying out opening and closing duties.</div><div></div><div>
The library technical assistant also assumes responsibility of the building when a supervisor is not on duty. This position reports to the Circulation Manager.</div><div></div><div>
Essential Functions<br>
1. Provide outstanding customer service with all library patrons.</div><div>
2. Communicate effectively with students, staff and the public.</div><div>
3. Supervise and train student assistants.<br>
4. Perform library functions such as charging/discharging library items, resolving patron matters, conduct stack maintenance, participate in inventory.</div><div>
5. Instruct and assist patrons with library equipment (e.g. scanners, computers, printers, microfilm readers, etc.).<br>
6. Assist in the sorting and shelving of returned materials.<br>
7. Monitor library entrance and public areas to ensure that patrons follow library policies.<br>
8. Perform opening and closing duties.<br>
9. Participate in inventory projects and shelf maintenance to enhance the quality of service for all library users.<br>
10. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.</div><div></div><div>
Qualifications<br>
1. A high school diploma.<br>
2. Ability to work evenings and weekends as designated by the department.<br>
3. One (1) year experience in a library setting preferred.<br>
4. Familiarity with basic computer operations.<br>
5. Previous supervisory experience a plus.<br>
6. Good communication and organizational skills.<br>
7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.</div><div>
8. Other library clerical and operational support duties as needed.</div><div></div><div>
Work Schedule</div><div>
Academic year: Tuesday through Friday, 3:00 p.m. to 7:00 p.m.</div></div><div></div>

Part-Time Library Technical Assistant

Smile Brands Inc.

<div>
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  Overview
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 At Bright Now! Dental, supported by Smile Brands, we believe that every patient deserves access to quality, compassionate dental care &mdash; and that starts with a supportive, positive, and fun workplace.
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 Our Tampa team is growing, and we&rsquo;re looking for an experienced part time Oral Surgery Dental Assistant who&rsquo;s passionate about providing excellent patient care and supporting life-changing surgical procedures.
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 As an
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  Oral Surgery Dental Assistant
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 , you&rsquo;ll work closely with our Oral Surgeon and clinical team to deliver an exceptional experience before, during, and after surgical procedures. You&rsquo;ll ensure patients feel comfortable and confident while maintaining a safe, efficient, and compliant surgical environment.
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  Schedule (days/hours)
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 1x a month Mon - Tues/ 2X a month Wed
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  Responsibilities
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   Prepare and set up the operatory for oral surgery procedures (extractions, implants, bone grafts, biopsies, etc.)
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   Assist the oral surgeon chairside with suctioning, passing instruments, and anticipating procedural needs
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   Monitor patient vitals and support sedation or anesthesia protocols as needed
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   Provide detailed post-operative instructions and ensure patients understand follow-up care
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   Take and process digital X-rays and imaging required for surgical planning
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   Maintain proper sterilization, infection control, and OSHA/HIPAA compliance
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   Manage and order surgical supplies and maintain operatory organization
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   Accurately chart procedures, treatment notes, and patient history in the dental software
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   Collaborate with front office and clinical teams to ensure seamless patient care and scheduling
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  Qualifications
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   EFDA
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   Valid Radiography (X-ray) Certification
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   Current CPR/BLS Certification
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  Compensation
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 $25-$26/hour
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 <strong>
  About Us
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 </strong>
 Benefits are determined by employment status/hours worked and include paid time off (&ldquo;PTO&rdquo;), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan.
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  Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!&reg; Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site.
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  Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands.com.
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 </em>
 <em>
  #FOBOInd26
 </em>
</div>


Dental Assistant

Oral Surgery Dental Assistant

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