administrative assistant

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office assistant

Ascendo Resources

<div>
 
 Ascendo is seeking experienced Administrative Assistants for an opportunity located in Tampa!
 
 
 
 
 
 Candidates MUST have the following:
 
 
 
 
 <ul>
 <li>
 High School Diploma/GED
 </li>
 <li>
 Associates/Bachelors Degree highly desired
 </li>
 <li>
 3+ years of Administrative Assistant experience
 </li>
 <li>
 Proficient with MS Office, Data Entry, and Typing
 </li>
 <li>
 Experience within a Law Firm setting highly desired
 </li>
 </ul>
 
 
 
 
 Qualified candidates will be contacted IMMEDIATELY!! APPLY NOW!!
 
 
 
</div>

Administrative Assistant

Healthcare Realty

<div>Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our North Florida medical office building portfolio. The position is based in Tampa. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.
 
 
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Requirements<ul><li>
Four+ years progressively responsible office environment experience in property management company or equivalent.</li><li>
Congenial disposition, accounting capabilities, excellent communication and organizational skills.</li><li>
Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.</li><li>
Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.</li><li>
Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.</li><li>
Ability to read and understand contracts.</li><li>
Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.</li><li>
Bilingual, preferred not required</li></ul>
Job Duties<ul><li>
Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.</li><li>
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.</li><li>
Work with tenants, building maintenance staff and vendors to ensure work orders are complete.</li><li>
Prepare monthly chargebacks and rent statements.</li><li>
Maintain system for tenant, vendor, and contractor certificates of insurance.</li><li>
Process, organize and review regional paperwork.</li><li>
Prepare regional reports.</li><li>
Perform any additional duties assigned by the Property Manager and other company management.</li></ul></div>

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet visitors warmly and assist them with inquiries to create a positive experience.
 
 
 &bull; Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.
 
 
 &bull; Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.
 
 
 &bull; Perform general office duties such as data entry, filing, and maintaining accurate records.
 
 
 &bull; Operate a multi-line phone system to answer and direct calls efficiently.
 
 
 &bull; Address routine inquiries from clients and staff promptly and courteously.
 
 
 &bull; Ensure office supplies are adequately stocked by monitoring inventory and placing orders.
 
 
 &bull; Support the organization by assisting with event coordination and other clerical duties as required.
 
 
 
 &bull; At least 1 year of experience in a receptionist, administrative, or similar role.
 
 
 &bull; Professional services industry experience required, including legal, financial or similar type of industry experience.
 
 
 &bull; Proficiency in handling multi-line phone systems and managing inbound calls.
 
 
 &bull; Strong organizational skills with the ability to multitask effectively.
 
 
 &bull; Excellent communication and interpersonal abilities to interact with diverse individuals.
 
 
 &bull; Basic proficiency in office software such as Microsoft Office Suite.
 
 
 &bull; Ability to maintain a detail-oriented approach in a fast-paced environment.
 
 
 &bull; Attention to detail and accuracy in administrative tasks.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Receptionist/Administrative Assistant

Enterprise Mobility

<div><h3 class="jobSectionHeader">Overview</h3><div>
Enterprise Mobility has an immediate opening for a full-time Administrative Assistant position.</div><div></div><div> 
The Administrative Assistant will provide a high level of customer service to both internal and external customers primarily via the phone in addition to administrative support. This person will fill a leadership role in facilitating the phone call process, including handling, and resolving escalated customer comments and complaints pleasantly while working over the phone with customers. They will create and maintain a friendly, efficient environment for all customers and employees. They will also assist in administrative task completion.</div><div></div> 
This position will be based out of our airport administrative office located at: 5405 Airport Service RD, Tampa, Fl 33607
This is a full-time position that offers $18.00/hr and provides full benefits such as medical, dental, vision, 401k, paid time off and other company paid benefits.
Apart from religious observation, must be able to work the following schedule: Friday- Tuesday 8:00AM-4:30PM<div>
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.</div><div> 
</div>Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Overdue Renter Report TPA/PIE &ndash; update customers that are overdue daily via phone and/or email, initiate conversion process, and report failure to redeliver vehicle to police when necessary.</li><li>
Assist with working and closing incomplete rentals and returns for TPA/PIE.</li><li>
Pro-actively work and collect past due balances on Bad Debt Report for 42F1, 42F5, 42F6.</li><li>
Van Addendum Processing &ndash; Copy, scan, and file all van addendums for all brands and send to risk management daily. Assist with auditing addendums when necessary, with Risk Management.</li><li>
Entering, filing, and maintaining inventory of Precut rental agreements.</li><li>
Daily collection of Rental Agreement and miscellaneous paperwork- bundle contracts and paperwork to be sent to xerox, sort paperwork for admin, copy and file all precuts and van addendums as needed.</li><li>
Order, organize, deliver, and facilitate returns of uniforms for both TPA and PIE.</li><li>
Weekly completion of reporting and auditing on GPS and Travel Tab inventory</li><li>
Reclassification of Customer Satisfaction Report daily.</li><li>
Maintain inventory and stock zipkord products throughout TPA facility.</li><li>
Weekly reporting to be sent to management including, but not limited to: DX/NX Report, Unaccounted, Accident Completion Report, DGP's , Lost and Found Processing, DKT reports, Daily Game Plan Reports, Bad Debt Report, etc.</li><li>
Other reporting responsibilities include Rental Tickets Rate Reporting, Greenlight Integrity Sales Report, Fuel Reporting, DKT Report, Unaccounted.</li><li>
Handling of RSA Alerts, FBO's, QSPs, Rewrite Renewals, and Customer Emails for both TPA/PIE.</li><li>
Main Point of Contact for Supplies Orders.</li><li>
Management and response to customer messages through the new messaging center for both TPA and PIE</li></ul><div>
 Equal Opportunity Employer/Disability/Veterans</div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Must have a high school diploma/GED</li><li>
Must have a minimum of 1 year of customer service or sales experience in retail, guest services, or administrative support</li><li>
Beginner level or above proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint</li><li>
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future</li><li>
Must have a valid driver's license with no more than 2 moving violations and/or at-fault accidents on driving record within the past 3 years, and no drug or alcohol related convictions on driving record within the past 5 years (DUI/DWI)</li><li>
Apart from religious observation, must be able to work the following shift/schedules: Friday- Tuesday 8:00AM-4:30PM</li></ul></div>

Administrative Assistant - Tampa International Airport

Heartland Dental

<div><div>Dental Assistant, Lakeland FL
Nine Eagles Dental Care - Address is 13805 Nine Eagles Drive - Tampa FL 33626 looking for a Dental Assistant to join our team. Practice is open to a new Dental Assistant graduate!
Work Schedule - No Weekends!
Monday through Thursday - 7:00-4:30 and Friday Off 
Why Heartland Dental?
Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental Assistant, you&rsquo;ll work in an environment that encourages learning, team cohesion, and puts patients first. 
As a Dental Assistant, you&rsquo;ll enjoy state of the art technology while being surrounded by camaraderie and support. This is where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for providing the best patient care to the communities they serve.
</div><div>More about the role<ul><li>
Greet and welcome patients from the start of their dental journey, as well as sustain patient comfort and provide appropriate education throughout treatment</li><li>
Conduct a thorough review of the patient&rsquo;s health history in order to provide quality care</li><li>
Take and process x-rays and other diagnostic assessments (iTero 3D scanner, digital photography, etc.)</li><li>
Provide superior chairside assistance (i.e., four-handed dentistry) to supported dentists during a wide variety of procedures in accordance with the state dental practice act</li><li>
Utilize Dentrix for patient scheduling and record keeping</li><li>
Prepare treatment room with strict adherence to safety protocols and following OSHA &amp; CDC recommendations</li><li>
Manage supply and inventory levels, as well as place and expedite orders as needed</li><li>
Partner with the providers and team to implement Heartland Dental systems and maximize office workflow</li></ul> 
What You&rsquo;ll Gain<ul><li>
Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)</li><li>
Front loaded education and training, providing you the opportunity to develop to your full potential</li><li>
Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential</li></ul> 
About Nine Eagles Dental Care - Tampa FL
Nine Eagles Dental Care, like each Heartland Dental supported office, is unique to the community and the patients they serve.
<ul><li>Join a 9 person team that thrives on collaboration, communication and community
</li><li>You will be joining a growing co that truly cares about their staff!</li></ul></div><div> 
Minimum Qualifications<ul><li>
Working knowledge of dental procedures and terminology</li><li>
Experience working in a fast-paced and customer-centric environment</li><li>
If required under the state dental practice act, dental assistant certification and/or x-ray certification</li><li>
Excellent communication and organizational skills</li><li>
The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.</li></ul> 
Preferred Experience<ul><li>
1+ years of experience in a dental setting</li><li>
Dentrix or other dental software experience</li><li>
Dental assisting school certification</li></ul> 
Physical Requirements:<ul><li>
Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position</li><li>
Prolonged periods sitting and standing</li><li>
Must be able to lift and carry up to 45 pounds at times</li><li>
Availability to attend virtual training sessions (or in-person) periodically throughout the year</li><li>
As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in the state of FL &amp; TN.</li></ul> 
Who is Heartland Dental?
Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve. 
At Heartland Dental, we&rsquo;re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.</div></div>

Dental Assistant

Aviata Health Group

<div>Company: Aviata Health Group
Location: Aviata at Fletcher
Shift Available:
Weekends only, working every Saturday and Sunday from 8:00 a.m. to 8:00 p.m.
Aviata is looking for a qualified Weekend Receptionist to join our family!
We are searching for a receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.
If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!
Benefits<ul><li>
Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.</li><li>
Access to online learning 24/7:. Use it for free to help grow your own personal and professional development. .</li><li>
Health insurance for the entire family!</li><li>
401k with a match!</li></ul>
Major Responsibilities<ul><li>
Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor.</li><li>
Coordinating work within the department as well as with other departments and responding to inquiries or requests for information.</li><li>
Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions.</li><li>
Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings.</li><li>
Prepares preliminary work on various projects.</li><li>
Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution.</li><li>
Organizes, monitors, and maintains general administrative records and filing systems.</li><li>
Provides customer service to resident/families as necessary.</li><li>
Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department</li><li>
Enters missed punches for staff and agency employees. Reconciles hours daily.</li><li>
Coordinates room setups and refreshments for meetings and conferences.</li><li>
Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.</li></ul>
Qualifications<ul><li>
High School Diploma or GED equivalent.</li><li>
Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum.</li><li>
You must be qualified, compassionate, and dedicated to a job well done.</li></ul>
 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Receptionist

J. Manuel Neyra, P.A.

Overview: Join our dynamic legal team as a dedicated Legal Assistant. Your responsibility will be to draft demands from our outline for our Bodily Injury cases.Experience:<ul><li>Prior legal administrative experience is highly preferred.</li><li>Familiarity with our practice area which is Personal injury.</li><li>Strong organizational skills complemented by excellent proofreading, transcription abilities, and attention to detail.</li><li>Demonstrated ability to manage multiple priorities effectively within a fast-paced law office environment.</li></ul>Work Location: In person

Legal Assistant

Explore 130+ Office assistant in Tampa this April. Find roles across top companies and apply now to boost your career.

130 office assistant jobs In Tampa

Administrative Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant - Tampa International Airport

Dental Assistant

Receptionist

Legal Assistant