assistant director of operations Jobs in Chicago

assistant director of operations

design coordinator

executive assistant and office manager Jobs in Chicago

executive assistant and office manager

executive assistant/office manager Jobs in Chicago

executive assistant/office manager

executive coordinator

front office coordinator

Athletico Physical Therapy

<div>Position Overview:
<div><b>
Must be fluent in Spanish</b></div><div></div><div><b><br>
Schedule:</b></div><div><b>
Monday/Wednesday: 7:00 am -3:30 pm</b></div><div><b>
Tuesday/Thursday: 10:00 am -6:30 pm</b></div><div><b>
Friday: 8:00 am -4:30 pm</b></div><div></div><div><b><br>
About Us:</b></div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: <b>Extraordinary people improving lives.</b></div><div></div><div><b><br>
Position Summary:</b><b><br>
</b><br>
</div><p>The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).</p><div></div><div><b><br>
Benefits offered with this full-time position:</b></div><ul><li>
Medical &amp; Rx, Dental and Vision <b>(eligibility begins day one of employment)</b></li><li>
HSA, Healthcare FSA, Dependent Care FSA</li><li>
Progyny Fertility Benefit</li><li>
Critical Illness, Accident, &amp; Hospital Indemnity Insurance</li><li>
Company Paid Basic Life / AD&amp;D</li><li>
Supplemental Life Insurance (Employee, Spouse, Child)</li><li>
Company Paid Short-Term &amp; Long-Term Disability</li><li>
Long-Term Disability Buy-Up Option</li><li>
Company Paid Maternity &amp; Parental Leave</li><li>
Adoption &amp; Surrogacy Expense Reimbursement</li><li>
KinderCare Discount</li><li>
Legal &amp; Credit Monitoring</li><li>
15 days PTO (accruing starts immediately upon hire)</li><li>
6 Major Holidays off plus 2 floating holidays yearly</li><li>
Additional compensation opportunities on top of base pay</li><li>
Bereavement Time Off &amp; Resources</li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div><b><br>
Essential Duties and Responsibilities:</b><b>
</b><br>
<i>The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</i></div><ul><li>
Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.</li><li>
Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.</li><li>
Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.</li><li>
Collect time-of-service payments and meet established collection targets to support revenue cycle performance.</li><li>
Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.</li><li>
Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.</li><li>
Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.</li><li>
Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.</li><li>
Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.</li><li>
Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.</li><li>
Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.</li><li>
Organizes activities (e.g., patient&rsquo;s goal celebrations, holiday celebrations) in coordination with the clinical team.</li><li>
Provide Rehab Aide cross training on front office duties.</li></ul><div><b>
Qualifications:</b></div>
Education:
High School Diploma or GED<br>
<ul><li><ul><li>
</li></ul></li><li>
Knowledge and Technical Skills:<ul><li>
Excellent customer service skills</li><li>
Proficient with the use of MS Office, Outlook and Excel
</li><li>Knowledge of healthcare insurance benefits and coverage preferred</li><li>
Experience with requesting and managing customer payments preferred</li></ul></li><li>
Work Experience<ul><li>
1-2 years of customer service required</li><li>
1-2 years of healthcare administration preferred</li></ul></li></ul><div><b>
Knowledge and Technical Skills:</b></div><ul><li>
Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
</li><li>Proficiency in <b>electronic medical record (EMR/EHR) systems</b> and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
</li><li>Strong understanding of <b>insurance verification processes</b>, prior authorization requirements, and financial clearance workflows
</li><li>Working knowledge of <b>HIPAA compliance</b> and patient privacy standards
</li><li>Skilled in <b>Microsoft Office Suite</b> (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
</li><li>Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
</li><li>Strong organizational and time management skills with attention to detail and accuracy in data entry
</li><li>Ability to meet or exceed <b>performance metrics</b> (e.g., registration accuracy, collection targets) and adapt to continuous process improvements</li></ul><div><b>
Language Skills:</b></div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div><b>
Physical Demands:</b>
</div><ul><li>Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.</li><li>
Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li></ul><div><b>
Work Environment:</b><b>
</b></div><ul><li>Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.</li></ul><p>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</p><p>
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.</p>
Minimum Salary/Wage: USD$ 16.60 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.</div>

Front Office Coordinator

Clarity Partners

<div>Description:
<p><b>
Voted one of Chicago&rsquo;s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring!</b></p><p>
Clarity Partners is seeking an <b>Office Coordinator (Reception &amp; Events) local to Chicago, IL</b>. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.</p><p><b>
Responsibilities</b>:</p><ul><li>
Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.</li><li>
Answer and direct phone calls, emails, and other inquiries.</li><li>
Maintain and manage the office area to ensure a clean, organized, and welcoming space.</li><li>
Ensure office supplies and kitchen are stocked and order necessary items when needed.</li><li>
Ensure office organization is well-kept and routinely checked.</li><li>
Assist with general office upkeep and any administrative tasks to support office operations.</li><li>
Schedule meetings and appointments for clients, team members, and executives.</li><li>
Coordinate conference room bookings and prepare meeting spaces.</li><li>
Manage office calendars and ensure timely and efficient scheduling of appointments and events.</li><li>
Provide clerical support to various departments as needed (filing, data entry, etc.).</li><li>
Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.</li><li>
Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.</li></ul>
Requirements:
<p>
 <b>Requirements:</b></p><ul><li>
High school diploma or equivalent required; associate's degree or higher preferred.</li><li>
2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.</li><li>
2+ years of experience in event coordination and management.</li><li>
Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.</li><li>
Exceptional organizational and time management skills, with the ability to handle multiple priorities.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.</li><li>
Comfortable using office equipment (phones, fax, copier, etc.).</li><li>
Ability to maintain a professional demeanor and appearance at all times.</li><li>
Strong problem-solving skills and a proactive attitude.</li><li>
Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.</li></ul><p>
Clarity is committed to fair and equitable compensation practices. For the Office Coordinator (Reception &amp; Events), the base salary pay range is $60,000 - $75,000. The range represents a good faith estimate that Clarity reasonably expects to pay for this job at the time of posting. Compensation will depend upon an individual&rsquo;s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.</p></div>

Office Coordinator (Reception & Events)

UChicago Medicine

<div>Job Description:
<div>
Be a part of a world-class academic healthcare system, <b>UChicago Medicine</b>, as a <b>OR Scheduling Coordinator</b> on our Operating Room Team located in our DCAM Operating Room. At UChicago Medicine, we bring the world&rsquo;s most innovative approaches to patients with all conditions, from common to complex. You will have the ability to work with physicians that are constantly pushing the bounds of possibility forward, conducting groundbreaking research and providing lifesaving, personalized patient care.This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.</div><div></div><div><br>
As a OR Scheduling Coordinator, you will be responsible for the coordination and oversight of surgical scheduling operations. This role partners closely with physicians, patients, and office teams to ensure accurate, timely scheduling, proper documentation, and seamless case preparation within the EMR system. In addition to managing surgical block schedules and required consents, this position is cross-trained to support front desk operations and insurance verification, contributing to a smooth and efficient patient experience.</div><div></div><div><b><br>
Essential Job Functions</b></div><br>
<div></div><ul><li>
Coordinate and schedule surgical cases, prepare consents, and maintain surgical block schedules to ensure efficient operating room utilization.</li><li>
Communicate with surgeons&rsquo; offices to verify patient records, CPT codes, and procedural details; proactively coordinate and communicate schedule changes with appropriate departments and staff to optimize room and equipment usage.</li><li>
Verify patient insurance coverage and registration information; obtain pre-authorizations and approvals; communicate with insurance carriers; and prepare accurate good faith estimates.</li><li>
Maintain effective working relationships with physicians, leadership, and staff across the Medical Center; collaborate with UCM entities to gather information, resolve issues, support projects, and fulfill committee or departmental assignments as directed.</li><li>
Support physician credentialing processes for both the Hospital and Ambulatory Surgery Center (ASC) by partnering with the UCM Medical Staff Office to ensure timely and accurate completion of required documentation.</li><li>
Perform front desk responsibilities, including patient registration and payment collection.</li><li>
Complete additional duties and special projects as assigned.</li></ul><div></div><div><b><br>
Required Qualifications</b></div><br>
<div></div><ul><li>
2+ years of relevant experience in healthcare setting</li><li>
Minimum 1 year of work experience in surgery scheduling
</li><li>Ability to react calmly and effectively in emergency situations</li><li>
Ability to utilize electronic medical record system(s)</li><li>
Ability to maintain confidentiality of patient information</li><li>
A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
High School Diploma/GED required</li><li>
Bachelor&rsquo;s Degree preferred</li></ul><div></div><div><b><br>
Licensure</b></div><ul><li>
Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30-days of hire.</li></ul><div><b>
Position Details</b></div><ul><li>
Job Type/FTE: 1.0, Full-time</li><li>
Shift: Days</li><li>
Work Location: Onsite - Hyde Park</li><li>
Unit/Department: DCAM-OR</li><li>
CBA Code: Non-Union</li></ul>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

OR Scheduling Coordinator, full time days

High Touch- High Tech

<p><b>Details:</b> High Touch High Tech Chicagoland is looking for a STEM Program Coordinator to join our team. In assuming the position as our STEM Program Coordinator one will assist the Assistant Director in development of after school enrichments, clubs, STEM events, and in school workshops . This position will take on dual responsibility for remote office work along with traveling to locations to instruct and engage with our in school and after school participants and clientele. In assistance with program development you will also have the chance to uphold the prestigious title as one of our STEM Educators with HTHT Chicagoland. We are looking for an excited individual ready to help influence young minds in the world of STEM by teaching our Hands-on science workshops.</p><p><b>Duties:</b> The STEM Program Coordinator is expected to travel to Schools, Park Districts, Libraries, Early Education Centers, and also conduct Special Events. Within the Chicagoland area.</p><p>In assuming the position as our STEM Program Coordinator one will assist the Assistant Director in programming for in school &amp; after school curriculum, holiday break camps, and summer camps at our remote office location in Villa Park, IL. Expectations will be within packing workshop materials, presenting workshops and programming to clientele, and building relationships with clientele with marketing and development. High Touch High Tech will provide you with all materials and training needed.</p><p><b>Qualifications: </b>A Good Candidate will have experience teaching within a formal classroom setting or related experience in the educational field.</p><p>Degree within the Sciences, Education, or 3-5 years experience in a related field.</p><p>Valid Drivers License and a reliable vehicle is a must.</p><p>Must be able to lift 50 lbs.</p><p><b>Salary: </b>$25 Hr plus Travel Stipend (0.70 to the mile) with room for growth. Minimum of 15-25 hours per week.</p><p><b>Please send your Resume to Victoria Harris- Regional Director at HTHTChicagoland@sbcglobal.net</b></p><p><i><b>For more information on what we provide you can view our website at www.ScienceMadeFunCHI.net</b></i></p><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: On the road</p>

STEM Program Coordinator

Sage Hospitality Group

<div>
 Iconic architecture, a thriving culinary scene, beautifully landscaped public spaces, and an array of museums are just part of what draws visitors to the Windy City. At The Ritz-Carlton, Chicago, a luxury hotel set atop Water Tower Place in the historic Gold Coast, our commitment to excellence extends far beyond the guest experience &mdash; it lives within our people.
 <br/>
 <br/>
 As a Human Resources Coordinator, you are a key steward of our culture and a champion of our Ladies and Gentlemen. From welcoming new talent and supporting onboarding experiences to ensuring seamless HR operations and fostering meaningful employee engagement, your role is essential in shaping the employee journey. Your attention to detail, discretion, and genuine care for others help create an environment where individuals feel valued, supported, and inspired to perform at their best.
 <br/>
 <br/>
 Recognized as the gold standard of hospitality, The Ritz-Carlton selects only the most passionate and service-driven professionals. As one of our Ladies and Gentlemen, you will embody the values that define the world&rsquo;s finest luxury brand. In a diverse environment where individual aspirations are supported and quality of life is enhanced, you will be empowered to build connections, uphold our legendary service standards internally, and work alongside your fellow employees to bring exceptional moments to life for our guests and each other.
 <br/>
 <br/>
 To support the overall operation of the People &amp; Culture (Human Resources) function by maintaining accurate associate records and delivering a positive, compliant, and people-first associate experience. This role provides support across employment administration, benefits, associate relations, and training. The People &amp; Culture Coordinator coordinates, administers, and reports on various People &amp; Culture programs, systems, and processes that support the attraction, engagement, development, and retention of associates, in alignment with Sage Hospitality Group policies, procedures, values, and applicable laws and regulations. This position also provides daily administration of benefit, government, and associate relations programs and proactively recommends process improvements to enhance efficiency, compliance, and the associate experience.
 <br/>
 <br/>
 <ul>
  <li>
   Maintain all People &amp; Culture logs, including new hires, terminations, transfers, department meetings, turnover reports, birthdays, anniversaries, training, and recognition. Prepare accurate and timely reports by pay period and month.
  </li>
  <li>
   Maintain associate records, personnel files, and People &amp; Culture office systems in accordance with compliance, audit, and confidentiality standards.
  </li>
  <li>
   Prepare correspondence, reports, and memos as needed to support People &amp; Culture operations.
  </li>
  <li>
   Assist with screening hourly applicants, determining eligibility for employment, and referring qualified candidates to department leaders as appropriate. Execute employment processes in partnership with hiring managers.
  </li>
  <li>
   Support recruitment and onboarding efforts using iCIMS (ATS), including coordination of interviews, offer documentation, and background screenings through Checkr.
  </li>
  <li>
   Assist with benefits enrollment and administration, including group health insurance, 401(k), vacation, sick leave, leaves of absence, and jury duty pay. Ensure policies and procedures are followed and that all forms are completed accurately and timely.
  </li>
  <li>
   Assist with new associate orientation, including benefits overview, enrollment guidance, auditing of enrollment forms, and review of the associate handbook and Sage culture.
  </li>
  <li>
   Prepare and monitor workflows, input or update new hires, terminations, transfers, and pay changes in UKG/MySagePage to ensure accurate and current payroll data.
  </li>
  <li>
   Notify managers of upcoming performance review cycles, prepare required documentation, and track completed reviews to support timely execution.
  </li>
  <li>
   Provide front-line People &amp; Culture support by greeting associates, listening to concerns, and directing them to appropriate leadership or People &amp; Culture partners as needed.
  </li>
  <li>
   Assist in the creation and distribution of associate communications, including newsletters and internal announcements.
  </li>
  <li>
   Ensure full compliance with the Immigration Reform and Control Act, including completion and maintenance of Form I-9 documentation.
  </li>
  <li>
   Conduct exit interviews for hourly associates and document trends and feedback in tracking tools for reporting and insights.
  </li>
  <li>
   Maintain associate bulletin boards, ensuring timely posting of required notices, internal communications, recognition, and associate event materials.
  </li>
  <li>
   Manage inventory of office and benefits supplies, complete purchase orders as needed, and maintain appropriate stock levels.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education/Formal Training
  <br/>
  <br/>
 </strong>
 Associate or Bachelor&rsquo;s degree in Human Resources Management or a related field, or equivalent education and experience preferred.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 Minimum of one year of hotel, hospitality, or People &amp; Culture (Human Resources) related experience preferred.
 <br/>
 <br/>
 <strong>
  Knowledge/Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Basic PC proficiency, including word processing and data entry, with a minimum typing speed of 45 WPM.
  </li>
  <li>
   Ability to communicate clearly and professionally in written and verbal formats. Bilingual fluency is a plus.
  </li>
  <li>
   Strong hospitality mindset with the ability to work effectively in a fast-paced environment.
  </li>
  <li>
   Demonstrated ability to manage multiple tasks simultaneously while meeting deadlines.
  </li>
  <li>
   High attention to detail with strong organizational and time management skills.
  </li>
  <li>
   Excellent hearing required to conduct interviews, address associate concerns, complete reference checks, and answer phones.
  </li>
  <li>
   Excellent vision required to review documentation, applications, and maintain accurate files.
  </li>
  <li>
   Strong verbal communication skills to support interviews, reference checks, and associate inquiries.
  </li>
  <li>
   Strong comprehension and literacy skills required to read, interpret, and prepare People &amp; Culture documentation.
  </li>
  <li>
   Excellent comprehension and literacy required to read all documentation, applications and write documentation; i.e., screening forms, etc.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Demands
  <br/>
  <br/>
 </strong>
 The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 <ul>
  <li>
   Transporting supplies up to 35 lbs., carrying training materials. Lift binders of documentation.
  </li>
  <li>
   Bending/kneeling to lower filing cabinets, bottom desk drawers for materials.
  </li>
  <li>
   Mobility - need to be able to move about the hotel to maintain associate relations. Possess the ability to move around office to access files.
  </li>
  <li>
   Continuous standing - to assist in training sessions.
  </li>
  <li>
   No climbing or driver required.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Environment
  <br/>
  <br/>
 </strong>
 Work inside 95% of day.
 <br/>
 <br/>
 Medical, dental, &amp; vision insurance
 <br/>
 <br/>
 Eligible to participate in the Company&rsquo;s 401(k) program with employer matching
 <br/>
 <br/>
 Health savings and flexible spending accounts
 <br/>
 <br/>
 Basic Life and AD&amp;D insurance
 <br/>
 <br/>
 Company-paid short-term disability
 <br/>
 <br/>
 Employee Assistance Program
 <br/>
 <br/>
 Great discounts on Hotels, Restaurants, and much more
 <br/>
 <br/>
 $25 - $28/hourly
</div>


Human Resources Coordinator - The Ritz-Carlton

Fullerton drake medical center

<p><b>About the Position</b><br/>We are a busy and growing medical clinic seeking a <b>professional and dependable bilingual (English/Spanish) Front Desk / Administrative Assistant</b> to join our team. This role is ideal for someone who enjoys working with patients, is highly organized, and can manage multiple responsibilities in a fast-paced medical office. We only Treat Workmen's compensation and personal Injury patients</p><p>Must be able to work till 4:00pm</p><p><b>Responsibilities</b></p><ul><li><b>Responsibilities</b></li><li>Greet patients and assist with check-in and check-out, Compliance</li></ul><p><b>Qualifications</b></p><ul><li>Fluent in <b>English and Spanish (required)</b></li><li>Previous <b>medical office or front desk experience preferred</b></li><li>Strong communication and customer service skills</li><li>Organized and detail-oriented</li><li>Comfortable using computers and office software</li><li>Ability to multitask in a busy clinic environment</li><li>Answer incoming phone calls and assist patients with scheduling</li><li>Schedule and confirm patient appointments</li><li>Translate and communicate with patients in <b>English and Spanish</b></li><li>Assist with patient intake forms and documentation</li><li>Maintain organized patient records</li><li>Perform general administrative and office support duties</li><li>Assist staff with day-to-day clinic operations</li></ul><p>Job Type: Part-time</p><p>Pay: $25.00 - $26.00 per hour</p><p>Work Location: In person</p>

Medical Front Desk Administrative Assistant (English & Spanish)

<div>Position Overview:
<div><b>
About Us:</b></div><div>
At Athletico, we believe in the power of support &ndash; because a little help can lead to extraordinary achievements. Physical therapy isn&rsquo;t just about recovery; it&rsquo;s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.</div><div>
Our mission is simple yet powerful: <b>Extraordinary people improving lives.</b></div><div></div><div><b><br>
Position Summary:</b><b>
</b><br>
The Rehabilitation Aide (equivalent to the rehabilitation technician and physical therapy aide positions) will assist the Patient Experience Coordinator and clinicians by performing requested administrative and clinical duties. They will greet patients as they arrive to the clinic and work alongside the physical therapists as well as the physical therapist assistants during patient treatment. These duties will be conducted in compliance with state practice act requirements.</div><div></div><div><b><br>
Benefits offered with this part-time position:</b></div><ul><li><b>
Bi-annual pay increase opportunity</b></li><li>
Commuter: Pre-Tax Transit &amp; Parking</li><li>
Retirement 401(k) (for 21+) w/ Per-Pay Company Match</li><li>
SoFi Financial Wellness Tools &amp; Loan Resources</li><li>
HUSK Fitness Resources &amp; Gym Discounts</li><li>
KinderCare Discount</li><li>
Home, Auto, and Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee Discount Program</li><li>
Bereavement Time Off &amp; Resources (part-time and full-time employees)</li><li>
Learn more by checking out our 2026 Athletico's Benefits Summary.</li></ul><div></div><div><b><br>
Essential Duties and Responsibilities:</b><b>
</b><br>
<i>The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.</i></div><ul><li>
Prepares patients for physical therapy treatments to put on and remove supportive devices, assists physical therapists during administration of treatments, and provides routine treatment
</li><li>Safeguards, motivates, and assists patients practicing exercises and functional activities under the direction of professional staff
</li><li>Provides routine treatments, such as hot/cold packs, and other modalities such as Ultrasounds, Electrical stimulation, etc</li><li>
Cleans work area and equipment after treatment</li><li>
Washes linens/towels, folds and maintains linen cabinets</li><li>
Maintaining restrooms and other areas such as windows as needed. Restocks with paper towels, tissue paper, soap and supplies</li><li>
Assists patient experience coordinator with answering phones, scheduling appointments and filing paper work and charts</li><li>
Assist patient experience coordinator with keeping track of both non-medical and medical supplies for the clinic and may order inventory</li></ul><div><b>
Qualifications:</b></div>
Education: High school graduate and or intern preferred<br>
<ul><li>
</li>
Work Experience: Previous Clinical Aide or Rehab Tech experience preferred<br>
<li>
</li><li>
Knowledge and Technical Skills:<ul><li>
Strong communication and presentation skills-written and verbal</li><li>
Ability to clearly document all projects and manage production
</li><li>Attention to detail and time management skills are required</li><li>
Patient/Client Satisfaction: Providing care/service that exceeds expectations</li><li>
Energetic and a team player</li><li>
Able to demonstrate compassion toward patients</li><li>
Complete tasks thoroughly</li><li>
Basic knowledge of office equipment preferred</li></ul></li></ul><div><b>
Language Skills:</b></div><ul><li>
Ability to read, write and speak English proficiently</li></ul><div><b>
Physical Demands:</b></div><ul><li>
Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus</li><li>
While performing the duties of this job, the employee is regularly required to talk and hear</li><li>
Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)</li><li>
Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms</li><li>
Occasionally lift and/or move up to 20-25 pounds</li><li>
Fine hand manipulation (keyboarding)</li></ul><div><b>
Work Environment:</b><b>
</b></div><ul><li>Internal office</li><li>
The noise level in the work environment is usually low</li></ul><div>
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</div><div></div><div><br>
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.</div>
Minimum Salary/Wage: USD$ 16.60 Hr. Maximum Salary/Wage: USD$ 20.00 Hr.</div>

Physical Therapy Aide

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