chicago executive assistant

executive assistant

executive assistant (remote) Jobs in Chicago

executive assistant (remote)

executive assistant, capo and center for advanced practice - full - time , days Jobs in Chicago

executive/personal assistant Jobs in Chicago

executive/personal assistant

executive assistant and office manager

Viant Technology

<div>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
  <br/>
  <br/>
 </strong>
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 <br/>
 <br/>
 <strong>
  THE DAY-TO-DAY
  <br/>
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage Core Sales schedules and travel arrangements.
  </li>
  <li>
   Track and prepare sale&rsquo;s business expense reports.
  </li>
  <li>
   Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
  </li>
  <li>
   Handle sensitive &amp; confidential information with discretion.
  </li>
  <li>
   Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
  </li>
  <li>
   Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
  </li>
  <li>
   Candidate must know how to run full vendor management, liaison between office management and team.
  </li>
  <li>
   Help with company culture and team-building activities.
  </li>
  <li>
   Organize and manage regional and company offsites.
   <br/>
   <br/>
  </li>
 </ul>
 GREAT TO HAVE
 <br/>
 <br/>
 <ul>
  <li>
   5+ years of administrative experience.
  </li>
  <li>
   Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
  </li>
  <li>
   Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
  </li>
  <li>
   Self-motivated problem-solver with a proactive attitude and takes initiative.
  </li>
  <li>
   Excellent communication skills, both verbal and written.
  </li>
  <li>
   Organizational awareness: ability to interact with internal and external clients at all levels.
  </li>
  <li>
   Ability to adapt to change and work well under pressure in a fast-paced environment.
  </li>
  <li>
   Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
  </li>
  <li>
   Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
   <br/>
   <br/>
  </li>
 </ul>
 LIFE AT VIANT
 <br/>
 <br/>
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 <strong>
  fully paid health insurance
 </strong>
 ,
 <strong>
  paid parental leave
 </strong>
 and
 <strong>
  unlimited PTO
 </strong>
 and more.
 <br/>
 <br/>
 $80,000 - $90,000 a year
 <br/>
 <br/>
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 <br/>
 <br/>
 Not the right position for you? Check out our other opportunities!
 <br/>
 <br/>
 <strong>
  Viant Careers
  <br/>
  <br/>
 </strong>
 <strong>
  About Viant
  <br/>
  <br/>
 </strong>
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 <br/>
 <br/>
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 <br/>
 <br/>
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>


Executive Assistant and Office Manager

TAWANI Enterprises, Inc.

<div>
 <span>
  <span>
   <span>
    <strong>
     POSITION SUMMARY:
     <br/>
    </strong>
   </span>
   <span>
    The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
    <br/>
    <br/>
   </span>
   <span>
    <strong>
     ESSENTIAL POSITION QUALIFICATIONS:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      7+ years experience in specific executive administrative support capacity
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Extremely detail oriented and organized
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Excellent written and oral communication skills
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     ASSIGNED RESPONSIBILITIES AND DUTIES
     <br/>
     <br/>
    </strong>
   </span>
   <span>
    <strong>
     Calendar, Meeting, and Professional Management:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing complex schedules, coordinating across time zones, and arranging meetings.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage and maintain subscriptions, organization memberships, and licenses
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Management
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Ability to manage and collaborate with another executive assistant
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Comfortable with someone reporting directly to this role
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Communication:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process mail and respond to routine correspondence
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Able to take comprehensive messages when not available
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose thank you notes to all guests
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose letters for distribution and gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Mailing books to various friends, family, and colleagues
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate staff birthday gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain all contracts
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Travel &amp; Logistics:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Organizing comprehensive travel itineraries and managing expense reports.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Candidate must be open to travel with the executive if needed
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide concierge services to the Chairwoman
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Strategic and Technical Support:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Preparing reports, presentations, conducting research, and overseeing special projects.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Confidentiality:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing sensitive company, personal, and personnel information with discretion
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain &nbsp;private files
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Scanning documents as necessary
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     OTHER DUTIES INCLUDE:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Flexible
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process special orders&nbsp;
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide organization the Chairwoman's office
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional duties as assigned by the Chairwoman
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Understands reporting structure of the individual and organization
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Previous family office executive experience is a plus
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional duties as assigned by the Chairwoman
     </span>
    </span>
   </span>
  </li>
 </ul>
 <strong>
  Benefits (Full-time Employees):&nbsp;
 </strong>
 <ul>
  <li>
   Paid time off
  </li>
  <li>
   401K
  </li>
  <li>
   Medical, dental, and vision coverage
  </li>
 </ul>
 #ZR
 <br/>
 &nbsp;
</div>


Senior Executive Assistant

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Protiviti

<div><div>JOB REQUISITION</div>
Chicago Executive Assistant<div></div><div>
LOCATION</div>
CHICAGO<div></div><div>
ADDITIONAL LOCATION(S)</div><div></div><div>
JOB DESCRIPTION</div><div><div><div><i>
You Belong Here</i></div></div><div><div>
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.</div></div><div></div><div><div><br>
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.</div></div><div></div><div><div><i><br>
Where We Need You:</i></div></div><div><div>
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.</div></div><div></div><div><div><i><br>
What You Can Expect:</i></div></div><div><div>
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support &amp; Communication, and Marketing &amp; Event Execution.</div></div><div></div><div><div><i><br>
What You Will Do:</i></div></div><div><div>
Executive Support</div></div><div><ul><li><div>
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</div></li><li><div>
Manage Executive Outlook details (Contacts, Calendar, Email responses)</div></li><li><div>
Take initiative to anticipate the needs of your executives daily</div></li><li><div>
Prepare and manage Time &amp; Expense reports on behalf of executives</div></li><li><div>
Arrange travel for executives, including flights, hotels, and transportation</div></li><li><div>
Handle any printing/copying/faxing, binding, and mail</div></li><li><div>
Partner with local team to provide back-up support to executives</div></li><li><div>
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication</div></li><li><div>
Work with Executive team business partners to schedule &amp; manage client meetings</div></li></ul></div></div><div></div><div><div><div><br>
Office Support &amp; Communication</div></div><div><ul><li><div><i>
Office Space</i><i> </i>&ndash; Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response</div></li><li><div><i>
Reporting and Correspondence</i> &ndash; Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications</div></li></ul></div><div></div><div><div><br>
Event Execution</div></div><div><ul><li><div>
Schedule conference rooms and coordinate audio visual and/or catering needs</div></li><li><div>
Room arrangement for offsite meeting/events, as needed</div></li><li><div>
Manage Salesforce updates and reporting for executives</div></li></ul></div><div></div><div><div><br>
Other Regional Items</div></div><div><ul><li><div>
Coordinate with other offices, as necessary, to provide additional support to the region</div></li><li><div>
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</div></li></ul></div></div><div></div><div><div><div><i><br>
What Will Make You Successful:</i></div></div><div><ul><li><div>
Professional, confident, enthusiastic and detail-oriented</div></li><li><div>
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment</div></li><li><div>
Excellent oral and written communication skills</div></li><li><div>
Excellent interpersonal and organizational skills</div></li><li><div>
Demonstrate initiative and be a self-starter</div></li><li><div>
Ability to work independently, exercise good judgment; resourceful, problem-solving skills</div></li><li><div>
Positive and approachable; ability to interact well with all levels of staff and clients</div></li></ul><div></div><div>
Demonstrated accomplishments in the following areas:</div></div><div><ul><li><div>
Working with a variety of levels of personnel to achieve business objectives</div></li><li><div>
Coordinating and maintaining follow-up on several projects simultaneously</div></li><li><div>
Proofreading and editing</div></li><li><div>
Handling confidential information in a strictly professional manner</div></li></ul></div><div></div><div><div><i><br>
Your Educational and Professional Qualifications:</i></div></div><div><ul><li><div>
2+ years of professional experience, required</div></li><li><div>
Bachelor&rsquo;s degree, preferred</div></li><li><div>
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.</div></li></ul></div></div><div></div><div><div><div><i><br>
Our Hybrid Workplace</i></div></div><div><div>
Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.</div></div><div></div><div><div><br>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska</div></div><div></div><div><div>
#LI-Hybrid</div></div></div><div></div><div>
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.</div>
$59,000.00 - $88,000.00<div></div><div>
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.</div>
Eligible for an annual discretionary bonus<div></div><div>
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.<br>
<br>
Learn more about the variety of rewards we offer at Protiviti at <div>https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf</div>.</div><div></div><div>
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.</div><div></div><div>
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran</div><div></div><div>
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.</div><div></div><div>
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to <div>HRSolutions@roberthalf.com</div> or call 1.855.744.6947 for assistance.</div><div></div><div>
In your email please include the following:</div><ul><li><div>
The specific accommodation requested to complete the employment application.</div></li><li><div>
The location(s) (city, state) to which you would like to apply.</div></li></ul><div></div><div>
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</div><div></div><div>
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.</div><div></div><div>
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.</div><div></div><div>
JOB LOCATION</div>
IL PRO CHICAGO</div>

Chicago Executive Assistant

UChicago Medicine

<div>Job Description:
<div>
Join the <b>University of Chicago Medicine</b> as an<b> Executive Assistant </b>to support our CAPO and Center for Advanced Care.</div><div></div><div><br>
The Executive Assistant may work on various tasks and projects concurrently with the need to prioritize as dictated by management needs. They may work independently or as part of the administrative support team. The Executive Assistant will help to support management of the budget, and development of communications on behalf of this executive leader and administer all office functions related to the day-to-day operations. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.</div><div></div><div><b><br>
Essential Job Functions
</b></div><ul><li>Preserve confidentiality of reports, documents, and records including personnel files, staffing and position control records, financial reports, project/proposal reports, financial plans, and operating strategies.</li><li>
Maintain regular contact with all levels of management and staff within the Medical Center, University, and Biological Sciences Division by gathering data, relaying messages, obtaining information, etc.</li><li>
Complete a wide range/variety of word processing/spreadsheet/power point/outlook scheduling tasks in final form, which are often confidential in nature and may require detailed proofreading and/or grammatical changes for accuracy.</li><li>
Work with all levels of UCMC and BSD leadership, as well as all levels of staff within the Medical Center to research issues and work on various project and committee assignments, as directed.</li><li>
Oversee daily operations, organize multiple tasks, and identify and implement methods of improving daily operations.</li><li>
Suggest functional or operational changes needed as part of service improvement; draft written policy/procedures for management review of these suggested changes.</li><li>
Complete and oversee specially assigned projects with minimal supervision in a timely and efficient manner.</li><li>
Coordinate with department team members in the regular ordering of supplies and the completion of work orders as needed.</li></ul><div><br>
 </div><div><b>Required Qualifications</b></div><ul><li>
High school diploma required; Bachelor&rsquo;s degree strongly preferred.</li><li>
Minimum seven years of increasingly responsible administrative or secretarial experience, preferably in a complex health care or professional office setting.</li><li>
Proven track record managing a complex calendar for a busy executive.</li><li>
Exceptional project management skills with efficient triage/problem solving skills along with strong proficiency in meeting/events coordination and management.</li><li>
Documented proficiency and advanced skills in a variety of computer software applications (including word processing, spread sheets, presentation applications); advanced skills in relation to Microsoft Office Suite products strongly preferred.</li><li>
A strong sense of patient engagement/customer service orientation in responding to the needs of internal and external customers. Must be able to independently and professionally interact with both internal and external customers to the healthcare system.</li><li>
Outstanding written and verbal and interpersonal communication skills.</li><li>
Must be able to plan, organize, and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.</li><li>
Analytical ability required to track revenue/expenses and to effectively manage multiple projects at one time.</li><li>
An individual of unquestioned integrity and moral character who represents the values of the organization.</li></ul><div></div><div><br>
 <b>Position Details</b></div><ul><li>
Job Type/FTE: Full-Time (1.0 FTE)</li><li>
Shift: Days</li><li>
Work Location: Onsite - Hyde Park</li><li>
Unit/Department:</li><li>
CBA Code: Non-Union</li></ul><div>
In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the day shift, and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park campus</div>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

Executive Assistant, CAPO and Center for Advanced Practice - Full - Time , Days

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

Land of Choices LLC

<p><b>Overview</b></p><p>We are seeking a proactive, organized, and tech-savvy Executive/Personal Assistant to support a busy professional with a blend of business and personal responsibilities. This dynamic role requires flexibility and will include a mix of onsite work, client visits, event site coordination, and minimal remote responsibilities. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to chaos, and can handle sensitive information with the utmost discretion. Occasional domestic or international travel may be required.</p><p><b>Executive Assistance Responsibilities</b></p><p>- Coordinate all aspects of travel and accommodations, including transportation, dining arrangements, and activity planning.</p><p>- Conduct in-person and online procurement of supplies, equipment, and business-related items.</p><p>- Manage organization and transportation to storage facilities; must be capable of lifting up to 50 lbs and standing for extended periods.</p><p>- Facilitate donation drop-offs and maintain accurate records of charitable contributions.</p><p>- Assist in the planning, setup, and coordination of events, including vendor communication and on-site logistics.</p><p>- Evaluate and assess potential venues for meetings, events, and special gatherings.</p><p>- Oversee and maintain multiple email accounts, ensuring timely responses and professional communication with both internal teams and external clients.</p><p>- Manage complex calendar systems for multiple stakeholders, including scheduling and coordinating appointments, meetings, and events.</p><p>- Prepare and manage client invoicing, billing processes, and related communications.</p><p>- Support organizational volunteer initiatives, subject to availability.</p><p>- Execute various administrative and ad hoc tasks as needed to support daily operations.</p><p>- Create and edit reports, presentations, and other business documentation with a high degree of accuracy.</p><p>- Conduct thorough online research and compile findings into clear, actionable summaries.</p><p>- Manage expense reports, invoices, and perform light bookkeeping duties.</p><p>- Liaise with vendors, service providers, and professional contacts to coordinate business services and maintain strong working relationships.</p><p><b>Personal Assistance Responsibilities</b></p><p>- Coordinate and manage household-related appointments, maintenance schedules, and service provider communications.</p><p>- Handle online shopping tasks, including order placement, tracking, returns, and gift procurement for various occasions.</p><p>- Plan and manage personal travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</p><p>- Organize and coordinate personal events and social engagements, such as dinners, celebrations, and gatherings, including venue reservations and logistics.</p><p>- Maintain and manage reminders for important dates and tasks, including birthdays, anniversaries, renewals, and appointments.</p><p>- Oversee the pickup and drop-off of packages at USPS, FedEx, UPS, and DHL, ensuring timely and secure delivery.</p><p>- Manage the pickup and return of garments from dry cleaners and tailors, ensuring items are handled and delivered on schedule.</p><p><b>Job Requirements &amp; Ideal Background</b></p><p><b>Required Qualifications:</b></p><p>- Minimum of 3&ndash;5 years of experience in a combined Executive Assistant and/or Personal Assistant role, preferably supporting a senior executive, entrepreneur, or high-demand household.</p><p>- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.</p><p>- Strong verbal and written communication skills, including professional email correspondence and document preparation.</p><p>- High proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Zoom, Dropbox, project/task management platforms such as Asana, Notion, or Trello).</p><p>- Proven ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and high-profile relationships.</p><p>- Comfortable lifting up to 50 lbs and performing physical tasks such as storage runs and event setup as needed.</p><p>- Tech-savvy with the ability to conduct efficient online research and troubleshoot basic technical issues.</p><p>- This is expected to be 8-10 hrs perweek. The ideal candidate can be onsite in either Old Town Chicago or Lombard, IL four days a week 10am-12pm (hours may fluctuate).</p><p><b>Preferred Qualifications:</b></p><p>- Experience in event planning, travel coordination, household management, or vendor relations.</p><p>- Familiarity with light bookkeeping, invoicing software, or expense tracking tools.</p><p>- Background supporting a private household or small business with both professional and personal tasks.</p><p><b>Additional Requirements:</b></p><p>- Must possess a valid driver&rsquo;s license and have consistent access to a reliable personal vehicle.</p><p>- Comfortable driving for errands, meetings, appointments, donation drop-offs, or transporting materials as needed.</p><p>- Availability for occasional evening or weekend work in support of events or time-sensitive tasks.</p><p><b>Ideal Candidate Attributes:</b></p><p>- Self-starter with a proactive, can-do attitude and the ability to anticipate needs before they arise.</p><p>- Adaptable and resourceful under pressure, with a solutions-oriented mindset.</p><p>- Trustworthy, dependable, and professional in appearance and demeanor.</p><p>- Enthusiastic about contributing to both the personal and professional success of the individual or executive they support.</p><p>Job Types: Part-time, Contract</p><p>Pay: From $20.00 per hour</p><p>Ability to Commute:</p><ul><li>Chicago, IL 60610 (Required)</li></ul><p>Work Location: In person</p>

Executive/Personal Assistant

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