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administrative assistant ii Jobs in Houston

administrative assistant ii

general office assistant

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Divin Electrical Services

Overview We are seeking a dedicated Office Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office environment.Duties - Perform general office tasks such as filing and organizing documents - Answer and direct phone calls in a professional manner - Assist with customer scheduling and inquiries and provide excellent customer service - Support administrative staff with various tasks as neededRequirements - Proficiency in Microsoft Office suite (Word, Excel) - Strong communication skills and phone etiquette - Ability to type accurately and efficiently - Prior experience in customer support or administrative roles is a plus - Prior experience in an office for a skilled trade is a plus - Excellent organizational skills with attention to detail, and ability to multitask - Basic proofreading skills for reviewing documentsJob Type: Full-timePay: $15.00 - $17.00 per hourExpected hours: 38 &ndash; 45 per weekExperience:<ul><li>Customer service: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77080 (Required)</li></ul>Work Location: In person

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Om Industrial Products Corp

Wholesale Distributor located in Garden Oaks / Oak Forest area is seeking a qualified and organized person with office administrative experience.Position is PART TIME, ~20 hours per week, Monday - Friday (8:30am-12:30pm).Duties of this position will include: Accounts receivables, invoicing and collections Data entry and assisting inside sales and purchasing Paperwork filing Processing of job order paperwork (making UPS labels, scheduling freight shipments, etc) Assisting within the company as needed such as marketing, etc (we are a small business so flexibility is key)Qualified candidates must have: Proficiency in Microsoft Office Computer savvy Self motivated Experience with accounting software is a plus Ability to multi-task and function within a fast paced environment Great organizational skills Strong communication and customer service skills Hydraulics industry knowledge a plus and some mechanical background helpfulWe need someone dependable and has attention to details. If this sounds like you, send us an email!Job Type: Part-timePay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li></ul>Work Location: In person

Office Administrative Assistant

Law offices of Hsyung and associates

Document management<ul><li>Organize and file legal documents, both physical and electronic.</li><li>Ensure documents are accurate, complete and filed on time.</li><li>Adds information into file database and case management software.</li></ul>Legal Research<ul><li>Conducting basic legal research using online and other resources</li><li>Summarize case information and preparing reports for attorneys</li></ul>Client Communication<ul><li>Answering phone calls and taking messages</li><li>Helps develop cases by maintaining contact with people involved within the case.</li><li>Keeps clients informed by maintaining contact and communicating case progress.</li><li>Scheduling appointments and managing attorney calendars</li></ul>Administrative Support<ul><li>Assisting with general office tasks, such as filing, copying, and scanning</li><li>Maintaining case files and records</li><li>Data entry and billing support</li></ul>Other duties<ul><li>Supporting attorneys with case management, including organizing case files and preparation for court hearings</li></ul>Requirement:We&rsquo;re looking for someone who thrives in a team environment and demonstrates genuine care for customers.Strong organizational skillsAttention to detailGood communication skillsProficiency in English and at least one other language.Strong knowledge of Microsoft Office Suite and other relevant softwareAbility to handle confidential informationExperience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegalJob Type: Full-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>Choose your own hours</li><li>Monday to Friday</li></ul>License/Certification:<ul><li>US high school diploma (Preferred)</li></ul>Work Location: In person

Entry Level Bilingual Paralegal

OMAC

Assistant Office Manager OMAC USA INC. Houston, 77040 Full Time - Salary - Benefits JOB SUMMARY:OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands. We are seeking a highly motivated, positive and responsible team member for our Assistant Office Manager positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager. JOB DUTIES:- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.- Assists with posting jobs in channels, hiring processes for open job positions in the company.- Follow up with payment schedules and process all business banking deposits. - Process expense, purchase price, vendor and all needed reports for business.- Following up and placing office and warehouse operations supply orders online.- Managing agendas, travel arrangements, appointments etc. for the upper management.- Reading and taking the necessary action for daily letters received in company.- Assisting e-commerce customer service department when needed as a support.- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.Basically the office administrator is full responsible for all office activities with manager responsibility.QUALIFICATIONS:- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience- Knowledge and experience with human resources processes.- Great written and verbal communication skills in English for great results in management.- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)- All experience &amp; skills below is a big plus for the position requirements.+Accounts payable-receivable bookkeeping experience +Basic HR process experiences +Oracle Netsuite software experience +Customer service experience +Purchasing experience - Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.Our operations &amp; offices address for applicants is:5670 Guhn road suit number 300A,77040 Houston TEXAS OMAC USA Inc. www.omacshop.comJob Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In person

Assistant Office Manager

Explore 510+ General office assistant in Houston this March. Find roles across top companies and apply now to boost your career.

510 general office assistant jobs In Houston

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Administrative Assistant

Entry Level Bilingual Paralegal

Assistant Office Manager