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office manager

Burnett Specialists Staffing | Recruiting

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  Office Manager
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 Office Manager- Houston, TX
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  We are seeking a highly organized, detail-oriented Administrative professional to manage the office management, accounting/bookkeeping, human resources, and land-related documentation for our company. The ideal candidate will be a proactive "wear-multiple-hats" team member responsible for maintaining accurate financial records (AP/AR/Bookkeeping), managing employee compliance (HR), and coordinating land records, permits, and vendor contracts.
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    Document Management: Maintain organized digital and physical records for all properties, including deeds, easements, right-of-way agreements, and surveys.
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    Permitting: Track, submit, and renew land use permits, environmental assessments, and improvement plans.
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    Contract Administration: Assist in preparing and tracking construction contracts, trade-specific scopes of work, and subcontractor agreements.
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    Vendor Liaison: Act as the primary point of contact for contractors, property managers, and utility companies.
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    Office Operations: Maintain office supplies inventory and manage vendor relationships.
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    General Administration: Perform miscellaneous administrative tasks to support company leadership.
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    Full-Cycle AP: Process vendor invoices, match receipts to purchase orders, ensure proper coding, and issue payments (ACH/check).
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    Full-Cycle AR: Generate customer invoices, track payments, and manage aging reports to ensure timely collections.
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    Reconciliations: Reconcile bank and credit card statements monthly.
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    Financial Reporting: Prepare month-end financials, including Profit &amp; Loss statements and balance sheets.
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    Assist with 1099 issuance and quarterly tax filings.
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    Payroll: Process bi-weekly payroll and manage employee benefits administration (health, 401k).
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    Onboarding/Offboarding: Manage the full employee lifecycle, including new hire paperwork, background checks, and orientation.
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    Compliance: Maintain confidential employee files and ensure compliance with federal/state labor laws.
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 Qualifications
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    Experience: Minimum 3?5+ years of experience in office management, bookkeeping, AP/AR, preferably within real estate, land development, or construction.
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    Software Proficiency: Microsoft Excel and in QuickBooks (will train), or similar ERP systems.
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    Skills: Exceptional organizational, multitasking, and communication skills.
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    Knowledge: Basic understanding of land records, surveys, or zoning is a plus.
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    Education: High School Diploma or higher.
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    Bilingual in Spanish is a plus.
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    Notary or willing to obtain.
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 HOUAC49
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  Interested candidates please send resume in Word format Please reference job code 137002 when responding to this ad.
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Office Manager

Sonrava Health

<div>Overview:
<div>
We are looking for a Dental Office Manager to join our team!</div><div></div><div><br>
As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience.</div>
Responsibilities:
<div><b>
Resonsibilities</b></div><ul><li>
Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment</li><li>
Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance</li><li>
Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly</li><li>
Lead strategic local marketing initiatives that help drive brand awareness and new patient growth</li><li>
Ensure compliance with health and safety regulations</li><li>
Travel as needed for training and to perform job functions</li></ul><div></div><div><b><br>
Benefits for FT Employees</b></div><ul><li>
Healthcare Benefits (Medical, Dental, Vision)</li><li>
Paid time Off</li><li>
401(k)</li><li>
Employee Assistance Program</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><br>
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Minimum of high school diploma or equivalent required; bachelor&rsquo;s degree preferred</li><li>
2+ years of leadership/management experience, dental experience preferred</li><li>
Strong communication and customer service skills to deliver an exceptional experience</li><li>
Proven leadership abilities, relationship building skills and team motivation</li><li>
Excellent multi-tasking and organizational skills</li></ul><div><i>
Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.</i></div></div>

Dental Office Manager

Brident Dental & Orthodontics

<div>Overview:
<div>We are looking for a Dental Office Manager to join our team!</div><div></div><div><br>
As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience.</div>
Responsibilities:
<div><b>Resonsibilities</b></div><ul><li>
Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment</li><li>
Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance</li><li>
Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly</li><li>
Lead strategic local marketing initiatives that help drive brand awareness and new patient growth</li><li>
Ensure compliance with health and safety regulations</li><li>
Travel as needed for training and to perform job functions</li></ul><div></div><div><b><br>
Benefits for FT Employees</b></div><ul><li>
Healthcare Benefits (Medical, Dental, Vision)</li><li>
Paid time Off</li><li>
401(k)</li><li>
Employee Assistance Program</li></ul>
Qualifications:
<div><b>Qualifications</b></div><br>
<p></p><ul><li>
Minimum of high school diploma or equivalent required; bachelor&rsquo;s degree preferred</li><li>
2+ years of leadership/management experience, dental experience preferred</li><li>
Strong communication and customer service skills to deliver an exceptional experience</li><li>
Proven leadership abilities, relationship building skills and team motivation</li><li>
Excellent multi-tasking and organizational skills</li></ul><div><i>
Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.</i></div></div>

Skin.Theory Houston

<p>SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.</p><p>As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.</p><p>This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.</p><p>The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.</p><p>Position Overview</p><p>The Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.</p><p>This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.</p><p>The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.</p><p><b>The goal of this position is simple:</b></p><p>Create structure, strengthen accountability, and support scalable growth.</p><p><i>Core Responsibilities</i></p><p><b>Financial &amp; Administrative Coordination</b></p><p>Oversee biweekly payroll processing and verify provider commission calculations prior to submission<br/>Track PTO balances and timekeeping accuracy<br/>Coordinate financial documentation and reporting for the CPA<br/>Maintain invoice tracking and vendor payment schedules<br/>Prepare partner distribution summaries for ownership review<br/>Approve refunds within policy guidelines and escalate larger requests<br/>Ensure monthly reporting and financial summaries are completed by the 10th of each month<br/>Maintain accurate bookkeeping records and assist with budget tracking</p><p><b>HR &amp; Compliance Oversight</b></p><p>Maintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance<br/>Maintain MSDS binder and equipment maintenance logs<br/>Coordinate annual Medical Director documentation and compliance requirements<br/>Maintain employee records and training documentation<br/>Facilitate monthly team meetings and coordinate quarterly performance evaluations<br/>Support employee onboarding, training, and development<br/>Ensure clinic SOPs are reviewed and updated annually</p><p><b>Inventory &amp; Cost Control</b></p><p>Conduct weekly inventory audits and injectable counts<br/>Monitor product expiration dates and investigate discrepancies<br/>Forecast quarterly product orders based on patient demand trends<br/>Track monthly cost of goods sold (COGS) and report findings to ownership<br/>Coordinate with vendors on pricing, supply orders, and product availability</p><p><b>Marketing &amp; Growth Support</b></p><p>Attend weekly marketing coordination meetings with leadership<br/>Ensure quarterly promotions are finalized at least 30 days prior to launch<br/>Coordinate internal rollout plans before campaigns go live<br/>Track provider KPIs including service revenue, rebook rate, and retail attachment rate<br/>Deliver monthly KPI performance summaries to ownership</p><p><b>Operations &amp; Systems Management</b></p><p>Oversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes<br/>Supervise administrative staff and provide training, coaching, and performance feedback<br/>Maintain Zenoti accuracy and reporting integrity<br/>Identify scheduling inefficiencies and improve patient flow<br/>Ensure facility maintenance issues are resolved within 48 hours<br/>Manage vendor relationships and supply coordination<br/>Maintain an organized and accessible SOP library<br/>Ensure patient records and documentation are maintained according to confidentiality and compliance standards</p><p><b>Required Qualifications</b></p><p>3+ years office management experience in a medical, dental, aesthetics, or healthcare setting<br/>Experience coordinating payroll and working with a CPA or bookkeeper<br/>Experience managing inventory systems and vendor relationships<br/>Strong financial organization skills and proficiency in Excel or financial tracking tools<br/>Experience using practice management software (Zenoti preferred)<br/>Strong leadership and communication skills with the ability to hold teams accountable<br/>Ability to manage multiple priorities in a fast paced clinical environment</p><p><b>Preferred Qualifications</b></p><p>Experience in medical aesthetics, dermatology, or cosmetic practice<br/>Experience tracking and reporting operational KPIs<br/>Experience implementing operational improvements or system optimization<br/>Demonstrated history of measurable success in previous roles</p><p>Candidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.</p><p><b>Ideal Candidate Profile</b></p><p>Highly organized and systems oriented<br/>Comfortable enforcing standards and operational policies<br/>Financially disciplined with strong attention to detail<br/>Calm under pressure in a clinical setting<br/>Growth minded and proactive<br/>Able to clearly articulate past results using data</p><p>Examples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.</p><p><b>Interview Process</b></p><p>Final stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.</p><p>Pay: $26.00 - $32.00 per hour</p><p>Expected hours: 25.0 &ndash; 35.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul><p>Coordinating payroll for employees<br/>Tracking PTO or timekeeping discrepancies<br/>Managing vendor invoices or expenses<br/>Preparing reports for a CPA or accountant<br/>None of the above</p><ul><li>What level of experience do you have managing inventory?</li></ul><p>I managed inventory audits and tracked discrepancies<br/>I assisted with inventory tracking<br/>I occasionally helped with inventory counts<br/>I have no inventory management experience</p><ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul><p>Very comfortable &ndash; I regularly track KPIs and create reports<br/>Comfortable &ndash; I track numbers but rarely build reports<br/>Basic spreadsheet use only<br/>Little or no spreadsheet experience</p><ul><li>What experience do you have supervising or managing staff?</li></ul><p>I have managed staff and conducted performance discussions<br/>I have supervised staff but did not lead evaluations<br/>I have worked on a team but did not supervise others<br/>I have not supervised employees</p><ul><li>Which industries have you worked in? (Select all that apply)</li></ul><p>Medical spa or aesthetics clinic<br/>Dermatology or plastic surgery office<br/>Dental or other healthcare practice<br/>Retail or hospitality management<br/>None of the above</p><p>Work Location: Hybrid remote in Houston, TX 77006</p>

Office Manager – Medical Aesthetics

Masters In Dietetics, LLC

<p>Masters In Dietetics, LLC is hiring for the position of Community Health Worker.</p><p>This Candidate will assist the dietitian with patient relations and collaborating with community providers.</p><p><b>Duties and Responsibilities:</b></p><ul><li>To support the goals of Masters In Dietetics, LLC (MIDLLC), the profession of dietetics, and oneself in a manner as outlined in the code of ethics of The Academy of Nutrition and Dietetics, in the office, on social media, in the community, and with interactions with patients</li><li>To implement HIPAA guidelines and understand medical terminology</li><li>To send information to patients via EHR, email, facsimile, and mail</li><li>To develop and support MIDLLC Community Outreach Activities</li><li>To help conduct community Focused Research Assessments</li><li>To gather data for the dietitian for Nutrition Focused Physical Examinations.</li><li>To communicate and market the MIDLLC message within the company, local, and national policies and standards.</li><li>To connect patients to health care services or resources as recommended by the dietitian.</li></ul><p><b>Successful Candidates will have the following characteristics:</b></p><ul><li><b>Impeccable Origination Skills-</b> Can manage our unique filing system to ensure patient anonymity in our EHR system. Can coordinate emails, phone calls, faxes, and referrals for punctual patient care.</li><li><b>Medical Terminology</b>- strong communication skills to appropriately relay the MIDLLC message to patients, community partners, and medical providers.</li><li><b>Medical Nutrition Therapy Support - </b>Familiarity with nutrition assessment tools such as the hand dynamometer assessment, anthropometric screenings, and EHR systems is a plus.</li><li><b>Time Management Skills</b>- Can balance the office staff availability with new and existing patients' schedule to effectively support each individual's nutrition program and measurable outcomes as outlined by the dietitian.</li><li><b>Certifications- </b>Having a DT-R, CMA, or CCHW certification is a plus.​</li><li><b>Experience with Billing: </b>Experience with insurance verifications, authorizations, and appeals is needed. Additional training on billing for our dietetics practice will be given during onboarding.</li><li><b>Bilingual (Preferred): </b>Spanish</li></ul><p>Pay: $15.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Office Manager/Community Health Worker

Houston Ketamine Center

<p>Spanish speaking is preferred. 1-2 openings available. Looking for someone that can learn on the job quickly and who pays attention to detail, reliable, and friendly.</p><p>Supervisor:</p><ul><li>Office Manager</li></ul><p>Job Type: Full-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>On-the-job training</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Medical Assistant- Post Oak

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

Explore 466+ Office manager in Houston this March. Find roles across top companies and apply now to boost your career.

466 office manager jobs In Houston

Office Manager

Dental Office Manager

Dental Office Manager

Office Manager – Medical Aesthetics

Office Manager/Community Health Worker

Medical Assistant- Post Oak

Office Administrator