office administrator

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administrative assistant/receptionist Jobs in Houston

administrative assistant/receptionist

assistant manager

office manager

Skin.Theory Houston

<p>SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.</p><p>As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.</p><p>This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.</p><p>The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.</p><p>Position Overview</p><p>The Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.</p><p>This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.</p><p>The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.</p><p><b>The goal of this position is simple:</b></p><p>Create structure, strengthen accountability, and support scalable growth.</p><p><i>Core Responsibilities</i></p><p><b>Financial &amp; Administrative Coordination</b></p><p>Oversee biweekly payroll processing and verify provider commission calculations prior to submission<br/>Track PTO balances and timekeeping accuracy<br/>Coordinate financial documentation and reporting for the CPA<br/>Maintain invoice tracking and vendor payment schedules<br/>Prepare partner distribution summaries for ownership review<br/>Approve refunds within policy guidelines and escalate larger requests<br/>Ensure monthly reporting and financial summaries are completed by the 10th of each month<br/>Maintain accurate bookkeeping records and assist with budget tracking</p><p><b>HR &amp; Compliance Oversight</b></p><p>Maintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance<br/>Maintain MSDS binder and equipment maintenance logs<br/>Coordinate annual Medical Director documentation and compliance requirements<br/>Maintain employee records and training documentation<br/>Facilitate monthly team meetings and coordinate quarterly performance evaluations<br/>Support employee onboarding, training, and development<br/>Ensure clinic SOPs are reviewed and updated annually</p><p><b>Inventory &amp; Cost Control</b></p><p>Conduct weekly inventory audits and injectable counts<br/>Monitor product expiration dates and investigate discrepancies<br/>Forecast quarterly product orders based on patient demand trends<br/>Track monthly cost of goods sold (COGS) and report findings to ownership<br/>Coordinate with vendors on pricing, supply orders, and product availability</p><p><b>Marketing &amp; Growth Support</b></p><p>Attend weekly marketing coordination meetings with leadership<br/>Ensure quarterly promotions are finalized at least 30 days prior to launch<br/>Coordinate internal rollout plans before campaigns go live<br/>Track provider KPIs including service revenue, rebook rate, and retail attachment rate<br/>Deliver monthly KPI performance summaries to ownership</p><p><b>Operations &amp; Systems Management</b></p><p>Oversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes<br/>Supervise administrative staff and provide training, coaching, and performance feedback<br/>Maintain Zenoti accuracy and reporting integrity<br/>Identify scheduling inefficiencies and improve patient flow<br/>Ensure facility maintenance issues are resolved within 48 hours<br/>Manage vendor relationships and supply coordination<br/>Maintain an organized and accessible SOP library<br/>Ensure patient records and documentation are maintained according to confidentiality and compliance standards</p><p><b>Required Qualifications</b></p><p>3+ years office management experience in a medical, dental, aesthetics, or healthcare setting<br/>Experience coordinating payroll and working with a CPA or bookkeeper<br/>Experience managing inventory systems and vendor relationships<br/>Strong financial organization skills and proficiency in Excel or financial tracking tools<br/>Experience using practice management software (Zenoti preferred)<br/>Strong leadership and communication skills with the ability to hold teams accountable<br/>Ability to manage multiple priorities in a fast paced clinical environment</p><p><b>Preferred Qualifications</b></p><p>Experience in medical aesthetics, dermatology, or cosmetic practice<br/>Experience tracking and reporting operational KPIs<br/>Experience implementing operational improvements or system optimization<br/>Demonstrated history of measurable success in previous roles</p><p>Candidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.</p><p><b>Ideal Candidate Profile</b></p><p>Highly organized and systems oriented<br/>Comfortable enforcing standards and operational policies<br/>Financially disciplined with strong attention to detail<br/>Calm under pressure in a clinical setting<br/>Growth minded and proactive<br/>Able to clearly articulate past results using data</p><p>Examples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.</p><p><b>Interview Process</b></p><p>Final stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.</p><p>Pay: $26.00 - $32.00 per hour</p><p>Expected hours: 25.0 &ndash; 35.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul><p>Coordinating payroll for employees<br/>Tracking PTO or timekeeping discrepancies<br/>Managing vendor invoices or expenses<br/>Preparing reports for a CPA or accountant<br/>None of the above</p><ul><li>What level of experience do you have managing inventory?</li></ul><p>I managed inventory audits and tracked discrepancies<br/>I assisted with inventory tracking<br/>I occasionally helped with inventory counts<br/>I have no inventory management experience</p><ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul><p>Very comfortable &ndash; I regularly track KPIs and create reports<br/>Comfortable &ndash; I track numbers but rarely build reports<br/>Basic spreadsheet use only<br/>Little or no spreadsheet experience</p><ul><li>What experience do you have supervising or managing staff?</li></ul><p>I have managed staff and conducted performance discussions<br/>I have supervised staff but did not lead evaluations<br/>I have worked on a team but did not supervise others<br/>I have not supervised employees</p><ul><li>Which industries have you worked in? (Select all that apply)</li></ul><p>Medical spa or aesthetics clinic<br/>Dermatology or plastic surgery office<br/>Dental or other healthcare practice<br/>Retail or hospitality management<br/>None of the above</p><p>Work Location: Hybrid remote in Houston, TX 77006</p>

Office Manager – Medical Aesthetics

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

Westlake Corporation

<div><p><b>Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.
</b></p><p></p><p><b>Summary</b></p><p>
The Accounting Manager supports the Division Controller in managing all finance and accounting activities for North America operations. This role oversees monthly and quarterly close processes, account reconciliations, variance analysis, and compliance with internal controls and SOX requirements. The position supervises the North American Accounting team and partners with multiple manufacturing sites to ensure accurate and timely financial reporting.</p><p></p><p><b>
Key Responsibilities:</b></p><p><b>
Financial Close &amp; Reporting</b></p><ul><li><p>
Lead and manage all month end close activities for multiple manufacturing plants, including pre-close, close-day tasks, and post close review. Prepare and review monthly/quarterly account reconciliations.</p></li><li><p>
Assist in divisional financial statement preparation and reporting.</p></li><li><p>
Prepare month-end reports and perform variance analysis with commentary.</p></li><li><p>
Partner with key contacts in operations to understand and explain monthly transactions, including (but not limited to) capital expenditures, manufacturing costs and inventory.</p></li><li><p>
Ensure appropriate valuation and accuracy of monthly plant inventory balances.</p></li></ul><p></p><p><b>
Internal Controls &amp; Compliance</b></p><ul><li><p>
Maintain internal controls and ensure SOX compliance.</p></li><li><p>
Coordinate internal and external audit requests for Compound sites. compliance of US GAAP requirements.</p></li></ul><p></p><p><b>
Leadership &amp; Team Development</b></p><ul><li><p>
Supervise a Senior Accountant and Principal Analyst, providing guidance and professional development.</p></li><li><p>
Foster a culture of continuous improvement and operational excellence.</p></li></ul><p></p><p><b>
Systems &amp; Process Improvement</b></p><ul><li><p>
Support implementation of new IT systems to ensure financial accuracy.</p></li><li><p>
Identify and implement process improvements for efficiency and compliance.</p></li></ul><p></p><p><b>
Budgeting &amp; Strategic Analysis</b></p><ul><li><p>
Assist with annual budget development and periodic strategy reviews.</p></li><li><p>
Provide ad hoc financial analysis and reporting for FP&amp;A, Corporate Finance, and Business Unit Leaders.</p></li></ul><p></p><p><b>
Daily Accounting Operations</b></p><ul><li><p>
Oversee invoice GL coding, DOA compliance, commission payments, and product costing.</p></li><li><p>
Ensure accuracy and timeliness of routine accounting functions.</p></li></ul><p></p><p><b>
KPIs (Key Performance Indicators)</b></p><ul><li><p>
Financial Close Accuracy &amp; Timeliness: Complete monthly close within 4 business days with zero material errors.</p></li><li><p>
Reconciliation Compliance: 100% of account reconciliations completed and reviewed by deadlines.</p></li><li><p>
Audit Readiness: No significant audit findings; timely response to audit requests.</p></li><li><p>
SOX Compliance: Maintain full compliance with internal control requirements.</p></li><li><p>
Process Improvement: Implement at least 2 efficiency or automation initiatives annually.</p></li><li><p>
Team Development: Achieve 100% completion of annual performance reviews and development plans for direct reports.</p></li></ul><p></p><p><b>
Education and Experience</b></p><ul><li><p>
Bachelor&rsquo;s degree in accounting required; CPA or MBA preferred.</p></li><li><p>
8+ years of progressive accounting experience, preferably in petrochemical or related industries.</p></li><li><p>
Big 4 public accounting experience strongly preferred.</p></li><li><p>
Strong financial analysis skills required Solid understanding of and experience in roles with a focus in manufacturing operations, inventory, and cost accounting strongly preferred</p></li><li><p>
ERP experience required; S4/HANA strongly preferred.</p></li><li><p>
Advanced proficiency in Microsoft Excel.</p></li></ul><p></p><p><b>
Core Competencies</b></p><ul><li><p>
Leadership and team management.</p></li><li><p>
Analytical and problem-solving skills.</p></li><li><p>
Attention to detail and accuracy.</p></li><li><p>
Ability to manage multiple priorities in a fast-paced environment.</p></li><li><p>
Strong communication and collaboration skills.</p></li><li><p>
Ability to independently identify and implement process improvements enhancing both compliance and efficiency.</p></li></ul><p></p><p><b>
Physical Demands</b><br>
While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</p><p></p><p><b>
Work Environment</b><br>
The noise level in the work environment is usually moderate, as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Travel up to 10% including air travel or auto travel.</p><p></p><p>
Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.</p><p></p><p><b>
If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here. You will apply via the Jobs Hub application in Workday.</b></p></div>

Accounting Manager - North America Compounds

GENERON IGS INC

<div><p>ACFM, Inc/Generon IGS - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.<br>
<br>
<b>Job Duties:</b><br>
<br>
Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><ul><li>
Must be able to work independently in a small office environment.</li><li>
Looking for candidates that have strong organizational and time management skills</li><li>
Job requires sharp attention to detail and procedures.</li><li>
Experience working in QuickBooks is required.</li><li>
Proficient working knowledge of Microsoft office products.</li><li>
Experience around basic small business accounting functions</li><li>
Customer service skills are a plus</li><li>
Dependable, reliable professional with a track record of great attendance</li><li>
Must have valid Texas Driver&rsquo;s License</li><li>
Must be able to pass drug and alcohol screen, physical and background investigation</li><li>
Must be authorized to work in the USA</li></ul></div>

Sheldon Independent School District

<div></div><div><ul><div><div>JobID: 818</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical<br>
</div><div><b>
Date Posted:</b><br>
 5/18/2026<br>
</div><div><b>
Location:</b><br>
 Michael R. Null Middle School</div><div><br>
Serve as the first point of contact for students, parents, staff, and visitors by providing professional, courteous, and efficient front-office support. The Elementary School Receptionist supports daily campus operations by managing communications, maintaining accurate records, and ensuring a welcoming and secure school environment.<br>
<br>
<b>QUALIFICATION:</b></div><div>
High School Diploma or GED.</div><div>
Previous experience in a school office, customer service, or administrative role preferred</div><div><br>
Special Knowledge/Skills</div><ul><li>
Strong interpersonal and customer service skills</li><li>
Effective verbal and written communication skills</li><li>
Ability to multitask and prioritize in a fast-paced environment</li><li>
Knowledge of basic office procedures and equipment</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook) and student information systems</li><li>
Ability to maintain confidentiality of student and employee information</li><li>
Familiarity with campus safety procedures and visitor management systems</li></ul><div><br>
Major Responsibilities and Duties</div><div><b>
Front Office Operations</b></div><ul><li>
Greet and assist students, parents, staff, and visitors in a professional and welcoming manner</li><li>
Monitor and manage campus entry using visitor sign-in procedures and badge systems</li><li>
Answer and route incoming phone calls and emails appropriately</li><li>
Provide general information regarding campus procedures, schedules, and events</li></ul><div><b>
Student Support</b></div><ul><li>
Assist students with minor needs (tardies, early dismissals, forgotten items, messages)</li><li>
Maintain accurate attendance records, including tardy and early release documentation</li><li>
Communicate attendance information to appropriate staff</li></ul><div><b>
Administrative Support</b></div><ul><li>
Perform clerical duties including filing, data entry, copying, and record maintenance</li><li>
Assist administrators, counselors, and nurses with routine office tasks</li><li>
Prepare and distribute forms, notices, and correspondence as needed</li><li>
Maintain front-office supplies and request replenishment when necessary</li></ul><div><b>
Safety and Compliance</b></div><ul><li>
Follow district and campus procedures related to safety, emergency response, and confidentiality</li><li>
Report concerns related to student welfare, security, or campus operations to administration</li><li>
Support campus drills and emergency procedures</li></ul><div></div><div><br>
All other duties as assigned.</div><div><br>
 Works 187 days</div><div></div><ul><li><br>
Salary Commensurate with experience</li><li>Starting Pay $22,186</li><li>Please note that this role requires in-person attendance and is not eligible for remote work.</li></ul><div><br>
Sheldon ISD will accept applications for this position through May 23, 2026. After this date, applicants can continue to submit applications in case the district was unable to find a suitable candidate. If the district was unable to find a suitable candidate from the initial applications, applications submitted after 5/23/2026 will be reviewed in five-day increments until a viable candidate is recommended for hire.</div></div></ul></div><p></p>

Office Clerk/Receptionist

ACFM

<p><b>ACFM, Inc</b></p><p><b>Houston, TX 77086</b></p><p>ACFM, Inc - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.</p><p><b>Job Duties:</b></p><p>Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><p><b>Job Requirements:</b></p><ul><li>Must be able to work independently in a small office environment.</li><li>Looking for candidates that have strong organizational and time management skills</li><li>Job requires sharp attention to detail and procedures.</li><li>Experience working in QuickBooks is required.</li><li>Proficient working knowledge of Microsoft office products.</li><li>Experience around basic small business accounting functions</li><li>Customer service skills are a plus</li><li>Dependable, reliable professional with a track record of great attendance</li><li>Must have valid Texas Driver&rsquo;s License</li><li>Must be able to pass drug and alcohol screen, physical and background investigation</li><li>Must be authorized to work in the USA</li></ul><p>Pay: From $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

UNIVERSAL REHAB

<div><div><div><b>Benefits:</b></div>
<ul><li>Company parties</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul></div><div><div><b>Are you looking for a career that will change your life?</b><br>
</div><div>✨ <b>Are you someone who consistently strives to improve yourself?</b><br>
✨ <b>Are you skilled in office operations at all levels?</b><br>
✨ <b>Are you very skilled working with the digital world, internet, &amp; AI?</b><br>
✨ <b>Are you looking for a great opportunity to grow &amp; create a career with an expanding company?</b><br>
✨ <b>Are you considered a kind person who completes duties on time with a great attitude?</b><br>
</div><div><b>IF YOU ANSWERED YES TO THE ABOVE, YOUR DREAM JOB IS WAITING TO BE CREATED BY YOU WITH US!
</b><br>
<b>This is an in person position at our office in Houston, Texas 77060</b><br>
</div><div>Call: 281-820-9462<br>
 Text: Machele @ 954-562-1146<br>
 Apply: Today as openings close quickly!</div></div></div>

A Super Digital Admin Assist With Bookkeeping For Clinical CEO

Explore 234+ Office manager in Houston this May. Find roles across top companies and apply now to boost your career.

234 office manager jobs In Houston

Office Manager – Medical Aesthetics

Office Administrator

Accounting Manager - North America Compounds

Office Administrator

Office Clerk/Receptionist

Office Administrator

A Super Digital Admin Assist With Bookkeeping For Clinical CEO