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human resources administrative assistant Jobs in Indianapolis

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office administrator

hr admin

The Ghoman Group

<div><p>The Ghoman Group is seeking a detail-oriented HR Admin to join our team in Indianapolis, IN. This role is essential in supporting our human resources department with administrative and organizational tasks to ensure efficient HR operations.</p>
<h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<ul><li>Assist with day-to-day HR functions including recruitment, onboarding, and employee records management</li>
<li>Maintain and update employee files and HR databases</li>
<li>Coordinate interview schedules and assist in candidate communication</li>
<li>Support payroll processing and benefits administration</li>
<li>Respond to employee inquiries regarding HR policies and procedures</li>
<li>Assist in organizing training sessions and company events</li>
<li>Ensure compliance with company policies and relevant labor laws</li>
</ul><h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>High school diploma or equivalent; additional HR training or certifications are a plus</li>
<li>Prior experience in an administrative or HR support role preferred</li>
<li>Strong organizational and multitasking skills</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Proficiency with MS Office and HR software systems</li>
<li>Ability to handle sensitive information with confidentiality</li></ul></div>

HR Admin

GTC Machining

<div><h2 class="jobSectionHeader"><b>Make Every Measurement Count</b></h2>
<p>Do you thrive on translating complex blueprints into rock-solid inspection plans? Can you navigate GD&amp;T and CMM troubleshooting with confidence? If you&rsquo;re energized by resolving nonconformances and mentoring peers, this role is for you.</p>
<p><b>Reports to:</b> Quality &amp; Safety Manager</p>
<h3 class="jobSectionHeader"><b>Your Impact</b></h3>
<ul><li><b>Inspection Execution:</b> Perform first article, in-process, and final inspections to customer specs using calibrated equipment; record results per defined procedures.</li>
<li><b>Contract-to-Process Alignment:</b> Review customer contracts/specifications against manufacturing documentation to ensure all obligations are identified and fulfilled.</li>
<li><b>Metrology &amp; Calibration:</b> Calibrate and maintain precision instruments following work instructions; keep calibration due dates current for employee, customer-supplied, and company-owned assets.</li>
<li><b>Documentation &amp; Shipping:</b> Complete the documentation needed to certify product conformance at shipment.</li>
<li><b>Root Cause &amp; Disposition:</b> Process nonconforming product and assist in determining root cause in line with standard work.</li>
<li><b>Training &amp; Collaboration:</b> Help train teammates to elevate inspection capability across the shop.</li>
<li><b>Inspection Planning:</b> Convert customer requirements into accurate inspection criteria.</li>
<li><b>Equipment Care:</b> Conduct preventive maintenance on all inspection equipment.</li>
<li><b>Admin Accuracy:</b> Complete paperwork and production reporting, including time, attendance, and inventory.</li>
<li><b>6S &amp; Safety:</b> Maintain a clean, organized, and safe workspace using 6S; perform scheduled internal 6S audits; follow all safety policies and regulations.</li>
<li>Perform other tasks as requested.</li>
</ul><h3 class="jobSectionHeader"><b>What You Bring</b></h3>
<ul><li>High school diploma or GED.</li>
<li>At least 4 years of experience in quality control or machining.</li>
<li>Working knowledge of manufacturing processes and logistics administration.</li>
<li>Proven experience with optical comparators and profilometers.</li>
<li>Expert blueprint reading with advanced GD&amp;T; exposure to military specifications.</li>
<li>Background in lean and quality systems preferred: ISO 9001:2015, ISO 13485, and AS9100D.</li>
<li>CMM operation and troubleshooting experience required; Zeiss Calypso preferred.</li>
<li>Comfort with ERP and quality software interfaces preferred.</li>
<li>Strong mathematics, computer literacy, and Microsoft Office proficiency.</li>
<li>Skilled communicator; team-oriented and motivated by challenging problems.</li>
</ul><h3 class="jobSectionHeader"><b>Proficiency Targets</b></h3>
<ul><li>GD&amp;T mastery</li>
<li>Quality inspection experience</li>
<li>AS9100 familiarity</li>
<li>Precision measurement &amp; hand metrology</li>
<li>Advanced inspection &amp; gage measurement</li>
</ul><h3 class="jobSectionHeader"><b>Equipment You&rsquo;ll Use</b></h3>
<ul><li>Zeiss Coordinate Measuring Machine (CMM)</li>
<li>Calipers and Micrometers</li></ul></div>

Precision Quality Inspector — Final & FAI Specialist

CarDon & Associates

<div><p><b>Altenheim located in Indianapolis, IN is now hiring a Human Resources Business Partner (HRBP). This position is on-site and not remote or hybrid.
</b></p><p><b>Human Resources Business Partner (HRBP)</b> <b>Wanted at CarDon -</b> <b>Why Choose CarDon?</b>
<br>
We're dedicated to supporting your goals-both personally and professionally. If you're looking to elevate your career, we provide real opportunities to step into leadership roles and make a meaningful impact. With over 20 locations across Indiana, CarDon is seeking a Human Resources Business Partner (HRBP) who is passionate about providing exceptional care and eager to grow with us.
</p><p><b>Career Growth</b>
<br>
Your professional development is a priority at CarDon. We're committed to promoting from within and supporting your advancement every step of the way. With tuition assistance and access to CarDon University, you'll have hundreds of educational videos and opportunities to build new skills. Interested in leadership? Our Leadership Acceleration Path (LeAP) is designed for associates ready to invest in their development and take the next step in their careers.
</p><p><b>Great Pay &amp; Benefits</b>
<br>
Enjoy weekly pay (or daily, if you prefer), paid time off, and a comprehensive benefits package-including pet insurance for your furry family members and much more.
</p><p><b>A Family-Oriented Team</b>
<br>
As a family-owned organization, we treat our team members like our own. From team celebrations to ongoing support, we're here to help you succeed.
</p><p><b>About the Role</b>
</p><p>The Human Resources Business Partner plays a critical role in aligning business objectives with employees and management in designated business units. This position serves as a consultant to management on human resource-related issues. The HR Business Partner develops and implements HR strategies and initiatives that support the organization's goals, particularly in healthcare settings. They work closely with leadership to improve workforce performance, employee engagement, and compliance with healthcare regulations. Ultimately, this role ensures that HR practices contribute to a positive work environment and the delivery of high-quality resident care.
</p><p><b>Job Responsibilities</b>
</p><ul><li>Collaborate with management to develop and execute HR strategies that support resident care and operational goals.
</li><li>Provide guidance and support on employee relations, performance management, and conflict resolution.
</li><li>Ensure compliance with healthcare regulations related to infection control, wound care, and resident safety.
</li><li>Partner with clinical teams to understand workforce needs and support training in vital signs monitoring and basic resident care.
</li><li>Utilize HR data and metrics to inform decision-making and improve workforce planning and development.
</li><li>Responsible for the timely submission of all payroll data to the corporate payroll department and the administration of company sponsored employee benefits in a timely and accurate manner.
</li><li>Recruiting new staff, attending job fairs and networking opportunities, interviewing, making hiring decisions, and onboard new associates.
</li></ul><p><b>Minimum Qualifications</b>
</p><ul><li>If no degree, may substitute 4 years' work experience in Human Resources, including Benefits and Leave Administration, preferably in a long-term or other health care setting
</li><li>Strong knowledge of employment laws and healthcare compliance standards.
</li><li>Proficiency in basic computer applications including HR information systems and Microsoft Office.
</li><li>Excellent communication and interpersonal skills to effectively partner with diverse teams.
</li></ul><p><b>Preferred Qualifications</b>
</p><ul><li>A bachelor's degree is preferred with at least 1 year of experience as a Human Resource Generalist.
</li><li>Experience working directly with clinical staff in resident care settings.
</li><li>Familiarity with healthcare-specific HR challenges such as infection control protocols and wound care staffing.
</li><li>Advanced skills in data analysis and HR metrics reporting.
</li><li>Training or certification in healthcare-related topics such as resident safety or clinical compliance.</li></ul></div>

Human Resources Business Partner (HRBP) Altenheim

<div><p><b>Job responsibilities</b><b> :</b></p>
<p>
We are looking for Hotel General Managers to perform various functions, including providing good leadership, communication, and coordination to their team members in ensuring the smooth operation of their hotels.</p>
<ul><li><b>Must have Hotel experience 5 to 10 Years</b></li></ul>
<ul><li><b>Address - Holiday Inn Indianapolis Airport North,</b></li></ul><b>
 5601 Fortune circle w Indianapolis Indiana 46241</b><br>
<p></p>
<p><b>
Here are major responsibilities, tasks, and duties that usually define the job description of a hotel general manager:</b></p>
<p>
1. Oversee the operations functions of the hotel, as per the Organizational chart.</p>
<p>
2. Hold regular briefings and meetings with all heads of departments.</p>
<p>
3. Ensure full compliance with Hotel operating controls, SOPs, policies, procedures, and service standards.</p>
<p>
4. Lead all key property issues including capital projects, customer service, and refurbishment.</p>
<p>
5. Handling complaints, and overseeing the service recovery procedures.</p>
<p>
6. Responsible for the preparation, presentation, and subsequent achievement of the hotel&rsquo;s annual Operating Budget, Marketing, and sales Plan and Capital Budget.</p>
<p>
7. Manage the ongoing profitability of the hotel, ensuring revenue and guest satisfaction targets are met and exceeded.</p>
<p>
8. Ensure all decisions are made in the best interest of the hotels and management.</p>
<p>
9. Deliver hotel budget goals and set other short and long-term strategic goals for the property.</p>
<p>
10. Developing improvement actions, and carrying out cost savings.</p>
<p>
11. A strong understanding of P&amp;L statements and the ability to react with impactful strategies</p>
<p>
12. Closely monitor the hotel&rsquo;s business reports daily and make decisions accordingly.</p>
<p>
13. Ensure that monthly financial outlooks for Rooms, Food &amp; Beverage, Admin &amp; General, are on target and accurate.</p>
<p>
14. Maximizing room yield and hotel/resort revenue through innovative sales practices and yield management programs.</p>
<p>
15. Prepare a monthly financial report for the owners and stakeholders.</p>
<p>
16. Draw up plans and budgets (revenues, costs, etc.) for the owners.</p>
<p>
17. Helping in the procurement of operating supplies and equipment, and contracting with third-party vendors for essential equipment and services.</p>
<p>
18. Act as a final decision maker in hiring a key staff.</p>
<p>
19. Coordination with HOD&rsquo;s for the execution of all activities and functions.</p>
<p>
20. Overseeing and managing all departments and working closely with department heads daily.</p>
<p>
21. Manage and develop the Hotel Executive team to ensure career progression and development.</p>
<p>
22. Be accountable for the responsibilities of department heads and take ownership of all guest complaints.</p>
<p>
23. Provide effective leadership to hotel team members.</p>
<p>
24. Lead in all aspects of business planning.</p>
<p>
25. Respond to audits to ensure continual improvement is achieved.</p>
<p>
26. Corporate client handling and taking part in new client acquisition along with the sales team whenever required.</p>
<p>
27. Assisting in residential sales as and when required and developing strong sales prospects.</p>
<p>
28. Responsible for safeguarding the quality of operations both (internal &amp; external audits).</p>
<p>
29. Responsible for legalization, Occupational Health &amp; Safety Act, fire regulations, and other legal requirements.</p><br>
<p></p>
<p><b>
Job Qualification</b><b> :</b></p><br>
<p></p>
<p><b>
EDUCATION:</b></p>
<p>
A university degree in hotel management or a related field with Experience in opening, managing, or re-positioning a hotel with a clear track record. Excellent computer system skills.</p><br>
<p></p>
<p><b>
EXPERIENCE:</b></p>
<p>
At least 15 to 20 years of experience in the hospitality industry, with significant luxury and international experience, ideally including experience in remote locations. And 5 to 10 years of experience as a General Manager or Asst. General Manager.</p></div><p></p>

General Manager- Holiday Inn

<div>
 <p>
  LHH is seeking a Senior Human Resources Generalist for a Direct Hire, Permanent Placement position with a warehousing client located in Indianapolis, Indiana. In this role, you will join an organization with decades of experience in their field and a strong reputation within the local community. You will serve as the primary HR contact for all employees at the distribution center and be responsible for employee engagement, HR compliance, onboarding, leadership development and training, time and attendance, employee discipline, payroll, and more. The compensation is commensurate to experience and ranges between $80,000-90,000 per year and includes several medical insurance options, 4 weeks of Paid Time Off, and a 401K plan with a company match.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    <u>
     ***Must be authorized to work in the U.S. without employer sponsorship.***
    </u>
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  JOB RESPONSIBILITIES
 </p>
 <ul>
  <li>
   Serve as a strategic HR partner and primary point of contact for complex employee relations and HR matters, exercising sound judgment and minimal supervision
  </li>
  <li>
   Drive initiatives that foster a positive, inclusive, and high-performing workplace culture
  </li>
  <li>
   Lead and execute comprehensive HR strategies encompassing employment processing, compensation, payroll administration, health and safety, benefits, training and development, records management, and retention programs
  </li>
  <li>
   Act as a trusted advisor to leadership, facilitating resolution of work-related issues and providing guidance on organizational policies and best practices
  </li>
  <li>
   Oversee the hiring process, including offer negotiations, and ensure seamless onboarding for new employees
  </li>
  <li>
   Design and deliver new employee orientations and onboarding programs that align with organizational goals
  </li>
  <li>
   Develop and implement performance management frameworks, ensuring consistency and effectiveness across the organization
  </li>
  <li>
   Partner with managers on performance reviews, coaching, and feedback to drive employee growth and accountability
  </li>
  <li>
   Champion leadership development initiatives to strengthen management capabilities and succession planning
  </li>
  <li>
   Manage employee development programs and training strategies to enhance workforce skills and engagement
  </li>
  <li>
   Lead HR projects and process improvement initiatives aimed at optimizing HR operations and employee experience
  </li>
  <li>
   Ensure full compliance with labor laws, regulatory requirements, and company policies
  </li>
  <li>
   Maintain accurate, confidential employee records and oversee audit and reporting processes
  </li>
  <li>
   Provide expert guidance on benefits programs and serve as a resource for employee inquiries
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  QUALIFICATIONS
 </p>
 <ul>
  <li>
   <strong>
    Bachelor&rsquo;s Degree in Human Resources, Business Management, Ethics, or related field is required
   </strong>
  </li>
  <li>
   <strong>
    Minimum of 5-8 years of Human Resources experience is required with a preference toward those with experience within a warehousing or distribution facility (but manufacturing will also be considered)
   </strong>
  </li>
  <li>
   <strong>
    Candidates must have strong tech skills and proven experience using an HRIS
   </strong>
  </li>
  <li>
   Must have experience directly and independently managing work-related employee issues and performance management issues
  </li>
  <li>
   Must possess the ability to maintain high level of confidentiality and integrity while executing responsibilities
  </li>
  <li>
   Must have a core knowledge of and ability to collaborate with all areas within HR
  </li>
  <li>
   Must have demonstrated ability to influence and align organizational strategies to maximize talent capability and behaviors
  </li>
  <li>
   Must have experience in partnering with colleagues at all levels of an organization to drive priorities
  </li>
  <li>
   <strong>
    <em>
     <u>
      ***Must be authorized to work in the U.S. without employer sponsorship.***
     </u>
    </em>
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you or someone in your network fit this profile and would like to apply for this Senior Human Resources Generalist job located in Indianapolis, IN, please submit your application alongside your resume using the link in this posting.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Equal Opportunity Employer/Veterans/Disabled
   </u>
  </strong>
 </p>
 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.lhh.com/us/en/candidate-privacy
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
 <p>
  &bull; The California Fair Chance Act
 </p>
 <p>
  &bull; Los Angeles City Fair Chance Ordinance
 </p>
 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
 </p>
 <p>
  &bull; San Francisco Fair Chance Ordinance
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   #LHH / #JobOpening / #HiringNow / #NowHiring / #Hiring / #WorkWithUs / #JobAlert / #JobSearch / #CareerOpportunity / #HotJobs / #JoinOurTeam / #JobSeekers / #CareerGoals / #JobHunt / #JobVacancy / #HRJobs / #HumanResources / #HRGeneralist/ #SeniorHRGeneralist / #HRCareers / #HRRecruitment / #HRProfessionals / #ManufacturingJobs / #IndianaJobs / #IndianaCareers / #MidwestJobs / #IndianapolisIN
  </strong>
 </p>
</div>


Senior Human Resources Generalist

Perry Township School District

<div></div><div><ul><div><div>JobID: 6412</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Human Resources/HR COORDINATOR<br>
</div><div><b>
Date Posted:</b><br>
 3/18/2026<br>
</div><div><b>
Location:</b><br>
 Perry Township Education Center</div><div><b><br>
HR Benefits Coordinator</b><br>
<br>
<b>Position Purpose</b></div><div>
This position provides essential administrative support to the Human Resources department, specializing in benefits administration, enrollment processing, and record integrity. This role serves as the primary point of contact for workers' compensation claims, requiring immediate, clear communication and strict confidentiality.</div><div>
Responsible for reconciling, auditing, and processing high-volume vendor billing ($25 million annually). The role serves as the financial liaison between the HR Department, the Business Office, and external benefits carriers, ensuring accurate premium payments, enrollment integrity, and vendor compliance.</div><div></div><div><b><br>
Essential Job Functions</b></div><div></div><div><br>
Benefits Billing, Reconciliation and Support:</div><br>
<div></div><ul><li>
Onboarding &amp; Enrollment: May lead orientation sessions for new hires and assist with annual Open Enrollment, ensuring all forms are accurate and processed in a timely manner.</li><li>
Account Oversight: Reconciles HSA account data with the vendor to ensure prompt and accurate setup.</li><li>
Perform monthly reconciliation of premium invoices from all benefits vendors against HRIS/payroll data.</li><li>
Identify, investigate, and resolve discrepancies in billing invoices, including overcharges, premium errors, and missing employees.</li><li>
Process and approve payments to insurance carriers and vendors, ensuring accurate account codes given frequent changes to cost codes driven by grants and funding in accordance with GAAP accounting principles.</li><li>
Retiree Liaison: Processes invoicing and follows up on payments for district retirees.</li><li>
General Inquiry Support: Acts as a resource for district staff regarding benefit questions, providing &quot;back-up&quot; support for the Benefits Specialist.</li></ul><div></div><div><b><br>
Workers' Compensation Coordinator:</b></div><br>
<div></div><ul><li>
Claims Management: Serves as the first point of contact for all workplace injuries; coordinates with employees and third-party partners (Paradigm, Concentra, JWF).</li><li>
Tracking &amp; Compliance: Maintains internal injury logs, monitors follow-up appointments, and compiles annual OSHA reporting.</li><li>
Return-to-Work: Collaborates with supervisors and HR Generalists to determine work restrictions and necessary accommodations.</li></ul><div></div><div><b><br>
Data Integrity &amp; Operations:</b></div><br>
<div></div><ul><li>
Audit &amp; Quality Control: Performs regular audits across Payroll, Benefits, and HRIS platforms using advanced Excel functions (e.g., V-Lookups) to ensure data accuracy. Monitors vendor file feeds to ensure eligibility data is transmitted correctly and on time.</li><li>
Digital Records Management: Scans, files, and maintains electronic personnel and medical records in compliance with privacy laws.</li><li>
Administrative Support: Manages department billing/invoicing, assists with walk-ins.</li><li>
Process Improvement: Reviews current processes and identifies opportunities to improve efficiency, timeliness, and data integration.</li><li>
Review monthly billing for Workers' Compensation claims from the carrier to ensure accuracy and timeliness for closing cases.</li><li>
Performs other duties as assigned.</li></ul><div></div><div><b><br>
Equipment:</b></div><div><br>
Use standard office equipment, including personal computers, printers, copiers, fax machines, calculators, and telephones.<br>
<br>
<b>Travel Requirements:</b><br>
May travel to various school buildings to assist staff with software assistance.<br>
<br>
<b>Pay Rate</b><br>
$50,000 to $55,000<br>
<br>
<b>Work Schedule</b><br>
8 hours per day</div><div>
260 days per year</div><div><b><br>
Knowledge, Skills, and Abilities</b></div><br>
<div></div><ul><li>
Technical Proficiency: Advanced skills in Google Workspace and Microsoft Office, specifically Excel (V-Lookups, pivot tables, and data validation).</li><li>
Communication: Ability to explain complex benefit information to diverse populations with empathy and clarity.</li><li>
Problem Solving: Proactive mindset with the ability to anticipate next steps in HR workflows.</li><li>
Confidentiality: Absolute discretion regarding sensitive personnel and medical information.</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
High school diploma or equivalent with five years of experience; Associate's or Bachelor's in HR or Business preferred.</li></ul><div></div><div><b><br>
Experience</b></div><ul><li>
Experience: 1 to 3 years in HR, payroll, or benefits administration. Special consideration given to experience with HRIS/Payroll platforms.</li><li>
Proven Attention to Detail: Demonstrated experience managing databases or complex digital filing systems.</li></ul><div></div><div><b><br>
 Physical and Mental Demands, Work Hazards</b><br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div>
 Physical and Mental Demands, Work Hazards<br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div></div><div><div><div><div>
Physical Requirement</div><div> Percentage of Time</div></div><br>
<div><div>
Ability to sit for extended periods of time.</div><div> Often</div></div><br>
<div><div>
Ability to see for the purpose of reading laws and codes, rules and policies, and other printed matter.</div><div> Often</div></div><br>
<div><div>
Ability to communicate so others will be able to clearly understand a normal conversation.</div><div> Often</div></div><br>
<div><div>
Ability to lift or carry 25 pounds.</div><div> Seldom</div></div><br>
<div><div>
Ability to push/pull up to 75 pounds.</div><div> Never</div></div><br>
<div><div>
Ability to reach in all directions.</div><div> Occasional</div></div><br>
</div></div><div><b>
License/ Registration/ Certification</b></div><ul><li>
None required</li></ul><div></div><div><b><br>
FLSA Status:</b> Non-Exempt</div><div></div><div><br>
Apply online: https://www.applitrack.com/perryschools/onlineapp/</div></div></ul></div><p></p>

HR Benefits Coordinator

Riley Children's Foundation, LLC

<div></div><div><div><h1 class="jobSectionHeader"><b>Position Purpose</b></h1></div><p>
The People Operations Specialist plays a key operational role supporting the employee lifecycle and day-to-day workplace experience. This position supports Human Resources (HR), Talent Development (TD), Facilities, and End-User Information Technology (IT) to ensure employees are onboarded smoothly, supported consistently, and able to do their best work in a well-run environment. The Specialist is highly organized, service-oriented, and comfortable juggling multiple priorities with discretion and attention to detail.</p><div></div><div><h1 class="jobSectionHeader"><b><br>
Key Reponsibilities</b></h1></div><div><ul><li><b>
Human Resources</b></li></ul></div><div><ul><li><b>
Employee Support:</b> Serve as a first point of contact for employee questions and requests; triage inquiries and escalate as appropriate.</li><li>
Support core HR processes including:<ul><li>
New hire paperwork, employee file maintenance, and data accuracy in HRIS and other HR systems</li><li>
Offer letter coordination and onboarding/offboarding administration</li><li>
Process background and professional reference checks</li><li>
Status changes (promotions, leaves, terminations) documentation and workflow tracking</li><li>
Open enrollment, Annual Reviews, Employee Immunizations</li></ul></li><li>
Coordinate benefits and leave administration support (e.g., enrollment materials, vendor communications, tracking documentation) in partnership with HR leaders/benefits brokers.</li><li>
Assist with compliance-related tasks (I-9/E-Verify processes as applicable, policy acknowledgements, required training tracking, poster compliance coordination, etc.).</li><li>
Support HR programs such as recognition, engagement surveys, anniversaries, and culture initiatives.</li><li>
Maintain confidential employee records and uphold privacy standards in all interactions.</li></ul></div><div></div><div><ul><li><b><br>
Talent Development</b></li></ul></div><div><ul><li><b>
Learning Session Support:</b> Coordinate logistics, including scheduling sessions, booking rooms, sending invitations, ordering food, and tracking attendance/completions.</li><li>
Support facilitation needs (materials preparation, printing, supplies, room setup for sessions).</li><li><b>
360 Coordination:</b> Collect 360 rater lists from each participant. Coordinate all 360 scheduling (including individual coaching sessions), manager briefings, kick-offs, and group sessions.</li><li><b>
Learning Management System (LMS):</b> Set up learning sessions, enrollments, and communications in LMS. Maintain training sign-ups, completions, and staff records.</li><li>
Track metrics for participation and completion and prepare basic reports for leaders.</li><li>
Create and manage project portals (e.g., TalentSmartEQ, Blanchard Exchange) when required.</li><li>
Maintain updates to talent resources such as Career Maps (staff-facing visual resources).</li><li>
Support professional development request process (form collection, coordinating approvals, tracking, logistics).</li></ul></div><div></div><div><ul><li><b><br>
Facilities &amp; Workplace Experience</b></li></ul></div><div><ul><li><b>
Office Liaison:</b><b> </b>First point of contact for building services (Security, Parking, Maintenance) and for staff with Facilities inquiries.</li></ul></div><div><ul><li>
Coordinate workplace operations to support a safe, functional, and welcoming environment:<ul><li>
Requesting and creating office access badges, keys, administration of workstation reservation software,</li><li>
Office supply ordering and inventory management,</li><li>
Conference room readiness, overall office presentation.</li></ul></li><li>
Submit and track facilities requests (e.g., repairs, maintenance, security) with building management and vendors.</li>
Partner with People Operations Manager as needed to support incident reporting, emergency procedures communication, and basic compliance tracking.<br>
<li>
</li></ul></div><div><ul><li><b>
End-User IT Support</b></li></ul></div><div><ul><li><b>
End-user IT provisioning and access:</b> Liaise with IT providers for staff onboarding/offboarding and ongoing operations<ul><li>
Ensure onboarding staff receive the appropriate systems access</li><li>
Coordinate ordering of new end-user equipment, as needed</li><li>
Hardware return logistics and deprovisioning completion</li></ul></li><li>
Maintain and reconcile IT asset inventory records and assist with lifecycle tracking.</li><li><b>
Daily Operations:</b> Support the People Operations Manager with the implementation and administration of end-user information technology services for the organization.<br>
</li></ul></div><div><ul><li><b>
Administrative</b></li></ul></div><ul><li><b>
Meetings: </b>Prepare for and actively participate in all Riley Children&rsquo;s Foundation meetings as appropriate. Ensure expectations and tools for meeting agendas and follow-up are implemented.</li><li><b>
Budget</b>: Work with your officer/direct manager to develop, manage and monitor the budget, staying within overall budget guidelines.</li><li><b>
Technology</b>: Understand and effectively use the technology available at the Riley Children&rsquo;s Foundation.</li><li><b>
Compliance</b>: Ensure strict compliance with all Foundation policies, as well as local, state and federal laws that govern business practices.</li></ul><div></div><div><ul><li><b><br>
Other Duties as Assigned</b></li></ul></div><div><ul><li><b>
Riley Children&rsquo;s Foundation events</b>: Participate in Riley Children&rsquo;s Foundation events as requested.</li><li>
Other duties as assigned.</li></ul></div><div></div><div><h1 class="jobSectionHeader"><b><br>
Education and Experience</b></h1></div><div>
To perform this job successfully, an individual must have the following education and/or experience.</div><div><ul><li><b>
Education</b>: Bachelor&rsquo;s degree is required with a concentration in Human Resources, Business, or Behavioral Science field preferred. Working knowledge of HRIS, talent management, and end-user IT systems. Experience with benefits coordination strongly preferred.</li></ul></div><ul><li><b>
Experience</b>: Minimum of 2 to 4 years of experience in areas including HR, organization development, end-user IT, and facilities, preferably in a non-profit/fundraising environment.</li></ul><div><ul><li><b>
Skills</b> Exceptional customer service approach. Individual must be exceedingly well organized and have high attention to detail. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Exceptional written and verbal communication skills. Demonstrated success in a &ldquo;best practice&rdquo; human resource function. Proficiency in Microsoft Office products with a key focus on Word, Excel and Outlook; experience with SharePoint is a plus<b>.</b> Proficiency in use of databases.</li><li><b>
Qualities</b>: Personal belief in Riley Children&rsquo;s Foundation vision, mission, core values and strategic direction. Enthusiastic about working with children and families. Results oriented. Ability to work independently under pressure and effectively prioritize a varied and diverse workload. Creative and resourceful. Inquisitive and sharp minded coupled with demonstrated aptitude for strategic donor or customer experience strategy. Self-motivating and self-starting. Ability to take quiet pride in one&rsquo;s work. Perseverance. Optimistic and positive. Team player. Must adhere to the highest ethical standards. Professional demeanor. Occasional evening and weekend work.</li></ul></div></div>

People Operations Specialist

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