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Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative Executive</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Coordinator-Administrative Executive</b></p><p><i>
Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do</i><b><i>. </i></b>Indiana University Health is seeking individuals who embody these values to join our Corporate Affairs Administration team in the role of <b>Coordinator-Administrative Executive</b>.</p><p>
The <b>Coordinator-Administrative Executive</b> provides comprehensive administrative and technical support to executive leadership (EVP, SVP, and President). Responsibilities include managing schedules and calendars; coordinating meetings and events; preparing detailed travel arrangements; managing and processing invoices and expense approvals; and handling inquiries and other requests as directed. This role operates with minimal guidance and direction, anticipating and proactively addressing administrative and technical issues and challenges as they arise. Exercising strong independent judgment, the Executive Administrative Coordinator anticipates potential issues and challenges and recognizes the specific needs of their leader(s).</p><p></p><p><b><br>
Key Relationships</b></p><p>
Reports to: Executive Vice President-Chief Administrative Officer</p><p></p><p><b><br>
Candidate Qualifications</b></p><p>
Candidates for the position will be evaluated according to the following criteria and competencies.</p><ul><li><p>
Bachelor's degree or equivalent years of experience required.</p></li><li><p>
Requires 5-7+ years of relevant experience.</p></li><li><p>
Experience with matrix organization and complex work environment preferred.</p></li><li><p>
Requires experience with document preparation / materials management for top level executives.</p></li><li><p>
Requires strong proficiency in MS office (Word, PowerPoint, Excel).</p></li><li><p>
Requires progressive experience in receiving, analyzing, and interpreting complex data and information.</p></li></ul><p></p><p><br>
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana&rsquo;s largest employers and the most comprehensive medical system in the state, our vision is <b><i>to lead the transformation of healthcare through quality, innovation and education, and make Indiana one </i></b><b><i>of the nation&rsquo;s healthiest states.</i></b></p><p>
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.</p><p><b><i>
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.</i></b></p><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative Executive

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 17, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474676
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About Indiana State Museum and Historic Sites (ISMHS):</b></div><div>
The Indiana State Museum and Historic Sites is a statewide museum system with 12 locations, including a central museum based in Indianapolis. Our mission is to ignite wonder, inspire curiosity, reveal stories and create connections. Our values are Integrity, Stewardship, Interconnectivity and Transparency.</div><div></div><div><b><br>
Role Overview:</b></div><div>
As a Not-for-Profit, the Indiana State Museum and Historical Sites is looking for a professional who has knowledge of program management, presentations preparation, travel logistics, event coordination, and calendaring along with the ability to be agile and jump into this role supporting the President and CEO.</div><div></div><div><b><br>
Salary:</b></div><div>
This position traditionally starts at an annual salary of $72,100 but may be commensurate with education and job experience.</div><div></div><div><br>
Use our Compensation Calculator to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
As the Executive Assistant to the President and Chief Executive Officer (CEO), this role will support, maintain, and coordinate the following activities:</div>
<ul>
<li>Provides daily administrative support to the CEO and Leadership Team including calendar management.</li>
<li>Serves as the administrative liaison for ISMHS to the Governor&rsquo;s office and the ISMHS Board of Directors.</li>
<li>Proactively manages appointments and projects for the CEO and among the senior leadership team.</li>
<li>Aligns incoming requests with executive priorities to ensure top priorities are addressed first.</li>
<li>Manages organizational donor events.</li>
<li>Serves as lead coordinator for staff meetings and other senior leadership-led events.</li>
<li>Prepares various engaging and informative executive-level reports and presentations as needed.</li>
<li>Proofreads and edits all communications from the CEO.</li>
<li>Drafts and issues communication with the CEO as needed.</li>
<li>Manages the governance requirements of the organization including Indiana State Statute, Indiana State Museum Foundation Bylaws, and a variety of staff and board policies.</li>
<li>Assists senior leadership team as needed in completing a variety of project work.</li>
<li>Maintains office equipment and ongoing supply inventory within designated budget.</li></ul><br>
<div></div>
<div>
The job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee. Other duties, responsibilities, and activities may be changed or assigned at any time.</div><br>
<div></div>
<div>
This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Qualifications:</div>
<ul>
<li>High school degree or GED is required. Bachelor&rsquo;s degree is preferred.</li>
<li>Three to five years of senior administrative assistant experience required; or equivalent.</li></ul><br>
<div></div>
<div>
Knowledge, skills, and abilities:</div>
<ul>
<li>Experience supporting a senior-level administrator, preferably in a not-for-profit setting.</li>
<li>Demonstrated strength in critical thinking and in identifying/recommending solutions for evolving business needs.</li>
<li>Ability to handle multiple assignments while responding quickly to changing needs and priorities.</li>
<li>Proficient with the Microsoft Suite.</li>
<li>Organized with the ability to work with minimal supervision, ability to problem solve through strategic thinking and planning with tactical implementation and execution.</li>
<li>Able to perform essential functions with or without reasonable accommodation.</li>
</ul></div></div><div><div><div><b>Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 in election years</li></ul></li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Executive Assistant

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 11, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474280
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
Role Overview</b>:</div><div>
The Executive Assistant to the Secretary of Transportation and Infrastructure is directly responsible for supporting all administrative needs and operations of the office of the Secretary of Transportation and Infrastructure and ensures the Secretary is properly briefed and prepared for all meetings and presentations. The Executive Assistant ensures both external and internal State of Indiana personnel have appropriate access to the Secretary for all decision making or other purposes.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $47,476.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Complete a broad variety of executive administrative tasks that facilitate the Secretary&rsquo;s ability to effectively lead the State of Indiana Transportation and Infrastructure vertical, including calendar management, drafting and editing correspondence, e-mails, memos, and communications on the Secretary&rsquo;s behalf.</li><li>
Aid with special projects; research; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff, the Governor and his office, and outside parties, and maintaining contact lists.</li><li>
Provide sophisticated calendar management including complex scheduling of meetings and conference calls for internal and external stakeholders and prioritizing sensitive matters to ensure their time is utilized efficiently.</li><li>
Prioritize and assist in responding to internal and external inquiries and requests while troubleshooting conflicts; use critical thinking to make recommendations, ensuring smooth day-to-day engagements.</li><li>
Respond to internal and external customers and provide appropriate assistance.</li><li>
Work with Travel Coordinator to prepare travel arrangements for the Secretary.</li><li>
Prepare credit card statements, claim vouchers, and travel vouchers.</li><li>
Work with the legal and finance department to manage signature process for all agreements and contracts that require Secretary signature.</li><li>
Clearly communicates concerns and questions to the appropriate team members by keeping each consistently apprised of issues and situations that need attention.</li><li>
Maintain comprehensive and accurate record of details and status on all initiatives.</li></ul><div>
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Experience: Minimum of two years&rsquo; experience supporting executive staff in a large, professional business environment</li><li>
Knowledge: Expert level of knowledge of Windows, Microsoft Office, SharePoint &amp; Excel</li><li>
Ability to:<br>
<ul><li>Represent the State of Indiana and the Secretary in a professional and confidential manner.</li><li>Exercise sound judgement and exemplify a professional presence and calm demeanor when dealing with all issues and situations.</li><li>Communicate ideas and principles to a broad audience, both orally and written.</li><li>Work on multiple and complex tasks related to state government.</li><li>Proactively find resolutions to issues and think critically when searching for solutions.</li><li>Collect, interpret, evaluate data and produce clear and concise reports.</li><li>Maintain a high level of reliability and stability.</li><li>Maintain the highest level of confidentiality.</li></ul></li></ul><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may provide direct supervision for one or more staff members.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Indiana State Teachers Association

<p></p><div><p>JOB TITLE: Executive Assistant to the Executive Director, President and State Officers.</p><p>
DATE OF POSTING: March 9, 2026</p><p>
CLOSING DATE: March 23, or until filled</p><p>
STARTING SALARY: $51,000</p><p>
ESTIMATED DATE TO FILL: April 6, 2026</p><p></p><p><br>
General Description of the Position&rsquo;s Function and Purpose</p><p>
This Management Support Personnel(MSP) position provides skilled support assistance to the Executive Director, President and State Officers with minimal supervision and always acting in a confidential and discretionary capacity. This employee is assigned to the Headquarters office in Indianapolis and reports to the Executive Director. This employee supports the work in coordinating and controlling the work of extensive and complex programs. Based on knowledge of policies, procedures, views, plans and interest, said employee takes initiative in managing the flow of papers and work, using sound judgment and tact in deciding priorities. Additionally, this position requires skilled support for the ISTA Board of Directors. The qualifications, duties and responsibilities listed below are those required for the position, but do not encompass all that may be included in the day-to-day performance of this position.</p><p>
Responsibilities</p><ul><li>
Provide all administrative support for the ISTA Executive Director, President and State Officers.</li><li>
Provide support for the ISTA Board of Directors and its subcommittees.</li><li>
Provide support for the ISTA Insurance Trust Board of Directors.</li><li>
Maintain and keep accessible and in order official governing documents of the Association, including Board Policy, Standing Rules, Bylaws and Articles of Incorporation.</li><li>
Maintain the official permanent records of the Association in accordance with the Association&rsquo;s policies.</li><li>
Prepare and organize materials and activities as needed for management staff.</li><li>
Review expense vouchers for compliance and code appropriately for authorization and payment.</li><li>
Administer the Association&rsquo;s strategic calendaring function.</li><li>
Schedule meetings, prepare materials and keep and distribute accurate minutes as appropriate.</li><li>
Serve as the contact (Submittable) for the Foundation Educator Learning Grant.</li><li>
Provide support for ISTA Standing Committees, including Issues and Concerns, Minority Affairs, Governance and Professional Practices and Standards.</li><li>
Ensure a successful All Committee Weekend including the coordination of the logistics and functions.</li><li>
Monitor, track and ensure certain state level roles of the Association are kept updated.</li><li>
Provide administrative support for ISTA Statewide Elections.</li><li>
Obtain and track minutes from District Council Meetings.</li><li>
Provide administrative support for the ISTA Foundation.</li><li>
Administrate the ISTA Awards program.</li><li>
Organize and provide support for the NEA Gala.</li><li>
Ensure successful operation of the ISTA Representative Assembly, including the coordination of all logistics and functions. Work with a team of others to support the RA.</li><li>
Provide administrative support for NEA conferences.</li><li>
Other duties as assigned.</li></ul><p></p><p><br>
Qualifications:</p><ul><li>
High school diploma or equivalent. One year of business school or college preferred.</li><li>
Five years of progressively responsible executive assistant experience.</li><li>
Knowledge of ISTA organizational structure, including the internal and external functions, office routines and administrative procedures.</li><li>
Knowledge of grammar, spelling, punctuation and accepted typing styles and formats.</li><li>
Skill in performing arithmetical computations and in assisting budget preparations, preparing vouchers for approval.</li><li>
Excellent technology skills, including proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Publisher, IMS and the operation of common office equipment.</li><li>
Flexibility, good judgment and initiative required.</li><li>
Ability to handle with discretion confidential matters.</li><li>
Ability to be effective under pressure in solving office problems independently.</li><li>
Demonstrated understanding of and accuracy in grammar, spelling and proofreading.</li><li>
Demonstrated ability to communicate tactfully, courteously and effectively, both verbally and in writing.</li><li>
Detail-oriented and a keen ability to prioritize tasks.</li><li>
Ability to work well and harmoniously with others.</li><li>
Ability to complete work with accuracy and within established timelines.</li><li>
Ability to carry out assignments with minimal supervision.</li><li>
Ability to keep accurate records and proficiency in filing.</li><li>
Demonstrated experience and success in working effectively under pressure solving problems and meeting stringent deadlines.</li></ul><p><b>
Application Procedure:</b></p><p>
Applications will be accepted until filled. Please upload a letter of interest, resume and contact information for three business references.</p><p>
The Indiana State Teachers Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics.</p><p>
Consistent with the ISTA Affirmative Action Plan, minorities, women, individuals with disabilities, individuals of all ages (18 or older), and veterans are encouraged to apply.</p></div><p></p>

Executive Assistant to the Executive Director, President

<div><div><div><div><h1 class="jobSectionHeader"><b>Project Coordinator - Clinical Education</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Project Coordinator &ndash; Clinical Education (Part Time)</b></p><p><i>
Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Academic Affairs Administration team in the role of </i><b><i>Project Coordinator &ndash; Clinical Education.</i></b></p><p>
We are seeking a <b>highly organized, detail‑oriented, and adaptable coordinator</b> to support onboarding and training efforts for physicians, residents, and advanced practice providers across IU Health. This role provides essential coordination for <b>quality &amp; safety training, controlled substance prescribing education</b>, and other clinical onboarding activities. With a strong emphasis on communication, data management, and cross‑functional collaboration, the Project Coordinator plays an important role in preparing hundreds of new physicians and residents each year to practice safely and effectively within IU Health.</p><p><b>
Key Relationships</b></p><p>
Reports to: Director &ndash; Clinical Education</p><p>
Direct reports: None</p><p>
Shift:<b> </b>Part-time, Tuesday &ndash; Friday; hybrid model; 1-2 days in office</p><p>
Location: Indianapolis, IN</p><p><b>
The Scope:</b></p><p>
This role supports Clinical Education operations within <b>Academic Affairs Administration</b>, including:</p><ul><li>
Physician onboarding coordination</li><li>
Collaboration with IU Health Medical Group</li><li>
Scheduling and facilitating resident training sessions</li><li>
Managing logistics for <b>Quality &amp; Safety</b> and <b>Controlled Substance Prescribing</b> training</li><li>
Supporting onboarding for <b>450+ residents</b> who start each June</li></ul><p></p><p><br>
The Project Coordinator acts as a key operational partner, helping to manage timelines, classroom coordination, communication, spreadsheets, and data systems to ensure training runs smoothly and consistently.</p><p><b>
Candidate Qualifications</b></p><p><i>
Candidates for this position will be evaluated according to the following criteria and competencies.</i></p><ul><li><p><b>
Bachelor's degree in related field or equivalent years of experience required.</b></p></li><li><p><b>
Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.</b></p></li><li><p><b>
0&ndash;3 years of experience is required.</b></p></li><li><p><b>
Experience with matrix organization and complex work environment a plus.</b></p></li><li><p><b>
Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.</b></p></li><li><p><b>
Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).</b></p></li></ul><p></p><p><b><br>
Key Responsibilities:</b></p><ul><li><p>
Coordinate onboarding activities for physicians, residents, and advanced practice providers.</p></li><li><p>
Manage logistics for Quality &amp; Safety training, including class assignments, rosters, materials, and attendance tracking.</p></li><li><p>
Serve as a second set of hands in the classroom during large training events and orientations.</p></li><li><p>
Support controlled substance prescribing education sessions.</p></li><li><p>
Partner closely with IU Health Medical Group to schedule onboarding timelines, confirm attendance, and communicate instructions.</p></li><li><p>
Communicate directly with physicians and clinical trainees regarding training schedules and requirements.</p></li><li><p>
Prepare and send agendas, reminders, updates, and follow‑ups to participants and leaders.</p></li><li><p>
Manage training spreadsheets, class assignments, tracking data, and database updates.</p></li><li><p>
Utilize Excel and other systems to organize large volumes of training information.</p></li><li><p>
Support reporting to leadership and ensure accuracy of records.</p></li><li><p>
Work in a highly collaborative environment with educators, clinical leaders, coordinators, and administrative partners.</p></li><li><p>
Support departmental initiatives and project activities as needed.</p></li><li><p>
Assist other coordinators on the team and contribute to shared team goals.</p></li></ul><p></p><p><b><br>
The &ldquo;DNA&rdquo; for Success</b></p><ul><li><p>
Organized &amp; Detail‑Driven: You thrive on managing details, timelines, class schedules, and onboarding logistics.</p></li><li><p>
Strong Communicator: You interact comfortably with physicians, residents, clinical leaders, and administrative staff.</p></li><li><p>
Spreadsheet &amp; Data Confident: You are comfortable managing Excel spreadsheets, databases, rosters, and reports.</p></li><li><p>
Flexible &amp; Adaptable: You work well in a fast‑paced and evolving environment, juggling multiple priorities.</p></li><li><p>
Problem Solver: You navigate unexpected issues with professionalism and resourcefulness.</p></li><li><p>
Self‑Directed: You can work independently within a small team and take initiative without handholding.</p></li><li><p>
Collaborative &amp; People‑Focused: You support a diverse set of stakeholders from patients to surgeons to administrative staff with ease.</p></li><li><p>
Comfortable in &ldquo;Controlled Chaos&rdquo;: You remain steady and organized amid shifting schedules, large onboarding events, and changing needs.</p></li><li><p>
Idea Generator: You bring new ideas to improve processes, enhance training operations, and support your team.</p></li></ul><p></p><p><br>
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana&rsquo;s largest employers and the most comprehensive medical system in the state, our vision is <b><i>to lead the transformation of healthcare through quality, innovation and education, and make Indiana one </i></b><b><i>of the nation&rsquo;s healthiest states.</i></b></p><p>
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.</p><p><b><i>
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.</i></b></p><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Project Coordinator - Clinical Education

Perry Township School District

<div></div><div><ul><div><div>JobID: 6412</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Human Resources/HR COORDINATOR<br>
</div><div><b>
Date Posted:</b><br>
 3/18/2026<br>
</div><div><b>
Location:</b><br>
 Perry Township Education Center</div><div><b><br>
HR Benefits Coordinator</b><br>
<br>
<b>Position Purpose</b></div><div>
This position provides essential administrative support to the Human Resources department, specializing in benefits administration, enrollment processing, and record integrity. This role serves as the primary point of contact for workers' compensation claims, requiring immediate, clear communication and strict confidentiality.</div><div>
Responsible for reconciling, auditing, and processing high-volume vendor billing ($25 million annually). The role serves as the financial liaison between the HR Department, the Business Office, and external benefits carriers, ensuring accurate premium payments, enrollment integrity, and vendor compliance.</div><div></div><div><b><br>
Essential Job Functions</b></div><div></div><div><br>
Benefits Billing, Reconciliation and Support:</div><br>
<div></div><ul><li>
Onboarding &amp; Enrollment: May lead orientation sessions for new hires and assist with annual Open Enrollment, ensuring all forms are accurate and processed in a timely manner.</li><li>
Account Oversight: Reconciles HSA account data with the vendor to ensure prompt and accurate setup.</li><li>
Perform monthly reconciliation of premium invoices from all benefits vendors against HRIS/payroll data.</li><li>
Identify, investigate, and resolve discrepancies in billing invoices, including overcharges, premium errors, and missing employees.</li><li>
Process and approve payments to insurance carriers and vendors, ensuring accurate account codes given frequent changes to cost codes driven by grants and funding in accordance with GAAP accounting principles.</li><li>
Retiree Liaison: Processes invoicing and follows up on payments for district retirees.</li><li>
General Inquiry Support: Acts as a resource for district staff regarding benefit questions, providing &quot;back-up&quot; support for the Benefits Specialist.</li></ul><div></div><div><b><br>
Workers' Compensation Coordinator:</b></div><br>
<div></div><ul><li>
Claims Management: Serves as the first point of contact for all workplace injuries; coordinates with employees and third-party partners (Paradigm, Concentra, JWF).</li><li>
Tracking &amp; Compliance: Maintains internal injury logs, monitors follow-up appointments, and compiles annual OSHA reporting.</li><li>
Return-to-Work: Collaborates with supervisors and HR Generalists to determine work restrictions and necessary accommodations.</li></ul><div></div><div><b><br>
Data Integrity &amp; Operations:</b></div><br>
<div></div><ul><li>
Audit &amp; Quality Control: Performs regular audits across Payroll, Benefits, and HRIS platforms using advanced Excel functions (e.g., V-Lookups) to ensure data accuracy. Monitors vendor file feeds to ensure eligibility data is transmitted correctly and on time.</li><li>
Digital Records Management: Scans, files, and maintains electronic personnel and medical records in compliance with privacy laws.</li><li>
Administrative Support: Manages department billing/invoicing, assists with walk-ins.</li><li>
Process Improvement: Reviews current processes and identifies opportunities to improve efficiency, timeliness, and data integration.</li><li>
Review monthly billing for Workers' Compensation claims from the carrier to ensure accuracy and timeliness for closing cases.</li><li>
Performs other duties as assigned.</li></ul><div></div><div><b><br>
Equipment:</b></div><div><br>
Use standard office equipment, including personal computers, printers, copiers, fax machines, calculators, and telephones.<br>
<br>
<b>Travel Requirements:</b><br>
May travel to various school buildings to assist staff with software assistance.<br>
<br>
<b>Pay Rate</b><br>
$50,000 to $55,000<br>
<br>
<b>Work Schedule</b><br>
8 hours per day</div><div>
260 days per year</div><div><b><br>
Knowledge, Skills, and Abilities</b></div><br>
<div></div><ul><li>
Technical Proficiency: Advanced skills in Google Workspace and Microsoft Office, specifically Excel (V-Lookups, pivot tables, and data validation).</li><li>
Communication: Ability to explain complex benefit information to diverse populations with empathy and clarity.</li><li>
Problem Solving: Proactive mindset with the ability to anticipate next steps in HR workflows.</li><li>
Confidentiality: Absolute discretion regarding sensitive personnel and medical information.</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
High school diploma or equivalent with five years of experience; Associate's or Bachelor's in HR or Business preferred.</li></ul><div></div><div><b><br>
Experience</b></div><ul><li>
Experience: 1 to 3 years in HR, payroll, or benefits administration. Special consideration given to experience with HRIS/Payroll platforms.</li><li>
Proven Attention to Detail: Demonstrated experience managing databases or complex digital filing systems.</li></ul><div></div><div><b><br>
 Physical and Mental Demands, Work Hazards</b><br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div>
 Physical and Mental Demands, Work Hazards<br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div></div><div><div><div><div>
Physical Requirement</div><div> Percentage of Time</div></div><br>
<div><div>
Ability to sit for extended periods of time.</div><div> Often</div></div><br>
<div><div>
Ability to see for the purpose of reading laws and codes, rules and policies, and other printed matter.</div><div> Often</div></div><br>
<div><div>
Ability to communicate so others will be able to clearly understand a normal conversation.</div><div> Often</div></div><br>
<div><div>
Ability to lift or carry 25 pounds.</div><div> Seldom</div></div><br>
<div><div>
Ability to push/pull up to 75 pounds.</div><div> Never</div></div><br>
<div><div>
Ability to reach in all directions.</div><div> Occasional</div></div><br>
</div></div><div><b>
License/ Registration/ Certification</b></div><ul><li>
None required</li></ul><div></div><div><b><br>
FLSA Status:</b> Non-Exempt</div><div></div><div><br>
Apply online: https://www.applitrack.com/perryschools/onlineapp/</div></div></ul></div><p></p>

HR Benefits Coordinator

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