administrative assistant, strategic initiatives

executive assistant

administrative assistant, strategic initiatives Jobs in Indianapolis

coordinator-administrative executive Jobs in Indianapolis

coordinator-administrative executive

hr admin

hr benefits coordinator Jobs in Indianapolis

hr benefits coordinator

human resources administrative assistant

Acro Service Corp

<div>
 <p>
  Job Description
 </p>
 <p>
  Candidate provides timely, appropriate and professional responses to all public contact with the Commission. Intake/Case Control staff shall answer questions, makes referrals, draft complaints and forward calls to appropriate Commission staff. The Intake/Case Control staff serves as a professional staff memeber within the Commission and provides a front-line response to the public for questions and issues concerning the Commission. This position requires a strong level of organization as well as interpersonal skills, integrity and sound judgment. The candidate is privy to sensitive and highly confidential information and receives instructions for new and complex tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities include but are not limited to the following
 </p>
 <p>
  &bull; Respond to online inquiries regarding the filing of complaints
 </p>
 <p>
  &bull; Effectively interview potential Complainants
 </p>
 <p>
  &bull; Analyze and summarize information received from online inquiries
 </p>
 <p>
  &bull; Prepare investigative work case files for invetigations
 </p>
 <p>
  &bull; Send Notice of Complaints and interrogatories to relevant parties
 </p>
 <p>
  &bull; Provides excellent customer service, via telephone and in person
 </p>
 <p>
  &bull; Responsible for monthly reporting
 </p>
 <p>
  &bull; Analyze and apply relevant laws to establish jurisidiction over cases for ICRL enforcement areas
 </p>
 <p>
  &bull; May be responsible for drafting appropriate motions before the Commission, including, but not limited to administrative dismissals and default orders
 </p>
 <p>
  &bull; Research databases for correct contact information for relevant parties and witnesses
 </p>
 <p>
  &bull; Other duties as assigned
 </p>
 <p>
  <br/>
 </p>
 <p>
  Preferred Experience
 </p>
 <p>
  &bull; Practical knowledge of the Indiana Civil Rights Law and Federal Civil Rights Laws
 </p>
 <p>
  &bull; Ability to interpret, analyze and apply the laws appropriately and relevantly to areas covered by the Civil Rights Law
 </p>
 <p>
  &bull; Ability to interpret and apply Commission policies and procedures as they relate to the charges of discrimination filed
 </p>
 <p>
  &bull; Interpersonal skills, especially when dealing with the public
 </p>
 <p>
  &bull; Detail orientated work ethic
 </p>
 <p>
  &bull; Strong organizational skills with the ability to manage various projects simultaneously
 </p>
 <p>
  &bull; Working knowledge of computers and Microsoft Office Suite
 </p>
 <p>
  &bull; Ability to type with speed and accuracy
 </p>
 <p>
  &bull; General knowledge of functions of other departments and agencies and their relationships to the intake/case control division
 </p>
 <p>
  &bull; Ability to communicate effectively and ability to establish cooperative work relationships
 </p>
</div>


Human Resources Administrative Assistant

The Ghoman Group

<div><p>The Ghoman Group is seeking a detail-oriented HR Admin to join our team in Indianapolis, IN. This role is essential in supporting our human resources department with administrative and organizational tasks to ensure efficient HR operations.</p>
<h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<ul><li>Assist with day-to-day HR functions including recruitment, onboarding, and employee records management</li>
<li>Maintain and update employee files and HR databases</li>
<li>Coordinate interview schedules and assist in candidate communication</li>
<li>Support payroll processing and benefits administration</li>
<li>Respond to employee inquiries regarding HR policies and procedures</li>
<li>Assist in organizing training sessions and company events</li>
<li>Ensure compliance with company policies and relevant labor laws</li>
</ul><h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>High school diploma or equivalent; additional HR training or certifications are a plus</li>
<li>Prior experience in an administrative or HR support role preferred</li>
<li>Strong organizational and multitasking skills</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Proficiency with MS Office and HR software systems</li>
<li>Ability to handle sensitive information with confidentiality</li></ul></div>

HR Admin

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 12, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474394
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana State Personnel Department (INSPD):</b><br>
As an agency operating a shared services model, we provide the executive branch of state government with top-notch HR services. INSPD has a dedicated team of human resources professionals working in many capacities, including director-level, generalists and specialists in each discipline of human resources. Joining our team will open the door to many opportunities for lateral and upward mobility.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This Senior Human Resources Business Partner will support the Indiana Department of Workforce Development (DWD) Human Resources team. The work consists of planning, developing, coordinating and evaluating human resources programs and focuses primarily on the areas of employee relations, coaching/problem solving, performance management, and staff/supervisor professional development. The successful candidate must have demonstrated proficiency in these areas. This role does not have supervisory responsibilities.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides consultation and guidance to agency executives and local office staff regarding human resources functions/issues (e.g., employee relations, policy, and procedures).</li><li>
Identifies potential classification/compensation, reorganization problems and recommends solutions to management.</li><li>
Develops curriculum, coordinates and/or conducts training on various human resources/management issues/topics;</li><li>
Reviews and makes recommendations on agency/division policies, work improvement plans and requests for working test extension.</li><li>
May coordinate and/or conduct agency new employee orientation.</li><li>
Keeps abreast of new developments, legislative changes and court cases impacting work areas.</li><li>
Maintains compliance with federal and state regulations concerning employment;</li><li>
Maintains Human Resource Information System records and compiles reports from the database.</li><li>
Assists in the evaluation of reports, decisions and results of assigned agency in relation to established goals.</li><li>
Recommends new approaches, policies and procedures to effect continual improvements in efficiency of assigned agency and services performed.</li><li>
Participates in developing agency goals, objectives, and systems.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div><div>
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Broad knowledge of the principles, laws, regulations, theories and practices of human resources management and administration.</li><li>
Thorough knowledge of statewide HR mission, vision, and goals.</li><li>
Extensive knowledge of the laws, rules, regulations and policies as defined by the State Personnel Department, formal grievance procedures, Civil Rights legislation, and the overall mechanics of the merit and non-merit systems.</li><li>
Extensive knowledge of the agency mission and administrative policies.</li><li>
Extensive knowledge of specific human resources programs such as: Affirmative Action, ADA, and employee relations.</li><li>
Extensive knowledge of agency programs, structure and staffing.</li><li>
Working knowledge of computer and software programs and the ability to utilize these skills in the completion of job duties.</li><li>
Excellent oral and written communication skills.</li><li>
Excellent problem solving and analytical skills.</li><li>
Ability to research and document findings.</li><li>
Ability to formulate sound recommendations and make appropriate decisions with consideration of potential impact on agency/division statewide.</li><li>
Ability to effectively prioritize a variety of projects/functions.</li><li>
Ability to establish and maintain effective working relationships with all levels of management.</li><li>
Ability to maintain confidentiality.</li><li>
Ability to successfully negotiate resolutions to complex problems or situations.</li><li>
Ability to work independently.</li><li>
Ability to develop, implement, coordinate and present training programs (including the assessment of training needs and development of curriculum).</li><li>
Ability to organize thoughts and ideas in a logical manner.</li><li>
Ability to plan and organize the work of other employees.</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Senior HR Business Partner

Riley Children's Foundation, LLC

<div></div><div><div><h1 class="jobSectionHeader"><b>Position Purpose</b></h1></div><p>
The People Operations Specialist plays a key operational role supporting the employee lifecycle and day-to-day workplace experience. This position supports Human Resources (HR), Talent Development (TD), Facilities, and End-User Information Technology (IT) to ensure employees are onboarded smoothly, supported consistently, and able to do their best work in a well-run environment. The Specialist is highly organized, service-oriented, and comfortable juggling multiple priorities with discretion and attention to detail.</p><div></div><div><h1 class="jobSectionHeader"><b><br>
Key Reponsibilities</b></h1></div><div><ul><li><b>
Human Resources</b></li></ul></div><div><ul><li><b>
Employee Support:</b> Serve as a first point of contact for employee questions and requests; triage inquiries and escalate as appropriate.</li><li>
Support core HR processes including:<ul><li>
New hire paperwork, employee file maintenance, and data accuracy in HRIS and other HR systems</li><li>
Offer letter coordination and onboarding/offboarding administration</li><li>
Process background and professional reference checks</li><li>
Status changes (promotions, leaves, terminations) documentation and workflow tracking</li><li>
Open enrollment, Annual Reviews, Employee Immunizations</li></ul></li><li>
Coordinate benefits and leave administration support (e.g., enrollment materials, vendor communications, tracking documentation) in partnership with HR leaders/benefits brokers.</li><li>
Assist with compliance-related tasks (I-9/E-Verify processes as applicable, policy acknowledgements, required training tracking, poster compliance coordination, etc.).</li><li>
Support HR programs such as recognition, engagement surveys, anniversaries, and culture initiatives.</li><li>
Maintain confidential employee records and uphold privacy standards in all interactions.</li></ul></div><div></div><div><ul><li><b><br>
Talent Development</b></li></ul></div><div><ul><li><b>
Learning Session Support:</b> Coordinate logistics, including scheduling sessions, booking rooms, sending invitations, ordering food, and tracking attendance/completions.</li><li>
Support facilitation needs (materials preparation, printing, supplies, room setup for sessions).</li><li><b>
360 Coordination:</b> Collect 360 rater lists from each participant. Coordinate all 360 scheduling (including individual coaching sessions), manager briefings, kick-offs, and group sessions.</li><li><b>
Learning Management System (LMS):</b> Set up learning sessions, enrollments, and communications in LMS. Maintain training sign-ups, completions, and staff records.</li><li>
Track metrics for participation and completion and prepare basic reports for leaders.</li><li>
Create and manage project portals (e.g., TalentSmartEQ, Blanchard Exchange) when required.</li><li>
Maintain updates to talent resources such as Career Maps (staff-facing visual resources).</li><li>
Support professional development request process (form collection, coordinating approvals, tracking, logistics).</li></ul></div><div></div><div><ul><li><b><br>
Facilities &amp; Workplace Experience</b></li></ul></div><div><ul><li><b>
Office Liaison:</b><b> </b>First point of contact for building services (Security, Parking, Maintenance) and for staff with Facilities inquiries.</li></ul></div><div><ul><li>
Coordinate workplace operations to support a safe, functional, and welcoming environment:<ul><li>
Requesting and creating office access badges, keys, administration of workstation reservation software,</li><li>
Office supply ordering and inventory management,</li><li>
Conference room readiness, overall office presentation.</li></ul></li><li>
Submit and track facilities requests (e.g., repairs, maintenance, security) with building management and vendors.</li>
Partner with People Operations Manager as needed to support incident reporting, emergency procedures communication, and basic compliance tracking.<br>
<li>
</li></ul></div><div><ul><li><b>
End-User IT Support</b></li></ul></div><div><ul><li><b>
End-user IT provisioning and access:</b> Liaise with IT providers for staff onboarding/offboarding and ongoing operations<ul><li>
Ensure onboarding staff receive the appropriate systems access</li><li>
Coordinate ordering of new end-user equipment, as needed</li><li>
Hardware return logistics and deprovisioning completion</li></ul></li><li>
Maintain and reconcile IT asset inventory records and assist with lifecycle tracking.</li><li><b>
Daily Operations:</b> Support the People Operations Manager with the implementation and administration of end-user information technology services for the organization.<br>
</li></ul></div><div><ul><li><b>
Administrative</b></li></ul></div><ul><li><b>
Meetings: </b>Prepare for and actively participate in all Riley Children&rsquo;s Foundation meetings as appropriate. Ensure expectations and tools for meeting agendas and follow-up are implemented.</li><li><b>
Budget</b>: Work with your officer/direct manager to develop, manage and monitor the budget, staying within overall budget guidelines.</li><li><b>
Technology</b>: Understand and effectively use the technology available at the Riley Children&rsquo;s Foundation.</li><li><b>
Compliance</b>: Ensure strict compliance with all Foundation policies, as well as local, state and federal laws that govern business practices.</li></ul><div></div><div><ul><li><b><br>
Other Duties as Assigned</b></li></ul></div><div><ul><li><b>
Riley Children&rsquo;s Foundation events</b>: Participate in Riley Children&rsquo;s Foundation events as requested.</li><li>
Other duties as assigned.</li></ul></div><div></div><div><h1 class="jobSectionHeader"><b><br>
Education and Experience</b></h1></div><div>
To perform this job successfully, an individual must have the following education and/or experience.</div><div><ul><li><b>
Education</b>: Bachelor&rsquo;s degree is required with a concentration in Human Resources, Business, or Behavioral Science field preferred. Working knowledge of HRIS, talent management, and end-user IT systems. Experience with benefits coordination strongly preferred.</li></ul></div><ul><li><b>
Experience</b>: Minimum of 2 to 4 years of experience in areas including HR, organization development, end-user IT, and facilities, preferably in a non-profit/fundraising environment.</li></ul><div><ul><li><b>
Skills</b> Exceptional customer service approach. Individual must be exceedingly well organized and have high attention to detail. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Exceptional written and verbal communication skills. Demonstrated success in a &ldquo;best practice&rdquo; human resource function. Proficiency in Microsoft Office products with a key focus on Word, Excel and Outlook; experience with SharePoint is a plus<b>.</b> Proficiency in use of databases.</li><li><b>
Qualities</b>: Personal belief in Riley Children&rsquo;s Foundation vision, mission, core values and strategic direction. Enthusiastic about working with children and families. Results oriented. Ability to work independently under pressure and effectively prioritize a varied and diverse workload. Creative and resourceful. Inquisitive and sharp minded coupled with demonstrated aptitude for strategic donor or customer experience strategy. Self-motivating and self-starting. Ability to take quiet pride in one&rsquo;s work. Perseverance. Optimistic and positive. Team player. Must adhere to the highest ethical standards. Professional demeanor. Occasional evening and weekend work.</li></ul></div></div>

People Operations Specialist

Perry Township School District

<div></div><div><ul><div><div>JobID: 6412</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Human Resources/HR COORDINATOR<br>
</div><div><b>
Date Posted:</b><br>
 3/18/2026<br>
</div><div><b>
Location:</b><br>
 Perry Township Education Center</div><div><b><br>
HR Benefits Coordinator</b><br>
<br>
<b>Position Purpose</b></div><div>
This position provides essential administrative support to the Human Resources department, specializing in benefits administration, enrollment processing, and record integrity. This role serves as the primary point of contact for workers' compensation claims, requiring immediate, clear communication and strict confidentiality.</div><div>
Responsible for reconciling, auditing, and processing high-volume vendor billing ($25 million annually). The role serves as the financial liaison between the HR Department, the Business Office, and external benefits carriers, ensuring accurate premium payments, enrollment integrity, and vendor compliance.</div><div></div><div><b><br>
Essential Job Functions</b></div><div></div><div><br>
Benefits Billing, Reconciliation and Support:</div><br>
<div></div><ul><li>
Onboarding &amp; Enrollment: May lead orientation sessions for new hires and assist with annual Open Enrollment, ensuring all forms are accurate and processed in a timely manner.</li><li>
Account Oversight: Reconciles HSA account data with the vendor to ensure prompt and accurate setup.</li><li>
Perform monthly reconciliation of premium invoices from all benefits vendors against HRIS/payroll data.</li><li>
Identify, investigate, and resolve discrepancies in billing invoices, including overcharges, premium errors, and missing employees.</li><li>
Process and approve payments to insurance carriers and vendors, ensuring accurate account codes given frequent changes to cost codes driven by grants and funding in accordance with GAAP accounting principles.</li><li>
Retiree Liaison: Processes invoicing and follows up on payments for district retirees.</li><li>
General Inquiry Support: Acts as a resource for district staff regarding benefit questions, providing &quot;back-up&quot; support for the Benefits Specialist.</li></ul><div></div><div><b><br>
Workers' Compensation Coordinator:</b></div><br>
<div></div><ul><li>
Claims Management: Serves as the first point of contact for all workplace injuries; coordinates with employees and third-party partners (Paradigm, Concentra, JWF).</li><li>
Tracking &amp; Compliance: Maintains internal injury logs, monitors follow-up appointments, and compiles annual OSHA reporting.</li><li>
Return-to-Work: Collaborates with supervisors and HR Generalists to determine work restrictions and necessary accommodations.</li></ul><div></div><div><b><br>
Data Integrity &amp; Operations:</b></div><br>
<div></div><ul><li>
Audit &amp; Quality Control: Performs regular audits across Payroll, Benefits, and HRIS platforms using advanced Excel functions (e.g., V-Lookups) to ensure data accuracy. Monitors vendor file feeds to ensure eligibility data is transmitted correctly and on time.</li><li>
Digital Records Management: Scans, files, and maintains electronic personnel and medical records in compliance with privacy laws.</li><li>
Administrative Support: Manages department billing/invoicing, assists with walk-ins.</li><li>
Process Improvement: Reviews current processes and identifies opportunities to improve efficiency, timeliness, and data integration.</li><li>
Review monthly billing for Workers' Compensation claims from the carrier to ensure accuracy and timeliness for closing cases.</li><li>
Performs other duties as assigned.</li></ul><div></div><div><b><br>
Equipment:</b></div><div><br>
Use standard office equipment, including personal computers, printers, copiers, fax machines, calculators, and telephones.<br>
<br>
<b>Travel Requirements:</b><br>
May travel to various school buildings to assist staff with software assistance.<br>
<br>
<b>Pay Rate</b><br>
$50,000 to $55,000<br>
<br>
<b>Work Schedule</b><br>
8 hours per day</div><div>
260 days per year</div><div><b><br>
Knowledge, Skills, and Abilities</b></div><br>
<div></div><ul><li>
Technical Proficiency: Advanced skills in Google Workspace and Microsoft Office, specifically Excel (V-Lookups, pivot tables, and data validation).</li><li>
Communication: Ability to explain complex benefit information to diverse populations with empathy and clarity.</li><li>
Problem Solving: Proactive mindset with the ability to anticipate next steps in HR workflows.</li><li>
Confidentiality: Absolute discretion regarding sensitive personnel and medical information.</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
High school diploma or equivalent with five years of experience; Associate's or Bachelor's in HR or Business preferred.</li></ul><div></div><div><b><br>
Experience</b></div><ul><li>
Experience: 1 to 3 years in HR, payroll, or benefits administration. Special consideration given to experience with HRIS/Payroll platforms.</li><li>
Proven Attention to Detail: Demonstrated experience managing databases or complex digital filing systems.</li></ul><div></div><div><b><br>
 Physical and Mental Demands, Work Hazards</b><br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div>
 Physical and Mental Demands, Work Hazards<br>
<br>
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%</div><div></div><div><div><div><div>
Physical Requirement</div><div> Percentage of Time</div></div><br>
<div><div>
Ability to sit for extended periods of time.</div><div> Often</div></div><br>
<div><div>
Ability to see for the purpose of reading laws and codes, rules and policies, and other printed matter.</div><div> Often</div></div><br>
<div><div>
Ability to communicate so others will be able to clearly understand a normal conversation.</div><div> Often</div></div><br>
<div><div>
Ability to lift or carry 25 pounds.</div><div> Seldom</div></div><br>
<div><div>
Ability to push/pull up to 75 pounds.</div><div> Never</div></div><br>
<div><div>
Ability to reach in all directions.</div><div> Occasional</div></div><br>
</div></div><div><b>
License/ Registration/ Certification</b></div><ul><li>
None required</li></ul><div></div><div><b><br>
FLSA Status:</b> Non-Exempt</div><div></div><div><br>
Apply online: https://www.applitrack.com/perryschools/onlineapp/</div></div></ul></div><p></p>

HR Benefits Coordinator

The American Legion

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2><p><b>
General Summary:</b></p><p>
The Executive Assistant serves as the primary point of contact for staff, volunteers, and members on all matters pertaining to the National Officers, with a primary focus on the National Vice President and National President. This role is primarily responsible for managing executive services in support of the National Officers, with secondary responsibility for providing administrative and project-based support to the Executive Director and Deputy Executive Director.<br>
<br>
The position reports directly to the Deputy Executive Director and works closely with executive leadership to ensure alignment, continuity, and effective communication. The executive assistant must thrive working in a nonprofit environment that is mission driven and membership oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The executive assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, sound judgment, and professionalism.</p><p>
 <b>Key Responsibilities</b><b>:</b></p><p>
The Executive Assistant provides comprehensive executive support to the National Officers, ensuring effective coordination, communication, and execution of responsibilities across the organization.</p><ul><li>
Completes a broad range of administrative tasks for National Leadership and the Administration Division, including the following: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings with detailed itineraries.</li><li>
Plans, coordinates and ensures the National Officers and Executive Leadership schedules are followed and respected.</li><li>
Communicates directly, and on behalf of the National Officers, to volunteers, members, National Headquarters staff, and others.</li><li>
Serves as key liaison to ensure effective communication between the National Officers and internal divisions, demonstrating leadership to maintain credibility, trust, and support with staff, including detailed committee minutes and meeting notes.</li><li>
Works closely and effectively with the Deputy Executive Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Prioritizes conflicting needs, and handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.</li></ul><p><br>
 <b>Essential Job Functions</b><b>:</b></p><p>
National Officer Travel/Meetings</p><ul><li>
Plan domestic and foreign travel<ul><li>
Flights, lodging and ground transportation</li><li>
Coordinating with departments/states to produce detailed travel itineraries for National President and Vice President</li><li>
Communicate National President and Vice President travels to staff, volunteers, and representatives of The American Legion</li></ul></li><li>
Maintain annual schedule for National President and Vice President<ul><li>
Coordinate National Vice President&rsquo;s planning meetings</li><li>
Order, ship, maintain inventory for National President&rsquo;s pins</li><li>
Maintain tracking of National President&rsquo;s cost of travel</li><li>
Assist Deputy Executive Director with fiscal year National Officer travel budget</li></ul></li><li>
Attend meetings and prepare minutes<ul><li>
Attend events as the National President&rsquo;s assistant</li><li>
Attend board meetings and committee meetings while taking minutes</li><li>
Prepare materials before meetings in electronic/paper format for National Officers</li></ul></li><li>
Travel Authorizations &amp; Meeting Requests<ul><li>
Homecomings, Spring Meetings with The American Legion, representing National President/Past National President Memorial, National Vice President planning meetings, Post-NEC incoming National Division Vice Presidents, The American Legion Membership Workshop, and the Leading Candidate in July meeting</li></ul></li><li>
National Appointments<ul><li>
Tracking National Appointment changes and facilitating replacement process</li><li>
Application process, including the creation of application via Formstack</li><li>
National Appointment process: Formstack updated, Nov. 1 &ndash; Dec. 15; sending acceptance paperwork and tracking<br>
</li></ul></li><li>
Ensures the National President&rsquo;s biography is kept updated and responds to requests for materials regarding the National President and organization in general</li><li>
Coordinates credit card reconciliation for the National President and National Vice President, including preparation of expense reports and collection and organization of supporting receipts and documentation</li><li>
Supports organizational financial planning by coordinating the collection of departmental budget information for the annual budget process and assisting leadership with monitoring expenditures and budget performance throughout the fiscal year</li></ul><p><br>
National Convention/National Meetings</p><ul><li>
Ability to travel approximately 7-13 days in duration for the National Convention, work overtime, evenings, and weekends<ul><li>
Court Reporter<ul><li>
Initiate MOU process/secures dates</li><li>
On-site liaison</li><li>
Close with invoice payment and transcripts</li><li>
Prepare National Convention stage scripts, editing through dates and committee positions/ National Convention scripting understudy</li></ul></li><li>
Scripts<ul><li>
First-round edit preparation</li><li>
On-site compilation</li><li>
Ensure scripts get to the correct location, and on stage</li><li>
Responsible for lunch, dinner, and National President&rsquo;s Awards for Excellence scripts</li></ul></li><li>
Gifts and Awards<ul><li>
National President&rsquo;s Award for Excellence</li><li>
National President&rsquo;s gifts</li><li>
National Vice President&rsquo;s gifts</li></ul></li><li>
National President<ul><li>
Accompany National President to National Convention, managing the National President Schedule, invitations, and speaking engagements</li><li>
Corresponding with special guest for events</li><li>
Coordinate virtual meetings for incoming leadership: National Officers, National Chairs, National Division Vice Presidents for travel specifics</li><li>
Manage driver schedule</li><li>
Manage invitations for reception and Past National Presidents receptions</li></ul></li><li>
Liaison to National Convention Chairs<ul><li>
Rules, Resolutions, and Credentials</li><li>
Includes pre-meetings, pre-convention materials, scripts, and virtual meetings</li></ul></li><li>
Act as point of contact for planning the July Leadership Meeting<ul><li>
Meeting request form, catering, work with Events Team, ensures the American Legion Auxiliary has an updated agenda from The American Legion</li></ul></li><li>
Military Staff Appreciation (Friday before Mother&rsquo;s Day)<ul><li>
Gift ideas, execute presentation/distribution, manage budget</li></ul></li><li>
Member of internal staff committee that selects National Veterans Creative Arts Festival artwork options for annual notecard
</li><li>Holiday cards/vendor list/options to National President; order, staff signing, and mailing</li><li>
Fiscal year budget preparation</li><li>
National projects</li></ul></li></ul><p><br>
Executive Leadership
</p><ul><li>Assist Executive Director and Deputy Executive Director with travel budgets</li><li>
Attend meetings and prepare reports</li><li>
Provides secondary administrative support to the Executive Director and Deputy Executive Director, including calendar coordination, meeting scheduling, and logistical support as needed</li><li>
Coordinates credit card reconciliation for Executive Director, and Deputy Executive Director, including preparation of expense reports and collection and organization of supporting receipts and documentation</li></ul><p><b><br>
Knowledge, Skills and Abilities</b><b>:</b></p><ul><li>
Demonstrated ability to support organizational leaders with diplomacy, discretion, and sound judgment</li><li>
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail</li><li>
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and members</li><li>
Expert professional-level written and verbal communication skills</li><li>
Possesses a high level of emotional maturity</li><li>
Proven ability to handle confidential information with discretion</li><li>
Adaptable to various competing demands and demonstrate the highest level of member service and response</li><li>
Analytical thinker who actively identifies possible issues and proposes solutions</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Canva, Formstack, social media, and virtual meeting platforms</li></ul><p><br>
 <b>Education and Experience:</b></p><ul><li>
Bachelor&rsquo;s degree and 3 years of experience supporting executives, preferably in a nonprofit organization</li><li>
Any equivalent work experience and education from the above</li></ul><h2 class="jobSectionHeader"><b>
Company Description</b></h2><p>
Over the years, The American Legion Family has influenced considerable social change in America, won hundreds of benefits for veterans, helped military families through transition, and produced many important programs for our country&rsquo;s youth. Today, ALA members across the country are helping military families cope with the effects of multiple deployments. The toll on our all-volunteer force and their families has been enormous. The Auxiliary&rsquo;s efforts are focused in three primary areas:</p><ul><li>
Veterans/Military Support &amp; Advocacy</li><li>
Family Support</li><li>
Youth Development</li></ul><p><b><br>
American Legion Auxiliary</b> is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!<br>
<br>
<b><i>American Legion Auxiliary</i></b><i> is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.</i></p><h2 class="jobSectionHeader"><b>
Benefits</b></h2><p>
Competitive benefit and compensation package includes:</p><ul><li>
Competitive Base Salary with Annual Increases</li><li>
Flexible work option with start/end times and hybrid schedule</li><li>
Generous Paid Time Off and Volunteer Time Off</li><li>
15 Paid Days Off for Holidays</li><li>
Medical coverage with multiple plan options, with FSA or HSA</li><li>
Dental and Vision coverage</li><li>
Wellness Support with EAP services
</li><li>Employer paid Short Term and Long Term Disability Coverage</li><li>
Employer paid Basic Life and AD&amp;D Coverage</li><li>
Additional ancillary insurance available for election</li><li>
401K Retirement with 100% match up to 3%. Pre-tax and Roth Deferral Accounts</li><li>
Financial Planning Resources and other Employee Discount Services</li><li>
Cell Phone Reimbursement based upon eligibility</li><li>
Professional Development</li><li>
Onsite Parking</li><li>
Direct Deposit</li></ul></div>

Executive Assistant

SonderMind

<div><p>SonderMind is a leading mental health care platform revolutionizing therapy services by empowering licensed mental health therapists to deliver exceptional care with cutting-edge, AI-powered tools. We are seeking compassionate and highly skilled clinicians to join our expanding network, offering the flexibility to manage your own practice, bring your existing clients, and benefit from steady referrals.</p><p></p><p><br>
At SonderMind, we believe there can&rsquo;t be mental healthcare without mentally-strong clinicians. Our platform is designed to outsmart burnout and streamline your workflow, allowing you to focus on what matters most&mdash;your clients. We are committed to fostering relationship-driven care, providing ethically grounded, human-first tools that enhance outcomes and reduce administrative burdens.</p><p></p><p><b><br>
Benefits of Joining SonderMind:</b></p><ul><li><p><b>
Flexibility:</b> Enjoy the freedom to set your own working hours and maintain a healthy work-life balance. <i>Sessions can be conducted via telehealth or in-person.</i></p></li><li><p><b>
Free and stress-free credentialing with major insurers:</b> We have streamlined the credentialing process and handle all the hard stuff for you so that you can expand your practice by accepting insurance from major payors in your state in weeks, not months.</p></li><li><p><b>
Guaranteed Pay:</b> We handle all the billing for you and guarantee pay bi-weekly for completed sessions-<i>including no-shows</i>.</p></li><li><p><b>
Referrals and Practice Support: </b>Seamlessly onboard your existing clients while receiving new referrals. Benefit from thoughtful client matching to personalize your caseload, with support from a dedicated account manager to help you grow your practice across various specialties.</p></li><li><p><b>
Absolutely no fees or membership charges</b>: We don&rsquo;t charge you to deliver care, and all of the features, access, tools, and resources you get come free of charge.</p></li><li><p><b>
Innovative AI-Powered Tools:</b> Outsmart burnout and focus on what matters most&mdash;your clients. Our secure, clinically-developed AI tools eliminate administrative tasks and keep clients engaged between sessions. This includes:</p><ul><li><p><b>
AI Notes:</b> Auto-generates editable, insurance-compliant clinical notes, saving you time and reducing documentation burden.</p></li><li><p><b>
Session Takeaways:</b> Extend your care between sessions by reviewing and sending client-friendly summaries of key insights.</p></li><li><p><b>
Session Prep:</b> Help clients clarify goals and focus areas before each session, ensuring you hit the ground running.</p></li><li><p><b>
Goal Setting:</b> Collaborate with clients to set and track goals, increasing engagement and accountability.</p></li><li><p><b>
Treatment Plan:</b> Easily align with clients on diagnoses, goals, and care plans in a clear, clinically grounded format.</p></li><li><p><b>
Reflections:</b> Clients can journal through AI-guided prompts between sessions, providing you with deeper context.</p></li></ul></li></ul><p><b>
Requirements:</b></p><ul><li><p>
Master's degree or higher in counseling, psychology, social work, or a related field.</p></li><li><p>
Must be fully licensed by the State Board to provide therapy independently and without supervision (e.g., LPC, LCSW, LMFT, LMHC, LCPC, LCSW-C, LISW, or LP).</p></li></ul><p><b>
Pay: $95-$119 per hour. Pay rates are based on the provider license type, session location, and session types.</b></p><p></p><ul><li><br>
<b><i>Please note that SonderMind does not provide office space; therapists are responsible for securing their own location for in-person sessions, but we can help connect you with other SonderMind therapists looking to share space.</i></b></li></ul></div>

Mental Health Therapist (Indiana)

Explore 177+ Human resources administrative assistant in Indianapolis this March. Find roles across top companies and apply now to boost your career.