adminstrative assistant

office administrative assistant Jobs in Muscat

office administrative assistant

hr assistant

Confidential

<div>
 
 
 Purpose of the Role:
 
 
 
 The Assistant Manager &ndash; HR Shared Services is responsible for overseeing accommodation management, government relations, and employee relations within Oman. This role ensures smooth operations in these key HR service areas while also supporting the HR Manager in various HR projects and initiatives.
 
 
 
 
 
 
 What You&rsquo;ll Own:
 
 
 
 1. Accommodation Management:
 
 
 &bull; Oversee and manage employee accommodation, ensuring compliance with company policies and local regulations.
 
 
 &bull; Coordinate with landlords, leasing agencies, and facility management teams for lease agreements, renewals, and maintenance.
 
 
 &bull; Ensure cost-effective and quality housing solutions for employees, managing budgets and vendor negotiations.
 
 
 &bull; Address employee concerns related to accommodation and take corrective actions when necessary.
 
 
 &bull; Conduct regular audits and inspections of company-provided accommodations to ensure safety and hygiene standards.
 
 
 2. Government Relations &amp; Compliance:
 
 
 &bull; Handle all matters related to labor laws, immigration, visas, work permits, and residency renewals for employees in Oman.
 
 
 &bull; Ensure timely processing of employment visas, renewals, and cancellations in coordination with relevant government authorities.
 
 
 &bull; Build and maintain strong relationships with government agencies (Ministry of Labor, Immigration, Municipality, etc.) to ensure compliance with local regulations.
 
 
 &bull; Stay updated on Omani labor laws and ensure company policies remain compliant with legal requirements.
 
 
 &bull; Support in resolving any legal issues related to employment, work permits, or residency concerns.
 
 
 3. Employee Relations &amp; HR Support:
 
 
 &bull; Act as the first point of contact for employee queries and grievances related to HR services.
 
 
 &bull; Ensure timely resolution of employee disputes, complaints, and workplace concerns, maintaining a positive work environment.
 
 
 &bull; Support HR investigations, disciplinary actions, and conflict resolution in collaboration with the HR Manager.
 
 
 &bull; Drive HR engagement initiatives, ensuring employees feel supported and valued..
 
 
 4. HR Projects &amp; Strategic Support:
 
 
 &bull; Support the HR Manager in executing HR projects, process improvements, and automation initiatives.
 
 
 &bull; Participate in HR analytics and reporting, tracking key metrics for accommodation, government relations, and employee engagement.
 
 
 &bull; Assist in the implementation of new HR policies and procedures, ensuring smooth adoption by employees.
 
 
 &bull; Collaborate with cross-functional teams on HR transformation projects aimed at improving efficiency and employee experience.
 
 
 5. Vendor &amp; Stakeholder Management:
 
 
 &bull; Manage relationships with external vendors, PROs, legal consultants, and government entities for HR-related services.
 
 
 &bull; Negotiate service contracts and ensure vendors meet service level agreements (SLAs).
 
 
 &bull; Coordinate with internal stakeholders to align HR Shared Services functions with business needs.
 
 
 
 
 
 
 Qualification, Experience &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Human Resources, or a related field
 </li>
 <li>
 4&ndash;5 years of experience in HR Administration, preferably within the Food &amp; Beverage industry
 </li>
 <li>
 Experience with Oracle HR systems is an advantage
 </li>
 <li>
 The position is open to Omani nationals only, in line with local employment regulations
 </li>
 </ul>
 
 
</div>

Assistant Manager HR Shared Services (Omanization Role)

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Muscat, Oman
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
 </li>
 <li>
 Coordinate meetings, appointments, and maintain office calendars
 </li>
 <li>
 Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
 </li>
 <li>
 Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
 </li>
 <li>
 Handle petty cash transactions with proper documentation and accountability
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational purposes
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communication materials
 </li>
 <li>
 Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
 </li>
 <li>
 Coordinate with vendors, maintenance teams, and service providers for smooth office operations
 </li>
 <li>
 Arrange travel logistics including hotel bookings, transportation, and ticketing when required
 </li>
 <li>
 Ensure reception area and common spaces are well-presented and maintained
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
 </li>
 <li>
 Minimum 2-3 years of experience in an administrative role
 </li>
 <li>
 Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Basic knowledge of office equipment (printers, scanners, PBX systems)
 </li>
 <li>
 Excellent communication skills in English; Arabic is an advantage
 </li>
 <li>
 Strong organisational, multitasking, and time management abilities
 </li>
 <li>
 Professional demeanour with a customer-focused approach
 </li>
 <li>
 High attention to detail and commitment to maintaining confidentiality
 </li>
 <li>
 Positive attitude, reliability, and ability to work independently and as part of a team
 </li>
 </ul>
</div>

Receptionist & Administration Assistant (Oman)

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

IOT Gates Solutions

The team supports clients with digital systems, virtual environments, and technology-driven services. The role is based in an office environment and supports daily administrative operations.Job Summary The Office Administrative Assistant handles routine administrative tasks, supports internal departments, and ensures smooth day-to-day office operations.Key Responsibilities<ul><li>Manage incoming calls, emails, and general inquiries.</li><li>Organize files, documents, and internal records (digital and physical).</li><li>Schedule meetings, maintain calendars, and support team coordination.</li><li>Assist with basic data entry, document preparation, and updating internal systems.</li><li>Support procurement of office supplies and maintain inventory.</li><li>Assist HR and management with routine administrative tasks when required.</li><li>Coordinate with clients for simple follow-ups or appointment confirmations.</li><li>Maintain a clean and organized office environment.</li><li>Work with the internal team to support administrative needs related to software or service projects.</li></ul>Qualifications<ul><li>High school diploma or above.</li><li>Previous experience in administrative or office support is preferred.</li><li>Basic computer skills, including email, spreadsheets, and document management.</li><li>Ability to handle multiple tasks and follow processes accurately.</li><li>Strong communication and organizational skills.</li></ul>Employment Details<ul><li>Full-time position based in Oman.</li></ul>Job Type: Full-timePay: From RO1,000.000 per month

Office Administrative Assistant

AAMAAL LLC

Key ResponsibilitiesManage the CSE&rsquo;s calendar, meetings, travel, and daily scheduleDraft, review, and format professional emails, letters, and business documentsTrack follow-ups with Operations, HR, Finance, Logistics, and external partnersPrepare meeting briefs, summaries, and executive reportsAssist with documentation for banking, supplier communication, legal, leasing, and complianceCoordinate with regional teams across retail, distribution, and F&amp;B verticalsHandle confidential information with absolute discretionMaintain strong task-tracking systems to ensure no deadlines are missedSupport with travel bookings, visa arrangements, and expense trackingAct as a communication bridge between the CSE and internal/external stakeholdersRequirements2&ndash;3 years of experience as a PA, Executive Assistant, or Office Administrator (GCC experience preferred)Excellent command of English (written and spoken); Arabic is a plusStrong MS Office skills (Word, Excel, PowerPoint)Ability to draft polished business communications independentlyHighly organized, detail-oriented, and able to manage multiple prioritiesProfessional maturity and ability to interact with senior executives, landlords, banks, agencies, and partnersDiscretion and trustworthiness with sensitive informationAbility to work in a fast-paced environment with shifting prioritiesPersonal AttributesProactive and solution-drivenStrong follow-up and task management skillsCalm under pressureExcellent interpersonal communicationTakes initiative and works with minimal supervisionJob Type: Full-timePay: RO350.000 - RO400.000 per month

Personal Assistant - Oman (female candidates)

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader">Job Information</h3>
<ul><div>Date Opened
<div>08/25/2025
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Retail
</div></div><div>Work Experience
<div>Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
</div></div><div>City
<div>Muscat
</div></div><div>State/Province
<div>Masqat
</div></div><div>Country
<div>Sultanate of Oman
</div></div><div>Zip/Postal Code
<div>0000</div></div></ul></div>
 <div>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO&rsquo;s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders. 
Key Responsibilities: 
1. Administrative Support 
o Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements. 
o Prepare correspondence, reports, and presentations on behalf of the CEO. 
o Handle incoming and outgoing communications (emails, calls, letters). 
2. Meeting Coordination 
o Schedule and organize meetings, conferences, and board sessions. 
o Prepare agendas, meeting minutes, and follow-up on action items. 
3. Information Management 
o Maintain accurate and up-to-date records and filing systems. 
o Handle sensitive and confidential information with discretion. 
4. Project Assistance 
o Support the CEO in strategic initiatives and special projects. 
o Conduct research and compile data for decision-making. 
5. Stakeholder Liaison 
o Act as a point of contact between the CEO and internal teams or external partners. 
o Maintain professional relationships with clients, partners, and board members. 
6. Travel and Event Management 
o Organize domestic and international travel arrangements. 
o Coordinate company events or CEO-related functions. 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements</h3>
Education: 
o Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field. 
o MBA or equivalent is an advantage but not mandatory.<div> 
Experience:</div> 
o Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. 
o Experience supporting C-level executives preferred.<div> 
Technical Skills:</div> 
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace). 
Core Competencies: 
o Excellent verbal and written communication skills. 
o Strong organizational and time management abilities. 
o Ability to prioritize tasks and work under pressure in a fast-paced environment. 
o High degree of professionalism, integrity, and discretion. 
o Strong interpersonal skills and problem-solving ability. 
Other Requirements: 
o Flexibility to travel or work outside regular hours if required. 
o Multitasking capability and adaptability in dynamic environments.</div><div></div>

Personal Assistant - CEO

Marriott International

<div>Additional Information 
Job Number25191991 
Job CategoryHuman Resources 
LocationSheraton Oman Hotel, P.O. Box 3260, Ruwi, Muscat, Oman, Oman, 112 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
Human Resources Coordinator 
Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone calls and record messages. Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and accessible to individuals with disabilities. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). 
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Human Resources Coordinator - Omani Only

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