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TALENTMATE

<div>
 
 Job Description
 
 
 
 The Administrative Coordinator in Talent Acquisition/HR Support is a vital role that ensures smooth operations within the HR department by providing comprehensive administrative assistance. This position is central to liaising between different departments, organizing recruiting processes, and supporting HR functions to enhance the overall effectiveness of the department. The role demands a highly-organized individual with exceptional communication skills who can manage multiple tasks with precision and discretion. The coordinator is responsible for maintaining schedules, preparing documents, and coordinating meetings and interviews, all while ensuring data accuracy and confidentiality. This role is ideally suited for someone who thrives in a dynamic environment and is eager to contribute to a team-focused culture aiming to attract, hire, and retain top talent.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate recruitment processes including scheduling interviews and managing communication with candidates.
 </li>
 <li>
 Maintain detailed and organized electronic records and files for all candidate information.
 </li>
 <li>
 Prepare and manage documentation and reports for HR and talent acquisition activities.
 </li>
 <li>
 Assist in the creation and posting of job advertisements on various job portals.
 </li>
 <li>
 Support HR team by managing calendars and scheduling meetings as needed.
 </li>
 <li>
 Respond to inquiries regarding recruitment processes and HR policies promptly and effectively.
 </li>
 <li>
 Facilitate onboarding processes and support new hire orientation sessions.
 </li>
 <li>
 Collaborate with internal departments to ensure a smooth recruitment and selection process.
 </li>
 <li>
 Maintain confidentiality of sensitive information in compliance with organizational policies.
 </li>
 <li>
 Conduct preliminary screening of applicants and coordinate recruitment events.
 </li>
 <li>
 Assist in the development of strategic recruitment plans to maximize outreach efforts.
 </li>
 <li>
 Manage correspondence with job applicants, ensuring a professional representation of the company.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field preferred.
 </li>
 <li>
 Minimum of two years' experience in administrative support, preferably within HR or recruitment.
 </li>
 <li>
 Proficient in Microsoft Office Suite and familiar with HR software applications.
 </li>
 <li>
 Excellent organizational skills and attention to detail are critical for success.
 </li>
 <li>
 Strong verbal and written communication skills to interact professionally with all stakeholders.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Proven ability to prioritize tasks and manage workload in a fast-paced environment.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Recruitment &amp; Talent Acquisition Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Coordinator – Talent Acquisition / HR support 01D25

LA MIDA CONTRACTING LLC

Position Title: HR Assistant (Emirati only)Position OverviewThe HR Assistant supports day-to-day human resources operations, ensuring efficient HR processes and a positive employee experience. This role handles administrative tasks, assists with recruitment, maintains employee records, and provides general support to HR leadership.HR Administration<ul><li>Maintain accurate and organized employee records (physical and digital).</li><li>Assist with preparing HR letters (employment verification, offer letters, etc.).</li><li>Support HR reporting, including attendance, turnover, and compliance reports.</li><li>Handle HR-related queries from employees and redirect when necessary.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

HR Assistant (Emirati)

Noorka

<div>Noorka Logistics is looking for a proactive and detail-oriented HR Assistant to support our growing team in Dubai. This role is ideal for individuals who are passionate about human resources, enjoy administrative tasks, and can maintain a positive and professional work environment.

Key Responsibilities:
<ul>
<li>Assist in the recruitment process, including job postings, screening applications, and scheduling interviews.</li>
<li>Maintain employee records, ensure data accuracy, and update HR databases regularly.</li>
<li>Coordinate onboarding procedures, prepare orientation materials, and support new employees during joining.</li>
<li>Handle day-to-day HR documentation such as contracts, memos, and leave forms.</li>
<li>Support payroll preparation by collecting attendance, leave, and overtime details.</li>
<li>Assist in organizing training sessions, employee engagement activities, and HR-related events.</li>
<li>Address employee queries related to HR policies, benefits, and procedures.</li>
<li>Ensure compliance with company policies and UAE labor laws.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li>
<li>Previous experience in an HR support or administrative role is preferred.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office and HR management systems.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to handle confidential information with professionalism and integrity.</li>
</ul>
Becoming an HR Assistant at Noorka Logistics in Dubai gives you the opportunity to contribute to a supportive and efficient HR environment. If you are dedicated, organized, and eager to grow in the HR field, we encourage you to apply and be part of our dynamic workforce.</div>

HR Assistant

Zahr Freighters

<div>Zahr Freighters is looking for a dedicated and detail-oriented HR Assistant to support our human resources operations in Dubai. This position is ideal for candidates who are passionate about HR functions and eager to contribute to a growing logistics and freight forwarding company through strong administrative and people-support skills.

Key Responsibilities:
<ul>
<li>Assist in the recruitment process, including posting job ads, screening candidates, and scheduling interviews.</li>
<li>Maintain employee records, databases, and HR documents with accuracy and confidentiality.</li>
<li>Support onboarding and orientation of new employees.</li>
<li>Help prepare HR-related letters, memos, reports, and documentation.</li>
<li>Coordinate employee training sessions, attendance tracking, and performance review schedules.</li>
<li>Handle daily HR inquiries from employees and provide timely support.</li>
<li>Assist in payroll preparation by gathering and verifying attendance, leave records, and other data.</li>
<li>Support the implementation of HR policies and ensure compliance with company standards.</li>
<li>Organize HR files, manage correspondence, and provide general administrative support to the HR department.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>Previous experience as an HR Assistant or in an HR administrative role is preferred.</li>
<li>Strong communication, interpersonal, and organizational skills.</li>
<li>Ability to maintain confidentiality and handle sensitive information.</li>
<li>Good understanding of HR processes and documentation.</li>
<li>Proficiency in MS Office and basic HR software tools.</li>
</ul>
Joining Zahr Freighters as an HR Assistant in Dubai offers an excellent opportunity to grow within a supportive and professional HR environment. If you are motivated, organized, and passionate about fostering a positive workplace culture, we encourage you to apply and become part of our dynamic team.</div>

Nationwide Middle East Properties LLC

<div>
 
 
 
 
 
 The Receptionist will be responsible for managing front-desk operations, ensuring smooth daily office functioning, and providing essential administrative and HR support. This role acts as the first point of contact for visitors and employees, ensuring a professional and welcoming environment.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Front Desk &amp; Administrative Duties
 
 
 <ul>
 <li>
 
 Greet and assist visitors, clients, employees, and candidates professionally.
 
 
 </li>
 <li>
 
 Answer and direct phone calls, emails, and general inquiries.
 
 
 </li>
 <li>
 
 Manage interview and meeting room bookings.
 
 
 </li>
 <li>
 
 Provide office assistance and support to the Admin team.
 
 
 </li>
 <li>
 
 Handle day-to-day office tasks such as preparing coffee, and other hospitality duties.
 
 
 </li>
 <li>
 
 Assist with office technical work including work permit requests or related documentation.
 
 
 </li>
 <li>
 
 Coordinate business card requests and issue NOCs when required.
 
 
 </li>
 <li>
 
 Maintain an updated staff list and handle internal announcements.
 
 
 </li>
 </ul>
 
 Attendance &amp; Reporting
 
 
 <ul>
 <li>
 
 Prepare and send the
 
 Daily Attendance Report
 
 .
 
 
 </li>
 <li>
 
 Monitor staff attendance for HR and payroll purposes.
 
 
 </li>
 <li>
 
 Assist HR with leave updates on the system.
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 
 Handle
 
 WhatsApp tasks
 
 , including group communications.
 
 
 </li>
 <li>
 
 Manage adding, removing, and updating WhatsApp groups.
 
 
 </li>
 <li>
 
 Support
 
 internal and external communication
 
 with developers and other partners.
 
 
 </li>
 <li>
 
 Manage Developer Portal credentials and Genie Map user setup.
 
 
 </li>
 </ul>
 
 HR Support
 
 
 <ul>
 <li>
 
 Contact new joiners and assist in preparing their welcome kits.
 
 
 </li>
 <li>
 
 Support HR with documentation: scanning, filing, data entry, and maintaining employee records.
 
 
 </li>
 <li>
 
 Update internal templates (leave forms, salary/commission advance forms, etc.).
 
 
 </li>
 <li>
 
 Assist in coordinating interviews, meetings, and onboarding requirements.
 
 
 </li>
 </ul>
 
 Other Responsibilities
 
 
 <ul>
 <li>
 
 Support company announcements and internal communication.
 
 
 </li>
 <li>
 
 Handle any additional administrative or HR-related tasks assigned by management.
 
 
 
 
 </li>
 </ul>
 
 qualifications &amp; Skills
 
 
 
 
 <ul>
 <li>
 
 Real Estate Experience
 
 
 </li>
 <li>
 
 Proven experience as a receptionist, administrative assistant, or similar role.
 
 
 </li>
 <li>
 
 Strong communication and interpersonal skills.
 
 
 </li>
 <li>
 
 Professional appearance and customer-service mindset.
 
 
 </li>
 <li>
 
 Ability to multitask and manage time efficiently.
 
 
 </li>
 <li>
 
 Proficiency in MS Office (Excel, Word, Outlook).
 
 
 </li>
 <li>
 
 Strong organizational and attention-to-detail skills.
 
 
 </li>
 <li>
 
 Ability to work independently and handle confidential information.
 
 
 </li>
 </ul>
</div>

Receptionist

ABU ALNAGA CONTRACTING LLC

<div>
 
 
 About US:
 
 
 
 Abu Al Naga Contracting is a leading construction and contracting company in the UAE, known for delivering high-quality projects across residential, commercial, and infrastructure sectors. With a strong commitment to excellence, innovation, and safety, we pride ourselves on executing projects on time and exceeding client expectations. Our team-driven approach and adherence to the highest industry standards make us a trusted partner in the construction landscape of the region.
 
 
 
 
 
 
 About the Role:
 
 
 
 We are looking for a detail-oriented and proactive Typist to support our HR and visa operations. The ideal candidate will have hands-on experience with UAE government systems, including Tawjeeh, Amer, ICP (General Directorate of Residency &amp; Foreigners Affairs), MOH, DHA, and GDRFA portals, ensuring smooth processing of employee documentation and visas.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Prepare, submit, and process employment visas, renewals, and cancellations through UAE government portals.
 </li>
 <li>
 Assist with HR operations and documentation, including Tashil system and other HR processes.
 </li>
 <li>
 Handle printing of Emirati IDs and ensure accurate data entry.
 </li>
 <li>
 Schedule and facilitate medical fitness tests via MOH, DHA, and other health authority systems.
 </li>
 <li>
 Maintain accurate records of visa and immigration processes.
 </li>
 <li>
 Support HR in general administrative tasks as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience with UAE visa and immigration processes.
 </li>
 <li>
 Familiarity with Amer, ICP, Tashil, MOH, DHA, and Dubai Health Authority portals.
 </li>
 <li>
 Ability to print and manage Emirati ID cards and process medical fitness certificates.
 </li>
 <li>
 Strong Arabic and English communication skills (both spoken and written) &ndash; bilingual is a plus.
 </li>
 <li>
 Detail-oriented with excellent organizational and typing skills.
 </li>
 <li>
 Previous HR support experience is preferred.
 </li>
 <li>
 Candidates from Arab nationalities are encouraged to apply.
 </li>
 <li>
 2 to 5 years of proven experience with UAE visa and immigration processes.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Why Join Us:
 
 
 <ul>
 <li>
 Opportunity to work in a dynamic UAE-based company.
 </li>
 <li>
 Hands-on exposure to UAE government systems and HR processes.
 </li>
 <li>
 Supportive work environment with growth opportunities.
 </li>
 </ul>
 
 
 
</div>

Typist

Vibe line

We are seeking an organized and detail-oriented HR Coordinator to support daily human resources operations. The ideal candidate will assist with recruitment, onboarding, employee records, HR documentation, and communication across departments. This role is perfect for someone who is proactive, people-focused, and able to handle confidential information with professionalism.Job Type: Full-timePay: From AED2,500.00 per monthLanguage:<ul><li>Hindi (Required)</li></ul>

HR Coordinator

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Administrative Coordinator – Talent Acquisition / HR support 01D25

HR Assistant (Emirati)

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Receptionist

Typist

HR Coordinator