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human resources administrative assistant

Con Edison

<div>
 
 
 Location:
 
 New York, NY
 
 
 
 Pay:
 
 $26.50/hour
 
 
 
 Schedule:
 
 Monday&ndash;Friday || 7:30 AM&ndash;4:00 PM OR 8:00 AM&ndash;4:30 PM EST
 
 
 
 Contract:
 
 4+ months (strong chance of extension/FTE)
 
 
 
 Work Model:
 
 Hybrid
 
 
 
 
 
 We&rsquo;re hiring an
 
 HR Administrative Assistant
 
 to support a high-volume HR and Benefits service environment for a large energy company.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Handle a high volume of HR and Benefits inquiries across multiple channels (phone, service requests, in-person, virtual)
 
 
 &bull; Create detailed case logs and track requests using HR systems
 
 
 &bull; Process HR and benefits transactions using multiple software tools
 
 
 &bull; Provide excellent customer service to internal and external stakeholders
 
 
 &bull; Maintain strict confidentiality and ethical standards
 
 
 &bull; Communicate clearly and professionally, both written and verbal
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; High school diploma or GED
 
 
 &bull; Background in customer service, call center, HR, or medical billing preferred
 
 
 &bull; Strong organizational and time-management skills
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
 
 
 &bull; Ability to multitask and adapt to changing priorities
 
 
 &bull; Knowledge of HR policies or employee benefits is a plus
 
 
 &bull;
 
 Nice to Have:
 
 Call center experience
 
 
 &bull;
 
 Soft Skills That Matter:
 
 Strong written and verbal communication, Team-oriented mindset, Positive attitude, and Willingness to go above and beyond
 
</div>

Human Resources Administrative Assistant

MedReview Inc.

<div>
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 
 
 
 
 
 The Human Resources&nbsp;Assistant supports a wide range of activities inside the HR department, from maintaining employee databases to preparing payroll. An important part of your role will be to act as the liaison between HR and our employees, ensuring smooth communication and prompt resolution of requests and questions while providing stellar customer service to all MedReview employees. The assistant is responsible for assisting with compliance and credentialing of physicians, coders and clinical staff.&nbsp; The assistant will assist with audits, rolling out of new initiatives and other HR matters. This role provides administrative support to the human resource department, including payroll, recruiting, record-keeping, file maintenance, audits and HRIS entry.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Duties/Responsibilities:
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Assist with day-to-day operations of the HR functions and duties.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Provides administrative support to the department.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Responds to all employees HR related inquires.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Manages HRIS database including onboarding and offboarding of all employees and consultants.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Assists the Recruiter with onboarding for employees first day.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Supports credentialing for all physicians, coders and nurses and all associated databases.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Collaborates with finance on fiscally related items.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Works with IT for new hires and terminations.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Maintains employees&rsquo; files to ensure accuracy and compliance in Namely HRIS.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Provides assistance in recruiting in scheduling interviews. Partners with Recruiter, HR Manager, and Sr. Director in recruiting efforts.
 
 
 
 
 </li>
 <li>
 
 
 Works with HR Manager on performance reviews, compliance, employee trainings and job descriptions for all MedReview employees.&nbsp;
 
 
 </li>
 <li>
 
 
 
 
 Manages training compliance matters and stores completed training certificates in Namely. Maintains compliance database.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Prepares and manages payroll processing with HR Manager oversight.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Conducts monthly reviews of all credentialing in KChecks, NPBD and ABM.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Will be an active member of the events committee.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Keeps track of all certifications of staff and ensures all certifications are up to date.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Works on other assignments and/or projects as needed or assigned.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Supports the HR department to make &ldquo;a great place to work&rdquo; experience for all employees and consultants.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Skills/Abilities
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Excellent verbal and written communication skills
 
 
 </li>
 <li>
 
 
 Excellent interpersonal and customer service skills.&nbsp;
 
 
 </li>
 <li>
 
 
 
 
 Excellent organizational skills and attention to detail
 
 
 
 
 </li>
 <li>
 
 
 
 
 Working understanding of human resource principles, practices and procedures.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Excellent time management skills with a proven ability to meet deadlines.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Willingness to take on new assignments/project as needed.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Ability to function well in a high-paced fast-moving environment.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Collaborative and can manage multiple priorities at any given time.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Can handle confidential matters.
 
 
 
 
 </li>
 <li>
 
 
 Proficient with Microsoft Office Suite or related software.&nbsp;&nbsp;
 
 
 </li>
 <li>
 
 
 
 
 Must be fluent with Namely.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Benefits and perks include:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Healthcare that fits your needs
 
 - We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
 
 
 </li>
 <li>
 
 
 
 401(k) with Employer Match
 
 - Join the team and we will invest in your future
 
 
 </li>
 <li>
 
 
 
 Generous Paid Time Off
 
 - Accrued PTO starting day one, plus additional days off when you&rsquo;re not feeling well, to observe holidays.
 
 
 </li>
 <li>
 
 
 
 Wellness
 
 - We care about your well-being. From Commuter Benefits to FSAs we&rsquo;ve got you covered.
 
 
 </li>
 <li>
 
 
 
 Learning &amp; Development
 
 - Through continued education/mentorship on the job and our investment in LinkedIn Learning, we&rsquo;re focused on your growth as a working professional.
 
 
 </li>
 </ul>
 
 
 
 
 
 Education and Experience:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Bachelor's degree in human resources or related field and/or equivalent experience.
 
 
 
 
 </li>
 <li>
 
 
 
 
 At least two years related experience required.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Experience in the medical field a plus.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Medical credentialing experience preferred.
 
 
 
 
 </li>
 </ul>
</div>

Human Resources Assistant

Solomon Page

<div>
 Our client is seeking someone to provide administrative support to the Human Resources department!
 
 
 <ul>
 <li>
 Pay rate: $25 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies.
 </li>
 <li>
 Maintain calendar for Chief Human Resources Officer
 </li>
 <li>
 Respond to and direct inquiries from staff, volunteers and internal/external callers
 </li>
 <li>
 Process employee information in the HRIS system
 </li>
 <li>
 Process vendor invoices
 </li>
 <li>
 Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing
 </li>
 <li>
 Handle labor law posters for the organization to ensure compliance
 </li>
 <li>
 Prepare materials for various audits as requested
 
 
 
 </li>
 </ul>
 ??
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 BA Degree plus 1-3 relevant work experience or equivalent
 </li>
 <li>
 Knowledge of Microsoft Office including
 </li>
 <li>
 Word, Excel and Outlook
 </li>
 <li>
 Database knowledge, ADP Workforce Now preferred
 </li>
 <li>
 Detail-oriented
 </li>
 <li>
 Ability to manage multiple projects and prioritize
 </li>
 <li>
 Professional phone manner
 </li>
 <li>
 Ability to work tactfully and effectively with diverse personalities
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

NY Cake

NYC Cake Academy Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Academy Department. Supports Director of Operations and head of department and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a head of department and/or Director of Operations.Responsibilities:<ul><li>Creating and printing flyers weekly</li><li>Answer, direct phone calls</li><li>Organize and schedule meetings and appointments</li><li>Maintain contact lists</li><li>Produce and distribute correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a data system and website</li><li>Add new classes to the calendar</li><li>Add new classes and events online</li><li>Email customers about upcoming classes</li><li>Send class reminders with equipment needed and directions</li><li>Add Events to the calendar</li><li>Check that everything is set for events</li><li>Take attendance for classes and check against registered list</li><li>Maintain missed classes and makeup class lists</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Provide information by answering questions and requests</li><li>Generate reports</li><li>Handle multiple projects</li><li>Prepare and monitor invoices</li><li>Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques</li><li>Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies</li><li>Contribute to team effort by accomplishing related results as needed</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Write letters and emails on behalf of other office staff</li><li>Cover the reception desk when required</li><li>Maintain computer and manual filing systems</li><li>Handle sensitive information in a confidential manner</li><li>Take accurate minutes of meetings</li><li>Coordinate office procedures</li><li>Reply to email, telephone or face to face enquiries</li><li>Develop and update administrative systems to make them more efficient</li><li>Resolve administrative problems</li><li>Receive, sort and distribute the mail</li><li>Answer telephone calls and pass them on</li><li>Manage staff appointments</li><li>Oversee and supervise the work of junior staff</li><li>Maintain up-to-date employee holiday records</li><li>Coordinate repairs to office equipment</li><li>Greet and assist visitors to the office</li><li>Photocopy and print out documents on behalf of other colleagues</li><li>Requirements:</li><li>Proven admin or assistant experience</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li><li>At least 5 years of experience in the field or in a related area</li><li>High school diploma or equivalent; college degree preferred</li><li>Graphic design and social media experience preferred</li><li>Take attendance of all classes and events</li><li>Collect waivers for kids classes</li><li>Send email reminders for upcoming classes</li><li>Send out surveys when class is complete</li></ul>Administrative Assistant top skills &amp; proficiencies:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Analysis</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication</li><li>Office Administration Procedures</li><li>Typing Skills</li><li>Attention to Detail</li><li>Accuracy</li><li>Multitask</li><li>Telephone Skills</li><li>Teamwork</li><li>Discretion and Judgment</li><li>Patience</li></ul>Job Type: Part-timePay: $18.00 - $22.00 per hourWork Location: In person

Data Entry Clerk

Major League Baseball (MLB)

<div>
 The Human Resources Coordinator at Major League Baseball provides company-wide administrative and operational support as part of the HR Business Partner function, reporting to the VP, HR Business Partner. This role works with employees across the organization by coordinating and assisting with HR processes, maintaining accurate employee and organizational data, and assisting with the execution of HR programs and initiatives. This role will partner closely with an integrated HR team that works in a highly collaborative fashion.
 
 
 
 Responsibilities
 
 
 
 
 Administrative &amp; HR Systems Support
 
 
 
 <ul>
 <li>
 Process, maintain and update job and data changes in Workday
 </li>
 <li>
 Create, update, and process job requisitions in Workday in partnership with Talent Acquisition
 </li>
 <li>
 Maintain and update organizational charts to ensure accuracy, consistency, and alignment with approved changes
 </li>
 <li>
 Support onboarding and off-boarding administration in coordination with the Experience Team
 </li>
 <li>
 Prepare correspondence, schedule meetings, and process confidential HR documentation
 </li>
 <li>
 Ensure data accuracy across HR systems by partnering with HRIS, Payroll, and Benefits on routine updates and corrections
 
 
 </li>
 </ul>
 
 HR Operations &amp; Employee Support
 
 
 
 <ul>
 <li>
 Serve as a first point of contact for employee questions related to HR processes, escalating issues as appropriate
 </li>
 <li>
 Act as the day-to-day HR contact for interns during the Annual Internship Program
 </li>
 <li>
 Coordinate with Employee Experience, HRIS, Payroll, and Benefits teams to help resolve routine employee inquiries
 </li>
 <li>
 Maintain a high degree of confidentiality and discretion when handling sensitive information
 
 
 </li>
 </ul>
 
 Reporting &amp; Insights
 
 
 
 <ul>
 <li>
 Request, compile, and prepare standard HR reports to support HR initiatives and workforce planning
 </li>
 <li>
 Track and summarize trends from exit interviews and employee feedback for quarterly review
 </li>
 <li>
 Identify opportunities to improve administrative and HR processes and share recommendations with the HR Business Partner
 
 
 </li>
 </ul>
 
 Talent &amp; Recruitment Support
 
 
 
 <ul>
 <li>
 Support recruiting activities by managing requisitions in Workday
 </li>
 <li>
 Act as a liaison between the Talent Acquisition team and hiring teams to support timely communication and coordination
 
 
 </li>
 </ul>
 
 HR Business Partner Support
 
 
 
 <ul>
 <li>
 Assist the HR Business Partner with the execution of HR programs and initiatives (e.g., performance cycles, goal setting, employee recognition, career development)
 </li>
 <li>
 Support employee education on HR programs, policies, and practices
 </li>
 <li>
 Assist with ad hoc projects as needed
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 1-2 years of HR related experience
 </li>
 <li>
 Knowledge in federal and state labor law and regulations
 </li>
 <li>
 The ability to work with multiple teams and to promote positive changes in a collaborative, convincing manner, and the ability to manage client expectations
 </li>
 <li>
 History of work with HR data collection and reporting requirements
 </li>
 <li>
 Experience with Workday and Culture Amp a plus
 </li>
 <li>
 Proven ability of working in a fast-paced organization
 </li>
 <li>
 Bachelor's degree in Business, Human Resources or Organizational Development is preferred
 
 
 </li>
 </ul>
 
 Salary Range:
 
 $60,000 - $65,000 (Base Salary + Bonus)
 
 
 As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees.
 
 
 
 Top MLB Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Competitive Benefits Package
 </li>
 <li>
 Company 401K Contribution
 </li>
 <li>
 Paid Time Off and Holidays
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Access to Free Tickets to Baseball Games &amp; MLB.TV
 </li>
 <li>
 Discounts at MLB Store | MLBShop.com
 </li>
 <li>
 Employee Assistance Programs (EAP)
 </li>
 <li>
 Onsite/Online Training &amp; Development Programs
 </li>
 <li>
 Tuition Reimbursement
 </li>
 <li>
 Disability Benefits (short term and long term)
 </li>
 <li>
 Life and Accidental Death Insurance
 </li>
 <li>
 Pet Insurance
 
 
 </li>
 </ul>
 
 Why MLB?
 
 
 
 Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
 
 
 California Residents: Please see our California Recruitment Privacy Policy for more details.
 
 
 Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
 
 
 Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
 
 
 
 Are you ready to Step Up to the Plate? Apply below!
 
</div>

Human Resources Coordinator

Kenneth K. Frenkel P.C.

Job Overview: We are seeking a skilled Paralegal/Law Assistant to join our legal team in the practice of criminal/administrative enforcement proceedings and real estate law. The role includes the ability to support attorneys in various legal tasks including :- Preparing for court appearances and hearings - Telephone administrative hearings - Perform administrative tasks related to legal cases - Conciliation conferencesReal Estate: - Communicate with clients and other legal professionalsExperience:- Strong organizational and communication skills - Previous experience in a law firm or legal department is preferred - Proficiency in legal research methods and tools - Ability to work collaboratively in a team environmentThis position offers the opportunity to gain valuable experience in a small firm with a dynamic legal environment. If you are passionate about the in court practice of law and possess the required skills, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Ability to Relocate:<ul><li>New York, NY 10004: Relocate before starting work (Required)</li></ul>Work Location: In person

Paralegal

Kay Search Group

<div>
 
 
 Position
 
 : Legal Executive Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid WFH)
 
 
 
 Company:
 
 Globally Recognized AM 100 Law Firm
 
 
 
 Comp Package:
 
 Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
 
 
 
 
 
 
 Summary:
 
 
 
 A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
 
 
 This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
 
 
 
 
 
 
 Responsibilities for Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Develop project strategies to ensure efficient completion of tasks
 </li>
 <li>
 Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
 </li>
 <li>
 Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
 </li>
 <li>
 Coordinate with other Firm offices, both domestic and international
 </li>
 <li>
 Assist with Department initiatives and special projects
 </li>
 <li>
 Assist with preparing materials for presentations and conferences
 </li>
 <li>
 Enter attorneys' time records and submit attorneys' expense reports
 </li>
 <li>
 Assist with calendaring and scheduling requests
 </li>
 <li>
 Organize and facilitate conference and video calls
 </li>
 <li>
 Prepare engagement letters and new matter memos for new clients and matters
 </li>
 <li>
 Assist with new-business conflicts process
 </li>
 <li>
 Assist in promoting business development, entering business activities and coordinating with Marketing department
 </li>
 </ul>
 
 
 
 
 
 Requirements for
 
 
 Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Bachelor's Degree preferred
 </li>
 <li>
 5+ years of related administrative experience in a law or professional services firm
 </li>
 <li>
 Understanding or experience working with travel visa and immigration forms a plus
 </li>
 <li>
 Proficiency with Microsoft Excel, Word, and PowerPoint
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Ability to work independently
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 </ul>
 
 
</div>

Legal Executive Assistant (Global Law Firm)

Explore 188+ Human resources administrative assistant in New York this January. Find roles across top companies and apply now to boost your career.

188 human resources administrative assistant jobs IN New York

Human Resources Administrative Assistant

Human Resources Assistant

Human Resources Assistant

Data Entry Clerk

Human Resources Coordinator

Paralegal

Legal Executive Assistant (Global Law Firm)