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administrative assistant (director level) Jobs in Atlanta

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Routes Car Rental

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making fleet reports , preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.Skills<ul><li>Working knowledge of office equipment, like printers and fax machines</li></ul>*<ul><li>Excellent time management skills and the ability to prioritize work</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $16.00 - $19.00 per hourWork Location: In person

Administrative Assistant

Ivy Prep Academy

<div>JOB SUMMARY: 
 
The Administrative Assistant will play a key role in supporting school-wide initiatives to meet the mission, vision, and strategic goals of Ivy Prep Academy. This is an amazing opportunity for an individual seeking an intense, mission-driven, on-the-ground learning experience that touches all aspects of an all-girl school education including curriculum, instruction, operations, finance, board governance, community engagement, partnerships, and fundraising. 
 
The Administrative Assistant creates the capacity for school leadership to focus on Ivy Prep Academy&rsquo;s most important priorities. The Administrative Assistant manages daily communication, calendar, and workflow, and works on special projects that extend from the Executive Director and CFO work. In doing so, the individual will need to represent the Executive Director and Chief Financial Officer effectively with staff, families, and external visitors, exercise outstanding judgment on sensitive matters and support in triaging and troubleshooting day-to-day challenges. 
 
ESSENTIAL DUTIES: 
 
Duties of the Administrative Assistant include, but are not limited to, the following:<ul><li>
Strategically manage the Executive Director and CFO&rsquo;s calendar by scheduling all meetings, events and worktime, ensuring that time is allocated to balance immediate needs with long-term priorities</li><li>
Process all communications sent to the Executive Director and CFO by managing email, assessing the importance and urgency of messages, and supporting timely and effective responses</li><li>
Produce a daily memo for the Executive Director and CFO that delineates the immediate action items and long-term projects, summarizes all critical communications from the day, and provides an updated daily snapshot of key organizational data</li><li>
Execute special projects relating to initiatives that extend from the Executive Director and CFO work: these projects grow in scope as the individual develops organizational knowledge</li><li>
Retrieves information as requested from records, email, minutes, and other related documents.</li><li>
Prepares written summaries of data when needed</li><li>
Assists other departments with special projects as needed</li><li>
Serve as a backup to the Front Desk Receptionist</li><li>
Advise the Executive Director and CFO with ideas to support organizational development and serve as a sounding board for a range of topics</li></ul> 

REQUIRED SKILLS ABILITIES:<ul><li>
Possesses unwavering integrity and trustworthiness; exercises sound judgment with a deep sensitivity to maintaining confidential information</li><li>
Excels at interpersonal relationships by listening attentively, building trust, communicating clearly both verbally and written, and interacting with others respectfully at all times</li><li>
Demonstrates very strong organizational skills and detail orientation, with a keen awareness that getting the details right is critical to organizational success</li><li>
Is a systems-oriented thinker who analyzes information thoughtfully and develops sustainable systems that promote efficiency and improve outcomes</li><li>
Proficient in Microsoft Office Suite or related software and experience working with Google Docs, Google Sheets, and Google Forms</li><li>
Ability to work nights, weekends, and overtime as needed</li><li>
Commitment to the vision, mission, and values of Ivy Prep Academy</li></ul> 

EDUCATION AND EXPERIENCE:<ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, Education, or related field required (Associate&rsquo;s degree with relevant experience may be considered)</li><li>
3-5 years of administrative or executive support experience, preferably supporting senior leadership</li><li>
Experience in a K-12 school, charter school, or nonprofit environment preferred</li><li>
Proven ability to manage complex calendars, multiple priorities, and fast-paced operations</li><li>
Demonstrated professionalism in handling confidential and sensitive information</li><li>
Proficiency in Google Workspace and Microsoft Office Suite required</li><li>
Strong organizational, communication, and time management skills</li><li>
Experience supporting leadership teams, board coordination, or cross-functional projects is a plus</li></ul>
DISCLAIMER: 
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.
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National Apartment Management

Part-Time Administrative AssistantSupporting Vice President of Operations Multi-Family Housing Company 20&ndash;25 Hours per Week Spread Across 3&ndash;5 Days | Flexible Schedule. We are a small, privately owned multi-family housing company seeking a sharp, dependable Administrative Assistant to directly support our Vice President of Operations. This is a part-time role with meaningful responsibility, flexible scheduling, and competitive pay. We are looking for quality over quantity &mdash; someone efficient, organized, discreet, and capable of working independently.Responsibilities<ul><li>Manage and organize email correspondence</li><li>Calendar coordination and scheduling</li><li>Maintain digital files (leases, contracts, compliance documents)</li><li>Prepare and update spreadsheets and reports</li><li>Assist with invoice tracking and administrative bookkeeping tasks</li><li>Vendor communication and follow-up</li><li>General operational administrative support</li></ul>Requirements<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required</li><li>Strong attention to detail</li><li>Self-starter with the ability to work independently</li><li>Punctual and reliable</li><li>High level of discretion and professionalism</li><li>Clear written communication skills</li></ul>Property management experience is a plus, but not required. A college degree is a plus, but not required.Schedule<ul><li>20&ndash;25 hours per week</li><li>Spread across 3&ndash;5 days</li><li>Hours and days will vary based on operational needs and travel schedule</li><li>Flexibility is required</li><li>A minimum of 20 hours per week will be paid regardless of workload</li></ul>Compensation<ul><li>Competitive hourly rate</li><li>Guaranteed minimum weekly pay (20 hours)</li><li>Higher compensation for the right candidate</li></ul>Job Type: Part-timePay: $24.46 - $29.45 per hourWork Location: In person

4flow

<div>About 4flow
4flow is a global leader in supply chain delivering end-to-end solutions for some of the world&rsquo;s most recognized brands. Headquartered in Berlin, Germany, we partner with organizations to optimize supply chain performance, drive operational excellence, and enable digital transformation.
With a strong foundation in Europe and a proven track record of success, 4flow is continuing to expand its presence in North America. As part of this growth, we are looking for a highly organized and proactive Administrative Assistant to support our team and help ensure a seamless, well-run office environment.
The 4flow vision
4flow is the trusted global leader in end-to-end supply chain optimization. Our dedication drives us to make a positive, sustainable impact for our customers, the environment and society.
What your new challenge will look like
<ul><li>Primarily in-office, with flexibility for one remote day per week; standard hours are Monday&ndash;Friday, 8:00 AM -5:00 PM</li><li>
Own day-to-day office operations, ensuring a seamless, productive environment (mail/package handling, supplies, vendor management, and ordering optimization)</li><li>
Oversee office upkeep, including clean and organized office and kitchen spaces; manage the external cleaning service to maintain high standards</li><li>
Serve as the main liaison with building management and external vendors</li><li>
Proactively identify maintenance needs and office improvements; source quotes and recommend solutions</li><li>
Support safety and security initiatives, maintain supplies, and reinforce policies and best practices</li><li>
Act as the primary point of contact for employees and internal teams in the Atlanta office</li><li>
Foster a welcoming, service-oriented office culture</li><li>
Plan and execute office events (e.g., weekly lunches, team meetings, social gatherings, annual retreats); occasional travel or after-hours support may be required</li><li>
Coordinate customer and guest visits, including on-site hosting support</li><li>
Assist with internal communications and distribution as needed</li><li>
Support Global Administration and broader Corporate Services initiatives</li><li>
Coordinate charitable initiatives, including NGO partnerships and volunteer activities</li><li>
Assist with travel coordination (vendor selection, bookings, policy guidance, expense reporting)</li><li>
Provide administrative support to leadership as needed</li><li>
Manage financial documentation (invoices, payment requests), partner with Finance, and track budget spend</li><li>
Support contract coordination and management</li><li>
Track and follow up on requests to ensure timely completion and clear communication</li></ul>
Reporting line: Reports to the Director of Corporate Services, with a dotted line to the Atlanta Office Lead
Why you belong at 4flow<ul><li>
5+ years&rsquo; experience working as an administrative assistant in a corporate environment.</li><li>
Associate's degree or equivalent experience.</li><li>
Previous experience at a global organization.</li><li>
Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.</li><li>
Ability to maintain a high level of discretion, confidentiality, and good judgment to handle all sensitive matters.</li><li>
Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.</li><li>
Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings).</li><li>
Exemplary planning, organization, and time management skills.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).</li></ul>
What we offer
Come join us! 4flow, Inc. is an American company with German roots that offers a clearly defined vision, excellent job security, and outstanding long-term career prospects. Work side-by-side with a skilled team of consultants eager to share their know-how and experience. As part of a highly international, fast-growing company with a vibrant corporate culture, you will enjoy a competitive base salary, an attractive bonus system, and a great benefits package.
Ready for 4flow? Then please apply online.
We are committed to equal opportunities and welcome applications from all individuals, regardless of age, gender, origin, disability, sexual orientation, religion, or any other legally protected characteristic.</div>

The Integral Group LLC

<div>Position Summary

This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills.

Key Responsibilities
<ul><li> Open and close the lobby area</li></ul>
<ul><li> Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages</li></ul>
<ul><li> Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details</li></ul>
<ul><li> Greet guests in a professional, friendly, and hospitable manner</li></ul>
<ul><li> Answer inquiries from staff, residents, and clients</li></ul>
<ul><li> Assist Office Manager/Executive Assistants as needed</li></ul>
<ul><li> Ensure knowledge of staff movement in and out of the organization</li></ul>
<ul><li> Monitor guests and visitors entering and exiting the lobby area</li></ul>
<ul><li> Be aware of and report suspicious activity to building security</li></ul>
<ul><li> Prepare and submit work orders to the Building Property Manager using the work order system</li></ul>
<ul><li> Obtain parking passes and office access passes for new employees and reissue lost or damaged passes and issue parking validations as applicable</li></ul>
<ul><li> Cancel parking passes and office access passes when employees leave the company</li></ul>
<ul><li> Provide upcoming guests with access information using the DataWatch System.</li></ul>
<ul><li> Prepare for meetings and special events by arranging refreshments and catering when requested and needed</li></ul>
<ul><li> Order Business cards
</li></ul><ul><li> Maintain and confirm conference and training room reservation schedules daily</li></ul>
<ul><li> Ensure conference and training rooms AV equipment is ready for meetings and assist with connecting AV equipment for meetings</li></ul>
<ul><li> Process and complete expense reports for card holders and out-of-pocket expenses</li></ul>
<ul><li> Send, receive, and distribute faxes received via fax machine and e-fax</li></ul>
<ul><li> Receive and sort, all incoming mail and distribute appropriately</li></ul>
<ul><li> Stamp, weigh, code, and affix postage to outgoing mail and take to the building mail and FedEx drop location</li></ul>
<ul><li> Receive all incoming deliveries and log accordingly
</li></ul><ul><li> Prepare courier/certified/overnight/return receipt packages</li></ul>
<ul><li> Maintain check collection log</li></ul>
<ul><li> Facilitate the process server process &ndash; who signed for the documents, who received the documents, who the documents were scanned and emailed to</li></ul>
<ul><li> Order all office supplies, beverages, and snacks and manage inventory</li></ul>
<ul><li> Coordinate the repair/maintenance of all office equipment (i.e., copiers, postage, and fax machines)</li></ul>
<ul><li> Maintain office appearance (reception area, copy rooms, breakroom, training rooms and conference rooms)</li></ul>
<ul><li> Notarize documents as and when needed</li></ul>
<ul><li> Maintain current employee phone list (business, mobile)</li></ul>
<ul><li> Maintain and update Front Desk Handbook</li></ul>

 Qualifications
<ul><li> High School diploma or GED</li></ul>
<ul><li> Minimum 3 years of customer service experience</li></ul>

Employment Eligibility Verification
<ul>
<li>Must possess valid documentation to establish identity and U.S. employment eligibility.</li>
<li>Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.</li> 
</ul>
The Integral Group. is an Equal Opportunity Employer

As an equal-opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.</div>

Pull-A-Part

<div>Top Benefits<ul><li>
Medical, Dental &amp; Vision Insurance (Low-cost or FREE)</li><li>
FREE Life &amp; Short-Term Disability Insurance</li><li>
401(k) with Company Match</li><li>
Paid Holidays &amp; Vacation</li><li>
On-the-Job Training &amp; Career Growth</li><li>
Employee Referral Bonus ($500)</li><li>
Employee Assistance Program (EAP)</li></ul>
Your Role
As the Administrative Assistant &ndash; Used Car Sales, you&rsquo;ll support the Director of Used Car Sales by coordinating sales operations, managing inventory and compliance, analyzing performance, and improving internal processes across 34+ locations. This position involves leadership, travel, and cross-functional collaboration.
What You'll Do as the Administrative Assistant<ul><li>
Support and execute used car sales strategies and targets</li><li>
Coach and guide the sales team to hit goals and solve challenges</li><li>
Assist with inventory mix, pricing insights, and market analysis</li><li>
Help develop training, performance metrics, and process improvements</li><li>
Partner with Marketing on promotions and brand visibility</li><li>
Ensure compliance with sales, titling, and regulatory requirements</li><li>
Champion safety, environmental responsibility, and company values</li></ul> 
What You Bring as an Administrative Assistant<ul><li>
Sales leadership experience (used car or automotive preferred)</li><li>
Knowledge of titling, regulations, and general vehicle mechanics</li><li>
Strong communication, organization, and computer skills</li><li>
Ability to work indoors/outdoors in an industrial setting</li><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Bilingual English/Spanish a plus</li></ul> 
About Us 
Pull-A-Part is a national leader in the do-it-yourself used auto parts industry, offering a sustainable and customer-focused approach to automotive recycling. Headquartered in Atlanta, we operate 35 superstores across the country. 
Learn more: https://about.pullapart.com 
Our Core Values 
Respect &ndash; Every person matters 
Help &ndash; Support your team and customers 
Learn &ndash; Ask questions and grow skills 
Grow &ndash; Advance your career 
Equal Opportunity Employer 
Pull-A-Part is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Title Clerk | Administrative Assistant | Automotive

Mullins Mechanical

<div>Preconstruction Administrative Assistant

 The Preconstruction Administrative Assistant (PCAA) provides administrative and documentation support to the Preconstruction Department as a whole, rather than being assigned to a single project. This role supports estimating, budgeting, proposal development, bid coordination, and internal preconstruction processes across multiple pursuits. Our projects are often in industrial and manufacturing environments, such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

The PCAA is vital to the successful achievement of Mullins Mechanical &amp; Welding's mission, vision, and strategic initiatives. This job description is intended to be a general overview of the primary responsibilities of this position. It is not intended to be all-encompassing, and the employee may be required to perform other duties and responsibilities as needed to meet the ongoing needs of the organization.

Responsibilities:
<ul>
<li>Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.</li>
<li>Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.</li>
<li>Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.</li>
<li>Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.</li>
<li>Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.</li>
<li>Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.</li>
<li>Maintain preconstruction filing systems in accordance with company standards.</li>
<li>Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.</li>
<li>Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.</li>
<li>Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.</li>
<li>Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.</li>
<li>Ability to work remotely and manage work load in an independent environment.</li>
</ul>
Qualifications:
<ul>
<li>Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities.</li>
<li>Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients.</li>
<li>Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work in a fast-paced, deadline-driven preconstruction environment.</li>
</ul><div>
Join Us 
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We're proud to be one of the fastest growing privately held companies in America. We're a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.</div></div>

Administrative Assistant - Pre-Construction (Remote)

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353 it administrative assistant jobs In Atlanta

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Title Clerk | Administrative Assistant | Automotive

Administrative Assistant - Pre-Construction (Remote)