administrative assistant - association for clinical pastoral education (acpe)

administrative assistant

administrative assistant - association for clinical pastoral education (acpe) Jobs in Atlanta

administrative assistant- directors Jobs in Atlanta

administrative assistant- directors

clinic assistant

clinical quality assurance coordinator Jobs in Atlanta

clinical quality assurance coordinator

administrative assistant association for clinical pastoral education acpe

Thrive Medical Partners LLC

<p><b>Bilingual Patient Intake Coordinator (Spanish &amp; English) </b></p><p><b>Job Location</b>: Hybrid - Some Remote &amp; In-Person in Dunwoody, GA</p><p><b>Industry: </b>Medical Office &ndash; Orthopaedic &amp; Interventional Pain Practices</p><p><b>Job Summary</b></p><p>Thrive Ortho &amp; Spine is a rapidly growing medical practice with 7 clinic locations in Lilburn, Decatur, College Park, Sandy Springs, Gainesville, Tucker and Smyrna. Thrive is seeking a bilingual (English / Spanish) Patient Intake Coordinator to answer all incoming calls and schedule and manage medical record requests from our corporate office in Dunwoody. Hybrid between in-office and remote work is an option for this role. This position requires complete fluency in English and Spanish (written and oral). The ideal candidate will have experience as a receptionist, intake coordinator or administrative assistant in a medical practice and/or law office setting.</p><p><b>What Thrive Ortho &amp; Spine Offers:</b></p><ul><li>A leadership team that includes two physicians with deep &amp; proven industry expertise, having previously successfully built a large pain practice with 9 clinics across metro Atlanta</li><li>A dynamic work environment with a young core leadership team and the opportunity to participate and grow with the company&rsquo;s success</li><li>Opportunity to wear multiple hats, engage in various aspects of the business</li><li>A place where your opinion will be heard and valued</li><li>Competitive salary, bonuses, and benefits commensurate with experience and performance</li><li>Our leadership team has backgrounds in healthcare, finance and a variety of other businesses &amp; industries and we aim to bring the culture and client / patient centered care that has led to the group&rsquo;s success</li></ul><p><b>Responsibilities:</b></p><ul><li>Answer all incoming calls into the medical practice &amp; follow-up on any missed calls before end-of-day.</li><li>Scheduling all new patient appointments in one of our 6 locations through our Electronic Medical Record system, eClinicalWorks.</li><li>Connecting patient questions received over the phone to the appropriate member of the Thrive administrative or clinical team.</li><li>Screening incoming calls for obvious signs of Narcotic drug seekers. Thrive is a non-Narcotic practice.</li><li>Receiving and sorting daily mail</li><li>Data entry of patient information into our Electronic Medical Records system, eClinicalWorks.</li><li>Provide translation services for patients requiring assistance (written and oral).</li><li>Communicate with other stakeholders such as other medical providers and attorneys to share patient information and provide periodic updates.</li><li>Promptly respond to medical record requests by other providers and attorneys within a 24-hour timeframe.</li><li>Other job duties that may arise in the role of Patient Intake Coordinator.</li></ul><p><b>Qualification, Experience, and Skills</b></p><ul><li>The ideal candidate will have experience as a receptionist, intake coordinator or administrative assistant in a medical practice and/or law office setting.</li><li>Fully fluent in Spanish and English (written and oral)</li><li>Attention to detail and timely responsiveness are critical for this position</li><li>Strong communication and interpersonal skills</li><li>Ability to multi-task across various roles and work independently to achieve results</li><li>Patience and compassion towards patients and other stakeholders with a pleasant personality</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort learning other electronic platforms such as our electronic medical reports software (eClinicalWorks)</li><li>Experience with Personal Injury patients is a plus.</li><li>Must have no restrictions to work in the state of Georgia</li><li>Must be willing to travel locally and hold a valid driver&rsquo;s license</li></ul><p>Job Type: Full-time</p><p>Pay: From $16.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Atlanta, GA 30346</p>

Bilingual (English/Spanish) Patient Intake Coordinator

The Home Depot

<p>Position Purpose:<br/></p><p>The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.<br/></p><p>Key Responsibilities:<br/>30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.<br/>30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.<br/>25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;<br/>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.<br/></p><p>Direct Manager/Direct Reports:<br/>This position typically reports to Director/Sr. Director<br/>This position has 0 Direct Reports<br/></p><p>Travel Requirements:<br/>No travel required.<br/></p><p>Physical Requirements:<br/>Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.<br/></p><p>Working Conditions:<br/>Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.<br/>No travel required<br/></p><p>Minimum Qualifications:<br/>Must be eighteen years of age or older.<br/>Must be legally permitted to work in the United States.<br/>Provides primary support to a specific supervisor and/or department.<br/>Typically has frequent contacts outside the workgroup.<br/>Typically assignments follow existing routines or instructions.<br/>Typically considers among a few options and past practice when solving problems<br/>Typically, guidance is always available and prior permission is required before changing work methods.<br/></p><p>Preferred Qualifications:<br/>PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.<br/>Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.<br/>Skills in operating office equipment (e.g., fax, copier, phone, etc.)<br/></p><p>Minimum Education:<br/>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.<br/></p><p>Preferred Education:<br/>No additional education<br/></p><p>Minimum Years of Work Experience:<br/>2<br/></p><p>Preferred Years of Work Experience:<br/>No additional years of experience<br/></p><p>Minimum Leadership Experience:<br/>None<br/></p><p>Preferred Leadership Experience:<br/>None<br/></p><p>Certifications:<br/>None<br/></p><p>Competencies:<br/>Action Oriented<br/>Decision Quality<br/>Collaborates<br/>Instills Trust<br/>Situational Adaptability<br/>Communicates Effectively<br/>Customer Focus<br/>Resourcefulness<br/></p>

Administrative Assistant- Directors

Emory University

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:
<div>
The Clinical Research Coordinator handles or assists with the administrative activities generally associated with the conduct of clinical trials.</div><div></div><div><br>
KEY RESPONSIBILITIES:</div><ul><li>
Maintains data pertaining to research projects, completes source documents/case report forms, and performs data entry.</li><li>
Assists with patient recruitment.</li><li>
Attends study meetings.</li><li>
Orders and maintains equipment and supplies.</li><li>
Reviews medical records and/or conducts screenings for recruitment of study participants, performs interviews and QOL questionnaires.</li><li>
Collects study specimen according to protocol which may include phlebotomy, processing, and preparation for shipping.</li><li>
Coordinates services, schedules procedures, creates and maintains case packages, and monitors charges.</li><li>
Assists with quality assurance and tracks regulatory submissions.</li><li>
Performs related approved responsibilities as required.</li></ul><div>
MINIMUM QUALIFICATIONS:</div><ul><li>
High School Diploma or GED and three years of administrative support experience.</li><li>
Or two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience.</li><li>
Or be a licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience.</li><li>
Or a Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.</li></ul><div>
This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of Clinical Researcher.</div><div></div><div><br>
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.</div>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div><br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

Clinical Research Coordinator I - School of Medicine General Medicine

Ichter Davis, LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines efficient office management with accurate bookkeeping, ensuring smooth daily operations and financial integrity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will manage administrative tasks, and oversee billing and collections, oversee relationshippwith outside book-keeper, manage benefits programs for employees, oversee maintenance of insurance coverage, oversee financial record-keeping to support our company's success. This paid position offers an exciting opportunity to develop your administrative and bookkeeping expertise in a vibrant work environment.</p><p><b>Duties</b></p><ul><li>Manage daily office operations including filing, data entry, calendar management, and organization of supplies</li><li>Maintain accurate financial records using QuickBooks or similar accounting software; perform bookkeeping tasks such as invoicing, expense tracking, and bank reconciliations</li><li>Support administrative functions like proofreading documents, managing emails, and preparing reports using Microsoft Office and Google Workspace tools</li><li>Assist with personal assistant duties including scheduling appointments, managing calendars, and coordinating meetings</li><li>Provide customer support by addressing inquiries promptly and professionally in person or over the phone</li><li>Ensure proper office procedures are followed for filing, record keeping, and data entry to maintain a well-organized workspace</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Proficiency with QuickBooks, Microsoft Office (Word, Excel), Clio, and general computer literacy</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Strong typing skills and attention to detail for proofreading and data entry tasks</li><li>Knowledge of bookkeeping principles; previous experience with bookkeeping or accounting software is preferred</li><li>Ability to handle phone etiquette professionally while managing multiple responsibilities simultaneously</li></ul><p>Join us in a role that empowers you to make a meaningful impact every day! We value energetic individuals who thrive on organization, accuracy, and delivering outstanding support. This is your chance to grow your career in a vibrant environment where your skills are recognized and celebrated.</p><p>Pay: $40.00 - $50.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Atlanta, GA 30339</p>

Office Manager/Bookkeeper

MedStreamline LLC

<p>Are you the kind of person who thrives on variety, loves helping people, and enjoys being on the move? Our <b>Onsite Certified Medical Assistants</b> are the heartbeat of our field operations, partnering directly with long-term care facilities to support patient care, help build relationships, and create a positive experience for residents and staff.</p><p>To be considered for this role, candidates must live within 10 miles of <b>Atlanta, GA</b>. Reliable transportation, a valid driver&rsquo;s license, vehicle insurance, and an active CMA(AAMA), CCMA, or RMA certification are required.</p><p>This position requires availability Monday through Friday between the hours of 8:00 am and 6:00 pm EST based on facility scheduling needs.</p><p>If you love the idea of mixing patient interaction, clinical support, travel, and teamwork, then this role is for you!</p><p><b>What does this role look like?</b></p><p>This is a hands-on, people-focused, mission-driven role where you:</p><ul><li>Travel daily within your assigned territory</li><li>Work directly inside long-term care facilities</li><li>Perform full vital assessments using MedStreamline&rsquo;s FDA-approved devices</li><li>Support residents and facility teams in real time</li><li>Bring organization, compassion, and professionalism to busy healthcare environments</li></ul><p>You are the face of MedStreamline, and our partner facilities rely on you!</p><p><b>Responsibilities</b></p><p><b>Patient &amp; Facility Support</b></p><ul><li>Work directly inside long-term care and senior care facilities across assigned territories.</li><li>Perform full vitals assessments on assigned patients using MedStreamline&rsquo;s FDA-approved medical devices, ensuring accuracy, consistency, and quality.</li><li>Support patient care needs within MedStreamline and facility guidelines.</li><li>Build trust and meaningful relationships with residents, nurses, and facility leadership.</li><li>Ensure residents feel supported, comfortable, and cared for.</li><li>Serve as a consistent, calm, professional presence.</li></ul><p><b>Hands-On Support in the Facility</b></p><ul><li>Troubleshoot MedStreamline&rsquo;s devices inside the assigned facilities.</li><li>Perform basic equipment inspections each visit (light maintenance)</li><li>Ensure all devices are functioning during each visit</li><li>Provide basic training on MedStreamline&rsquo;s devices to facility staff when the Account Manager is unavailable.</li><li>Ensure documentation is completed accurately, timely, and correctly according to MedStreamline&rsquo;s guidelines and policies.</li><li>Identify concerns or clinical red flags and escalate to leadership appropriately.</li></ul><p><b>Be the Bridge Between Teams</b></p><ul><li>Serve as an onsite representative and resource for MedStreamline.</li><li>Provide real-time insight from the field to MedStreamline leadership.</li><li>Serve as an on-the-ground liaison between MedStreamline&rsquo;s internal team and facilities staff.</li><li>Work closely with the assigned Account Manager to report device issues, escalate concerns, and ensure quality follow-up</li><li>Help streamline workflows and identify opportunities for improvement.</li><li>Represent MedStreamline with professionalism and accountability.</li><li>Participate in team meetings and training sessions as needed</li></ul><p><b>Candidate Profile</b></p><p><b>Required</b></p><ul><li>Active Certified Medical Assistant (CMA) credential through AAMA, AMT, or NHA</li><li>Experience in patient care, long-term care, senior care, or clinical support</li><li>Outstanding communication, compassion, and professionalism</li><li>Strong documentation accuracy and attention to detail</li><li>Comfortable using technology and medical devices</li><li>Ability to travel daily within the assigned territory</li><li>Reliable personal transportation, a valid driver's license, and vehicle insurance</li></ul><p><b>Preferred</b></p><ul><li>Familiarity with EMR systems, telehealth platforms, and long-term care environments</li><li>Experience working in long-term care facilities (i.e. skilled nursing, assisted living facilities)</li><li>Travel medical assistant experience is a plus</li></ul><p><b>Travel Requirements: </b>Daily travel to multiple long-term care and skilled nursing facilities within the assigned territory.</p><p><b>Compensation &amp; Benefits:</b></p><ul><li>$21.00 per hour + mileage reimbursement at the IRS standard rate</li><li>Medical, Dental, and Vision Insurance (after eligibility waiting period)</li><li>Employer paid term life insurance and AD&amp;D</li><li>Paid Company Holidays + PTO</li><li>401K + Employer Match</li></ul><p><b>Why Join MedStreamline?</b></p><p><b>A better way for Senior Healthcare</b><br/>MedStreamline is transforming the senior healthcare experience and providing a way to better monitor residents to prevent hospitalization and assist in accreditation.</p><p><b>Focus on PEOPLE &amp; WELLNESS</b><br/>MedStreamline has been recognized as a top employer and partner by numerous media and professional organizations. Talented, passionate individuals make the difference in this fast-moving, collaborative, and inspiring environment. We are also deeply committed to employee wellness and work-life balance. Our Employee Assistance Program (EAP) is designed to provide valuable support, helping our employees maintain a healthy and fulfilling balance between their personal and professional lives.</p><p><b>Diversity and Inclusion</b><br/>At MedStreamline we believe that personal and professional diversity is the key to innovation. We hire based solely on your strengths and qualifications, and the way in which those strengths can directly contribute to your success in your new position.</p><p><b>Growth and Innovation</b><br/>We are making healthcare easier to manage to help ensure a better quality of life for our resident/patient community. Come grow with us and support our mission to make a tangible difference in the lives of our senior members.</p><p>As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status or pregnancy.</p><p>Job Type: Full-time</p><p>Pay: $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Certified Medical Assistant: 1 year (Required)</li></ul><p>License/Certification:</p><ul><li>CMA(AAMA), CCMA (NHA), or RMA (AMT) (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul><p>Work Location: On the road</p>

Onsite Certified Medical Assistant

Siemens Healthineers

<div><p>Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.<br>
<br>
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.</p><p></p>
The Sr. Executive Assistant provides high-level administrative and operational support to the Senior Director of Americas Clinical Applications and serves as a key partner in supporting the effectiveness of the broader leadership team. This role is responsible for managing executive priorities, coordinating organizational activities, facilitating communication, and ensuring the efficient execution of key business processes across a geographically dispersed organization. This a remote role with less than 25% travel requirements<p></p><div><div><p><b>
Key Responsibilities</b></p></div><p></p><div><p><b>
Executive Support</b></p></div><div><ul><li>
Manage complex executive calendars, scheduling, and meeting logistics</li></ul></div><div><ul><li>
Prepare meeting agendas, presentations, reports, and supporting materials</li></ul></div><div><ul><li>
Monitor and prioritize communications, ensuring timely follow-up on action items and commitments</li></ul></div><div><ul><li>
Support executive time management by coordinating priorities and identifying scheduling conflicts</li></ul></div><p></p><div><p><b>
Leadership Team Coordination</b></p></div><div><ul><li>
Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings</li></ul></div><div><ul><li>
Develop meeting materials, capture action items, and track completion of key deliverables</li></ul></div><div><ul><li>
Facilitate communication and coordination between leadership team members and cross-functional partners</li></ul></div><div><ul><li>
Support onboarding activities for leadership team members as required</li></ul></div><div><p><b>
Operational &amp; Project Support</b></p></div><div><ul><li>
Coordinate organizational initiatives and special projects on behalf of the Senior Director</li></ul></div><div><ul><li>
Assist with purchase requisitions and invoice processing</li></ul></div><div><ul><li>
Support team recognition programs, employee engagement activities, and organizational communications</li></ul></div><div><ul><li>
Maintain organizational documents, distribution lists, and internal collaboration sites</li></ul></div><div><ul><li>
Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events</li></ul></div><p></p><div><p><b>
Communication &amp; Stakeholder Management</b></p></div><div><ul><li>
Serve as a primary point of contact for internal and external stakeholders</li></ul></div><div><ul><li>
Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams</li></ul></div></div><div><div><ul><li>
Draft and distribute communications on behalf of leadership</li></ul></div><div><ul><li>
Handle sensitive and confidential information with discretion and professionalism</li></ul></div></div><p></p><p><b>
Qualifications &amp; Requirements</b></p><ul><li>
Proven experience as an executive assistance, preferably supporting leaders</li><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication skills</li><li>
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Demonstrated professionalism, discretion, and confidentiality</li><li>
Experience coordinating large-scale meetings, events, and leadership forums.</li><li>
Familiarity with project management and collaboration tools.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Key Competencies</b></h2><ul><li>
Executive presence and professionalism</li><li>
Organization and attention to detail</li><li>
Proactive problem-solving</li><li>
Relationship building and collaboration</li><li>
Adaptability and resilience</li><li>
Accountability and follow-through</li><li>
Customer service orientation</li></ul><p></p><p><b>
Who we are</b>: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.</p><p></p><p><b>
How we work:</b> When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual&rsquo;s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world&rsquo;s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.</p><p></p><p>
To find out more about Siemens Healthineers businesses, please visit our company page here.</p><p></p><p>
The base pay range for this position is:</p><p></p>
$65,590 - $90,189<p></p><p>
Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.</p><p></p><p>
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
</p><p></p><p>The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.</p><p></p><p><b>
Equal Employment Opportunity Statement: </b>Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.</p><p></p><p><b>
EEO is the Law:</b> Applicants and employees are protected under Federal law from discrimination. To learn more, click here.</p><p></p><p><b>
Reasonable Accommodations:</b> Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.</p><p></p><p>
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you&rsquo;re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
</p><p></p><p><b>California Privacy Notice: </b>California residents have the right to receive additional notices about their personal information. To learn more, click here.</p><p></p><p><b>
Export Control:</b> &ldquo;A successful candidate must be able to work with controlled technology in accordance with US export control law.&rdquo; &ldquo;It is Siemens Healthineers&rsquo; policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.&rdquo;</p><p></p><p><b>
Data Privacy:</b> We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.
</p><p></p><p><b>Beware of Job Scams: </b>Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.</p><p></p><p><b>
To all recruitment agencies:</b> Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.</p></div><p></p>

Sr. Executive Assistant, Clinical Applications & Customer Success, Americas

ApolloMD

<div><div><p><b>About ApolloMD</b></p></div><p>
ApolloMD is a private, physician-led practice management organization partnering with hospitals and health systems nationwide to provide integrated multispecialty services, including emergency medicine, hospital medicine, anesthesia, and revenue cycle management. For more than 40 years, ApolloMD has focused on delivering clinical excellence and operational innovation to enhance patient care while supporting the professional growth and wellness of its clinicians. Today, ApolloMD supports hospitals across 18 states with a workforce of more than 3,200 professionals, including 400+ corporate team members, 1,000+ advanced practice clinicians, and 1,800+ physicians.</p><div><p><b>
Position Summary</b></p></div><p>
The HR Coordinator plays an important role on the ApolloMD Human Resources team, supporting the day-to-day functions of the employee lifecycle for corporate employees. This position is the operational backbone of core HR processes, with primary focus on recruitment coordination, onboarding, offboarding, and the administrative management of FMLA and ADA accommodation requests. The HR Coordinator works closely with the HR Manager and broader HR team to deliver a consistent and positive experience for employees. On occasion, this role may also be called upon to assist with employee experience efforts supporting the clinical team. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities and deadlines in a fast-paced environment. Overtime may be required during peak periods such as open enrollment, annual performance review cycles, and other high-volume HR initiatives.</p><div><p><b>
Key Responsibilities</b></p></div><p><b>
Recruitment Coordination</b></p><ul><li>
Post job requisitions to applicable job boards and the company careers page in a timely manner.</li><li>
Review applications for minimum qualifications and route qualified candidates to the appropriate hiring team for further consideration.</li><li>
Conduct preliminary phone screenings to confirm candidate availability, interest, and basic qualifications, and document results for the hiring team.</li><li>
Coordinate all interview scheduling between candidates and hiring managers, including logistics for phone, video, and in-person interviews.</li><li>
Serve as the primary point of contact for candidates throughout the recruiting process, providing timely communication and a positive candidate experience.</li><li>
Prepare and process offer letters in accordance with approved compensation parameters.</li><li>
Track candidate status in Paycom and ensure accurate recordkeeping throughout the full recruiting lifecycle.</li><li>
Coordinate and submit background check requests for candidates upon offer acceptance and monitor completion.</li></ul><p><b>
Onboarding</b></p><ul><li>
Initiate and manage the full onboarding process for new corporate hires, including orientation scheduling, new hire paperwork collection, and timely completion of all required documentation.</li><li>
Set up new employees in Paycom, including payroll enrollment and benefits eligibility activation.</li><li>
Complete and maintain I-9 verification for all new hires in compliance with federal requirements, including remote I-9 coordination where applicable.</li><li>
Serve as the primary point of contact for new hires during their onboarding period, answering questions and ensuring a smooth transition into the organization.</li><li>
Coordinate with IT, Facilities, and department managers to ensure workspaces, equipment, and system access are ready prior to each new hire&rsquo;s start date.</li><li>
Prepare new hire files and ensure all documentation is complete, accurate, and filed appropriately in Paycom.</li></ul><p><b>
Offboarding</b></p><ul><li>
Manage the end-to-end offboarding process for departing employees, including coordinating exit interviews, preparing and distributing required COBRA and benefits separation documentation, and processing final paycheck paperwork.</li><li>
Submit system access termination requests to IT and other applicable teams in advance of each employee&rsquo;s last day.</li><li>
Ensure all offboarding steps are completed on time and in compliance with company policy and applicable state requirements.</li><li>
Maintain accurate records of separation reasons and offboarding activity in Paycom.</li></ul><p><b>
FMLA and Leave Administration</b></p><ul><li>
Serve as the initial point of contact for leave requests by providing employees with leave information, required forms, and process guidance.</li><li>
Distribute and collect required leave documentation, including DOL notice and designation forms and applicable medical certifications.</li><li>
Track all active leave cases in Paycom, including leave start and end dates, intermittent usage, and return-to-work status.</li><li>
Send timely notices to employees and managers regarding leave status, certification deadlines, and expected return dates.</li><li>
Coordinate return-to-work documentation and communications between employees, managers, and HR leadership.</li><li>
Refer leave-related questions requiring policy interpretation or determination to the HR Manager.</li><li>
Maintain accurate and organized leave records in compliance with federal and applicable state leave laws.</li></ul><p><b>
ADA Accommodation Administration</b></p><ul><li>
Receive accommodation requests, provide required forms, and coordinate documentation collection in support of the accommodation review process.</li><li>
Log all accommodation requests upon receipt and initiate the intake process, including distributing the appropriate request forms and medical documentation requirements.</li><li>
Gather and organize supporting documentation and route completed requests to the HR Manager for review and determination.</li><li>
Serve as the communication liaison between the employee and the HR Manager throughout the accommodation review process, ensuring timely updates and professional handling.
</li><li>Maintain accurate and confidential accommodation records, including request status, documentation received, and any approved accommodations.</li><li>
Assist with tracking and following up on accommodation implementation with managers as directed by the HR Manager.</li></ul><p><b>
HR Recordkeeping, Reporting, and Compliance</b></p><ul><li>
Maintain accurate and complete employee records in Paycom, including personnel file documentation throughout the employee lifecycle.</li><li>
Pull and distribute regular new hire reports and employee tenure reports from Paycom to the HR Manager and HR Director on an established cadence.</li></ul><ul><li>
Assist with periodic audits of HR records and identify documentation discrepancies for review.</li><li>
Administer learning assignments for new hires within Paycom Learning and partner with the HR team to support the rollout and tracking of annual required compliance training for all employees.</li><li>
Compile and distribute HR reports and workforce data to support compliance and reporting requirements.</li><li>
Maintain and update HR document templates and forms to ensure they reflect current processes and requirements.</li><li>
Support the ongoing buildout of HR workflows and processes within Paycom, including configuration, testing, and rollout of new functionality; proactively identify opportunities for system improvements and make recommendations to the HR Manager in areas owned by this role.</li></ul><p><b>
General HR Support</b></p><ul><li>
Respond to routine HR inquiries and direct employees to the appropriate HR resource for policy, benefits, leave, and employee relations matters.</li><li>
Liaise between employees and Payroll to ensure employee records are accurate prior to payroll processing.</li><li>
Assist with preparation and administrative support for the annual performance review cycle.</li><li>
Support the maintenance and ongoing updates of the HR central information hub, ensuring content is current, accurate, and easy for employees to navigate.</li><li>
Support special projects including employee handbook updates, policy and procedure maintenance, and other HR initiatives as assigned.</li><li>
Partner with the HR Coordinator supporting the clinical team to provide cross-functional coverage, share best practices, and ensure a consistent employee experience across the organization.</li><li>
Actively participate in HR team discussions, initiative planning, and company-wide implementation efforts, contributing a ground-level perspective that supports a connected and inclusive workplace culture.</li><li>
Perform other duties as assigned.</li></ul><div><p><b>
Qualifications</b></p></div><p><b>
Required</b></p><ul><li>
High school diploma required; Bachelor&rsquo;s degree in Human Resources or a related field strongly preferred.</li><li>
At least 1&ndash;2 years of HR or administrative experience, preferably in a multi-function HR environment.</li><li>
Experience with HRIS platforms; Paycom experience strongly preferred.</li><li>
Working knowledge of I-9 compliance, FMLA administration, and ADA accommodation processes.</li><li>
Proficient in Microsoft Office Suite, including Word and Excel.</li><li>
Strong organizational skills with high attention to detail and the ability to manage competing priorities and deadlines.</li><li>
Excellent written and verbal communication skills with a professional, service-oriented approach.</li><li>
Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.</li></ul><p><b>
Preferred</b></p><ul><li>
Experience in a healthcare, physician services, or staffing organization.</li><li>
Familiarity with multi-state employment and onboarding requirements.</li><li>
SHRM-CP or PHR credential, or active pursuit of certification.</li></ul><div><p><b>
Work Environment</b></p></div><p>
This is a hybrid position based in Atlanta, Georgia. Core hours are Monday through Friday, 8:30 AM to 5:00 PM. Overtime opportunities may arise during high-volume periods. On-site presence is expected to support onboarding activities, orientations, and other in-person HR functions, with remote flexibility for administrative work. Specific on-site expectations will be established with the HR Manager.</p><div><p><b>
Why ApolloMD</b></p></div><p>
ApolloMD is committed to a positive culture where work-life balance is a priority. We offer:</p><ul><li>
Paid Time Off</li><li>
16 Hours of Annual Volunteer PTO and company-sponsored volunteer events</li><li>
Full Health Benefits Package, including Medical, Dental, and Vision</li><li>
Generous Employer Contribution to Health Spending Account</li><li>
401(k) with Employer Contribution</li><li>
Employee Assistance Program</li><li>
Voluntary Short-Term and Long-Term Disability</li><li>
Onsite Gym</li><li>
Wellness Program</li></ul><p><i>
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities and may be revised as business needs evolve.</i></p></div>

Coordinator, HR

Explore 174+ Administrative assistant association for clinical pastoral education acpe in Atlanta this July. Find roles across top companies and apply now to boost your career.