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leadership assistant

DPR Construction

<div><h2 class="jobSectionHeader">Job Description
</h2>DPR Construction is a unique technical builder with a passion for results. Ranked in the top 50 general contractors in the country since 1997, we are a national commercial contractor and construction manager that has grown with our customers by delivering measurably more value. As an employee-owned organization that relies on the contributions of the whole, DPR places a premium on finding and developing the right people. We want individuals who share our core values and demonstrate a true passion for what they do in the office or field. Good judgment and sense of humor also a plus.
The ultimate responsibility of this role is to create additional bandwidth and capacity for a DPR Leadership Team member for Sales + Marketing (Get Work), while also supporting the effectiveness of the broader Get Work Leadership Team, including leaders across Marketing and Get Work Centers of Excellence.
This role will provide primary executive support to the Sales &amp; Marketing Leader, while also offering shared administrative and coordination support to the broader Get Work leadership team where appropriate. This may include assisting leadership team members with calendaring, travel coordination, expense management, meeting logistics, and preparation of materials.
This role helps ensure leaders are organized, prepared, and able to focus on the highest-value work by improving coordination, communication, and follow-through across leadership priorities and initiatives.
This is a trusted role that requires discretion and implied confidentiality. Over time, the individual will be expected to identify&mdash;and eventually anticipate&mdash;administrative and process-oriented needs, helping streamline activities that enable leaders and teams to operate more effectively.
Responsibilities:
<ul><li>Provide primary executive support to the Sales &amp; Marketing Leader and shared administrative support to Get Work leadership team members as appropriate
</li><li>Facilitate clear and professional communication with internal and external stakeholders
</li><li>Anticipate needs and help prioritize time, acting as a gatekeeper to protect leader focus
</li><li>Manage complex calendars, coordinating meetings, conference calls, and events
</li><li>Coordinate domestic and international travel arrangements and maintain detailed itineraries
</li><li>Assist leadership team members with travel and scheduling as needed
</li><li>Plan and coordinate leadership meetings, workshops, and offsites, including agendas, logistics, and follow-up actions
</li><li>Coordinate meeting logistics such as scheduling, meeting space, and catering
</li><li>Capture meeting notes and track action items
</li><li>Manage email prioritization and draft communications when appropriate
</li><li>Prepare presentations, reports, and meeting materials
</li><li>Support preparation and distribution of leadership communications, pre-reads, and summaries
</li><li>Support scheduling and organization of leadership check-ins and development discussions
</li><li>Prepare and process expense reports (ChromeRiver)
</li><li>Maintain organized digital files and leadership materials
</li><li>Conduct research and gather supporting information as needed
</li><li>Provide additional administrative and ad hoc support as requested
</li></ul>Qualifications:
<ul><li>Professional written and verbal communication
</li><li>5+ years supporting C-Level executives
</li><li>Experience planning both domestic and international travel
</li><li>Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc)
</li><li>Proficient with expense reporting software, preferably ChromeRiver
</li><li>Experience working in an A/E/C industry a plus
</li><li>Exceptional attention to detail, organizational and time management skills
</li><li>Ability to problem solve, ask questions, identify issues
</li><li>Ability to work independently and take ownership of role and responsibilities
</li><li>Ability to remain flexible in the face of changing deadlines, travel plans and calendars
</li><li>Ability to maintain discretion and strict confidentiality
</li><li>Ability to anticipate needs and show a high level of initiative
</li></ul>Anticipated starting pay range:
$75,000.00- $115,000.00
Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs
for skilled craft and labor or experienced professionals and recent graduates .
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together&mdash;by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at www.dpr.com/careers .</div>

Leadership Assistant

Addison Group

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Coordinator
 
 
 
 Location (city, state):
 
 San Francisco, CA (100% onsite)
 
 
 
 Industry:
 
 Professional Services / Consulting
 
 
 
 Pay:
 
 $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 About our client:
 
 
 
 Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 
 
 
 
 
 
 Job Description:
 
 
 
 This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
 </li>
 <li>
 Coordinate office operations including supplies, vendor relationships, and general workplace organization
 </li>
 <li>
 Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
 </li>
 <li>
 Process expense reports and assist with routine administrative tasks
 </li>
 <li>
 Support planning and execution of office events and team activities
 </li>
 <li>
 Assist with onboarding new hires and general HR/administrative projects
 </li>
 <li>
 Partner with internal stakeholders to ensure smooth day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;4+ years of administrative, office support, or similar experience
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent communication skills, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Comfortable working onsite five days per week
 </li>
 <li>
 Local to the San Francisco area with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting executives or senior leaders
 </li>
 <li>
 Exposure to office management or operations responsibilities
 </li>
 <li>
 Familiarity with collaboration tools such as Teams or Zoom
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
 </li>
 <li>
 Flexibility required for occasional early or late hours (overtime paid at 1.5x)
 </li>
 <li>
 Fully onsite role with no current hybrid option
 </li>
 <li>
 Interview process includes multiple rounds (virtual and onsite)
 </li>
 <li>
 Background check required
 </li>
 <li>
 Professional references will be requested
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 High-visibility role with direct interaction with leadership
 </li>
 <li>
 Opportunity for career growth into an Executive Assistant position
 </li>
 <li>
 Dynamic, people-facing work environment
 </li>
 <li>
 Collaborative and team-oriented office culture
 </li>
 <li>
 Overtime earning potential and bonus opportunity
 </li>
 </ul>
 
 
</div>

Office Administrative Assistant

Career Group

<div>
 
 
 Executive Assistant
 
 
 
 Salary: $130 - 150k + Exceptional Bonus &amp; Benefits
 
 
 Location: San Francisco, Financial District
 
 
 Schedule: Hybrid - 4/1
 
 
 
 
 
 Our client, a high-performing Private Equity team, is looking for a highly capable Executive Assistant to support a senior Partner/Co-Head and a small group of senior investment professionals. This role is critical to the day-to-day effectiveness of the team and requires sound judgment, discretion, and the ability to operate at a high velocity. A special opportunity to join a world-class firm that offers a wonderful supportive culture and work/life balance.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Proactive, complex calendar management for senior leadership
 </li>
 <li>
 Coordination of internal and external meetings across multiple stakeholders
 </li>
 <li>
 Thoughtful meeting preparation, logistics, and follow-through
 </li>
 <li>
 Coordinating highly detailed travel logistics and expense management
 </li>
 <li>
 Clear, professional communication to ensure priorities remain aligned and operations run smoothly
 </li>
 <li>
 Close partnership with another Executive Assistant to support the broader team
 </li>
 </ul>
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 5&ndash;10 years of experience supporting senior executives in the finance industry
 </li>
 <li>
 High level of intelligence, strong judgment, and attention to detail
 </li>
 <li>
 Comfortable operating in a fast-paced, high-intensity environment
 </li>
 <li>
 Professional, discreet, and composed; maintains confidentiality at all times
 </li>
 <li>
 Highly responsive with strong communication skills
 </li>
 <li>
 Tech-savvy and curious, with a continuous improvement mindset
 </li>
 <li>
 Degree required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 
 
 
 SF:
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
</div>

Executive Assistant

Castlight

<div>Job Description Summary
&lrm;
Executive Assistant, Office of the CEO 
 
Apree Health | East-Coast | Remote 
 
Do Work That Matters. 
 
Apree Health improves access, experience, and outcomes in healthcare. As the parent company of Castlight Health and Vera Whole Health, we partner with employers and health plans to make healthcare more connected, coordinated, and human. 
 
We put the person first. We value innovation, impact, trust, and team. The work we do affects how people access and experience care every day.
&lrm;
How will you make an impact &amp; Requirements
&lrm;
The Role
This is not a traditional executive assistant role.
You are a partner to the CEO and a trusted resource to the broader executive team. While your primary focus is supporting the CEO, you will also provide targeted support to other senior leaders as business priorities require.
Your responsibility is to support leadership focus, strengthen alignment, and actively manage priorities across competing demands. This role requires judgment, not just execution.
The pace is real. Priorities evolve. This role requires flexibility, including availability outside of standard business hours when needed.
 What You&rsquo;ll Do<ul><li>
Coordinate and manage the CEO&rsquo;s calendar, inbox, and scheduling with a prioritization first mindset</li><li>
Assess urgency and importance across meetings, requests, and commitments</li><li>
Flag tradeoffs and recommend focus areas</li><li>
Prepare agendas and materials for leadership meetings and track follow ups and action items</li><li>
Coordinate internal and external meetings, travel, and logistics with seamless execution across time zones</li><li>
Anticipate needs in advance and prepare context, materials, and follow ups to keep the CEO and other executives operating at a high level</li><li>
Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications</li><li>
Provide communications support, ad hoc project coordination, and initiative support that requires discretion, judgment, and strong follow through</li><li>
Adapt quickly to evolving priorities and shifting business needs</li><li>
Partner in the planning and execution of key company and leadership events, including offsites and Sales Kickoffs</li><li>
Support special initiatives, transformation efforts, and ad hoc projects as assigned.</li><li>
Conduct basic research, organize data, and assist with presentation development.</li><li>
Anticipate upcoming needs tied to business cycles, growth initiatives, or organizational change.</li><li>
Strengthen executive operating rhythm and cross functional coordination</li></ul>
What You&rsquo;ll Bring<ul><li>
 5+ years experience supporting a CEO or senior executive in a complex, fast paced organization, experience supporting multiple executives preferred</li><li>
Ability to manage priorities and assess urgency, not just execute tasks</li><li>
Comfort working across time zones and adapting to the pace and change of our environment</li><li>
Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); comfort with collaboration tools (Teams, Zoom, SharePoint).</li><li>
Exceptional organization and disciplined follow through</li><li>
Clear and concise communication skills</li><li>
High level of discretion and reliability when handling sensitive information</li><li>
Confidence operating independently and anticipating needs</li><li>
Familiarity with board support and executive governance processes.</li></ul>
Why This Role Matters
Apree Health exists to improve healthcare outcomes and experience for the people who rely on it. The leadership team is responsible for delivering on that mission. Your work enables clarity, speed, and focus at the highest levels of the organization. When leadership operates well, the impact extends across the entire company and the people we serve.
This is a role for someone who wants real responsibility, meaningful exposure, and the opportunity to support work that directly affects how healthcare is experienced every day.
&lrm;
Compensation:
$81,492.00
to
$122,238.00</div>

Singular Builders

Executive Assistant to the FoundersSingular Builders &mdash; San Francisco, CA $115,000 &ndash; $145,000 + bonusAbout UsSingular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.What sets us apart is not just the projects we take on, but how we execute them&mdash;through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.The RoleWe are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support&mdash;you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors.Key ResponsibilitiesExecutive Support<ul><li>Manage complex and dynamic calendars, prioritizing competing demands</li><li>Coordinate meetings with clients, consultants, subcontractors, and internal teams</li><li>Draft and manage professional correspondence and internal communications</li><li>Coordinate travel logistics and detailed itineraries</li><li>Serve as a gatekeeper and liaison for executive communications</li></ul>Operations &amp; Project Coordination<ul><li>Support active construction projects through documentation, scheduling, and coordination</li><li>Track project deadlines, deliverables, and follow-ups across multiple teams</li><li>Assist with permits, contracts, and project documentation organization</li><li>Coordinate with project managers, subcontractors, and consultants</li><li>Help ensure clear communication between office and field teams</li></ul>Financial &amp; Administrative Support<ul><li>Track invoices, expenses, and reimbursements</li><li>Assist with vendor coordination and basic bookkeeping</li><li>Maintain organized filing and document systems</li></ul>General Support<ul><li>Assist with company events, meetings, and team coordination</li><li>Build strong cross-functional relationships</li><li>Take ownership of ad hoc projects and problem-solving as needed</li></ul>Qualifications<ul><li>5+ years experience supporting executives or leadership teams</li><li>Experience in construction, real estate, architecture, or related industries preferred</li><li>Strong organizational and project coordination skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>High level of discretion and professionalism</li><li>Proactive mindset with strong problem-solving ability</li><li>Bachelor&rsquo;s degree preferred but not required</li></ul>Technical Skills<ul><li>Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)</li><li>Google Workspace</li><li>DocuSign and document management tools</li><li>Familiarity with construction documentation is a plus</li></ul>What We&rsquo;re Looking For<ul><li>Someone who anticipates needs rather than reacts</li><li>Comfortable working across office and project environments</li><li>Highly detail-oriented with strong follow-through</li><li>Calm under pressure and adaptable to changing priorities</li><li>Interested in growing with a company over time</li></ul>Why Join Singular Builders<ul><li>Work directly with experienced founders on complex, high-quality projects</li><li>Be part of a fast-growing company with real momentum in the Bay Area</li><li>Gain exposure to both executive leadership and construction operations</li><li>Play a meaningful role in shaping how a growing company operates</li><li>Join a team that values quality, collaboration, and thoughtful problem-solving</li></ul>Compensation &amp; Benefits<ul><li>$115,000 &ndash; $145,000 base salary (depending on experience)</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k)</li><li>Health, dental, and vision insurance (with select plans 100% covered by the company)</li><li>4 weeks paid time off</li><li>Paid holidays</li></ul>Work Environment<ul><li>This is an in-office role based in San Francisco (not remote)</li><li>Occasional visits to project sites and meetings</li><li>Some flexibility required based on project and executive needs</li></ul>Equal Opportunity EmployerThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.Pay: $115,000.00 - $145,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 6 years (Required)</li><li>construction, or related industries: 5 years (Required)</li><li>Microsoft Office - Outlook, Excel, Word, PowerPoint, Teams: 5 years (Required)</li><li>Google Workspace and DocuSign: 5 years (Required)</li><li>with construction documentation : 5 years (Required)</li></ul>Location:<ul><li>San Francisco, CA 94104 (Preferred)</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Work Location: In person

Executive Assistant to the Founders

California Institute of Integral Studies

<div>Location: San Francisco, CA Category: Staff Positions Job Type: Exempt Posted On: Tue Apr 28 2026 Job Description: 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
 
The Executive Assistant (EA) provides administrative oversight for the Provost, including the coordination of communications and pertinent data among a group of the Provost's subordinate management staff. Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Provost on matters of significance.
The principal responsibility of the EA is to support the Provost in scheduling, meeting preparation (e.g. briefings), and logistics. Includes managing the weekly calendar and adjusting to accommodate shifting priorities. The EA reports directly to Provost. The EA also manages Provost Office procurement activities and the Provost Office listservs (e.g. program chairs and Provost Division lists) and contact lists. Other duties include preparation of submission of travel and entertainment reimbursement requests for the Provost, exceptional approval requests (submitted by departments), sabbatical data management, core faculty contract process in collaboration with the Vice Provost and other divisional AP and/or finance work as assigned.
They must be an effective, professional and diplomatic liaison from the provost to a variety of audiences including University leadership, faculty, staff, alumni and other constituents. They will maintain a high level of confidentiality and discretion while serving in this role. This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of inclusive excellence and must present the highest level of professionalism and integrity at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Management of Executives' Schedule and Meeting Coordination
<ul><li>Manage all aspects of the Provost's schedule, including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently and punctually with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements.</li><li>
Serve as the first point of contact for the Provost and function as the facilitator and/or gatekeeper, prioritizing issues according to urgency and anticipating needs.</li><li>
Respond to routine inquiries from faculty, staff, students and the public on behalf of the Provost and forward situations/issues presented by staff, faculty, and external constituents to appropriate senior administrators as needed.</li><li>
Provide planning and logistical support for meetings, retreats, travel, and events including scheduling, participant communication and interface, organizing travel, maintaining distribution lists, updating website information as it pertains to leadership lists, the Provost's profile, and the office, making room reservations, arranging for catering, prepping and distributing materials, AV support, student assistant oversight, and related tasks.</li><li>
Take meeting notes at leadership meetings and department chair meetings.</li></ul>
Executive Support Functions
<ul><li>Manage the Provost's to-do list, provide daily briefings, advise on priorities and deadlines and track status of pending issues.</li><li>
Have regular check-in meetings with Provost and prepare agendas with status updates and action items in advance.</li><li>
Draft, edit, and disseminate communications on behalf of the provost, addressing concerns received through the general provost office email. Proof, draft, edit, and send emails to the community or specific groups within the University.
</li><li>Independently investigate issues and problems; gather and compile information from departments and prepare summary reports.</li><li>
Provide talking points and briefing materials for the Provost for various projects.</li><li>
Review materials prepared by others for the provost's review or signature, obtain provost approval and signature, scan, record and file as appropriate.</li><li>
Establish and maintain strong working relationships with all levels of constituents, both internal and external to the University, which requires a high level of discretion and diplomacy.</li></ul>
Division Support Functions
<ul><li>Coordinate with Vice Provost, Dean of Faculty, and academic units to support academic personnel communications and planning, including chair appointments (e.g., timelines, polling processes, appointment letters, and related coordination).</li><li>
Holds the office credit card and coordinates procurement activities for the dean's office.</li><li>
Supports planning of divisional events (e.g., divisional welcome, student welcome, annual retreat) in partnership with development and other divisional staff.</li><li>
Performs and/or coordinates special projects independently, and/or as a member of a team.</li><li>
Other duties as assigned by the Executive Dean, Deans and/or members of the Divisional team as deputized by the Dean.</li><li>
Maintain Provost Division external website and internal SharePoint.</li><li>
Organizes and manages events and programs for the Office of Provost. Organizes and assists with assigned Faculty Governance committees</li><li>
May supervise work-study students and other temporary staff.</li><li>
Perform other duties as assigned.</li></ul> 

Job Requirements: 
MINIMUM QUALIFICATIONS
<ul><li>Bachelor's Degree for an accredited institution in an appropriate area of specialization.</li><li>
Five years of professional full-time experience as an executive assistant or administrative assistant to a senior management level position.</li><li>
Any appropriate combination of relevant education, experience, and/or certifications may be considered.</li><li>
Demonstrated proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Office 365 (Teams, OneDrive, etc.), and Adobe</li></ul>
ENVIRONMENTAL DEMANDS
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
PHYSICAL ABILITIES
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
LOCATION
Hybrid position with a minimum of 2-3 days onsite. 
Additional Information: 
WAGES AND BENEFITS
Annual salary of $92,000-$96,000 and includes a competitive benefits package.
NOTES TO CANDIDATE
<ul><li>Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.</li><li>
Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.</li><li>
Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.</li><li>
Relocation Assistance This position is not eligible for relocation assistance.</li></ul>
EQUAL EMPLOYMENT OPPORTUNITY POLICY
At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.
As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.
CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.</div>

Executive Assistant - California Institute of Integral Studies

Cambridge Associates

<div>Firm Overview:
Cambridge Associates (&ldquo;CA&rdquo;) is a leading global investment firm. CA&rsquo;s goal is to help endowments &amp; foundations, pension plans, and ultra-high net worth private clients implement and manage custom investment portfolios that generate outperformance so that they can maximize their impact on the world. Cambridge Associates delivers a range of services, including outsourced CIO, non-discretionary portfolio management, and investment consulting.
Headquartered in Boston, Massachusetts, CA has offices in key markets in North America, the United Kingdom, Europe, Asia, and Oceania. Our worldwide teams ensure our clients benefit from decades of global presence, local expertise, and relationships with the top global investment managers across the world. For more information, please visit www.cambridgeassociates.com .
Job Description Summary:
Position Overview
 
The Senior Team Assistant will perform a wide variety of administrative functions to an assigned
 
group, which may include Investment Directors, Investment Associates, and department staff. In
 
addition, a Senior Team Assistant will take on high-level duties such as conducting research, creating
 
materials, preparing correspondence, and special projects. The Senior Team Assistant will respond to
 
information requests, exhibit excellent judgement, think outside the box, and consistently seek to
 
contribute to those he/she supports, our clients, and the firm at large by assuming greater
 
responsibilities. The Senior Team Assistant may also mentor staff and take on leadership roles.
Job Description: 
<div> 
Principal Duties
 
<ul><li>Works closely and effectively with Investment Directors and Investment Team to keep them
</li></ul>well informed of commitments and responsibilities, informing them of conflicts, and
 
following up proactively
 
<ul><li>Extensive calendar management: schedule many internal and external meetings involving
</li></ul>heavy coordination with internal staff
 
<ul><li>Make complex and detailed travel arrangements using travel agency and Neo (online travel
</li></ul>booking tool)
 
<ul><li>Manage multiple tasks with a high degree of efficiency and discretion
</li><li>Support marketing efforts and researching backgrounds and bios when needed
</li><li>Work with Catering Manager or OS catering support team to support onsite Client and team
</li></ul>meetings
 
<ul><li>Provide administrative support to several Investment Directors and Investment Team:
</li></ul>o Create and maintain Box files on behalf of the team
 
o Schedule conference rooms, provide internal and external meeting support in Outlook
 
and in person
 
o Serve as a virtual support resource for MS Teams, Webex and Zoom as needed and on
 
behalf of Investment Team
 
o Monitor MS Teams Channels for team requests
 
o Research information via CA Home and Internet
 
o Prepare and reconcile timesheets, expense reports, and Amex statements
 
o Schedule manager meetings involving coordination with meeting planners
 
o Pull manager comments, manager quarterly letters, and factsheets for Investment
 
Team as needed
 
o Maintain Client Contacts in CRM Dynamics
 
o Organize and manage business contacts in Outlook on behalf of Investment Directors
 
Senior Team Assistant
 
o Communicate and ensure the Firm&rsquo;s standards for formatting are applied to all
 
correspondence, presentations, and materials
 
o Prepare materials for yearly conferences and speaking engagements
 
o Prepare FedEx labels for shipment
 
<ul><li>Provide coverage for Investment Directors and management staff during administrative team
</li></ul>member absences
 
<ul><li>Works closely with Administrative Manager to mentor and train team members
</li><li>May perform special projects and assume certain responsibilities as assigned by the
</li></ul>Administrative Manager or Practice Management Teams
 
Qualifications
 
<ul><li>4 or more years of administrative/secretarial experience.
</li><li>Advanced knowledge of MS Word, Excel (levels 1 and 2), PowerPoint, and Outlook is
</li></ul>required. Experience with Adobe Acrobat is preferred.
 
<ul><li>Knowledge of Box, Concur, MS Dynamics, MS Teams, Oracle, WebEx a plus
</li><li>Proactive approach to problem solving with strong decision-making capabilities
</li><li>Ability to multi-task and prioritize multiple requests
</li><li>Excellent organizational skills and attention to detail
</li><li>In depth knowledge of administrative procedures and tools
</li><li>Ability to use resources efficiently and effectively
</li><li>Eagerness to learn and ability to work independently while being a team player
</li><li>Exhibits initiative to forge productive cross-team/department relationships with members
</li></ul>who are high frequency touch points
 
<ul><li>Excellent writing and proofreading skills with an emphasis on accuracy, spelling, punctuation,
</li></ul>and grammar
 
<ul><li>Strong verbal skills with ability to listen and mentor others
</li><li>Must be able to maintain a high degree of confidentiality
</li><li>Ability to communicate effectively cross-office, with clients and other CA departments and
</li></ul>interact effectively in a service-oriented environment.
</div>Base salary range for this role:
Pay Range Minimum:
81070
Pay Range Maximum:
105380
In addition to the listed salary range, this position is eligible for an annual performance-based bonus and a comprehensive, competitive benefits package. Actual placement within the stated salary range will be determined based on factors such as skills, experience, and qualifications, as well as internal equity.
The firm is committed to the concept and practice of equal employment opportunity and will not discriminate against any employee or applicant on the basis of race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability, or veteran status. It is expected that all employees will follow a similar policy toward their co-workers.</div>

Senior Team Assistant

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