administrative assistant - investment firm

executive assistant to head of strategy & operations

executive assistant to the executive director

executive assistant Jobs in San Francisco

executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative assistant - investment firm Jobs in San Francisco

executive assistant to head of strategy & operations Jobs in San Francisco

executive assistant to the executive director Jobs in San Francisco

executive assistant to the ceo

Socket

<div>
 
 About Us
 
 
 
 Socket helps devs and security teams ship faster by cutting out security busywork. Thousands of orgs use Socket to safely find, audit, and manage open source code. Our customers &mdash; from Anthropic to xAI, and Figma to Vercel &mdash; love Socket (just check out their tweets to see for yourself!)
 
 
 Founded by
 
 Feross Aboukhadijeh
 
 , a long-time open source maintainer with software downloaded over a billion times a month, Socket has raised
 
 $65M in funding
 
 from top angels, operators, and security leaders.
 
 
 
 About The Role
 
 
 
 We&rsquo;re looking for a high-performing Executive Assistant to support our Founder &amp; CEO, Feross Aboukhadijeh. In this role, you&rsquo;ll be a force multiplier &mdash; helping Feross stay focused on scaling a company that&rsquo;s changing how organizations secure their software supply chains. You&rsquo;ll play a critical role in keeping priorities moving, clearing roadblocks, and creating the space for Feross to drive the business forward.
 
 
 This role is remote and requires local residency in San Francisco, CA, with occasional travel as needed.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, managing their calendar, communications, and daily operations
 </li>
 <li>
 Coordinate complex scheduling across multiple time zones with internal teams, investors, customers, and partners
 </li>
 <li>
 Build trust and strong relationships with internal and external stakeholders
 </li>
 <li>
 Arrange domestic and international business travel, including detailed itineraries and travel documentation
 </li>
 <li>
 Coordinate board meetings, executive sessions, and all-hands events with complete logistics support
 </li>
 <li>
 Track strategic initiatives, manage special projects, and ensure timely follow-up on action items
 </li>
 <li>
 Facilitate communication between the CEO and key stakeholders including investors, board members, and executive team
 </li>
 <li>
 Assist with occasional personal tasks and logistics to help the CEO stay organized and focused, including coordinating personal appointments, travel, and key communications
 </li>
 <li>
 Anticipate needs and proactively remove obstacles to keep high-priority initiatives moving forward
 </li>
 <li>
 Support corporate events, conferences, and speaking engagements from conception to execution
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant, supporting C-suite for at least 2 years in the SaaS/technology industry
 </li>
 <li>
 Proven experience with complex calendar management and stakeholder coordination
 </li>
 <li>
 Expert proficiency in Google Workspace, Slack, and video conferencing platforms
 </li>
 <li>
 Exceptional communication and interpersonal skills with the natural ability to roll with the punches
 </li>
 <li>
 A go-getter attitude &mdash; you spot problems before they happen, make decisions, and take action without waiting to be asked
 </li>
 <li>
 Highly organized, insanely resourceful, and always thinking two steps ahead to keep priorities moving
 
 
 </li>
 </ul>
 
 Interview Process
 
 
 
 <ul>
 <li>
 Informational with Lauren, Head of Talent
 </li>
 <li>
 Written take home exercise
 </li>
 <li>
 Virtual f2f with Jay, VP of Strategy &amp; Operations
 </li>
 <li>
 Virtual f2f with Amjed, VP of Sales
 </li>
 <li>
 F2f with our Founder &amp; CEO, Feross
 </li>
 <li>
 References
 </li>
 <li>
 Decision/Offer
 
 
 </li>
 </ul>
 We know how important clarity is when looking for a new role, so we've put together a read-me about the Interview Process at Socket.
 
 
 
 Benefits:
 
 Our benefits are crafted to support you and your family, so you can take care of what matters most and thrive in and outside of work. We offer:
 
 
 <ul>
 <li>
 Market competitive salary bands
 </li>
 <li>
 Meaningful equity program
 </li>
 <li>
 Comprehensive health benefits for you and your family
 </li>
 <li>
 Flexible time-off, holidays, and winter shutdown to rest &amp; recharge
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Remote-first, with quarterly team off-sites
 
 
 </li>
 </ul>
 
 At Socket, we
 
 
 
 <ul>
 <li>
 Pursue Excellence: We set ourselves apart by consistently delivering work of exceptional quality and distinction.
 </li>
 <li>
 Move with urgency and focus: We prioritize swift, decisive action.
 </li>
 <li>
 Think rigorously: We care about being right and it often takes reasoning from first principles to get there. We value alternative perspectives and have constructive discussions.
 </li>
 <li>
 Trust and amplify: We overtrust, always assume good intent, and give specific feedback to help each other improve.
 </li>
 <li>
 Feel a strong sense of ownership: We wear many hats and feel a strong sense of overall ownership of the company and we're non-territorial regarding our nominal domains.
 </li>
 <li>
 Are customer obsessed: We relentlessly prioritize the needs of our customers, striving to exceed their expectations and delight them at every interaction.
 
 
 </li>
 </ul>
 Compensation Range: $130K - $160K
 
 
</div>

Executive Assistant to the CEO

David AI

<div><h2 class="jobSectionHeader">About David AI</h2>
David AI is the first audio data research company. We bring an R&amp;D approach to data&ndash;developing datasets with the same rigor AI labs bring to models. Our mission is to bring AI into the real world, and we believe audio is the gateway. Speech is versatile, accessible, and human&mdash;it fits naturally into everyday life. As audio AI advances and new use cases emerge, high-quality training data is the bottleneck. This is where David AI comes in.
David AI was founded in 2024 by a team of former Scale AI engineers and operators. In less than a year, we&rsquo;ve brought on most FAANG companies and AI labs as customers. We recently raised a $50M Series B from Meritech, NVIDIA, Jack Altman (Alt Capital), Amplify Partners, First Round Capital and other Tier 1 investors.
Our team is sharp, humble, ambitious, and tight-knit. We&rsquo;re looking for the best research, engineering, product, and operations minds to join us on our mission to push the frontier of audio AI.<h2 class="jobSectionHeader">
About our Office of the CEO team</h2>
From our CEO, Tomer:
You&rsquo;ll support me in helping grow David AI - working with customers, teams across the company, and our investors. You&rsquo;ll be a strategic partner and force-multiplier - in the room for big decisions, seeing how the whole business operates, and having a direct hand in shaping where we go next.<h2 class="jobSectionHeader">
About the Executive Assistant role</h2>
As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day-to-day operations of the office. Beyond that, you&rsquo;ll take on cross-functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.<h2 class="jobSectionHeader">
In this role, you will</h2><ul><li>
Plan and execute team events, offsites, and in-office experiences.</li><li>
Own communications both to and from our CEO, knowing when to escalate or handle on your own.</li><li>
Support ad hoc projects across recruiting, legal, finance and business operations.</li><li>
Own complex calendar management, prioritization, and scheduling for internal and external teams.</li><li>
Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.</li><li>
Run day-to-day office operations, including managing vendors, supplies, and maintaining a high-functioning workspace.</li></ul><h2 class="jobSectionHeader">
Your background looks like</h2><ul><li>
3+ years of experience in an Executive Assistant, Office Manager, or similar role.</li><li>
Highly organized with strong attention to detail.</li><li>
Excellent communicator, both written and verbal.</li><li>
Strong judgment; you know when to escalate and when to act independently.</li><li>
Comfortable operating in ambiguity and moving quickly.</li><li>
Discreet and trustworthy with sensitive information.</li><li>
Proactive and resourceful, you don&rsquo;t wait for instructions when it comes to getting the job done.</li></ul><h2 class="jobSectionHeader">
Bonus points if you have
</h2><ul><li>Prior experience in a similar role at a startup.</li></ul><h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Unlimited PTO.</li><li>
Top-notch health, dental, and vision coverage with 100% coverage for most plans.</li><li>
FSA &amp; HSA access.</li><li>
401k access.</li><li>
Meals 2x daily through DoorDash + snacks and beverages available at the office.</li><li>
Unlimited company-sponsored Barry&rsquo;s classes.</li></ul>
Compensation Range: $120K - $150K</div>

Executive Assistant

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 
 
 The Opportunity
 
 
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 
 
 Location: San Francisco, California
 
 
 Reports To: Chief of Staff
 
 
 Salary: $76,000&ndash;$88,000
 
 
 Type: Full-time, exempt
 
 
 What You'll Do
 
 
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 
 
 
 In Addition, This Person Will
 
 
 
 <ul>
 <li>
 Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
 </li>
 <li>
 Handle highly confidential and sensitive information with absolute discretion and sound judgment.
 </li>
 <li>
 Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
 </li>
 <li>
 Prepare polished meeting briefing materials.
 </li>
 <li>
 Draft correspondence on behalf of executives.
 </li>
 <li>
 Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
 </li>
 <li>
 Take notes or minutes in meetings as required.
 </li>
 <li>
 Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
 </li>
 <li>
 Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
 </li>
 <li>
 Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
 
 
 </li>
 </ul>
 What We're Looking For
 
 
 <ul>
 <li>
 Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Professional maturity and sound independent judgment when representing executives.
 </li>
 <li>
 Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
 </li>
 <li>
 Incredible organizational skills; must be detail-oriented.
 </li>
 <li>
 Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
 </li>
 <li>
 Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
 </li>
 <li>
 Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
 </li>
 <li>
 Excellent verbal and written communication skills.
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 The chance to work with talented, passionate professionals.
 </li>
 <li>
 A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
 </li>
 <li>
 An organization that offers work/life balance.
 </li>
 <li>
 The opportunity to really make a difference in the lives of kids and families!
 
 
 </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 
 
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>

Save the Redwoods League

Reporting to the President &amp; CEO, the Chief Marketing &amp; Communications Officer (CMCO) leads the strategy and execution of marketing and communications to expand Save the Redwoods&rsquo; visibility, influence, and audience engagement in support of its mission and strategic priorities.As a member of the Executive Team and Leadership Team, the CMCO helps lead the organization as a whole, bringing an external, audience-centered perspective to strategic decision-making, aligning marketing and communications with organizational priorities, and ensuring Save the Redwoods is well-positioned in moments of opportunity, risk, and growth.The CMCO oversees an integrated function spanning marketing, media relations, digital strategy, content, storytelling, and audience engagement, and works in close partnership with Development, Program, Government Affairs, and the COO&rsquo;s office to ensure coordinated, high-impact outreach and communications.Essential DutiesOrganizational Leadership &amp; Strategic Direction<ul><li>Serve as a member of the Executive Team and Leadership Team, contributing to organizational strategy, priorities, and decision-making.</li><li>Contribute to and help shape organizational strategic planning, ensuring marketing and communications priorities are aligned with and advance organizational goals.</li><li>Bring an external, audience-centered perspective into organizational planning and leadership discussions.</li><li>Partner with the CEO and senior leaders to align marketing communications with strategic, programmatic, and fundraising priorities.</li><li>Ensure Save the Redwoods is well positioned in moments of opportunity, risk, and change.</li><li>Lead communications partnerships and co-branded strategies for priority initiatives (e.g., Redwoods Rising, GSLC), ensuring alignment, clarity, and impact across joint announcements, campaigns, and partner channels.</li></ul>Awareness, Engagement, and Audience Growth<ul><li>Ensure Save the Redwoods&rsquo; brand is brought to life across marketing, social, storytelling, media, and digital channels in ways that are clear, compelling, and aligned with organizational priorities.</li><li>Oversee marketing and communications strategies that expand visibility and strengthen connection with priority audiences, including prospective and current supporters, partners, policymakers, and landowners.</li><li>Ensure a high standard of creativity and storytelling across all marketing and communications work, resulting in distinctive, compelling output.</li><li>Oversee social, digital, and content strategies to grow audience engagement and support across channels.</li><li>Build and steward strategic external and brand partnerships that extend reach, credibility, and impact.</li><li>Ensure integrated campaigns that connect marketing, earned media, digital, and partnerships, including co-branded initiatives, to drive awareness, engagement, and support.</li><li>Establish and use clear measures of success to evaluate performance, refine strategies, and ensure marketing and communications efforts are contributing to organizational goals.</li></ul>Team Leadership &amp; Operational Excellence<ul><li>Lead a high-performing marketing and communications team, with oversight of senior leaders and functional experts.</li><li>Set clear priorities, roles, and accountabilities across the team, ensuring alignment with organizational goals and strong execution.</li><li>Support and coach direct reports in their strategic, management, and budget responsibilities.</li><li>Build strong, effective working relationships between Marketing Communications and other teams across the organization.</li><li>Oversee annual planning, budgeting, and performance measurement for the function, including establishing clear goals and tracking progress against them.</li><li>Foster a collaborative and supportive team culture that enables strong performance, continuous learning, and shared ownership of results.</li></ul>Thought Leadership &amp; Executive Communications<ul><li>Set direction for and oversee thought leadership and executive communications, ensuring strong positioning across key external moments.</li><li>Partner closely with the CEO and staff responsible for executive communications to shape and elevate leadership&rsquo;s voice and presence across media, speaking engagements, and high-visibility opportunities.</li><li>Oversee communications strategy for high-profile, complex, or sensitive initiatives, ensuring clear and effective external positioning.</li><li>Lead organizational response and positioning in moments involving reputational risk, complex issues, or heightened public visibility.</li><li>Partner with the Executive Team and other leaders to guide internal communications that reinforce priorities and strengthen organizational alignment.</li></ul>Qualifications<ul><li>12&ndash;15+ years of experience across marketing and communications functions, with a track record of driving visibility, engagement, and organizational impact.</li><li>Demonstrated ability to translate strategy into focused, high-impact initiatives, balancing leadership through others with a willingness to engage directly in the work when needed; able to prioritize effectively in complex environments.</li><li>Experience navigating high-profile, sensitive, or ambiguous issues with sound judgment, discretion, and decisiveness</li><li>Proven ability to partner with CEOs and senior leaders, and to work closely with boards, shaping materials, guiding communications, and supporting effective engagement, as well as with partners and external stakeholders.</li><li>Experience leading and developing high-performing, multi-disciplinary teams; while staying close to the work; and fostering a culture of accountability, collaboration, and high-quality output.</li><li>Strong understanding of how audiences engage across marketing, social, and digital channels, and how to use storytelling to drive connection and action</li><li>High emotional intelligence, strong self-awareness, and a collaborative, solutions-oriented approach.</li><li>Deep commitment to conservation and the mission of Save the Redwoods League</li></ul>Diversity, Equity &amp; InclusionSave the Redwoods League is fully committed to our Diversity, Equity and Inclusion Goals. The League welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.Why join us?At Save the Redwoods League, you&rsquo;ll work with a dedicated, diverse, and passionate team that believes in the power of nature to heal and inspire. You&rsquo;ll contribute meaningfully to the protection of one of the world&rsquo;s most extraordinary ecosystems and help shape a more connected, climate-resilient future.We provide excellent benefits including paid vacation, sick time, medical, dental, public transit subsidy, life insurance and a generous 401K match!Pay: $220,000.00 - $260,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li><li>Work from home stipend</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

Chief Marketing & Communications Officer

Rhythms

<div>About Rhythms
Rhythms is building the AI that helps you run your business autonomously. Founded by the team behind Ally.io (acquired by Microsoft), backed by GreenOaks, Madrona, and Accel&mdash;earning GeekWire's Deal of the Year and recognized among the top AI innovators of 2025. Already running inside Fortune 100 enterprises, regional health systems, and global logistics companies.
AI agents execute proven playbooks, track progress across every system, surface risks before they land, and eliminate the manual overhead that slows organizations down. Built on multi-agent AI architecture, our platform integrates with Slack, Teams, Jira, and Linear&mdash;so the operational layer just works.
The role
You'll work directly with our CEO and co-founder as the operational engine that keeps him effective and the company moving.
You own the CEO's calendar, communications, and the coordination that compounds across the company&mdash;hiring, customer prep, company ops, travel, events. You treat his time as the company's most valuable resource and protect it accordingly. You'll also help build Rhythms' Business Partner agent&mdash;the AI teammate that handles this exact work for executives everywhere. Your daily playbook becomes the blueprint.
This is a high-trust, high-autonomy role at close range to a serial-entrepreneur CEO. You'll see every part of the business&mdash;product, customers, hiring, strategy&mdash;and use that context to anticipate what's needed before it's asked.
What you'll do<ul><li>
Run the CEO's calendar&mdash;investors, board members, customers, leadership team. Every meeting has context, an agenda, and a clear outcome. AI preps the briefs and summarizes the threads; you apply the judgment.</li><li>
Own company operations&mdash;leadership offsites, all-hands, onboarding, quarterly board materials. Be the connective tissue across a distributed team in Seattle, SF, Hyderabad, and Chennai. Automations handle the chasing; you handle the calls.</li><li>
Partner with the People team on hiring&mdash;interview scheduling, candidate experience, recruiting at startup speed. Pipelines run themselves; you handle the judgment calls.</li><li>
Write in the CEO's voice&mdash;emails, memos, updates to customers, partners, investors, and the team. AI drafts at speed; you own the final word.</li><li>
Own the work that doesn't fit in anyone else's lane&mdash;vendor evaluation, competitive research, customer briefs, event planning, travel, expenses. Agents deliver the first pass in an hour; you sharpen it and ship.</li><li>
Partner with product and engineering to build Rhythms' Business Partner agent. Your workflows are the training set&mdash;what you automate for yourself is what customers run on.</li></ul>
What we're looking for<ul><li>
~5 years supporting a founder or C-level at a startup or high-growth company. You've been through board cycles, rapid scaling, and the kind of chaos where the right operator changes the outcome.</li><li>
AI-native builder, not an AI user. You don't just use Claude or ChatGPT&mdash;you've built custom agents, workflows, and automations that replaced work you used to do by hand. You have opinions on which models to use when. You're the person other people ask when they want to know what's possible.</li><li>
Owner mentality. You don't draw boundaries around your job&mdash;you do what needs to be done. You see what needs to happen and make it happen. You juggle fifteen things without dropping one because you have a system, and it works.</li><li>
Strong writer in someone else's voice. Tool-fluent across Google Workspace, Slack, Notion, Linear&mdash;and curious about what's new.</li><li>
Absolute discretion. You'll see financials, strategy, and personnel decisions. Trust is non-negotiable.</li></ul>
What you'll get<ul><li>
Executive Business Partner role at an AI company with enterprise traction, backed by GreenOaks, Madrona, and Accel</li><li>
Direct daily partnership with a serial entrepreneur CEO&mdash;ex-Microsoft VP, two successful exits (Chronus, Ally.io)</li><li>
The chance to build the AI agent version of your own role&mdash;use the product to shape the product</li><li>
Unlimited AI token usage&mdash;every model and platform you need to build your own workflows</li><li>
Competitive salary, meaningful early-stage equity, top-tier health benefits, 401k with match, and flexible vacation policy. Based in the Bay Area with regular collaboration with the Seattle team</li></ul></div>

Executive Business Partner

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

Senior Executive Assistant

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

Explore 539+ Executive assistant to the ceo in San Francisco this May. Find roles across top companies and apply now to boost your career.

539 executive assistant to the ceo jobs In San Francisco

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Office Manager / Executive Assistant