administrative & office manager / lead coordinator

administrative assistant - investment firm

executive assistant to head of strategy & operations

executive assistant Jobs in San Francisco

executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

executive assistant to head of strategy & operations Jobs in San Francisco

executive assistant to the executive director

Asian Law Caucus

<div>Type: Regular, Full-Time, Non-Exempt, Confidential Position (not in the union)
Location: San Francisco, CA. This is a hybrid role that is required to work in our San Francisco office two days a week.
Due Date: Applications are due by Friday, May 8.
Start date: As soon as possible
Compensation. The annual compensation depends on years of relevant experience and ranges from $68,000 up to a maximum of $88,725 per year.
Benefits
ALC's comprehensive benefits package includes generous vacation and paid holidays; medical, dental, disability, and life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents); a flexible spending account (FSA); and a 401K retirement plan with employer non-elective contribution and match.
The Opportunity
The Executive Assistant to the Executive Director is a unique role at a unique moment. ALC is the nation's first Asian American civil rights organization, and right now we are at the center of some of the most consequential legal and political fights of our time, from birthright citizenship at the Supreme Court to immigrant rights, voting rights and economic justice. This person will have an inside view of how civil rights strategy is built, decisions get made, and leaders navigate consequential moments.
We are looking for someone who is energized by administrative work within a broader framework of social justice advocacy. We seek an extremely organized, mission-driven and proactive Executive Assistant to provide high-level administrative and project coordination to the Executive Director, and occasionally other members of the executive team. This is a detail-oriented individual who can prioritize and follow through on multiple tasks in a fast-paced environment with patience and good humor. This position calls for an individual with strong interpersonal, written, and verbal skills who is a highly resourceful team player and can be effective independently. The ideal candidate is also tech-savvy and familiar with a wide array of office and productivity tools.
This role is well-suited for someone who is practical, thinks on their feet, and is also able to plan for and anticipate the Executive Director's needs. They will protect the Executive Director's time and maximize workflow to drive impact across fundraising, external relationships, and workplan execution. This is a confidential position (outside of the union bargaining unit) supervised by the Executive Director.
The Organization
ALC is the nation's first legal organization focusing on advancing and defending the civil rights of Asian and Pacific Islander (API) communities. Since 1972, ALC has fought for access to affordable housing in San Francisco's Chinatown, litigated high-profile civil rights cases, advocated for the passage of landmark policy changes, and provided an array of services, including community education, advocacy, and direct client representation to further the rights of low-income immigrants and communities of color, across our Housing Rights, Workers' Rights, Immigrant Justice, and National Democracy Initiative programs, and other emerging areas of law.
Responsibilities:
Day-to-day activities vary in this dynamic position and include the following:
<ul><li>Manage the ED's complex calendar, making judgment calls on scheduling priorities, protecting time for strategic work, and communicating diplomatically with internal and external stakeholders who are seeking the ED's time.</li><li>
Monitor and help manage the ED's inbox, learning her communication style and voice, flagging urgent matters, drafting correspondence, and redirecting or resolving what does not require her attention.</li><li>
Coordinate closely with the Development team to support the Executive Director's fundraising role, including donor meeting logistics and follow-up.</li><li>
Draft, edit, and produce materials for the ED including correspondence, memos, presentations, and talking points; ability to support with social media content including LinkedIn posts a plus.</li><li>
Support the Board of Directors by scheduling meetings, setting agendas, compiling and distributing board packets, taking minutes, following up on action items, and organizing and maintaining documents on the board management platform, including other organizational activities.</li><li>
Provide logistical support for both onsite and remote meetings including travel arrangements, meals, reservations, agendas and briefs, zoom support, note-taking, and identifying and tracking action items.</li><li>
Handle administrative tasks including but not limited to travel and accommodation arrangements, expense reports, invoicing, credit card back-ups etc.,</li><li>
Other duties as assigned.</li></ul>
All ALC staff are expected to participate in regular check-in meetings with their supervisor/supervisees, staff meetings, team meetings, and other organization meetings, as required. This includes two (2) annual retreats, an annual gala, and meetings as needed in the San Francisco Bay area.
The above statements are not intended to encompass all functions of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this posting.
Qualifications
<ul><li>Bachelor's degree required or equivalent experience</li><li>
Minimum three years of providing administrative support in an organization, one year of which is in supporting senior leaders or executives</li><li>
Excellent organizational, project, and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment</li><li>
Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board, external partners, and donors</li><li>
Strong written and verbal communication skills, particularly in business email correspondence</li><li>
Proactive problem-solver with a demonstrated ability to exercise good judgment</li><li>
Highly adaptable and resourceful team player, with the ability to also work independently and problem solve</li><li>
Ability to maintain a professional and calm demeanor that aligns with organizational values</li><li>
Proven ability to handle confidential information with discretion</li><li>
Proficient in Zoom, Microsoft Office, Google Suite, Slack, Asana, Salesforce, and other technology platforms</li><li>
Understanding of or familiarity on Asian, Arab, Middle Eastern and Pacific Islander and social justice movement issues is a plus</li></ul>
Application Process
Interested candidates should submit applications via Breezy.
1. Cover letter explaining your interest in the position
2. Resume
3. Writing sample (no more than 5 pages)
4. Three professional references
ALC is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, reproductive health decision-making, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, height, weight, or any other status protected by federal, state, or local laws. ALC is dedicated to the fulfillment of this policy in regard to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.</div>

Executive Assistant to the Executive Director

Robert Half

<div>
 
 
 Contract Role - Est. 9+ months
 
 
 
 We are seeking a strategic and highly analytical
 
 Executive Search Sourcer and Researcher
 
 to support Senior Director level to Senior VP/C-Suite level recruiting initiatives. MUST have experience focusing on the sourcing of Sr. Director, VP, SVP level roles across IT, Engineering, and ideally a variety of other departments (HR, Administrative, Legal, Finance, etc.). This role is responsible for leading the
 
 top-of-the-funnel executive search process
 
 , partnering closely with recruiters and senior leadership to identify, evaluate, and engage high-impact talent. In this long-term contract position, you will play a key role in identifying and attracting top-tier talent while supporting the company&rsquo;s growth and market presence. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about executive recruiting and talent acquisition.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Identify and engage high-caliber talent across industries, with a primary focus on
 
 Engineering and Product leadership
 
 , while also supporting other functions such as HR, Legal, and Corporate leadership.
 
 
 &bull; Create company mapping material, defining department structures to advise leadership on market data
 
 
 &bull; Partner closely with recruiters, hiring managers, and senior executives to
 
 define search strategies, candidate profiles, and market intelligence
 
 .
 
 
 &bull; Conduct
 
 in-depth resume and candidate profile evaluations
 
 , identifying true leadership capability beyond titles and surface-level credentials.
 
 
 &bull; Build and present
 
 high-quality talent pipelines and candidate slates
 
 aligned to hiring requirements.
 
 
 &bull; Develop and execute
 
 strategic outreach campaigns
 
 designed to generate strong engagement from executive-level candidates.
 
 
 &bull; Track outreach performance and pipeline progress using
 
 data-driven methods and reporting tools
 
 .
 
 
 &bull; Collaborate with other talent researchers and recruiters to refine sourcing strategies and improve search outcomes.
 
 
 &bull; Conduct in-depth research to build strong talent pools and identify high-quality candidates.
 
 
 &bull; Proactive reach out to passive candidates to build pipelines and interest in open roles.
 
 
 &bull; Develop and implement innovative sourcing strategies tailored to specific hiring needs.
 
 
 &bull; Collaborate with hiring managers to ensure alignment on job requirements and recruitment objectives.
 
 
 &bull; Handle multiple recruitment projects simultaneously while maintaining a high level of organization and efficiency.
 
 
 &bull; Provide expert guidance and support to management throughout the hiring process.
 
 
 &bull; Ensure quality assurance in candidate selection and overall recruitment practices.
 
 
 &bull; Monitor market trends and positioning to attract top executive talent.
 
 
 &bull; Maintain accountability and flexibility to adapt to changing recruitment demands.
 
 
 &bull; Present detailed reports and analyses of recruitment outcomes to stakeholders.
 
 
 
 &bull; Proven experience in executive recruiting and talent acquisition, particularly for senior-level roles.
 
 <ul>
 <li>
 Ideally have worked for an Executive Search Firm sourcing candidates and doing the outreach,
 
 not
 
 full-cycle recruiting.
 </li>
 <li>
 Experience at a
 
 mid sized tech company
 
 </li>
 <li>
 Experience
 
 sourcing from
 
 
 large tech
 
 &nbsp;companies for
 
 Sr. Director, VP, SVP level roles
 
 </li>
 <li>
 Identifying niche talent in competitive markets
 </li>
 <li>
 Navigating
 
 confidential requisitions
 
 &nbsp;in the external marketplace
 </li>
 </ul>
 
 &bull; Strong research skills with the ability to identify and source high-caliber candidates.
 
 
 &bull; In-depth knowledge of hiring processes and recruitment best practices.
 
 
 &bull; Demonstrated ability to manage multiple projects and priorities effectively.
 
 
 &bull; Expertise in developing and implementing sourcing strategies tailored to organizational needs.
 
 
 &bull; Familiarity with quality assurance practices in the recruitment process.
 
 
 &bull; Strong interpersonal and communication skills for building relationships with candidates and stakeholders.
 
 
 &bull; Ability to leverage market insights to enhance hiring strategies and outcomes.
 
 
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Executive Search Sourcer & Researcher

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

Senior Executive Assistant

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

Okta

<div>
 
 
 Secure Every Identity, from AI to Human
 
 
 
 Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.
 
 
 This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
 
 
 Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the VP, Global Communications and VP, Brand &amp; Creative. The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. This role will have a high amount of visibility and is pivotal in optimizing executive time, acting as a go-to connector between executives, the team, and external partners to drive priorities forward. The Executive Assistant is committed and has the ability to stay a step ahead of the Executive.
 
 
 What You'll Be Doing
 
 
 
 Calendar and Administrative Management:
 
 
 <ul>
 <li>
 Proactively manage complex executive calendars with scheduling across time zones and competing priorities.
 </li>
 <li>
 Organize and manage travel logistics for high-stakes international trips, handling complex itineraries with multiple legs.
 </li>
 <li>
 Prepare high-level meeting materials, presentations, and maintain the organizational activity calendar.
 </li>
 <li>
 Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols.
 </li>
 </ul>
 
 
 Meeting and Event Coordination:
 
 
 <ul>
 <li>
 Coordinate high-stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled.
 </li>
 <li>
 Handle logistics for large team events, off-site meetings, and departmental All Hands, including assisting with slides and managing Q&amp;A segments.
 </li>
 <li>
 Partner with the executive to define the goals, agenda, and overall vision for off-sites, managing the budget and confidential information.
 </li>
 <li>
 Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.
 </li>
 </ul>
 
 
 Project and Communication Oversight:
 
 
 <ul>
 <li>
 Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.
 </li>
 <li>
 Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.
 </li>
 <li>
 Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks.
 </li>
 <li>
 Proactively monitor executive calendars one month out, alerting managers of rolling conflicts.
 </li>
 </ul>
 
 What You'll Bring to the Role:
 
 
 The ideal candidate will have the professional experience and behaviors that drive efficient execution and strategic thinking:
 
 <ul>
 <li>
 A minimum of
 
 3+ years of
 
 experience supporting Sr. level Executives with a strong preference for supporting more than one senior-level executive (VP/SVP).
 </li>
 <li>
 
 Logistics Mastery:
 
 Extensive experience with complex schedules and logistics across multiple time zones, utilizing web-based scheduling and collaboration tools.
 </li>
 <li>
 
 Proactive Ownership:
 
 Dedicated, with the ability to anticipate next steps and make appropriate judgment calls autonomously.
 </li>
 <li>
 
 Results &amp; Detail:
 
 Extraordinary time management skills and attention to detail. Must effectively work on multiple projects, lead priorities, and accurately set expectations.
 </li>
 <li>
 
 Communication &amp; Composure:
 
 Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.).
 </li>
 <li>
 
 Confidentiality:
 
 Complete confidentiality on all business matters.
 </li>
 <li>
 
 Adaptability &amp; Teamwork:
 
 Ability to quickly learn new tools, maintain a positive and energetic attitude in a demanding environment, and work well with a variety of personalities, embracing teamwork.
 </li>
 </ul>
 
 
 STRENGTHS YOU WILL NEED:&nbsp;
 
 
 <ul>
 <li>
 Adaptable &ndash; has demonstrated flexibility in the face of change
 </li>
 <li>
 Organized - has good time, space and task management skills
 </li>
 <li>
 Proactive - has the ability to foresee problems and prevent them by taking action
 </li>
 </ul>
 
 
 
 &nbsp;
 
 
 P25082_3415500
 
 
 The annual base salary range for this position for candidates located in the San Francisco Bay area is between: : $117,000 USD - $161,000 USD
 
 
 Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.&nbsp;&nbsp;&nbsp;
 
 
 The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:: $104,000 USD - $143,000 USD
 
 
 
 
 The Okta Experience
 
 
 <ul>
 <li>
 Supporting Your Well-Being&nbsp;
 </li>
 <li>
 Driving Social Impact&nbsp;
 </li>
 <li>
 Developing Talent and Fostering Connection + Community
 </li>
 </ul>
 
 We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
 
 
 Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
 
 
 If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please&nbsp;use this Form to request an accommodation.
 
 
 Notice for New York City Applicants &amp; Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please&nbsp;click here to view our full NYC AEDT Notice.
 
 
 Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at&nbsp;https://www.okta.com/legal/personnel-policy/.
 
</div>

Executive Assistant, Global Comms. & Brand/Creative

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 
 
 The Opportunity
 
 
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 
 
 Location: San Francisco, California
 
 
 Reports To: Chief of Staff
 
 
 Salary: $76,000&ndash;$88,000
 
 
 Type: Full-time, exempt
 
 
 What You'll Do
 
 
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 
 
 
 In Addition, This Person Will
 
 
 
 <ul>
 <li>
 Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
 </li>
 <li>
 Handle highly confidential and sensitive information with absolute discretion and sound judgment.
 </li>
 <li>
 Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
 </li>
 <li>
 Prepare polished meeting briefing materials.
 </li>
 <li>
 Draft correspondence on behalf of executives.
 </li>
 <li>
 Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
 </li>
 <li>
 Take notes or minutes in meetings as required.
 </li>
 <li>
 Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
 </li>
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 Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
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 Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
 
 
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 What We're Looking For
 
 
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 Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
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 Demonstrated ability to handle confidential information with discretion and professionalism.
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 Professional maturity and sound independent judgment when representing executives.
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 Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
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 Incredible organizational skills; must be detail-oriented.
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 Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
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 Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
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 Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
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 Excellent verbal and written communication skills.
 
 
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 What We Offer
 
 
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 The chance to work with talented, passionate professionals.
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 A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
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 An organization that offers work/life balance.
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 The opportunity to really make a difference in the lives of kids and families!
 
 
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 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 
 
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
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Executive Assistant

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