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executive assistant to head of strategy operations

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

Discord

Discord is used by over 200 million people every month for many different reasons, but there&rsquo;s one thing that nearly everyone does on our platform: play video games. Over 90% of our users play games, spending a combined 1.5 billion hours playing thousands of unique titles on Discord each month. Discord plays a uniquely important role in the future of gaming. We are focused on making it easier and more fun for people to talk and hang out before, during, and after playing games.The Security &amp;amp; IT organization is in the middle of a significant transformation &mdash; expanding scope, standing up new functions, and hiring senior leaders across security operations, GRC, and IT. This role reports into the Office of the CTO and is the operational connective tissue for the entire organization. You'll own the operating cadences, executive reporting, budget governance, and program management practice that keep the machine running &mdash; so the Head of Security &amp;amp; IT can focus on strategy, risk decisions, and the external-facing mission of the organization. This role sits at the intersection of Security, IT, and adjacent domains like Privacy and GRC. You work with engineering leaders on execution, with TPMs on strategic programs, and with the Head of Security &amp;amp; IT on whether strategy is actually translating into outcomes. Critically, you are not just an orchestrator &mdash; you are a strategic thought partner and a hands-on builder. You should be as comfortable pressure-testing whether a strategy is achievable as you are standing up a new program from scratch. What You'll Be Doing Operationalize the Security &amp;amp; IT strategy across teams &mdash; you are the cross-cutting accountability layer that ensures roadmap items are progressing, risks are being burned down, and when the executive team asks &quot;where are we on X?&quot; you either know the answer or are driving closure Pressure-test the Security &amp;amp; IT strategy against organizational reality &mdash; you bring a point of view on whether what we're planning is achievable, correctly prioritized, and resourced. You shape the strategy, not just execute it Develop and drive key programs directly &mdash; when the organization needs to stand up a new capability &mdash; or when you proactively identify that one should exist (e.g., insider threat, security awareness, threat intelligence) &mdash; you define the approach, build it to a stable operating state, and transition it to the right team to own long-term Own the operating rhythms across the entire organization &mdash; MBRs, QBRs, planning cadences, delivery tracking, executive reporting, and budget governance &mdash; giving the Head of Security &amp;amp; IT consistent visibility and removing operational overhead from their plate Manage the TPM practice: directly managing Security, IT, and Privacy TPMs &mdash; developing them as strategic program leaders who can independently drive programs across their domains Partner with compliance and risk leadership and incoming senior hires to ensure new functions plug into the operating rhythm and risk priorities are connected to planning and resource allocation Represent the Security &amp;amp; IT portfolio in cross-functional and executive forums &mdash; translating complex, multi workstream status into something leadership can act on What you should have 10+ years in technology program management or operations, with meaningful time inside security, IT, or adjacent organizations Deep familiarity with security and IT as disciplines &mdash; you don't need to be a security engineer, but you've spent enough time in these domains to understand the risk landscape, speak the language credibly with practitioners, and know when something doesn't add up You bring strategic judgment, not just operational rigor &mdash; you can look at a strategy, identify what's wrong or missing, and shape it before translating it into sequenced work across multiple teams You've personally stood up programs or capabilities from scratch and handed them off &mdash; you know what it takes to go from &quot;we don't have this yet&quot; to &quot;this is running and someone else can own it,&quot; and you thrive in that kind of ambiguity You've managed TPMs or program managers and built a practice that operates as a strategic force multiplier, not a project tracking function Experience in consumer tech, gaming, or social platforms &mdash; understanding the speed and operating model of companies like Discord Familiarity with GRC frameworks and risk management &mdash; enough to sit with compliance and risk leadership and represent the portfolio without needing to escalate every question A love for helping &amp;amp; empowering others Candidates must reside in or be willing to relocate to the San Francisco Bay Area (Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma counties). Relocation assistance may be available. The US base salary range for this full-time position is $400,000 to $450,000 + equity + benefits. Our salary ranges are determined by role and level. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include equity, or benefits.Why Discord?Discord plays a uniquely important role in the future of gaming. We're a multiplatform, multigenerational and multiplayer platform that helps people deepen their friendships around games and shared interests. We believe games give us a way to have fun with our favorite people, whether listening to music together or grinding in competitive matches for diamond rank. Join us in our mission! Your future is just a click away! Discord is committed to inclusion and providing reasonable accommodations during the interview process. We want you to feel set up for success, so if you are in need of reasonable accommodations, please let your recruiter know. Please see our Applicant and Candidate Privacy Policy for details regarding Discord&rsquo;s collection and usage of personal information relating to the application and recruitment process by clickingHERE.

Director TPM, Strategy & Operations Security, IT & Privacy

Lyft

<div>At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive.

The Executive Business Partner (EBP) for the Office of the CFO is a strategic operational lead focused on multiplying the CFO's impact as well as our VP, Head of Treasury.

You will not only manage the day-to-day logistics but also act as a proactive partner to ensure the CFO, VP Treasury, and the broader Finance Leadership Team operate at the highest level of efficiency, helping design and run the operating system &ndash; ensuring disciplined execution of priorities, seamless business rhythms, and strong operational follow-through across FLT.

You will dotted line report to the Chief of Staff (CoS) to bridge the gap between high-level strategy and seamless operational execution, acting as the operational execution arm of the Office of the CFO. This role is ideal for someone who thrives in complex program management, building systems, driving cross-functional follow-through, and elevating how executives operate.
<h2 class="jobSectionHeader">
Responsibilities:</h2>
<ul><li>Strategic Calendar &amp; Time Management
<ul><li>Intentional Scheduling: Build and maintain a complex calendar with intentional &quot;white space,&quot; clustered meetings, and dedicated focus time before high-stakes events.</li>
<li>Proactive Conflict Resolution: Identify schedule conflicts, dependencies, or missing prep time daily, proposing solutions before they reach the CFO.</li>
<li>Time Auditing: Perform monthly calendar audits to ensure the CFO's time is aligned with current strategic priorities.</li>
<li>Life Integration: Coordinate with personal support and security to flag and resolve work/family conflicts.</li>
</ul></li><li>Executive Briefing &amp; Meeting Operations
<ul><li>Briefing Book Management: Own the adoption and weekly updates of the &quot;Briefing Book,&quot; including current priorities, meeting materials, important reminders, and priority to-dos.</li>
<li>Meeting Preparation: Create comprehensive briefing memos (attendees, objectives, talking points, context) and shadow invites for all significant meetings.</li>
<li>Post-Meeting Execution: Join weekly Finance Leadership Team (FLT) meetings to capture key points and action items, then own the resolution of these items to clear the CFO's plate. Translate conversations and decisions into clear workstreams, assign accountable owners, track progress weekly, and escalate risks before they impact executive timelines.</li>
</ul></li><li>Finance Operations and Complex program management
<ul><li>Own the operational cadence of the Office of the CFO, including recurring business rhythms (FLT meetings, Finance All Hands, Finance QBRs, Board / AC prep, FLT quarterly strategy offsites).</li>
<li>Drive complex cross-functional programs by translating executive priorities into structured workstreams with defined owners, timelines, and success metrics &ndash; taking ownership of the FLT AI tracker and even driving a couple of priorities forward.</li>
<li>Create and maintain playbooks for key cycles (Board, Earnings, Budget, Strategic Planning).</li>
<li>Track cross-functional deliverables and hold stakeholders accountable to timelines.</li>
<li>Build and maintain trackers and dashboards to monitor progress against priorities.</li>
<li>Improve meeting hygiene standards across Finance leadership (clear agendas, defined outcomes, documented actions).</li>
<li>Partner with the Chief of Staff to continuously refine how the Office of the CFO operates.</li>
<li>Team Leadership &amp; Culture: Serve as an expert in the Finance organization, keeping a pulse on morale and helping develop best practices for EBPs across the Finance org.</li>
<li>Event &amp; Logistics Management: Lead the end-to-end logistics for Finance-wide events, FLT offsites, and monthly All Hands meetings (including deck creation and run-of-show)</li>
<li>Office Stewardship: Act as the &quot;Office of the CFO Logistics Captain,&quot; managing desk assignments, IT/AV needs, and vendor relationships for catering or car services.</li>
</ul></li><li>Resource Planning &amp; Operational Decision Support
<ul><li>Support Chief of Staff and FLT in operational planning processes including headcount management and budget tracking.</li>
<li>Facilitate the collection and synthesis of inputs across Finance teams related to hiring plans, resource allocation, and budget priorities.</li>
<li>Develop structured trackers and summaries that help leadership evaluate tradeoffs and align resource allocation with strategic priorities as first line of defense and strategy</li>
<li>Provide first-pass analysis and recommendations to help the CoS and Finance leadership team assess competing priorities and make informed tradeoff decisions.</li>
<li>Support CoS in ensuring alignment between operational plans, headcount decisions, and broader Finance organizational priorities.</li>
</ul></li><li>Critical Cycle Support (Board, Earnings, &amp; Media)
<ul><li>Zero Logistical Touches: During high-stakes weeks (Board/Earnings), ensure the CFO has zero logistical burdens by managing on-the-ground support, printing materials, and coordinating car services.</li>
<li>Timeline Ownership: Partner with Investor Relations and the Office of the CEO to track inputs and hold cross-functional teams accountable to deadlines.</li>
</ul></li><li>The Office of the CFO operates as a 2:1 model:
<ul><li>Chief of Staff Strategy, prioritization, organizational design, transformation</li>
<li>Executive Business Partner Execution engine, operational discipline, cadence management</li>
</ul></li></ul><h2 class="jobSectionHeader">Experience:</h2>
<ul><li>Hyper-Proactive: You think 2&ndash;3 steps ahead on meetings, travel, and decisions.</li>
<li>Discreet &amp; Strategic: You exercise high discretion with sensitive matters and act as a trusted advisor to help the CFO make well-informed decisions.</li>
<li>Collaborative: You are comfortable working in a 2:1 &quot;Office of the CFO&quot; structure, aligning daily with a Chief of Staff to manage the executive's capacity.</li>
<li>Strong program management, executive operations, or business operations experience</li>
<li>Experience owning cross-functional timelines and driving accountability across senior stakeholders</li>
<li>Comfortable applying structured frameworks (RACI, dashboards, operating cadences)</li>
<li>Strong operational judgment and ability to synthesize inputs to support prioritization and tradeoff decisions</li>
<li>Thrives in ambiguity and builds systems from scratch</li>
<li>Strong written communication skills &mdash; able to draft executive-level materials</li>
</ul><h2 class="jobSectionHeader">Benefits: 
</h2>
<ul><li>Great medical, dental, and vision insurance options with additional programs available when enrolled</li>
<li>Mental health benefits</li>
<li>Family building benefits</li>
<li>Child care and pet benefits</li>
<li>401(k) plan with company match to help save for your future</li>
<li>In addition to 12 observed holidays, salaried team members have discretionary paid time off, hourly team members have 15 days paid time off</li>
<li>18 weeks of paid parental leave. Biological, adoptive, and foster parents are all eligible</li>
<li>Subsidized commuter benefits</li>
<li>Monthly Lyft credits and complimentary Lyft Pink membership</li>
</ul>
Lyft is an equal opportunity employer committed to an inclusive workplace that fosters belonging. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, age, genetic information, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule &mdash; Team Members will be expected to work in the office 3 days per week on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid

The expected base pay range for this position in the San Francisco area is $108,000 - $135,000, not inclusive of potential equity offering, bonus or benefits. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.</div>

Executive Business Partner, Finance Executive Operations and Office of the CFO

VIRIO

<div><h1 class="jobSectionHeader">Executive Assistant to CEO</h1>
Location: San Francisco (in-person, in-office, full-time ONLY) 
Compensation: $145K&ndash;$200K total annual compensation<h2 class="jobSectionHeader">
About Virio</h2>
Virio is building the next-generation B2B GTM stack - an AI-powered content engine that turns executive thought leadership into pipeline at scale. We help the fastest-growing B2B companies go to market through executive-led content that drives revenue, not vanity metrics.
We're backed by investors and operators from LinkedIn, YouTube, HubSpot, Rippling, and Google. We've built a repeatable system for turning founder-led content into meetings, pipeline, and brand power. We are building GTM infrastructure that behaves like a high-output operator, combining strategy, execution, and systems thinking.
Having added $1M in ARR within the last 30 days, our recruiting team is moving quickly to hire the talent we need to continue our momentum. We are now looking for an Executive Assistant to support our founders and executive team as we scale.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Own the founders' calendars, inboxes, and communications - triaging, drafting, and following up on their behalf</li><li>
Run meeting logistics end to end - agendas, briefings, and follow-ups for internal and external calls</li><li>
Support the sales process - coordinating outreach, follow-ups, and client communications</li><li>
Handle travel, event, and off-site logistics</li><li>
Manage office operations - keeping the workspace stocked, organized, and running smoothly</li><li>
Own cross-functional task tracking and keep internal projects moving</li><li>
Build systems that eliminate recurring friction and reduce founder overhead</li></ul><h2 class="jobSectionHeader">
What Makes You a Great Fit</h2><ul><li>
1-3 years of EA experience - You've held an Executive Assistant or closely related role and know what it takes to support high-output leaders effectively</li><li>
Startup experience - You've worked in fast-moving, early-stage environments where context switches constantly and priorities shift overnight</li><li>
Exec support background - You've supported a founder, C-suite executive, or senior leader directly - ideally in a startup or high-growth tech company</li><li>
Communication excellence - You write sharp, professional emails and can represent a founder's voice accurately and confidently</li><li>
Sales awareness - You understand the rhythm of a sales process and can support outreach, follow-up, and pipeline coordination without hand-holding</li><li>
Systems mindset - You don't just complete tasks - you build repeatable systems so the same problem never happens twice</li><li>
Operational fluency - Comfortable with tools like Notion, HubSpot, Google Workspace, Slack, and other modern ops and productivity stacks</li><li>
Impeccable judgment - You know when to act independently and when to escalate; discretion is non-negotiable</li></ul><h2 class="jobSectionHeader">
Traits That Thrive at Virio</h2><ul><li>
High agency &amp; ownership - Takes initiative without waiting for detailed instructions; follows through to completion without reminders</li><li>
Anticipatory thinking - Sees around corners and solves problems before they surface</li><li>
Calm under pressure - Stays composed, precise, and reliable when pace is high and stakes are real</li><li>
Direct, low-ego communication - Values clarity, speed, and candor over politics or optics</li><li>
Obsessive about quality - Every email, agenda, and output reflects on the founders - you hold yourself to that standard</li></ul><h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Competitive total compensation aligned to experience and impact</li><li>
Medical, dental, and vision insurance</li><li>
401(k) plan</li><li>
All working meals covered</li><li>
Relocation support for San Francisco</li><li>
Direct access to founders and leadership from day one</li><li>
High ownership, high trust, and fast career progression</li><li>
In-person culture with deep commitment to excellence</li></ul>
This is a full-time, on-site role based in San Francisco. We do not offer hybrid or remote positions.
Compensation Range: $145K - $200K</div>

Executive Assistant to CEO

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 
 
 The Opportunity
 
 
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 
 
 Location: San Francisco, California
 
 
 Reports To: Chief of Staff
 
 
 Salary: $76,000&ndash;$88,000
 
 
 Type: Full-time, exempt
 
 
 What You'll Do
 
 
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 
 
 
 In Addition, This Person Will
 
 
 
 <ul>
 <li>
 Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
 </li>
 <li>
 Handle highly confidential and sensitive information with absolute discretion and sound judgment.
 </li>
 <li>
 Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
 </li>
 <li>
 Prepare polished meeting briefing materials.
 </li>
 <li>
 Draft correspondence on behalf of executives.
 </li>
 <li>
 Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
 </li>
 <li>
 Take notes or minutes in meetings as required.
 </li>
 <li>
 Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
 </li>
 <li>
 Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
 </li>
 <li>
 Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
 
 
 </li>
 </ul>
 What We're Looking For
 
 
 <ul>
 <li>
 Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Professional maturity and sound independent judgment when representing executives.
 </li>
 <li>
 Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
 </li>
 <li>
 Incredible organizational skills; must be detail-oriented.
 </li>
 <li>
 Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
 </li>
 <li>
 Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
 </li>
 <li>
 Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
 </li>
 <li>
 Excellent verbal and written communication skills.
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 The chance to work with talented, passionate professionals.
 </li>
 <li>
 A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
 </li>
 <li>
 An organization that offers work/life balance.
 </li>
 <li>
 The opportunity to really make a difference in the lives of kids and families!
 
 
 </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 
 
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>

Executive Assistant

Career Group

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

Stealth AI Startup

<div>
 
 About the Role
 
 
 We are seeking an exceptional Lead Researcher to lead and scale a world-class AI research organization focused on advancing the state of the art in machine learning, large language models, and applied AI systems. This role is both
 
 strategic and hands-on
 
 , responsible for defining long-term research vision while actively contributing to breakthrough innovations that directly impact product and business outcomes.
 
 
 As Head of Research, you will build, mentor, and manage a high-caliber team of researchers and research engineers, partner closely with executive leadership, and translate cutting-edge research into scalable, real-world systems.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Define and own the
 
 research vision and roadmap
 
 , aligned with company strategy and long-term goals
 </li>
 <li>
 Lead and grow a team of
 
 AI Researchers, Applied Scientists, and Research Engineers
 
 </li>
 <li>
 Drive innovation across areas such as:
 </li>
 <li>
 Large Language Models (LLMs)
 </li>
 <li>
 Reasoning and planning systems
 </li>
 <li>
 Representation learning
 </li>
 <li>
 Robustness, safety, and evaluation
 </li>
 <li>
 Multimodal and agent-based systems
 </li>
 <li>
 Balance
 
 long-horizon exploratory research
 
 with
 
 near-term applied research
 
 that powers products
 </li>
 <li>
 Ensure research excellence through strong scientific rigor, reproducibility, and evaluation standards
 </li>
 <li>
 Collaborate with Product, Engineering, and Leadership to transition research into production
 </li>
 <li>
 Represent the company externally through publications, conferences, and industry engagement
 </li>
 <li>
 Establish best practices for research processes, tooling, and infrastructure
 </li>
 <li>
 Mentor senior researchers and develop future research leaders
 </li>
 </ul>
 
 Required Qualifications
 
 <ul>
 <li>
 PhD in Computer Science, Machine Learning, AI, or a closely related field (or equivalent research experience)
 </li>
 <li>
 0-7 years of experience in AI/ML research, with at least several years in a
 
 research role
 
 </li>
 <li>
 Proven track record of
 
 high-impact research contributions
 
 (top-tier conferences, journals, or widely adopted systems)
 </li>
 <li>
 Deep expertise in modern ML techniques, especially
 
 LLMs, deep learning, and foundation models
 
 </li>
 <li>
 Experience leading and scaling research teams in industry or advanced research labs
 </li>
 <li>
 Strong understanding of the tradeoffs between research innovation and production constraints
 </li>
 <li>
 Ability to communicate complex technical ideas clearly to both technical and non-technical stakeholders
 </li>
 </ul>
 
 Preferred Qualifications
 
 <ul>
 <li>
 Experience leading research at a top AI lab, FAANG company, or well-known AI startup
 </li>
 <li>
 Publications at leading venues (e.g., NeurIPS, ICML, ICLR, ACL, EMNLP)
 </li>
 <li>
 Experience with model training at scale, including distributed systems and ML infrastructure
 </li>
 <li>
 Background in deploying research models into real-world products
 </li>
 <li>
 Prior experience influencing company-level technical strategy
 </li>
 </ul>
 
 What We Offer
 
 <ul>
 <li>
 
 Base salary up to $500,000
 
 , plus competitive equity
 </li>
 <li>
 Opportunity to shape the future direction of cutting-edge AI research
 </li>
 <li>
 Access to significant compute and research resources
 </li>
 <li>
 Collaboration with elite engineers, researchers, and product leaders
 </li>
 <li>
 A culture that values deep thinking, experimentation, and long-term impact
 </li>
 </ul>
 
 
</div>

AI Scientist - LLMs [32814]

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