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executive assistant to head of strategy operations

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

Handshake

<div>
 
 About Handshake
 
 
 
 Handshake is the career network for the AI economy. 20 million knowledge workers, 1,600 educational institutions, 1 million employers (including 100% of the Fortune 50), and every foundational AI lab trust Handshake to power career discovery, hiring, and upskilling, from freelance AI training gigs to first internships to full-time careers and beyond. This unique value is leading to unparalleled growth; in 2025, we tripled our ARR at scale.
 
 
 
 Why join Handshake now
 
 
 
 <ul>
 <li>
 Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
 </li>
 <li>
 Work hand-in-hand with world-class AI labs, Fortune 500 partners and the world's top educational institutions
 </li>
 <li>
 Join a team with leadership from Scale AI, Meta, xAI, Notion, Coinbase, and Palantir, among others
 </li>
 <li>
 Build a massive, fast-growing business with billions in revenue
 
 
 </li>
 </ul>
 
 The Role
 
 
 
 As the Head of Talent Acquisition at Handshake, reporting to the Head of People, you will own how we find and hire the people building the career network for the AI economy. This is a dual-mandate role: you'll lead full-cycle recruiting across the business while serving as a strategic advisor to the Growth team that recruits fellows for our HAI (Handshake AI) business. It requires both strategic vision and operational rigor: the ability to shape a talent brand that competes with the best companies in tech, while running a recruiting engine that actually delivers.
 
 
 <ul>
 <li>
 Lead the strategy and execution of talent acquisition across Handshake's business functions aligned to our hypergrowth trajectory and long-term hiring goals
 </li>
 <li>
 Build scalable recruiting infrastructure: sourcing strategies, assessment frameworks, offer processes, and team structures that hold up as we scale fast
 </li>
 <li>
 Bring strong program management to talent acquisition: pipelines, headcount plans, and key initiatives are clearly tracked and delivered with precision
 </li>
 <li>
 Partner closely with executive, business, and hiring leaders to provide high-context guidance on hiring strategy, offers, leveling, and org design
 </li>
 <li>
 Lead executive searches for senior and critical roles in close partnership with the VP of People and CEO
 </li>
 <li>
 Serve as a strategic advisor to the HAI Growth team responsible for fueling our fellow engine, sharing frameworks, tooling, and best practices that sharpen how they recruit fellows for the HAI program
 </li>
 <li>
 Build and evolve our employer brand so that the best people in the world know who Handshake is and want to be part of it
 </li>
 <li>
 Own talent acquisition metrics and use the data to drive decisions, not just report them
 </li>
 <li>
 Build and scale a high-performing TA team by developing talent, deploying the right tools, and expanding impact without expanding headcount unnecessarily
 </li>
 <li>
 Coach hiring managers and the broader People team on AI-augmented recruiting and interviewing: you'll help set the standard for what modern, responsible AI use in talent looks like at Handshake
 </li>
 <li>
 Bring big ideas and the hunger to act on them: we have a strong appetite to experiment and rewrite how talent works in the AI economy. We are not looking to do recruiting slightly better than everyone else. We want to change the industry, and we want a talent leader who is genuinely energized by that possibility and will push us toward it
 
 
 </li>
 </ul>
 
 You Have
 
 
 
 
 Must-Haves
 
 
 
 <ul>
 <li>
 15+ years in talent acquisition, with 3+ years leading recruiting teams across multiple business functions in a high-growth, VC-backed, or pre-IPO company
 </li>
 <li>
 Proven track record building and scaling recruiting functions in fast-moving environments: you've built systems, not just filled reqs
 </li>
 <li>
 Deep expertise recruiting across both technical and non-technical roles, with strong judgment on leveling, compensation, and candidate quality
 </li>
 <li>
 Demonstrated ability to influence senior stakeholders and operate as a true thought partner to leadership, not just an executor
 </li>
 <li>
 AI fluency that goes beyond curiosity: you have meaningfully changed how you recruit because of AI in sourcing, screening, pipeline analytics, or team productivity; you can speak to it specifically
 </li>
 <li>
 Exceptional communication and presentation skills; you can hold a strategic conversation with a CEO and a detailed operational one with a sourcer in the same afternoon
 
 
 </li>
 </ul>
 
 Bonus Points
 
 
 
 <ul>
 <li>
 Experience advising on or building fellowship, research, or academic recruiting programs
 </li>
 <li>
 Familiarity with modern recruiting tech stacks (ATS platforms like Ashby, sourcing tools, AI-powered screening tools)
 </li>
 <li>
 Previous experience at a high-growth AI or tech company
 
 
 </li>
 </ul>
 
 We Offer
 
 
 
 Handshake delivers benefits that help you feel supported and thrive at work and in life.
 
 
 
 The below benefits are for full-time US employees.
 
 
 
 <ul>
 <li>
 🎯 Ownership: Equity in a fast-growing company
 </li>
 <li>
 💰 Financial Wellness: 401(k) match, competitive compensation, financial coaching
 </li>
 <li>
 🍼 Family Support: Paid parental leave, fertility benefits, parental coaching
 </li>
 <li>
 💝 Wellbeing: Medical, dental, and vision, mental health support, $500 wellness stipend
 </li>
 <li>
 📚 Growth: $2,000 learning stipend, ongoing development
 </li>
 <li>
 💻 Office: Internet, commuting, and free lunch/gym in our SF office
 </li>
 <li>
 🏝 Time Off: Flexible PTO, 15 holidays + 2 flex days
 </li>
 <li>
 🤝 Connection: Team outings &amp; referral bonuses
 
 
 </li>
 </ul>
 Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.
 
 
 Compensation Range: $250K - $280K
 
 
</div>

Head of Talent Acquisition

Flex Capital

<div>
 
 
 San Francisco based Executive Assistant
 
 
 
 
 
 
 
 Hiring a Full-Time Executive Assistant at Flex Capital
 
 
 
 
 Based in our San Francisco office, working from the office 3 days a week
 
 
 
 
 Salary range: $115k to $130k depending on experience, plus comprehensive benefits
 
 
 
 
 
 
 
 We&rsquo;re looking for an exceptional Executive Assistant to support our San Francisco based CEO/General Partner and wider team at Flex Capital &mdash; a $200M seed-stage venture firm backing the most ambitious founders in tech.
 
 
 
 
 
 
 
 This isn&rsquo;t a typical EA or operations role. You&rsquo;ll be the operational engine behind a fast-paced venture team &mdash; someone who thrives on making others more effective and keeping the wheels turning across everything from investor meetings to founder events.&nbsp;
 
 
 
 
 If you&rsquo;re deeply organized, love juggling moving parts, and want front-row access to how early-stage investing actually works, this might be perfect for you.
 
 
 
 
 
 
 
 You&rsquo;ll own:
 
 
 <ul>
 <li>
 
 Managing complex calendars and scheduling across multiple time zones for the SF based GP and a remote investment team
 
 </li>
 <li>
 
 Prioritizing urgent tasks, helping triage inbound requests, and keeping the GP focused on what matters
 
 </li>
 <li>
 
 Preparing the GP for key meetings &mdash; founders, LPs, portfolio companies &mdash; and handling follow-ups
 
 </li>
 <li>
 
 Coordinating travel logistics and last minute changes to calendar (often with very little notice)
 
 </li>
 <li>
 
 Running events and dinners for founders and operators
 
 </li>
 <li>
 
 Acting as the gatekeeper and first line of communication
 
 </li>
 <li>
 
 Ensuring nothing falls through the cracks across investing, ops, and personal logistics
 
 </li>
 <li>
 
 Making sure the GP does not spend time on things that don&rsquo;t make sense
 
 </li>
 <li>
 
 Supporting our remote investment team members, helping to bridge the gap between our SF HQ and our remote team
 
 </li>
 <li>
 
 Helping the investment team schedule meetings with founders, including finding availability on GP schedules&nbsp;
 
 </li>
 <li>
 
 Supporting our VP of Finance &amp; Ops across finance, legal and operations &ndash; assisting with the &ldquo;back office&rdquo; engine that helps make a VC fund compliant and successful
 
 </li>
 <li>
 
 Managing website updates and improvements
 
 </li>
 <li>
 
 Helping maintain our CRM system by recording meetings, running reports, etc.
 
 </li>
 <li>
 
 Making the office in SF an amazing place to work from
 
 </li>
 </ul>
 
 
 
 
 
 You&rsquo;ll get:
 
 
 <ul>
 <li>
 
 True visibility into how VC works behind the scenes
 
 </li>
 <li>
 
 Mentorship from founders-turned-investors
 
 </li>
 <li>
 
 Access to a deep network of startup founders, operators, and investors
 
 </li>
 <li>
 
 The opportunity to grow into an operations, platform, or chief of staff role over time
 
 </li>
 <li>
 
 A fast-paced, high-performance environment where A-players thrive
 
 </li>
 </ul>
 
 
 
 
 
 You are:
 
 
 <ul>
 <li>
 
 A low-ego collaborator who takes pride in being the operational &ldquo;connective tissue&rdquo; for the entire team, whether executing a GP&rsquo;s priority or supporting a remote colleague's request
 
 </li>
 <li>
 
 Obsessed with staying organized and two steps ahead
 
 </li>
 <li>
 
 Energized by fast-moving, high-stakes environments
 
 </li>
 <li>
 
 Excellent at anticipating needs before they&rsquo;re voiced
 
 </li>
 <li>
 
 Willing to work late when things heat up (especially during busy fundraising or event weeks)
 
 </li>
 <li>
 
 Hungry to grow and take on more responsibility over time
 
 </li>
 <li>
 
 Excited to be working in a small team, but comfortable working on your own and getting stuff done
 
 </li>
 <li>
 
 A user of AI tools!&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 This is not for you if:
 
 
 <ul>
 <li>
 
 You prefer predictability and a 9-to-5
 
 </li>
 <li>
 
 You need a strictly "one-to-one" reporting relationship: While you report to the GP, your success is defined by how well you support the entire team and the fund&rsquo;s overall operations
 
 </li>
 <li>
 
 You don&rsquo;t like working on both professional and personal tasks
 
 </li>
 <li>
 
 You&rsquo;re uncomfortable being in a support role with high expectations
 
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Inside Source

<div>Insidesource DEI Statement
By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to &ldquo;unleash human and business potential.&rdquo; We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.<div> 
Job Summary</div>
The Executive Assistant supports Insidesource&rsquo;s success by elevating the CEO&rsquo;s effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.
Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization. 
Essential Duties and Responsibilities:
Executive Support<div><ul><li>
Own and manage the CEO&rsquo;s calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.</li><li>
Manage the CEO&rsquo;s email inbox, triaging and actioning inbound messages and drafting communications.</li><li>
Book travel and logistics for frequent domestic and international trips.</li><li>
Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.</li><li>
Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.</li><li>
Attend meetings as needed to take notes, track action items, facilitate follow-through.</li><li>
Complete administrative tasks such as expense reports.</li><li>
Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.</li><li>
Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.</li><li>
Provide occasional personal administrative support as needed.</li><li>
Provide admin support to enterprise leaders as required.</li><li>
Remain flexible on working location throughout the week, flexing between our Bay Area showrooms.</li></ul></div> 
Enterprise Support<div><ul><li>
Lead a revamp of Insidesource&rsquo;s corporate travel program, and serve as the primary point of contact for employee questions going forward.</li><li>
Organize Insidesource&rsquo;s annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.</li><li>
Manage or support special projects and cross-functional initiatives as requested.</li><li>
Proactively build relationships across the enterprise.</li></ul></div>
Insidesource Core Responsibilities<div><ul><li>
Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.</li><li>
Participate in All Company Meetings and Regional Town Halls.</li><li>
Embody diversity, equity, and inclusion in our Insider community and business practices.</li></ul></div> 
Supervisory Responsibilities
None 
Skills, Knowledge, Experience Required<div><ul><li>
5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.</li><li>
Strong instincts around time management, prioritization, and calendaring.</li><li>
A natural affinity for thinking three steps ahead and planning for the unplanned.</li><li>
Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.</li><li>
Demonstrates good judgement, integrity, and discretion in handling sensitive information.</li><li>
Comfortable toggling between personal and professional admin support.</li><li>
Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.</li><li>
Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.</li><li>
Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.</li><li>
Must hold a valid driver's license and have a car.</li></ul>
The anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.</div></div>

OpenAI

About the Team
 
The Strategic Finance team provides financial insights and guidance to support OpenAI’s long-term goals and strategies. We partner across the business to allocate and deploy our resources for the highest-impact outcomes.
 
Within Strategic Finance, the B2B team focuses on the financial performance of our products and GTM functions, ensuring tight alignment between financial objectives and company strategy. We partner with leaders across Product, GTM, Research, Partnerships, and Operations to:
 
Drive operational planning, financial forecasting, and performance management.
 
Provide decision-quality insights on product and financial performance to inform strategic resource allocation.
 
Build the “0→1” financial foundations required to scale and accelerate growth.
 
About the Role
 
We are hiring a senior leader in B2B Strategic Finance to build and scale a new pillar within our finance organization. This is a highly visible role that reports into the Head of B2B Strategic Finance and supports some of our most critical executive stakeholders, including our COO, CFO, and CRO, among others on the B2B Leadership Team.
 
This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
 
In this role, you will: 
Drive B2B finance scale and rigor
 
Build and scale core financial infrastructure across the B2B business, including forecasting methodology, variance management, and performance narratives that drive accountability and decision-making velocity.
 
Lead consolidated planning across revenue, gross margin (including compute), and opex for annual budget, forecasts, regular business reviews, and long-range planning.
 
Establish durable management reporting: KPI definitions, dashboards, month-end/quarter-end deliverables, and exec-ready readouts.
 
Partner with Corporate FP&A, Accounting, and Finance Systems/Data to evolve processes and controls toward public-company standards.
 
Be a strategic partner to B2B leadership
 
Lead forecasting and business reviews across usage, revenue, and gross margin, including scenario modeling tied to product & engineering constraints and compute economics.
 
Holistically manage the financial performance and unit economics of our B2B products.
 
Partner with Compute and Engineering on margin optimization and quantifying trade-offs across product experience, cost, and scalability.
 
Stand up emerging high-stakes, strategic initiatives
 
Support high-priority strategic projects from 0 →1, partnering closely with leadership and adjacent B2B finance teams to stand up the initial financial frameworks, decision support, and performance tracking.
 
Translate complex problems into clear executive narratives (trade-offs, risk/return, and strategic recommendations).
 
Transition emerging initiatives to long-term owners as they scale.
 
You might thrive in this role if you have: 
12+ years of progressive experience in Strategic Finance, Product Finance, Corporate FP&A, Corporate Development, Investment Banking/PE/VC, or Management Consulting—plus meaningful operating experience in a fast-scaling technology company.
 
Deep familiarity with B2B subscription and consumption / usage-based business models and the ability to reason fluently about unit economics and margin drivers (including compute-driven COGS).
 
Expert modeling and analytical skills (multi-scenario P&L and cash flow modeling, sensitivity analysis, and strong financial judgment).
 
A strong ability to critically evaluate opportunities and risks in financials; attention to detail and accuracy in financial reporting, budgeting, and analysis.
 
Demonstrated ability to bring structure to ambiguity, lead senior stakeholders through trade-offs, and drive crisp decisions in high-uncertainty environments.
 
Exceptional communication and executive presence—strong at building Board/exec-ready narratives from complex, cross-functional inputs.
 
A “roll up your sleeves” mindset, high ownership, and deep curiosity about AI and how it will reshape enterprises, industries, and institutions.
 
Experience with SQL or a willingness to learn.
 
A passion for helping build world-class finance teams and driving business and financial outcomes.
 
About OpenAI
 
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
 
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
 
For additional information, please see
 
OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement
 
.
 
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
 
To notify OpenAI that you believe this job posting is non-compliant, please submit a report through
 
this form
 
. No response will be provided to inquiries unrelated to job posting compliance.
 
We are committed to providing reasonable accommodations to applicants with disabilities.
 
OpenAI Global Applicant Privacy Policy
 
At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
 
Compensation
 
$293K – $325K + Offers Equity

Strategic Finance, B2B Strategy & Planning Lead

Mastech Digital

<div>
 
 
 Job Description:
 
 
 <ul>
 <li>
 
 Job Function Summary:
 
 Involves providing executive administrative support for an executive. Performs and / or oversee special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.
 </li>
 <li>
 Reporting directly to the Vice Chancellor, Office of Opportunity &amp; Outreach and with a dotted line to the Assistant Vice-Chancellor and Chief of Staff, this position provides high-level executive administrative support to the Vice Chancellor, as well as providing auxiliary administrative support to department Assistant and Associate Vice Chancellors and their respective units. This position also provides executive assistant supplemental support for initiatives and special projects, including special events and planning. The incumbent serves as key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations where the VC&rsquo;s input is required
 </li>
 <li>
 
 Generic Scope:
 
 Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources, functions with a high degree of autonomy.
 </li>
 <li>
 
 Custom Scope:
 
 Provides administrative leadership and professional expertise for units at the highest levels of administration at the University. Develops and administer systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).
 </li>
 <li>
 
 Education:
 
 Bachelor's degree in related areas and / or equivalent experience / training.
 </li>
 <li>
 
 Knowledge, Skills and Abilities:
 
 5+ years of progressively responsible executive-level assistant experience.
 </li>
 <li>
 Ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision.
 </li>
 <li>
 Broad knowledge of UCSF Health operations, politically astute and organizationally savvy to confidently represent Administration.
 </li>
 <li>
 Demonstrated ability to be proactive; apply and implement creative solutions to complex problems
 </li>
 <li>
 It must be well organized.
 </li>
 <li>
 Proficiency PC Microsoft Word, EXCEL, PowerPoint Outlook and Visio are essential.
 </li>
 <li>
 Advanced knowledge of the organization's processes, protocols and procedures.
 </li>
 <li>
 Knowledge of federal regulations such as FERPA.
 </li>
 <li>
 Intermediate to advanced knowledge of common organization-specific computer applications.
 </li>
 <li>
 Strong analytical / problem-solving skills.
 </li>
 <li>
 Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
 </li>
 <li>
 Advanced service orientation.
 </li>
 <li>
 Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing.
 </li>
 <li>
 Advising and counseling skills.
 </li>
 <li>
 Ability to multi-task with demanding timeframes.
 </li>
 <li>
 Ability to use a high level of discretion and maintain all confidentiality.
 </li>
 <li>
 Small to mid-level project management skills.
 </li>
 <li>
 Knowledge of medical centers, campus or other academic medical center settings.
 </li>
 <li>
 Be well-versed in how UCSF is structured, have a high degree of political acumen, and be able to manage highly sensitive situations without advance notice. (e.g., issues involving Legal Affairs, grievances, etc.)
 </li>
 <li>
 Department Overview (please write a brief description of your department/unit that you would like to be included in the job posting/advertisement)
 </li>
 <li>
 As part of its mission to advance health worldwide, the University of California, San Francisco (UCSF) has long been committed to achieving optimal health for all patients, communities, and populations, while fostering an environment of excellence and belonging among its students, trainees, staff, and faculty.
 </li>
 <li>
 The Office of Opportunity and Outreach serves as the campus leader in advancing and sustaining equal opportunity for every individual in all aspects of the UCSF mission through ongoing assessment, program development, and consensus building. We collaborate with the four professional schools, the Graduate Division, and the health system to build unity and connection across difference and nurture an environment in which all individuals can thrive. Our commitment to equal opportunity and non-discrimination is integral to fulfilling UCSF&rsquo;s vision of delivering the highest standard of excellence in patient care, education, research, and community service.
 </li>
 <li>
 The Vice Chancellor&rsquo;s Office of Opportunity and Outreach includes oversight of Advancing Excellence in Faculty and Staff Recruitment and Leadership, the Center for Science Education and Outreach; Climate and Belonging; Community Engagement and Dialogue; Disability, Jewish Life, LGBTQ, Multicultural, and CARE Resource Centers; the Office for the Prevention of Harassment and Discrimination, and the direct administrative office of the Vice Chancellor. These centralized services enable system improvements that foster and enhance collaboration, improve our effectiveness, and serve as a cornerstone for innovation and the engagement of all.
 </li>
 </ul>
 
 
</div>

Aux Talent

<div>
 
 Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer.
 
 
 
 
 
 
 Typical duties (but are not limited to):
 
 calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees)
 
 
 
 
 
 
 Requirements:
 
 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive&mdash;you don&rsquo;t wait to be told what to do
 
 
 
 
 
 
 Schedule:
 
 Hours vary, Full Time
 
 
 
 
 
 
 Pay:
 
 $100,000&ndash;$130,000/year (depending on experience) + equity + comprehensive benefits
 
 
 
 
 
 
 Location:
 
 San Francisco
 
</div>

Executive Assistant Office Manager

Explore 340+ Executive assistant to head of strategy operations in San Francisco this April. Find roles across top companies and apply now to boost your career.

340 executive assistant to head of strategy operations jobs In San Francisco

Executive Assistant to Head of Strategy & Operations

Head of Talent Acquisition

Executive Assistant

Executive Assistant

Strategic Finance, B2B Strategy & Planning Lead

Executive Assistant

Executive Assistant Office Manager