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legal administrative assistant

MG+M The Law Firm

<div></div><div>MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm) on a remote basis. Experience handling California cases is a plus, though not required.
MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. 
Essential Duties and Responsibilities:<ul><li>
Provide administrative and secretarial support to assigned attorneys/paralegals.</li><li>
Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.</li><li>
Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.</li><li>
File legal documents with state and federal courts (e-filing knowledge is a must).</li><li>
Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.</li><li>
Update and maintain client files in a timely manner.</li><li>
Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).</li><li>
Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.</li><li>
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.</li><li>
Assist in the timely submission of conflict checks.</li><li>
Consistently provide friendly and helpful telephone support for assigned attorneys.</li><li>
Prepare for trial as needed by assisting paralegals and attorneys.</li></ul> 
Candidate Requirements:<ul><li>
Minimum of a high school diploma required (college degree is preferred, but not required).</li><li>
Minimum of five (5) years of experience as litigation administrative assistant.</li><li>
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File &amp; Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.</li><li>
Attendance &amp; Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.</li><li>
Communication: Demonstrate excellent verbal and written communication skills.</li><li>
Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.</li><li>
Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.</li><li>
Teamwork: Contribute to building a positive team spirit and support the success of colleagues.</li></ul> 
Personal Attributes:<ul><li>
Ability to work efficiently in a fast-paced environment.</li><li>
Highly organized with strong attention to detail.</li><li>
Self-motivated and capable of independent work.</li><li>
Excellent verbal and written communication skills.</li><li>
Professional in interactions with a wide variety of individuals.</li><li>
Skilled in prioritizing and managing multiple tasks.</li><li>
Consistently punctual with excellent attendance.</li><li>
Flexible and willing to assist wherever needed.</li><li>
Demonstrates understanding of and adherence to firm policies and procedures.</li><li>
Comfortable working in a high-volume, deadline-driven environment with shifting priorities.</li><li>
Strong problem-solving skills.</li></ul> 
Why Should You Apply?
MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG+M will not discriminate in its employment practices due to an applicant&rsquo;s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.</div><div></div>

Remote California Legal Administrative Assistant

Allstate Insurance

<div>At Allstate, great things happen when our people work together to protect families and their belongings from life&rsquo;s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers&rsquo; evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.
Job Description
The Legal Administrative Assistant provides administrative and case support to Client Legal Services attorneys, with a primary focus on Examinations Under Oath (EUOs) and related case coordination. This role is responsible for managing high-volume scheduling, maintaining accurate documentation, and ensuring strict compliance with service-level agreements with Claims. 
 
The ideal candidate is highly organized, detail-oriented, and technologically proficient, with the ability to manage multiple deadlines in a fast-paced environment. Success in this role requires strong follow-up skills, accuracy, and the ability to coordinate attorneys, court reporters, and other parties while maintaining complete and timely case records.
Key Responsibilities<ul><li>
Coordinate and schedule Examinations Under Oath (EUOs), including attorneys, court reporters, and involved parties</li><li>
Manage high-volume calendaring, including scheduling, rescheduling, and closing out events</li><li>
Maintain compliance with TeamConnect (Litigation Management System) and other task-based systems</li><li>
Enter and manage case data including pleadings, motions, correspondence, and EUO documentation</li><li>
Prepare and track correspondence and maintain proof of delivery for required communications</li><li>
Maintain accurate and organized case files and documentation of tasks and activities</li><li>
Ensure adherence to established processes and service-level timelines with Claims partners</li><li>
Communicate with attorneys, internal stakeholders, and external parties regarding case coordination</li><li>
Manage scheduling and administrative support for multiple attorneys</li><li>
Handle confidential information and complete administrative tasks accurately and in a timely manner</li></ul>
Skills and Qualifications<ul><li>
Strong typing speed and accuracy</li><li>
Technology proficiency, including experience with case management or task-based systems</li><li>
Excellent organizational and follow-up skills with the ability to meet strict timelines</li><li>
Ability to take initiative while working under attorney direction</li><li>
Experience supporting multiple attorneys simultaneously</li><li>
Experience with heavy scheduling and coordination</li><li>
Insurance defense or legal administrative experience preferred</li></ul>
Supervisory Responsibilities<ul><li>
This role does not have supervisory duties.</li></ul>
Location<ul><li>
This role is remote, with required quarterly in-office attendance. Candidates must reside within the greater Miami metropolitan area or near a local office in Jacksonville, Tampa, Fort Myers, Miami, or Fort Lauderdale.</li></ul>
Explore the Benefits of Joining Allstate's Client Legal Services<ul><li>
Exceptional Work-Life Balance: In-house litigation roles offer more predictable schedules and flexibility.</li><li>
Holistic Business Insight: Work closely with internal partners to understand business priorities and legal strategy.</li><li>
Direct Client Collaboration: Partner with internal stakeholders to provide proactive legal support.</li><li>
Strategic Impact: Contribute to risk management and key legal initiatives.</li><li>
Diverse Legal Work: Engage in litigation support, compliance, dispute resolution, and operational matters.</li><li>
Professional Growth: Access opportunities for advancement and ongoing development.</li></ul>
#LI-AT2
Skills
Adaptability, Adaptable to New Technologies, Calendar Management, Case Management Software, Client Communication, Collaboration, Confidentiality, Court Filings, Deadline Management, Detail-Oriented, E-File, Learning Quickly, Legal Document Preparation, Legal Reasoning, Microsoft Office 365, Organizing, Prioritization, Problem Solving, Team Player, Trial Preparation
Compensation
Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.
The candidate(s) offered this position will be required to submit to a background investigation.
Joining our team isn&rsquo;t just a job &mdash; it&rsquo;s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger &ndash; a winning team making a meaningful impact.
Allstate generally does not sponsor individuals for employment-based visas for this position.
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
For jobs in San Francisco, please click &ldquo;here&rdquo; for information regarding the San Francisco Fair Chance Ordinance. 
For jobs in Los Angeles, please click &ldquo;here&rdquo; for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.
To view the &ldquo;EEO Know Your Rights&rdquo; poster click &ldquo;here&rdquo;. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.
To view the FMLA poster, click &ldquo;here&rdquo;. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.
It is the Company&rsquo;s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee&rsquo;s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.</div>

Legal Administrative Assistant (Remote - Miami, Florida))

Weil, Gotshal & Manges LLP

<div><div>Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.</div><div></div><div>
Job Description</div>
This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.<div>
Primary Responsibilities and/or Essential functions:</div><ul><li>
Coordinate complex, senior-level internal/external meetings and conference calls.</li><li>
Handle a high volume of phone calls.</li><li>
Respond and follow up on client requests.</li><li>
Maintain complex and detailed calendars and prioritize meeting requests and related logistics.</li><li>
Coordinate a high volume of domestic and international travel arrangements and process business requests.</li><li>
Proofread and make revisions to documents as requested.</li><li>
Enter attorney&rsquo;s time via 3E.</li><li>
Create, revise and format legal documents, spreadsheets and presentations.</li><li>
Conduct internet research as directed by attorneys.</li><li>
Establish and maintain paper and electronic files.</li><li>
Interface and establish ongoing positive business relationships with clients.</li><li>
Any additional responsibilities as required by management.</li></ul><div></div><div>
Knowledge, Skills &amp; Abilities:</div><ul><li>
5+ years of experience in a support capacity within a law firm, other legal or similar environment.</li><li>
Ability to maintain confidentiality.</li><li>
Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.</li><li>
Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.</li><li>
Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.</li><li>
Excellent written and oral presentation skills; strong attention to detail.</li><li>
Team player; work well under pressure.</li><li>
Knowledge of Big Law or legal highly preferred.</li><li>
Demonstrate proficiency in all basic, advanced and legal specific applications.</li><li>
Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.</li><li>
Self-starter who can manage competing priorities.</li></ul><div></div><div>
Education/Certifications:</div><ul><li>
College degree preferred.</li></ul><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div></div><div></div>

Attorney Support Assistant

Seltzer Mayberg LLC

Job Overview We are seeking a dedicated and proactive Personal Injury Case Manager to join our dynamic legal team. In this vital role, you will oversee the management of personal injury cases from inception through resolution, ensuring smooth communication between clients, attorneys, medical providers, and insurance companies. Your expertise in legal case management, document review, and legal research will be instrumental in delivering exceptional service and achieving favorable outcomes for our clients. This position offers an exciting opportunity to apply your legal administrative skills in a fast-paced environment committed to justice and client advocacy.Duties<ul><li>Coordinate and manage personal injury cases by gathering necessary documentation, including medical records, accident reports, and insurance information.</li><li>Conduct thorough client interviews to obtain case details and update case status regularly.</li><li>Draft and review legal documents, including pleadings, settlement agreements, and correspondence with clients and third parties.</li><li>Review and analyze incoming documents for accuracy, relevance, and completeness; proofread all legal writings meticulously.</li><li>Maintain organized files through filing systems, data entry, and document review processes while adhering to confidentiality standards.</li><li>Provide executive administrative support by managing calendars, scheduling appointments, and handling phone etiquette professionally.</li></ul>Pay: From $18.00 per hourWork Location: In person

Personal Injury Case Manager

Beacon Hill

<div>
 
 
 Executive Personal Assistant to $95K - Support a Senior Leader!
 
 
 
 Our client, a fast‑growing property management organization, is seeking an Executive Personal Assistant to provide dedicated support to a Managing Partner and help establish a new Miami office. In this role, you'll coordinate complex administrative and personal logistics, manage office operations, and serve as the steady point of organization for a leader with shifting priorities. The ideal candidate brings 5+ years of executive or personal assistant experience, exceptional adaptability, and a proactive, detail‑driven working style.
 
 
 Position Details:
 
 <ul>
 <li>
 Location: Miami, FL
 </li>
 <li>
 Work Model: In Office
 </li>
 <li>
 Degree: Not Required
 </li>
 <li>
 Responsibilities include coordinating business and personal travel arrangements; managing a dynamic executive calendar; preparing, organizing, and tracking documents; supporting special projects and general research needs; overseeing office operations including supplies, equipment, mail, and vendor coordination; greeting visitors and managing incoming calls; assisting with personal support such as family scheduling, events, and occasional errands; preparing correspondence, reports, and meeting materials; coordinating catering, meeting logistics, and onsite needs; managing document flow related to leases, closings, and invoices; and providing flexible administrative support as needs evolve.
 </li>
 <li>
 The ideal candidate possesses 5+ years supporting senior executives; exceptional organization and time‑management skills; strong communication and writing abilities; advanced proficiency with Microsoft Office and Outlook; ability to remain calm and resourceful amid changing plans; comfort working in a very small, low‑social office environment; sound judgment and complete discretion handling personal and confidential information; and a proactive mindset that anticipates needs and offers solutions.
 </li>
 </ul>
 
 Join this opportunity to support a Managing Partner during an exciting office launch while enjoying a competitive salary, discretionary bonus, and a stable, long‑term client relationship!
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Executive Personal Assistant

Winter Park Recruiting

<div>
 
 Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.
 
 
 
 
 
 We are currently looking for a Senior Administrative Assistant in Miami, FL. This is an onsite position.
 
 This person must have either Tax or Legal experience.
 
 
 
 
 
 
 
 
 JOB DUTIES:
 
 
 
 <ul>
 <li>
 Busy season &ndash; Preparing, making changes and Finalizing SOW's
 </li>
 <li>
 Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
 </li>
 <li>
 Upload 8879's in UserVerse -E-filing
 </li>
 <li>
 Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
 </li>
 <li>
 Update workflows as needed
 </li>
 <li>
 Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
 </li>
 <li>
 Smartsheet
 </li>
 <li>
 New Client set up
 </li>
 <li>
 Checking payment information/details
 </li>
 <li>
 Checking the Pools in UserVerse
 </li>
 <li>
 Global Portal
 </li>
 <li>
 CRM
 </li>
 <li>
 Front desk coverage
 </li>
 <li>
 Answer/ Transfer incoming calls
 </li>
 <li>
 Create UPS or FedEx Labels for outgoing packages &ndash; Certified mail
 </li>
 <li>
 Check the conference room calendar making sure we have everything we need before a meeting.
 </li>
 <li>
 Correspondence Assistance
 </li>
 <li>
 Expenses
 </li>
 </ul>
 
 
 
 
 
 
 QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:
 
 
 
 <ul>
 <li>
 HS Diploma Required
 </li>
 </ul>
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 Four years of administrative experience required
 </li>
 <li>
 Advanced level of proficiency in Microsoft Office Suite required
 </li>
 </ul>
 
 
 SOFTWARE:
 
 
 <ul>
 <li>
 MS Office
 </li>
 <li>
 PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
 </li>
 <li>
 Experience in ERP tools, preferred
 </li>
 </ul>
 
 
 OTHER KNOWLEDGE, SKILLS, &amp; ABILITIES:
 
 
 <ul>
 <li>
 Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
 </li>
 <li>
 Superior customer service skills. Displays independent judgment, finesse, and diplomacy in all situations
 </li>
 <li>
 Excellent time management and organizational skills that enable efficient and effective multi-tasking
 </li>
 <li>
 Ability to manage highly confidential information
 </li>
 <li>
 Ability to work well with all levels of management as well as outside external clients
 </li>
 <li>
 Ability to collaborate on teams and independently on projects and initiatives
 </li>
 <li>
 Critical thinking skills, solutions-oriented, and consistently seeks to improve processes
 </li>
 </ul>
 
 
 
 
 Winter Park Recruiting is an Equal Opportunity Employer
 
 .
 
 We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
</div>

Administrative Assistant

Temp Experts

<div>Front Desk Administrative Assistant 
Miami, FL 
In Office 
Temp to Hire and Direct Hire

TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams.
Responsibilities:
<ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner.
</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.
</li><li>Provide customer service support by responding to questions, requests, and concerns.
</li><li>Schedule appointments, meetings, and conference rooms as needed.
</li><li>Perform general administrative duties including data entry, filing, scanning, and document management.
</li><li>Maintain front desk organization and ensure a welcoming office environment.
</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.
</li><li>Assist internal departments with clerical and administrative support as assigned.
</li><li>Maintain accurate records and update internal systems and databases.
</li><li>Follow established procedures, policies, and confidentiality guidelines.
</li></ul>
Requirements/Education:
<ul><li>High school diploma or equivalent required; additional education or coursework preferred.
</li><li>Previous experience in a receptionist, customer service, or administrative support role preferred.
</li><li>Strong verbal and written communication skills.
</li><li>Professional demeanor with excellent customer service skills.
</li><li>Proficiency in Microsoft Office and basic office systems.
</li><li>Strong organizational skills and attention to detail.
</li><li>Ability to multitask and prioritize in a fast-paced environment.
</li><li>Bilingual (English/Spanish) skills preferred.
</li></ul>TempExperts is an Equal Opportunity Employer.</div>

Front Desk Administrative Assistant

Explore 136+ Legal administrative assistant in Miami this March. Find roles across top companies and apply now to boost your career.