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administrative assistant senior

department administrative assistant-4 Jobs in Seattle

department administrative assistant-4

legal administrative assistant

Stoel Rives LLP

<div><p><b>Stoel Rives LLP</b> has an immediate opening for a <b>Litigation Practice Assistant</b> in our <b>Seattle </b>office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor.<br>
<br>
<b>ESSENTIAL </b><b>FUNCTIONS/RESPONSIBILITIES</b></p><p>
Legal Document Preparation and Filing</p><p>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</p><p></p><p>
Word Processing</p><p>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</p><p></p><p>
Timekeeping and Billing</p><p>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</p><p></p><p>
Client Service</p><p>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</p><p></p><p>
Teamwork</p><p>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</p><p></p><p>
File and Document Management</p><p>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</p><p></p><p>
Other Administrative Support</p><p>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</p><p></p><p>
Other duties as assigned.<br>
<br>
<b>ESSENTIAL CAPABILITIES</b></p><p>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</p><p></p><p>
Technical Knowledge</p><ul><li><p>
Accurately type 50+ wpm</p></li><li><p>
Proficiency in Microsoft Office suite</p></li><li><p>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</p></li></ul><p></p><p>
Physical/Mental Capabilities</p><p>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
<b>EDUCATION &amp; EXPERIENCE</b></p><p>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
<br>
<b>NORMAL WORK HOURS</b></p><p>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</p><p></p><p><b>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</b></p><p>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</p><p></p><p>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</p><p></p><p>
No recruiters please.</p></div><p></p>

Litigation Practice Assistant (Legal Assistant/Secretary)

The Law Offices of Jenny Ling, PLLC

<p><b>Job Overview</b></p><p>We&rsquo;re looking for an outgoing, self-directed, and motivated person looking to join our firm as a legal assistant. No previous legal experience required. We are willing to train you and help you grow into this rewarding and exciting position, but you MUST be willing to learn and grow.</p><p>Good written and verbal communication skills are a must to as the legal assistant will communicate with clients. Proficiency with Word and Excel is expected; knowledge of CLIO, PowerPoint, and Adobe is a plus. You must be comfortable learning other software programs.</p><p>You will be trained and mentored, but if you are above putting paper in the copier or setting up the conference room, this is NOT the job for you. We&rsquo;re a small, tight-knit group and everyone pitches in wherever needed. Ability to multi-task and a positive can-do attitude are required.</p><p><b>Duties</b></p><ul><li>Conducting intake for new clients and scheduling appointments for attorneys</li><li>Administrative tasks including but not limited to filing, organizing, answering phone calls, printing, scanning documents, checking and delivering mail, updating calendar and to-do list</li><li>Communicating with clients</li><li>Proof-reading documents</li><li>Maintaining client files for active cases and ensure files can be quickly and easily located</li><li>Assist paralegals with preparing estate planning documents and deeds</li><li>Preparing and filing documents with state and federal courts</li></ul><p><b>Qualifications</b></p><ul><li>At least one year to two years of professional/ office experience</li><li>Experienced with maintaining multiple calendars preferred</li><li>Highly motivated fast learner who is able to work without constant supervision</li><li>Ability to prioritize work to balance multiple projects and deadlines</li><li>Experience in estate planning, probate, real estate, or business law highly preferred, but not required</li><li>Excellent writing and proofreading skills, with superb attention to detail</li><li>Excellent verbal and listening skills</li><li>Basic knowledge of Microsoft Word, Excel, Power Point and Adobe required</li><li>Experience with CLIO preferred</li></ul><p>After a trial period of three months, we will review your performance and provide feedback.</p><p><i>FOR CONSIDERATION, you must submit the following: </i>a resume, three references, and a cover letter in PDF format with THE ONE as the subject line. Email info@jennylinglaw.com</p><p>The cover letter should clearly convey WHY we should hire you and what you bring to the table. Tell us what you are looking for in a job and why you think you would be a good fit.</p><p>Direct applications only. No placement firms.</p><p>Please do not call the office.</p><p>Pay: $22.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li></ul><p>Ability to Commute:</p><ul><li>Seattle, WA 98168 (Required)</li></ul><p>Work Location: In person</p>

Legal Assistant

YMCA Of Greater Seattle

<div>Overview:<div></div><div><b><br>
Our Commitment to Equity
</b><br>
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.</div><p></p><div><b><br>
Job Summary</b></div><div>
The Executive Assistant &ndash; Office of the President delivers comprehensive executive and operational support to the President/CEO and the Office of the President. This position is offered as a temporary-to-permanent role, providing an initial opportunity for candidates to demonstrate their capabilities with the potential to transition to a permanent position. Responsibilities include executive operations, financial management coordination, leadership and board support, event logistics, communications, and data tracking, all under the guidance of the President/CEO and Director of Administration. The Executive Assistant supports legal and compliancerelated processes through document management, coordination with internal and external legal partners, records maintenance, and deadline tracking. Must demonstrate exceptional organizational abilities, a high degree of professionalism and discretion, meticulous attention to detail, and the capacity to prioritize and execute multiple tasks within a dynamic executive environment while adhering to established systems and processes.</div><div></div><div><b><br>
Position Type/Expected Hours of Work</b></div><div>
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.</div><div><br>
</div><div><b>What you'll get from working at The Y</b></div><ul><li>
Membership to the YMCA of Greater Seattle for you and your household</li><li>
Medical, Dental, Vision, and Life insurance</li><li>
Retirement with generous employer contributions</li><li>
Free access to mental health resources</li><li>
Rapidly accruing paid time off (PTO)</li><li>
Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.</li><li><i> Some benefits only available to full-time staff</i></li></ul><div></div><div><b><br>
Hiring Range: $80,168.40-$85,000 annually.</b></div>
Responsibilities:
<ul><li>Manage financial operations for the Office of the President by ensuring executive expenses, reimbursements, mileage, invoices, and related documentation are processed and reconciled accurately and efficiently.</li><li>
Oversee scheduling and calendaring, preparation of meeting materials and presentations, and follow-up communications for internal and external meetings, including, fundraising and donor meetings in coordination with the President/CEO.</li><li>
Attend meetings at the request of the President/CEO, taking notes, tracking action items, and supporting follow-ups with donors, foundations, and internal stakeholders.</li><li>
Provide executive-level administrative support for fundraising, including maintaining logs, tracking contacts, and supporting timely and accurate data entry and reporting.</li><li>
Assist the Director of Administration in maintaining executive tracking tools for communications, contacts, outreach, and follow-ups.</li><li>
Gather, clean, organize, and track data to support executive reporting and decision-making; promptly communicate any gaps or inconsistencies to the Director of Administration.</li><li>
Manage the President/CEO&rsquo;s physical and electronic correspondence, ensuring that time-sensitive, confidential, legal, or complaint-related items are routed appropriately and handled with discretion.</li><li>
Draft, prepare, and follow up on executive correspondence related to fundraising, partnerships, or compliancerelated matters specific to the Office of the President, and external stakeholders, as assigned.</li><li>
Organize, coordinate, and lead planning for events and initiatives, such as Staff Appreciation Day, Cinematique events, and other key organizational milestones.</li><li>
Provide administrative legal support for the Office of the President by organizing, maintaining, and tracking legal documents, contracts, agreements, correspondence, and related records escalating timesensitive matters as appropriate.</li><li>
Maintain confidential legal files and records for the Office of the President in accordance with organizational policies, document retention schedules, and privacy requirements.</li><li>
Serve as a back up to the Director of Administration as needed.</li></ul><div></div><div><b><br>
Leadership Competencies</b></div><div>
Cause Driven Leader Level: LEADER</div><div><b><i>
Values</i></b></div><div>
Strengthens the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.</div><div></div><div><b><i><br>
Inclusion</i></b></div><div>
Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.</div><div></div><div><b><i><br>
Develop</i></b><b><i> Self and Others</i></b></div><div>
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.</div><div></div><div><b><i><br>
Quality Results</i></b></div><div>
Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.</div><div></div><div><b><i><br>
Change Capacity</i></b></div><div>
Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y&rsquo;s mission.</div><div></div><div><b><i><br>
Inspire Others</i></b><br>
Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of <i>emotional maturity</i>, maintaining a <i>positive attitude</i> and <i>building strong relationships</i>.</div><div></div><div><b><br>
Cpmpetencies</b></div><ul><li>
Business Acumen.</li><li>
Communication.</li><li>
Critical Evaluation.</li><li>
Relationship Management.</li><li>
Ethical Practice.</li></ul><div></div><ul><li><br>
<i>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></li></ul><div></div><div><br>
Code of Conduct for Applicants</div><div></div><div><b><br>
All employees and volunteers </b><b>are responsible for</b><b> adhering to abuse prevention policies, </b><b>maintaining</b><b> </b><b>appropriate boundaries</b><b>, completing required training, reporting suspicious or inappropriate behavior, and </b><b>complying with</b><b> mandated reporting requirements.</b></div><div></div><div><b><br>
Responsible for ensuring staff are properly screened, trained, </b><b>supervised</b><b> and held accountable to the organization&rsquo;s </b><b>abuse</b><b> risk management standards.</b></div>
Qualifications:
<ul><li>A high school diploma or its equivalent is required for this position.</li><li>
Candidates must have a minimum of two years of experience in administrative or clerical roles.</li><li>
Experience supporting a CEO and Board of Directors within a nonprofit organization is strongly preferred.</li><li>
Experience and formal training as paralegal- a plus.</li><li>
Disciplined experience using AI tools for greater efficiency and productivity is strongly preferred.</li><li>
The ideal candidate must be proactive, take initiative, be driven by deadlines, pay close attention to detail, work independently, uphold confidentiality, and exercise sound judgment and discretion in all functions and responsibilities.</li><li>
Exceptional planning and project management abilities are essential. Candidates should be able to use tools such as Microsoft Planner to organize tasks, set deadlines, assign responsibilities, and track progress for timely completion of projects and initiatives.</li><li>
Strong oral and written communication skills are necessary. The candidate should be comfortable interacting with senior executives and other staff, both inside and outside the organization, displaying tact and diplomacy.</li><li>
The ability to manage multiple, simultaneous, and complex tasks and projects efficiently and effectively is required.</li><li>
The candidate must work well with a diverse group of people at all levels, especially in an executive environment, and demonstrate professionalism at all times.</li><li>
Demonstrated integrity and a strong work ethic are essential. The candidate must possess excellent organizational and time management skills.</li><li>
Experience in organizing, prioritizing, and scheduling work assignments is required.</li><li>
Proficiency in Microsoft Office Suite, Google Suite, and social media platforms is necessary.</li><li>
Candidates must also be proficient with cloud-based collaboration tools such as Zoom, Microsoft Teams, and Google Workspace.</li><li>
The ability to adapt to and learn new technologies in the workplace is expected. Candidates should be tech-savvy and able to troubleshoot issues with office equipment, software, and applications.</li><li>
Candidates should be comfortable evaluating and implementing new AI-driven solutions to enhance office efficiency, data management, and communication. Staying current with emerging AI technologies and integrating them into daily operations as appropriate is also required.</li></ul><div><b>
Preferred Qualifications</b></div><ul><li>
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.</li></ul><p><b>
You'll</b><b> </b><b>be a great fit for the Seattle Y if you:</b></p><ul><li>
Thrive on working in a collaborative environment.</li><li>
Are very adaptable.</li><li>
Have high ownership and strong work ethic.</li><li>
Are a great problem solver who can think on your feet.</li><li>
Truly enjoy being of service to people.</li><li>
Like being part of a team that cares about one another as people and enjoy working together.</li><li>
Want to know that the work you do contributes to building a better, stronger community for all.</li></ul><p><b>
OUR MISSION</b></p><p>
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.</p><p><b>
OUR VALUES</b></p><ul><li>
Respect</li><li>
Responsibility</li><li>
Honesty</li><li>
Caring</li><li>
Passion for Excellence</li></ul><p>
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.</p><p><i>
We are a drug</i><i> </i><i>&amp; alcohol</i><i>-free workplace.</i> <i>We</i><i> </i><i>participate</i><i> </i><i>in the Federal E-Verify system.</i><i> </i><b><i>All job offers are contingent on the results of a background check</i></b><b><i> </i></b><b><i>in accordance with</i></b><b><i> </i></b><b><i>Washington's Fair Chance Act.</i></b></p><p><b>
If you need</b><b> </b><b>assistance</b><b> </b><b>of any kind with the application process, reach out to</b><b> </b><b>recruiting@seattleymca.org.</b></p></div><p></p>

Office Administration Manager - Office of the President

Buell Realtime Reporting

<p><b>Overview</b></p><p><b>Do you take pride in being accurate, reliable, and an enthusiastic team player? </b></p><p>If you believe you qualify for a position with our growing firm, review the following three questions:</p><ul><li>Do you take pride in noticing the details others miss&mdash;and elevating every client interaction into a VIP experience?</li><li>Do you want to be a valued, integral member of a team dedicated to both its clients and employees?</li><li>Are you a self-starter who takes ownership and follows through with care and precision?</li></ul><p><b>If you answered &ldquo;yes&rdquo; to the above questions, read on to learn more about our dynamic company.</b></p><p>Buell Realtime Reporting provides first-class litigation support services, including court reporting, legal video, videoconferencing, transcription, interpreters, and more. We are proud of our reputation for strong client relationships, work product accuracy, and exceptional customer service. We create clients for life, one case at a time.</p><p>The Buell team is a unified group of court reporters, videographers, and office staff who have been with the company long term. Our mission statement is to deliver the Buell VIP experience each and every time. We are a boutique firm that has been built on respect, communication and solving problems together. Even though we work hard and take pride in our job, we still have fun! The Buell company goal is to set everyone up for long-term success.</p><p>We are seeking a dynamic and detail-oriented Reception / Legal Admin professional to join our team. This vital role combines front-desk responsibilities with comprehensive administrative support, ensuring smooth daily operations within a busy litigation support environment. Your proactive approach will help facilitate effective communication, VIP-level interactions, and support departments with diverse administrative tasks.</p><p><b>Duties</b></p><ul><li>Greet visitors, clients, and vendors with professionalism and courtesy, ensuring a positive first impression of the firm.</li><li>Manage incoming calls with excellent phone etiquette, directing inquiries to appropriate team members promptly.</li><li>Handle administrative duties such as supply ordering and supporting overall office organization.</li><li>Assisting other departments as needed (for example, sealing transcripts or scanning exhibits for Production team, creating videoconference links for Schedule team).</li><li>Mail and delivery management.</li><li>Coordinating occasional local office-related tasks and deliveries.</li></ul><p><b>SKILLS AND ABILITIES:</b></p><p>The ideal candidate will have:</p><ul><li>Outstanding proofreading skills and attention to detail.</li><li>Professional presence with the ability to engage confidently with clients and internal team</li><li>The ability to work effectively under pressure in a fast-paced legal environment.</li><li>Interact positively with office staff, court reporters, videographers and clients.</li><li>Experience with and knowledge of computers.</li><li>Strong desire to learn and grow professionally through active coaching and mentoring.</li></ul><p>Join us in this engaging role where your talents will directly contribute to the success of our team. We value proactive individuals who thrive in fast-paced environments and are eager to grow their professional expertise. This role offers the opportunity to gain exposure across multiple departments and build a long-term career within a growing, highly respected firm.</p><p>Pay: $26.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

In-Person Reception / Legal Admin

King County, WA

<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><br>
<p></p><div><br>
The King County Prosecuting Attorney's Office is looking for highly motivated individual to join our team as a <b>Legal Administrative Professional I </b>in<b> </b>our Sentencing Unit. The Sentencing Unit supports the full sentencing process by preparing accurate case materials, coordinating scheduling with the court, and ensuring all required documents and notifications are completed in a timely manner. The team works closely with attorneys, court staff, and partner agencies to manage sentencing calendars, compile criminal history information, and complete post-sentencing tasks. In addition to case coordination, the unit provides essential administrative support including document processing, and database work, and plays an active role in advancing the office&rsquo;s equity and inclusion efforts.<br>
<div><b>
About the King County Prosecuting Attorney&rsquo;s Office</b></div><b>
Our mission is to do Justice:</b><ul><li>
We exercise the power given to us by the people with fairness and humility.</li><li>
We serve our diverse community, support victims and families, and hold individuals accountable.</li><li>
We develop innovative and collaborative solutions for King County and the State of Washington.</li></ul><div>
We are guided by our core values of Integrity, Compassion, Professionalism, and Leadership. Our office is comprised of six divisions that are further organized into specialized units: To learn more about the Prosecuting Attorney&rsquo;s Office (PAO), please visit our website.</div><div></div><div><div><b><br>
Who May Apply: </b>This position is open to all qualified applicants.</div></div><b><br>
Work Location: </b>In- person/telecommuting-King County Courthouse, 516 Third Avenue, Seattle.
<br>
<br>
<b>Work Schedule: </b>This position works a 40-hour work week schedule, normally Monday &ndash; Friday, 8:00 a.m. to 5:00 p.m. This position is eligible for King County&rsquo;s generous benefits package. <b>Employees assigned to this position enjoy a hybrid work schedule that allows telecommuting, with a minimum of 2-days in office per week, subject to business needs and a telecommuting agreement. If a successful candidate is new to the King County Prosecuting Attorney's Office, they will be required to work in office four days a week for the first six months of employment</b><br>
<div><b>
Salary:</b><b> </b>Range 38 - $29.25 (step one) - $37.08 (step ten) hourly*<br>
<br>
<b>Union Membership:</b><b> </b>Positions in this classification are represented by Teamsters Local No. 117.</div><div><div><b><br>
Application Process:</b></div></div><div><div>
Interested individuals must complete the three application components:</div></div><div><div>
1) Submit a resume</div><div>
2) Respond to the supplemental questions</div><div>
3) Fully complete King County application. **</div></div><div><div><b>
**Applications and/or supplemental questionnaires that state &ldquo;see my resume&rdquo; or are blank, are considered incomplete and will not be considered competitive.</b></div></div><div></div><div><div><b><br>
Selection Process:</b></div></div><div><div>
Materials will be reviewed for qualifications, and the most competitive candidates may be invited to participate in a panel interview process. Current PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.</div></div><div><div><b><br>
For more information regarding this recruitment, please contact:</b></div></div><div><div>
Karla Avila Vargas (She/Her)</div>
Human Resource Analyst<div>
Kvargas@kingcounty.gov</div></div><div><div><b><br>
Special Requirements:</b></div></div><div><div>
Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted.</div></div><ul><li><br>
In addition to the benefits listed on the benefits tab, employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of the collective bargaining agreement between our office and Teamsters Local No. 117. This contribution is made by the employee and after two years it is paid by the employer.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Job Duties</b></h2></div>
<p></p><div><ul><li>Responsible for coordination of all cases pending sentencing. Prepare and deliver sentencing packets to DPAs.</li><li>
Works with the Superior Court Sentencing Coordinator to schedule weekly sentencing calendars.</li><li>
Prepares the monthly Sentencing Assignment Calendar, ensuring accurate scheduling and distribution</li><li>
Provides pre-sentence reports to Court and defense counsel.</li><li>
Oversees DNA collection procedures.</li><li>
Completes a post-sentencing checklist on Monday including providing notice of newly set review hearings, providing copies to Records and Department of Corrections.</li><li>
Provides regularly scheduled front desk coverage for receptionist breaks, lunch, and absences.</li><li>
Prepares J&amp;S paperwork for Plea/Sentencings.</li><li>
Point person for copy machine repair and supplies on the West Wing.</li><li>
Resolving monthly PBK Lagging list.</li><li>
Run JABS criminal history for DPAs.</li><li>
Actively participate in PAO equity work, attending equity trainings and discussions.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Experience, Qualifications, Knowledge, Skills</b></h2></div>
<p></p><div><ul><li>Knowledge of the criminal justice system and general office principles and practices.</li><li>
Ability to communicate effectively and follow written and verbal directions.</li><li>
Strong organizational skills and ability to complete a variety of tasks in an accurate manner with frequent interruptions.</li><li>
Ability to meet deadlines with attention to detail and to assume unscheduled and unexpected responsibilities.</li><li>
Ability to work independently or as part of a team, exercising initiative, and following through with work assignments.</li><li>
Customer service skills in person and via telephone (discretion, patience, etiquette, professionalism).</li><li>
Skill in using computers and the ability to become proficient in the use of database programs such as PbK (with training), Word, Excel, and Adobe Pro.</li><li>
Demonstrated predictable, reliable, and timely attendance.</li><li>
Ability to accept supervision and feedback.</li><li>
Establish and maintain positive and effective working relationships with management, co-workers, attorneys, law enforcement and the public.</li><li>
Active participation in PAO equity work, attending equity trainings and discussions, support for the PAO&rsquo;s Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>The <b>Prosecuting Attorney's Office </b>is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.<br>
<br>
<b>King County is an Equal Employment Opportunity (EEO) Employer</b><br>
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.<br>
<br>
<b>To Apply</b><br>
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.</p></div></div></div>

Legal Administrative Professional I - Sentencing Unit

Stokes Lawrence, P.S.

<p>Stokes Lawrence, a business law firm with offices in Seattle and Yakima, is seeking a friendly and customer service-oriented individual to join our Seattle office as a full-time Front Desk Coordinator/Administrative Assistant. In this role, you will be the first point of contact for our clients and visitors, helping to create a positive first impression of our firm. You will also assist our legal and business professionals with administrative tasks, helping to ensure the seamless flow of business operations.</p><p>The hours for this position are 8:00 a.m. &ndash; 5:00 p.m., Monday through Friday, with an occasional need for overtime.</p><p>Our attorneys and business professionals share a common value system rooted in a sense of collaboration, excellence, client service, and professionalism, along with a desire for personal growth and satisfaction. We offer a congenial work environment with competitive pay and benefits. Learn more about our firm at www.stokeslaw.com.</p><p><b>What We Are Looking For</b>:</p><ul><li>Excellent communication and interpersonal skills</li><li>Positive attitude and commitment to providing outstanding customer service</li><li>Detail oriented with strong sense of organization and prioritization</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Proficiency in Microsoft Word, Excel, and Outlook</li><li>High School diploma or equivalent</li><li>Previous experience in a customer service or front desk role, preferably in a professional services environment, is preferred</li></ul><p><b>Key Responsibilities</b>:</p><ul><li>Greet clients, guests, and visitors with a warm and professional demeanor</li><li>Answer and direct phone calls to the appropriate individuals</li><li>Manage conference room scheduling and set up</li><li>Maintain a clean and organized reception area</li><li>Receive, scan, and route incoming mail and deliveries</li><li>Arrange catering orders for in-office meetings and events</li><li>Assist with supply ordering and stocking</li><li>Assist accounting department with collection and review of receipts to reconcile firm credit card charges</li><li>Track parking validation</li><li>Assist with operational and facilities duties, including submission of guest registration and building maintenance requests</li><li>Provide administrative support to the firm&rsquo;s legal assistants and business departments</li></ul><p><b>Compensation and Benefits</b></p><p>The expected salary range for this position is $23 - $27 per hour. Compensation will be determined based on the individual&rsquo;s qualifications, skills, and experience.</p><p>Stokes Lawrence provides business professionals with medical, vision, dental, life, AD&amp;D, and disability insurance coverage, paid parental leave, paid vacation, sick leave and holidays, and contributions to a 401(k) profit sharing plan. Additional information about our benefits can be found at www.stokeslaw.com/careers/professional-staff-hiring/.</p><p><b>How To Apply</b></p><p>Please send a cover letter and resume to recruiting@stokeslaw.com for confidential consideration.</p><p>We are an equal opportunity employer and encourage individuals with diverse backgrounds and experiences to apply.</p><p>Pay: $23.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Law Office Front Desk Coordinator/Administrative Assistant

University Of Washington

<div><p><b>Job Description
</b></p><p></p><p>The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant 3.
</p><p></p><p>Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean&rsquo;s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Department Administrative Assistants (Administrative Assistant 3&rsquo;s) reporting to a Cohort Administrative Manager. The primary responsibility of the Department Administrative Assistants is to provide front-office support, including time schedule data entry, to cohort units.
</p><p></p><p>The College is now recruiting Administrative Assistant 3&rsquo;s to support the Cultures, Literatures and Languages Cohort (CLLC). The departments included in the cohort are:
</p><ul><li><p>Asian Languages and Literature
</p></li><li><p>Classics
</p></li><li><p>French &amp; Italian Studies
</p></li><li><p>German Studies
</p></li><li><p>Language Learning Center
</p></li><li><p>Middle Eastern Languages and Cultures
</p></li><li><p>Scandinavian Studies
</p></li><li><p>Slavic Languages and Literatures
</p></li><li><p>Spanish &amp; Portuguese Studies
</p></li></ul><p></p><p>Each Administrative Assistant 3 supports up to three of these departments, preferably located in the same or proximately located buildings to ensure efficiency. Specific duties include:
</p><p></p><p>Course Scheduling and Curricular Support (40%)
</p><ul><li><p>Analyze quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters&rsquo; offerings.
</p></li><li><p>Manager quarterly distribution of curriculum questionnaire to faculty. Ensure timely completion and liaise with Language Coordinators to ensure appropriate general education and major specific courses are offered.
</p></li><li><p>Create and review time schedule and ensure course offerings follow the Office of the Registrar&rsquo;s Learning Spaces policies (aka the Heat Map).
</p></li><li><p>Coordinate with partner departments to schedule joint and withered courses while following Learning Spaces Policies.
</p></li><li><p>Enter courses into the quarterly time scheduling tool per UW deadlines
</p></li><li><p>Monitor Time Schedule platform during enrollment period, analyze section fill rates to ensure compliance with the College&rsquo;s policy on section fill rates. Advise Chair on adding, moving or eliminating sections. Enter section updates as necessary.
</p></li><li><p>Delegate authority to choose appropriate classroom if faculty&rsquo;s first choice isn&rsquo;t available
</p></li><li><p>Suggest and implement alternate scheduling for classes as needed
</p></li></ul><p></p><p>Communication (20%)
</p><ul><li><p>Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
</p></li><li><p>Coordinate with chair to upload and send annual communications (holiday letters, etc.)
</p></li><li><p>Manage department email account, forwarding messages to appropriate recipients on a daily basis
</p></li><li><p>Coordinate social media posts
</p></li><li><p>Upload website content as needed
</p></li></ul><p></p><p>Events (10%)
</p><ul><li><p>Manage department&rsquo;s room reservation requests
</p></li><li><p>Schedule department-managed spaces
</p></li><li><p>Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)
</p></li></ul><p></p><p>Graduate Student Support (15%)
</p><ul><li><p>Process applications for prospective graduate students
</p></li><li><p>Assist admitted graduate students as they move through their degree program&rsquo;s milestones
</p></li><li><p>Use the Graduate School&rsquo;s MyGrad tool to track and record students&rsquo; progress through their degrees
</p></li></ul><p></p><p>General Support (10%)
</p><ul><li><p>Distribute keys
</p></li><li><p>Greet guests
</p></li><li><p>Provide classroom support as needed
</p></li><li><p>Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
</p></li><li><p>Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team
</p></li></ul><p></p><p>Facilities (5%)
</p><ul><li><p>Collect &amp; distribute mail
</p></li></ul><ul><li><p>Maintain department's shared drive
</p></li><li><p>Procure office supplies
</p></li><li><p>Manage surplus
</p></li><li><p>Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
</p></li><li><p>Serve as department point of contact for building coordinators and safety personnel
</p></li></ul><ul><li><p>Open and close department offices
</p></li></ul><p></p><p>Minimum Qualifications:
</p><ul><li><p>High School/GED AND three years of office or administrative support experience.
</p></li></ul><p></p><p><i>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
</i></p><p></p><p>Desired Qualifications:
</p><ul><li><p>Ability to prioritize tasks in a dynamic work environment
</p></li></ul><p></p><p><b>Compensation, Benefits and Position Details
</b></p><p></p><p><b>Pay Range Minimum:
</b></p>$47,448.00 annual
<p><b>Pay Range Maximum:
</b></p>$63,468.00 annual
<p><b>Other Compensation:
</b></p><ul><li></li></ul><p><b>Benefits:
</b></p>For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
<p><b>Shift:
</b></p>First Shift (United States of America)
<p><b>Temporary or Regular?
</b></p>This is a regular position
<p><b>FTE (Full-Time Equivalent):
</b></p>100.00%
<p><b>Union/Bargaining Unit:
</b></p>SEIU Local 925 Nonsupervisory
<p></p><p><b>About the UW
</b></p><p></p><p>Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
</p><p></p><p>UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
</p><p></p><p><b>Our Commitment
</b></p><p></p><p>The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
</p><p></p><p>To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
</p><p></p><p>Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</p></div>

Department Administrative Assistant-4

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