administrative assistant Jobs in Atlanta United States

administrative assistant

administrative/accounting assistant Jobs in Atlanta United States

administrative/accounting assistant

brokerage administrative assistant Jobs in Atlanta United States

brokerage administrative assistant

executive administrative assistant Jobs in Atlanta United States

executive administrative assistant

executive assistant Jobs in Atlanta United States

executive assistant

legal assistant

Thomas I Horstemeyer

We are seeking a highly motivated Legal Assistant to join our talented team. This full-time hybrid role, based in Atlanta, GA, offers the perfect balance of in-office collaboration and remote flexibility. As a Legal Assistant at Thomas Horstemeyer, you&rsquo;ll play an essential role in supporting groundbreaking legal work in the world of intellectual property. You&rsquo;ll work closely with attorneys and other IP professionals with the administrative support for patents, and copyrights, managing filings with the USPTO, tracking deadlines, and communicating with clients.What You&rsquo;ll Do:<ul><li>Be at the heart of innovation: Assist attorneys in preparing and filing patent prosecution applications (both intent- to- use and use) with the USPTO</li><li>Make a tangible impact: Conduct conflict checks, prepare response shells, issue fee transmittals, IDS&rsquo;s, and other transmittal documents that are needed to complete the due date task.</li><li>Work on high-profile cases: Prepare and file responses to office actions, manage patent prosecution docket, and review USPTO communications</li><li>Master your craft: Continuously develop your expertise in IP law by managing complex filings, sending reminders to clients, and attorneys, and send reporting emails</li><li>Work where you&rsquo;re valued: Collaborate with a team that truly supports each other&mdash;whether you're working on-site or remotely, you&rsquo;ll always feel connected and appreciated</li></ul>What We&rsquo;re Looking For:<ul><li>Knowledge of USPTO and foreign procedures, rules, and requirements</li><li>Detail-oriented and highly organized, with the ability to manage multiple priorities efficiently</li><li>Excellent communication skills, both written and verbal, to effectively collaborate with our team and clients.</li><li>Previous experience in a legal setting, particularly in the field of intellectual property, is highly desirable</li></ul>Why You'll Love Working Here:<ul><li>Flexibility &amp; Balance: Enjoy the best of both worlds with a hybrid work schedule that lets you thrive in the office and from the comfort of your home</li><li>Collaborative Culture: Join a team that values innovation, collaboration, and mutual respect. At Thomas Horstemeyer, your ideas and contributions will always be heard and appreciated</li><li>Free Medical &amp; Dental Benefits: We offer free medical and dental coverage</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years of experience do you have working in IP Law?</li></ul>Experience:<ul><li>Legal administrative: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30339 (Required)</li></ul>Work Location: Hybrid remote in Atlanta, GA 30339

Legal Assistant

Responsibilities: - Provide clerical support to attorneys and legal professionals - Perform data entry and maintain accurate records - Answer phone calls and handle inquiries with professionalism and excellent phone etiquette - Organize and maintain physical and electronic files - Assist with drafting, reviewing, and proofreading legal documents, contracts, and correspondence - Utilize document management systems to store and retrieve files as needed - File documents with courts and other relevant agencies - Schedule appointments, meetings, and court dates for attorneys - Transcribe dictations and prepare legal documents-E-file using Peach Court and Odyssey systems.Skills: - Strong organizational skills to manage multiple tasks and prioritize effectively - Attention to detail for accurate data entry, proofreading, and document management - Proficiency in using document management systems and other legal software - Excellent written and verbal communication skills - Ability to work independently as well as collaboratively in a team environment - Familiarity with legal terminology and proceduresThis position offers an opportunity to work in a dynamic legal environment where you will gain valuable experience in the field. We provide competitive compensation and benefits package. If you are a motivated individual with a passion for the legal field, we encourage you to apply.Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant/Paralegal

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

The Home Depot

<div>Position Purpose:
The Legal Coordinator provides excellent customer service, administrative support, and process coordination throughout the Legal Department. The Legal Coordinator will assist on legal functions by managing end-to-end workflow processes, maintaining databases, conducting legal fact finding and research, as well as providing support to the business through various administrative duties. Legal Coordinators have exceptional organizational skills and a keen ability to prioritize work with little supervision to meet tight deadlines. They also possess good communication skills (both written and verbal), knowledge of the principles of legal confidentiality and security, and an ability to be diplomatic and tactful. 
Key Responsibilities:<ul><li>
25% Legal Process Support</li><li>
Responds to subpoenas &amp; routine discovery requests</li><li>
Monitor &amp; troubleshoot workflow processes</li><li>
Manage various procedures (e.g.liens, vendor setups, etc.)</li><li>
Process applications &amp; notices of legal violations</li><li>
Intake legal documents to process proper departmental disbursement</li><li>
Assist with corporate entity compliance</li><li>
25% Database Management</li><li>
Track compliance with Required fills in ELM tools</li><li>
Basic analysis and auditing of ELM reports and data fields</li><li>
Maintain and update documents and databases</li><li>
Support the creation of metrics reporting (ELM tools)</li><li>
Proficiency in accessing data through basic legal management software</li><li>
Gather information from legal and business databases to respond to inquiries</li><li>
25% Operational Support</li><li>
Prepare and track reports and budgets</li><li>
Create and draft presentations and letters</li><li>
Coordinate with other functional groups on various tasks and projects</li><li>
Miscellaneous other administrative duties performed as needed</li><li>
25% Legal Research</li><li>
Review documents, databases, and other sources to perform and present fact research</li><li>
Perform basic data analysis</li><li>
Deliver information to audience in an easy to understand manner</li></ul> 

Direct Manager/Direct Reports:<ul><li>
Reports to a Director.</li></ul> 

Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 

Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul> 

Preferred Qualifications:<ul><li>
Legal research skills: beginning level of familiarity with legal resource materials and/or computer-assisted legal research programs; ability to carry out basic, routine, factual research</li><li>
Legal knowledge: Moderate level of familiarity with routine areas and functions of practice areas and legal system; ability to identify basic, relevant issues.</li><li>
Legal Experience/Education: Paralegal Degree or Certificate preferred</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
2</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
Computer and technology skills: ability to use basic features of word processing, database, and spreadsheet programs to produce professional work products, access up-to-date information, communicate with others, and locate resources</li></ul></div>

Legal Coordinator - Real Estate

Ortho Sport & Spine

Ortho Sport &amp; Spine Physicians is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. With locations throughout the United States, we specialize in state-of-the-art, minimally invasive treatments for complex neck and spine conditions as well as sports-related injuries.We are seeking a highly organized, detail-oriented Medical Assistant to directly support one of our surgeons in a fast-paced surgical practice.Job SummaryThe Surgical Medical Assistant is responsible for providing direct clinical and administrative support to the surgeon while ensuring an exceptional patient experience. This role plays a critical part in coordinating surgical consults, preparing patients for procedures, assisting with in-office treatments, and supporting pre- and post-operative care.The ideal candidate thrives in a high-volume environment, anticipates provider needs, and demonstrates professionalism and compassion in all patient interactions.Duties and Responsibilities<ul><li>Prepare and maintain exam and procedure rooms for surgical consults and follow-up visits</li><li>Escort patients to exam rooms and prepare them for evaluation</li><li>Accurately document patient histories, vitals, and clinical information in the EMR</li><li>Assist the surgeon during in-office procedures as needed</li><li>Prepare patients for injections, minor procedures, and surgical consultations</li><li>Coordinate and complete pre-operative screening requirements</li><li>Educate patients on treatment plans, medications, post-operative instructions, and DME use</li><li>Fit and instruct patients on proper use of braces and other durable medical equipment</li><li>Maintain and sterilize instruments in accordance with sterile technique standards</li><li>Manage surgical scheduling coordination and communicate procedural details to patients</li><li>Maintain inventory of medical supplies, surgical materials, and medications</li><li>Properly dispose of biohazard and SHARPS materials</li><li>Perform clinical and documentation audits as needed</li><li>Assist with prior authorizations and surgical documentation when required</li><li>Provide general administrative support within the surgical clinic</li><li>Other duties as assigned</li></ul>Qualifications<ul><li>High school diploma or GED required</li><li>Completion of an accredited Medical Assistant program required</li><li>CMA or RMA certification strongly preferred</li><li>Prior experience in orthopedics or a surgical practice strongly preferred</li><li>Strong understanding of pre-op and post-op workflows</li><li>Excellent organizational and time management skills</li><li>Strong EMR proficiency</li><li>Knowledge of sterile technique and clinical safety protocols</li><li>Ability to multitask in a fast-paced surgical environment</li><li>Professional, compassionate bedside manner</li><li>Bilingual (Spanish/English) strongly preferred</li></ul>Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job responsibilities.<ul><li>Prolonged standing and walking</li><li>Occasional lifting up to 40 pounds</li><li>Frequent use of hands and arms</li><li>Ability to bend, stoop, kneel, and crouch</li><li>Extended computer use</li><li>Close and distance vision required</li></ul>CompensationCompetitive pay based on experience.Ortho Sport &amp; Spine Physicians is an Equal Opportunity Employer and does not discriminate in employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other protected characteristic under federal or Georgia law.Job Type: Full-timeExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30328 (Required)</li></ul>Work Location: In person

Surgical Clinic Medical Assistant Bilingual Preferred

American Arbitration Association

<div>Description
Finance Assistant I (2026-19)
Overview 
 
The Finance Assistant supports AAA&rsquo;s mission by performing essential financial and clerical duties related to the administration of arbitration and mediation cases. Key responsibilities include processing payments and deposits, verifying transactions, assisting with collections, maintaining financial records in AAA&rsquo;s case management system, and supporting case administrators with reallocations and refunds. This role also involves data entry, document preparation, and ensuring strict confidentiality of case information and records.
This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location. 
<ul><li>
Atlanta, GA; Dallas, TX ; Fresno, CA - $45,800 - $48,500</li><li>
Johnston, RI - $46,600 - $49,300</li><li>
New York, NY - $54,100 - $57,300</li></ul> 
This position is also eligible for quarterly performance-based incentives. 
Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off. 
QUALIFICATIONS
Education &amp; Experience: High School Diploma or GED in finance-related discipline and 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.) required. 
 
Skills &amp; Abilities:<ul><li>
Strong mathematical and analytical skills</li><li>
High attention to detail and accuracy</li><li>
Excellent time management and organizational skills</li><li>
Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>
Strong Communication and customer service skills</li><li>
Ability to work effectively in a collaborative team setting</li></ul>
About Us 
The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.</div>

Finance Assistant I

Robert Half

<div>
 We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. If you excel in organization, multitasking, and maintaining professionalism, we invite you to apply.
 
 
 Responsibilities:
 
 &bull; Oversee calendar management and scheduling, ensuring all appointments and meetings are organized efficiently.
 
 &bull; Prepare and edit documents, presentations, and reports in a timely manner.
 
 &bull; Coordinate meeting arrangements, including ordering supplies, setting up spaces, and managing follow-up tasks.
 
 &bull; Maintain and organize both electronic and physical filing systems for easy access and retrieval.
 
 &bull; Manage office inventory and handle the ordering of supplies to support operational needs.
 
 &bull; Assist with special projects and departmental tasks as required, adapting to changing priorities.
 
 &bull; Handle sensitive and confidential information with discretion and professionalism.
 
 &bull; Respond to inbound calls and inquiries, ensuring prompt and courteous communication.
 
 &bull; Perform receptionist duties, including greeting visitors and managing front desk operations.
 
 &bull; Proven experience as an Administrative Assistant or in a similar role.
 
 &bull; Proficiency in data entry and managing records with accuracy.
 
 &bull; Strong organizational skills and attention to detail.
 
 &bull; Ability to handle inbound calls professionally and efficiently.
 
 &bull; Familiarity with administrative office procedures and practices.
 
 &bull; Excellent communication skills, both verbal and written.
 
 &bull; Ability to manage multiple tasks and deadlines effectively.
 
 &bull; High level of discretion and integrity when handling confidential information.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

Explore 126+ Legal assistant in Atlanta United States this March. Find roles across top companies and apply now to boost your career.