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administrative assistant - saudi Jobs in Riyadh

administrative assistant - saudi

legal assistant

Clyde & Co

<div>
 <p>
  <strong>
   The Team
  </strong>
 </p>
 <p>
  To provide comprehensive legal support to Fee Earners across the Kingdom of Saudi Arabia and, where required, the wider MEA region. The role is responsible for supporting the delivery of Fee Earner&rsquo;s work by undertaking all aspects of the Legal Secretary function and, where appropriate, coordinating with Administrative Assistants and Document Production teams based within the GBS hub in the United Kingdom. The role retains ownership and accountability for all tasks through to completion, ensuring effective workflow management, organisational support and the consistent delivery of high-quality client service.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Client Relationship Management
  </strong>
 </p>
 <ul>
  <li>
   Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate.
  </li>
  <li>
   Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant Fee Earner.
  </li>
  <li>
   Taking and making client related calls, dealing with and handling message taking as appropriate.
  </li>
  <li>
   Liaise with clients and marketing team to provide support for scheduling tender meetings, directory interviews, client training etc.
  </li>
  <li>
   Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
  </li>
  <li>
   Responsible for keeping up to date with client specific protocols and processes, including regional variations, implementing, providing guidance and training to others where necessary and ongoing monitoring.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative
  </strong>
 </p>
 <ul>
  <li>
   Responsible for keeping track of and assisting with files to be opened and closed via the Client Matter Intake Team (CMI) across the region and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.
  </li>
  <li>
   Responsible for files to be opened, closed, and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.
  </li>
  <li>
   Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters liaising with teams across the MEA region where required.
  </li>
  <li>
   Support fee earners in business development activities including the involvement in preparation of CVs, pitches, presentations, capability statements and client registration portals, scheduling meetings e.g. tenders, directories, internal clients.
  </li>
  <li>
   Work with Business Development Managers across the MEA region on the maintenance of CRM to ensure key client contacts are in Interaction and &lsquo;bounce-backs&rsquo; e.g. contacts with rejected email addresses are reviewed, updated, or archived from system.
  </li>
  <li>
   Assisting in the organisation of internal and external events, seminars, and conferences (vulture).
  </li>
  <li>
   Manage diaries, ensuring they are up to date, anticipating requirements including cross-regional meetings, travel and coordination with regional stakeholders, e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing, and circulating papers.
  </li>
  <li>
   Produce and maintain Excel spreadsheets as required.
  </li>
  <li>
   First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
  </li>
  <li>
   Arrange for the preparation and collation of internal sector newsletters and briefings.
  </li>
  <li>
   Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
  </li>
  <li>
   Receiving instructions via digital dictation for tasks and acting upon the same.
  </li>
  <li>
   Maintaining LinkedIn profile, updating connections and adding new activity.
  </li>
  <li>
   Arrange travel and accommodation, to prepare and produce and keep track of itineraries.
  </li>
  <li>
   Arrange restaurant bookings for Business Development and Client meetings.
  </li>
  <li>
   Maintain Fee Earner&rsquo;s mailboxes and electronically file e-mails and documents.
  </li>
  <li>
   Deal with e-mails during Fee Earner&rsquo;s absence from the office and to take appropriate action.
  </li>
  <li>
   Conduct ad hoc internet research.
  </li>
  <li>
   Update client/contact database on Outlook as well as on InterAction.
  </li>
  <li>
   Cover for other team members when required and capacity allows.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication
  </strong>
 </p>
 <ul>
  <li>
   Key point of contact for Fee Earners and Clients including coordination with regional and cross-regional counterparts across MEA to maintain relationships and ensure a high level of support is always provided by the team.
  </li>
  <li>
   Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate Fee Earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing.
  </li>
  <li>
   Liaising with and providing support to immediate colleagues in the department, and where practical across the MEA region as requested by Team Leader. Assisting others where there is spare capacity, or it is evident that a colleague needs assistance with their workload.
  </li>
  <li>
   Minute taking, following up designated actions to ensure completion ahead of the next meeting.
  </li>
  <li>
   Liaison with and taking direction from your Legal Support Manager.
  </li>
  <li>
   Liaise with the Legal Support Manager and Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant Fee Earners.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Financial
  </strong>
 </p>
 <ul>
  <li>
   Assisting Fee Earners with billing related tasks.
  </li>
  <li>
   Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation.
  </li>
  <li>
   Request cheques, bank transfers, and paying in money received, as appropriate.
  </li>
  <li>
   Supporting the co-ordination of the WIP process.
  </li>
  <li>
   Dealing with matter related finance administration to include APRs, BACs, TTs.
  </li>
  <li>
   Processing expenses.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Processing
  </strong>
 </p>
 <ul>
  <li>
   Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Team Leader/Legal Support Managers where challenges arise.
  </li>
  <li>
   Responsible for managing the creation and maintenance of data rooms and client information in accordance with case milestones.
  </li>
  <li>
   Responsible for ensuring client and matter data is maintained and updated within appropriate systems, raising requests with the BAU team globally as appropriate.
  </li>
  <li>
   Online applications e.g. Companies House, Land Registry, Searchflow, CRU forms. Undertaking searches and completion of requisite forms and submission.
  </li>
  <li>
   Ensuring compliance with firm wide/department policies and procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Customer Service
  </strong>
 </p>
 <ul>
  <li>
   Arranging and attending team meetings.
  </li>
  <li>
   Liaising with Fee Earners, Team Leaders, and Legal Support Managers locally and across the MEA region to take instruction and liaise on work requirements.
  </li>
  <li>
   Consistently and appropriately update service users on progress where appropriate.
  </li>
  <li>
   Regularly offer assistance wherever possible.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Skills &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Advanced knowledge of document management/case management systems.
  </li>
  <li>
   An effective communicator with the ability to establish and build client relationships, striving to provide exceptional service at all times.
  </li>
  <li>
   Customer/client service focused.
  </li>
  <li>
   Proven experience of managing high level client facing tasks and priorities, with a hands-on, practical approach.
  </li>
  <li>
   Effective at investigating issues and seeing a problem through to conclusion.
  </li>
  <li>
   Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
  </li>
  <li>
   Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges.
  </li>
  <li>
   Positive can-do attitude with the ability to adapt to change.
  </li>
  <li>
   Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively.
  </li>
  <li>
   Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technical Skills
  </strong>
 </p>
 <ul>
  <li>
   Experience of working in a legal or professional services environment.
  </li>
  <li>
   An aptitude for providing top level organisational support, anticipating support needs, producing documents and client communications of the highest standard.
  </li>
  <li>
   Advanced knowledge of Microsoft Office.
  </li>
 </ul>
 <p>
 </p>
</div>


Legal Assistant

Naseej

<div><div><div><div><p>Naseej is offering a training opportunity for a Legal Specialist under the Tamheer Program for fresh graduates seeking practical legal experience.</p><div></div><div><div><div><b><br>
</b></div></div><p>We usually respond within <b>a day</b>
</p></div></div></div></div><div></div><div><div><div>Company Description:</div><div>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden, enabling them to focus on achieving their strategic objectives.</div><div>
For almost 36 years, Naseej, with its branches across the MENA region, has made significant contributions and established itself as one of the market leaders in the fields of E-Learning, Edu-Tech, and Digital Transformation.</div><div>
Naseej website: https://www.naseej.com/</div><div>
Job Summary:</div><div>
Naseej is seeking a motivated <b>Legal Specialist</b> to join the team under the <b>Tamheer Training Program</b>. This opportunity is designed for fresh graduates aiming to gain practical legal experience in a professional and dynamic work environment.</div><div>
Key Responsibilities:</div><ul><div><div>
Assist in reviewing, drafting, and organizing legal documents and contracts.</div></div><div><div>
Support the legal team in ensuring compliance with applicable laws and regulations.</div></div><div><div>
Conduct legal research and prepare summaries when required.</div></div><div><div>
Maintain and organize legal records and documentation.</div></div><div><div>
Coordinate with internal departments on legal-related matters.</div></div><div><div>
Perform other legal support tasks as assigned.</div></div></ul><div>
Requirements:</div><ul><div><div>
Bachelor&rsquo;s degree in <b>law or equivalent</b>.</div></div><div><div>
Minimum GPA of <b>4.50 out of 5.00</b>.</div></div><div><div>
Professional legal certifications are considered a plus.</div></div><div><div>
Eligible for the <b>Tamheer Program</b>.</div></div><div><div><b>
Not registered in Social Insurance (GOSI)</b>.</div></div><div><div>
Strong attention to detail and organizational skills.</div></div><div><div>
Good communication skills in English and Arabic.</div></div><div><div>
Eagerness to learn and grow in a corporate legal environment.</div></div></ul>
</div></div><div><div><div><div><b>Locations</b></div>
<div>Riyadh
</div></div></div></div><div></div><div><div><div><div><p><b>CONTACT
</b></p><div><b>Atheer Alnasser</b></div>
<div>Regional Talent Acquisition Specialist &ndash; Human Resources &amp; Admin Support
</div></div></div></div></div><p></p><div><div><div><div><div><div>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>About Naseej</b></h2>
<div><div>Bringing together the latest technological advancement and know-how to support organizations in their digital transformation journey, Naseej offers a comprehensive suite of platforms and services, to empower organizations and enable them to focus on achieving their strategic objectives, fostering innovation, and maximizing productivity in the digital era.</div>
</div></div><div><div><b>Founded in </b>1989
</div><div><b>Co-workers </b>500</div></div></div></div></div><p></p>

Legal Specialist (Tamheer)

Baker McKenzie

<div><div><div><p>We&rsquo;re pleased to announce that applications are now open for our Saudi Summer Internship Program.<br>
<br>
<b>Locations:</b> Riyadh &amp; Jeddah<br>
<br>
<b>Program dates:</b> 1st July &ndash; 30th August<br>
<br>
<b>Application deadline:</b> 30th March<br>
<br>
We welcome applications from <b>3rd year LLB students</b> and above who are interested in gaining hands-on legal experience in a dynamic, professional environment.<br>
<br>
<b>Summary of the Role:</b><br>
<br>
The basic intention behind the internship scheme is to provide the intern with the opportunity to witness how an International law firm operates. Therefore, for the majority of the time, the intern will be essentially shadowing the business managers and legal consultants in their work, asking questions and assisting them as and when any assistance is required.</p>
<p><b>
Key Tasks:</b></p>
<ul>
<li>Support and shadow Partners / Associates in the office;</li>
<li>Assist in research tasks;</li>
<li>Identify appropriate laws, judicial decisions, legal articles and other materials for assigned matters;</li>
<li>Compile, analyze and organize information;</li>
<li>Help proofread agreements;</li>
<li>Researching an area of law and presenting findings to the office;</li>
<li>Assisting with reviewing and preparing translations (if bilingual)</li>
</ul>
<p><b>About us</b></p>
<p>
At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.</p></div></div></div><p></p>

2026 Summer Internship Program - Saudi Arabia

Masdr - مصدر

<div>
 <p>
  <strong>
   About Masdr:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Masdr
  </strong>
  is a data solutions company owned by GOSI, committed to fostering well-being and empowering individuals and organizations to thrive. We build innovative digital products and services that enhance the well-being and performance of employees, pensioners, their families, and the organizations that support them.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Opportunity:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a
  <strong>
   Legal Specialist Trainee
  </strong>
  to join
  <strong>
   Masdr Data Solutions
  </strong>
  through the
  <strong>
   Tamheer Program.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This opportunity offers fresh graduates the chance to gain hands-on experience in
  <strong>
   legal, support, contract review, and compliance matters
  </strong>
  within a dynamic work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree in Law or relevant field
 </p>
 <p>
  &bull; Professional communication skills in
  <strong>
   Arabic &amp; English
  </strong>
 </p>
 <p>
  &bull; Must be
  <strong>
   eligible for the Tamheer Program
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you meet the Tamheer Program eligibility criteria, please apply and submit your CV.
 </p>
</div>


Tamheer Opportunity - Legal Specialist

Unifonic

<div><p>Proudly voted a Great Place to Work&reg;, we are a dynamic startup in the SaaS space that is revolutionizing the way businesses communicate. Our team is made up of 500 energetic and passionate Unifones who are dedicated to delivering the best possible experience to 5000+ customer-centric companies.</p><p>
We pride ourselves on our fun and collaborative work environment, where creativity and new ideas are constantly encouraged. As shareholders in the business, we&rsquo;re so much more than a group of passionate communicators. We are Unifones. Join our team and be a part of something big!</p><p></p><p>
We're looking for creative minds with great passion to join our various teams. Motivated and ambitious individuals who are aspiring to achieve extraordinary things that leave a long-lasting impact. In the internship opportunity, you'll get the chance to interact and collaborate with people from diverse backgrounds, and you'll get exposure to learn from the finest in the business. You will experience an inspiring world-class program. You&rsquo;ll get the opportunity to work on real projects and have fun along the way. This is your chance to show off your skills. The successful candidate should have superb English and communication skills. They also should be proactive and always ready to tackle challenges.</p><br>
<p></p><ul><li>
Bachelor's degree in Information Technology, Business Administration, Law, or other related fields.</li><li>
Fluent in English and Arabic with excellent writing/editing and verbal communication skills.</li><li>
Comprehensive knowledge of MS Office.</li><li>
Problem-solving skills.</li><li>
Critical thinking.</li><li>
Proactive attitude.</li><li>
Self-motivated and able to work independently with a minimum level of supervision.</li></ul></div>

Legal Intern

A. Lange & Söhne

<div>
 <strong>
  About A. Lange &amp; S&ouml;hne
  <br/>
  <br/>
 </strong>
 <strong>
  Since the legend's reincarnation in 1994, A. Lange &amp; S&ouml;hne has been one of the most respected
 </strong>
 and successful watch brands in the luxury sector. Our whole aim is to continue our tradition with new, outstanding products, very much in keeping with Lange's claim: State-of-the-art tradition. What we expect from our watches, we expect from us: Never stand still.
 <br/>
 <br/>
 <strong>
  PURPOSE
  <br/>
  <br/>
 </strong>
 As an Ambassador of A. Lange &amp; S&ouml;hne inside and outside the boutique, the mission of the Senior Watch Advisor is to provide an excellent customer experience. Working within a professional and exciting team, the purpose of the job is to attain desired results through creative and effective use of resources and retail and CRM tools (iCM), prepare monthly action plans to achieve sales targets in order to meet or exceed personal monthly sales objective, while managing all steps of the sales process and offer an exclusive customer service in line with brand guidelines.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   SALES
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Meet personal budgets in accordance with brand retail strategy (compliance with group procedures, legal, fiscal, and customs regulations).
  </li>
  <li>
   Maximize profit whist controlling &amp; minimizing costs (discount, general expenses, third party commissions).
  </li>
  <li>
   Regularly analyze and question missed confirmed sales with Assistant/Boutique Manager, to further refine future sales projections.
  </li>
  <li>
   Organize private viewing with potential VIPs in your region.
  </li>
  <li>
   Discuss business opportunities/Action Plans of potential prospects with Assistant/Boutique Manager.
  </li>
  <li>
   Act as a reference in terms of building action plans to achieve personal targets.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   BRAND AMBASSADORSHIP
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Ensure Excellency within and outside of the boutique.
  </li>
  <li>
   Ensure maximum client welcoming, handling, and servicing.
  </li>
  <li>
   Keep learning about the products and brand and become a reference person for the Maison.
  </li>
  <li>
   Demonstrate brand ambassadorial skills, at any given time, with clients, Top VIPs &amp; any third party.
  </li>
  <li>
   Responsible for overall appearance and maintenance of the boutique in accordance to brand guidelines and concept.
  </li>
  <li>
   Assist in timely boutique implementation and control of any new Visual Merchandizing concepts.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   CUSTOMER &amp; CRM RELATED ACTIVITIES
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Ensure Service Excellency within the boutique at all time and with any boutique clients.
  </li>
  <li>
   Be part of a positive atmosphere within the boutique; optimistic, constructive, helpful, confident, etc.
  </li>
  <li>
   Proactively participate of regular VIP and orders, considerate of our boutique opportunities.
  </li>
  <li>
   Ensure accurate and genuine relationship building with customers.
  </li>
  <li>
   Ensure attention to existing and new recruitment of VIP, customer and prospect database for boutique sales and marketing activities.
  </li>
  <li>
   Individually handle with care client complaints, and immediately report to Assistant/Boutique Manager brand product related issues.
  </li>
  <li>
   Follow up and coordinate individual repairs and after sales related matters with Sales Administrators.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   STORE OPERATIONS MANAGEMENT
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Actively taking part in monthly (quarterly, yearly) stocktaking and quality control.
  </li>
  <li>
   Actively ensuring all measures to avoid stock discrepancies at all times.
  </li>
  <li>
   Automatic replenishment of sold timepieces and active order requests.
  </li>
  <li>
   Ensuring a proper maintenance of all boutique timepieces when necessary: organize changing of straps polishing, servicing, etc.
  </li>
  <li>
   Represent boutique management during their absence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   FINANCIAL &amp; CASH REGISTER CONTROL
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Compliance with procedures, and with legal, fiscal and customs regulations.
  </li>
  <li>
   Mastering dealing with credit card transaction of considerable amounts, Cash Register, etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   REPORTING
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Ensure timely reporting of any opportunity, incident, etc to Assistant/Boutique Manager.
  </li>
  <li>
   Share new practices, ideas with Assistant/Boutique Manager to enhance boutique operations as a whole.
  </li>
  <li>
   Proper and accurate networking among the competition, especially with neighboring boutiques.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   TEAM WORK
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Share new ideas, work related practices &amp; knowledge with boutique&rsquo;s members, office colleagues.
  </li>
  <li>
   Full and complete assistance to shift colleague during the sales ceremony.
  </li>
  <li>
   Active participation in Boutique trainings and role-plays to improve knowledge and client experience.
  </li>
  <li>
   Proactively support in onboarding process of new boutique members.
  </li>
 </ul>
</div>


Senior Sales Associate

Bausch + Lomb

<div>
 <p>
  <strong>
   Bausch + Lomb
  </strong>
  is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Objectives / Purpose of the Job:
  </strong>
 </p>
 <p>
  Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and support all administrative duties to ensure smooth day-to-day office operations.
  </li>
  <li>
   Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
  </li>
  <li>
   Purchase office supplies and equipment, maintaining proper stock levels.
  </li>
  <li>
   Supervise general office functions and report regularly to management.
  </li>
  <li>
   Provide progress updates to senior management and collaborate on improving office operations.
  </li>
  <li>
   Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
  </li>
  <li>
   Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
  </li>
  <li>
   Provide comprehensive administrative support across departments.
  </li>
  <li>
   Follow up on administrative invoice payments for accurate financial reporting.
  </li>
  <li>
   Track employee movements, including vacation schedules, ADM requests, and social security updates.
  </li>
  <li>
   Ensure timely processing and follow-up on administrative purchase orders.
  </li>
  <li>
   Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
  </li>
  <li>
   Organize events across the Middle East, including hotel bookings and visa processing.
  </li>
  <li>
   Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
  </li>
  <li>
   Manage contract approvals and signatures using the Evisort platform.
  </li>
  <li>
   Prepare monthly administrative provisions with full justification of related expenses.
  </li>
  <li>
   Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
  </li>
  <li>
   Ensure a safe, clean, and compliant working environment.
  </li>
  <li>
   Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
  </li>
  <li>
   Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
  </li>
  <li>
   Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
  </li>
  <li>
   Maintain custody and availability of all original and copy legal and contractual documents.
  </li>
  <li>
   Assist with Evisort preparation and approvals for the Saudi Arabia team.
  </li>
  <li>
   Lead and track contract approval workflows for Saudi Arabia.
  </li>
  <li>
   Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
  </li>
  <li>
   Validate and proofread contract content to ensure compliance with internal SOPs.
  </li>
  <li>
   Manage contract databases (hard and soft copies) for the region via Evisort.
  </li>
  <li>
   Lead the regional contract database project as a centralized data source.
  </li>
  <li>
   Maintain and update best practices, templates, and contract management guidelines.
  </li>
  <li>
   Ensure proper filing and quick retrieval of all original contracts.
  </li>
  <li>
   Validate distributor signatures on finalized contracts.
  </li>
  <li>
   Liaise with the PRO for all legalizations and departmental document processing.
  </li>
  <li>
   Coordinate with the PRO for the renewal of licenses for Saudi entities.
  </li>
  <li>
   Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
  </li>
  <li>
   Participate in preparing the annual administrative budget and monitoring related expenses.
  </li>
  <li>
   Conduct training on legal contract management and the corporate documentation system.
  </li>
  <li>
   Ensure documentation and contract databases are updated with relevant teams.
  </li>
  <li>
   Administer corporate GEMS system uploads for the TMEA region.
  </li>
  <li>
   Provide audit support through documentation, retrieval, and system compliance.
  </li>
  <li>
   Serve as a Securitate user supporting due diligence processes.
  </li>
  <li>
   Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Education &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
  </li>
  <li>
   Advanced computing skills including Word, Excel, Outlook email and Power point.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
  </li>
  <li>
   Knowledge of office management responsibilities, systems, and procedures.
  </li>
  <li>
   Experience in different field is advantageous.
  </li>
  <li>
   Experience of dealing with people at different levels throughout the organization and across the regions.
  </li>
  <li>
   Experience of dealing and price negotiation with vendors/suppliers.
  </li>
  <li>
   Ability to deal with strictly confidential information in a professional manner.
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrator

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