aircraft maintenance technician - a&p mechanic

administrative assistant

accounting assistant

administration assistant

administrative assistant, legal Jobs in Seattle

administrative assistant, legal

contract specialist assistant Jobs in Seattle

contract specialist assistant

legal assistant

Belltown law firm

We are seeking a dependable and detail-oriented Legal Assistant to join our team. The ideal candidate will possess strong proofreading skills and the ability to efficiently multitask in a fast-paced environment. This position involves a variety of tasks including drafting legal correspondence and pleadings, calendaring, and other administrative duties. We offer a competitive salary and a comprehensive benefits package.Key Responsibilities:<ul><li>Administrative Support: Provide comprehensive administrative support to attorneys, ensuring smooth day-to-day operations.</li><li>Drafting and Proofreading: Draft and proofread legal correspondence, pleadings, and other legal documents with high accuracy and attention to detail.</li><li>Calendaring: Manage the attorney&rsquo;s calendar, scheduling appointments, court dates, and meetings efficiently.</li><li>Client Communication: Handle communication with clients, responding to inquiries and providing updates as necessary.</li><li>E-Filing: Execute e-filing procedures, ensuring compliance with legal protocols and deadlines.</li></ul>Qualifications:<ul><li>Experience: Minimum of 2 years' experience as a legal assistant or in a related role.</li><li>Knowledge: Familiarity with legal procedures, terminology, and protocols.</li><li>Technical Skills: Proficiency in e-filing.</li><li>Attention to Detail: Exceptional proofreading skills and a meticulous eye for detail.</li><li>Multi-Tasking: Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>Communication: Strong written and verbal communication skills.</li><li>Dependability: Reliable with a strong work ethic and professional demeanor.</li></ul>Benefits:<ul><li>Salary: Competitive salary commensurate with experience.</li><li>Health Insurance: Comprehensive health, dental, and vision insurance.</li><li>Retirement Plan: 401(k).</li><li>Paid Time Off: Generous PTO policy.</li></ul>Job Type: Full-timePay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Legal Assistant

Beacon Attorneys, PLLC

Job SummaryWe are seeking a proactive and detail-oriented Legal Assistant/Paralegal to join our team. This entry-level position offers an exciting opportunity to support a wide range of legal functions across multiple practice areas, including family law and personal injury.The ideal candidate will possess strong organizational skills, a passion for legal research and document management, and the ability to provide exceptional administrative support.This paid role is designed to develop your legal expertise while contributing to impactful cases and projects within a collaborative environment.Duties<ul><li>Assist attorneys with legal research to support case development and strategy.</li><li>Prepare, review, and proofread legal documents such as contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using DropBox, ensuring all records are accurate, organized, and easily accessible.</li><li>Conduct thorough document review and data entry for litigation cases.</li><li>Support project management tasks by coordinating deadlines, scheduling meetings, and maintaining calendars for multiple attorneys.</li><li>Perform administrative duties including filing, transcription, proofreading, and maintaining client and case information.</li><li>Conduct interviews with clients or witnesses when necessary to gather relevant information for initial drafting of pleadings.</li></ul>Skills<ul><li>Strong knowledge of or the ability to look up local court rules for King, Pierce, &amp; Snohomish Counties.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Effective communication skills demonstrated through professional phone etiquette and clear writing abilities for drafting documents or correspondence.</li><li>Experience with document review processes and familiarity with contracts and legal drafting standards.</li><li>Administrative experience supporting attorneys through clerical tasks such as filing, data entry, proofreading, transcription and document management.</li></ul>Pay: $25.00 - $29.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Legal Assistant/Paralegal I

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. 
 
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned. 
 
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 50+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. 
 
EDUCATION &amp; EXPERIENCE
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. 
 
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Litigation Practice Assistant (Legal Assistant/Secretary)

PitchBook

<div>
 At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We&rsquo;re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.
 
 
 Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there&rsquo;s going to be some ambiguity along the way, but we excel when we challenge ourselves. We&rsquo;re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
 
 
 If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
 
 
 
 About The Role
 
 
 
 The PitchBook legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues. Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humor at all times.
 
 
 The administrative assistant for PitchBook&rsquo;s legal team is responsible for managing the assignment of tasks to our attorneys, for the completion of our clients&rsquo; compliance questionnaires, for creating and organizing electronic records, for drafting legal documents, and for sending documents for electronic signature. The ideal candidate has impeccable judgment and strong communication and organizational skills, works well with a diverse range of individuals, and understands that the legal team functions as a service provider to the wider organization.
 
 
 
 Primary Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage the assignment of tasks to attorneys in accordance with the Legal team&rsquo;s task management system
 </li>
 <li>
 Coordinate the completion of our clients&rsquo; compliance questionnaires with internal stakeholders
 </li>
 <li>
 Iterate on legal team processes to drive efficiency for the Legal team and internal stakeholders
 </li>
 <li>
 In response to clients&rsquo; compliance questionnaires, provide clients a detailed understanding of PitchBook&rsquo;s business including how we collect, protect, and display our data; and, when providing these responses, maintain the confidentiality of our trade secrets
 </li>
 <li>
 Participate and support requests and calls with our clients&rsquo; compliance teams
 </li>
 <li>
 Partner with stakeholders across the company to collect information needed to complete our clients&rsquo; compliance questionnaires
 </li>
 <li>
 Communicate and manage timeline expectations for all stakeholders involved in the completion of compliance questionnaires
 </li>
 <li>
 Coordinate documents for electronic signature
 </li>
 <li>
 Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the legal team organized
 </li>
 <li>
 Prepare and send form letters including cease and desist, unlawful activities, and Freedom of Information Act requests
 </li>
 <li>
 Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
 </li>
 <li>
 Support the vision and values of the company through role modeling and encouraging desired behaviors
 </li>
 <li>
 Participate in various company initiatives and projects as requested
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative support or client service experience
 </li>
 <li>
 A demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
 </li>
 <li>
 Ability to learn and apply highly technical information
 </li>
 <li>
 Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment
 </li>
 <li>
 Ability to partner and collaborate with individuals across the company
 </li>
 <li>
 Ability to consistently self-start, learn quickly, and apply proactive critical thinking
 </li>
 <li>
 Excellent listening and communication skills
 </li>
 <li>
 A demonstrated commitment to delivering high-quality, detail-oriented work
 </li>
 <li>
 A commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
 </li>
 <li>
 Interest in finance or capital markets preferred
 </li>
 <li>
 Must be authorized to work in the United States without the need for visa sponsorship now or in the future
 
 
 </li>
 </ul>
 
 Benefits + Compensation at PitchBook:
 
 
 
 Physical Health
 
 
 <ul>
 <li>
 Comprehensive health benefits
 </li>
 <li>
 Additional medical wellness incentives
 </li>
 <li>
 STD, LTD, AD&amp;D, and life insurance
 
 
 </li>
 </ul>
 Emotional Health
 
 
 <ul>
 <li>
 Paid sabbatical program after four years
 </li>
 <li>
 Paid family and paternity leave
 </li>
 <li>
 Annual educational stipend
 </li>
 <li>
 Ability to apply for tuition reimbursement
 </li>
 <li>
 CFA exam stipend
 </li>
 <li>
 Robust training programs on industry and soft skills
 </li>
 <li>
 Employee assistance program
 </li>
 <li>
 Generous allotment of vacation days, sick days, and volunteer days
 
 
 </li>
 </ul>
 Social Health
 
 
 <ul>
 <li>
 Matching gifts program
 </li>
 <li>
 Employee resource groups
 </li>
 <li>
 Subsidized emergency childcare
 </li>
 <li>
 Dependent Care FSA
 </li>
 <li>
 Company-wide events
 </li>
 <li>
 Employee referral bonus program
 </li>
 <li>
 Quarterly team building events
 
 
 </li>
 </ul>
 Financial Health
 
 
 <ul>
 <li>
 401k match
 </li>
 <li>
 Shared ownership employee stock program
 </li>
 <li>
 Monthly transportation stipend
 </li>
 <li>
 Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 This position is non-exempt and paid a salary of $65,000-$75,000
 </li>
 <li>
 Target annual bonus percentage: 5%
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments&mdash;those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices&mdash;that simply can&rsquo;t be replicated remotely. This role is expected to be in the office 5 days a week.
 
 
 The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
 
 
 We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
 
 
</div>

Administrative Assistant, Legal

CORNELL & ASSOCIATES

Job Overview Join our dynamic property management team as an Assistant Apartment Manager, where you'll play a vital role in supporting the daily operations of our residential community. This position offers the opportunity to engage directly with residents, oversee leasing activities, and ensure the smooth functioning of property maintenance and administrative tasks. Your proactive approach will help foster a welcoming environment while maintaining compliance with Fair Housing regulations and other legal requirements.Duties<ul><li>Assist in managing leasing processes, including property tours, application processing, and lease signing using Yardi or OneSite software.</li><li>Support rent collection, data entry, filing, and maintaining accurate records related to tenant accounts and legal documentation.</li><li>Coordinate property maintenance requests and facilities management to ensure a safe and well-maintained community environment.</li><li>Engage with prospective tenants through sales techniques and upselling amenities or lease options to maximize occupancy rates.</li><li>Assist in maintaining clean property common areas and exterior grounds.</li><li>Assist with legal administrative tasks such as reviewing contracts, managing lease agreements, and supporting eviction procedures if necessary.</li></ul>Skills<ul><li>Strong knowledge of property management systems like Appfolio.</li><li>Proven ability in property leasing, sales techniques, negotiation skills, and upselling strategies to enhance occupancy.</li><li>Excellent customer service skills paired with conflict management abilities to handle resident concerns effectively.</li><li>Familiarity with property maintenance coordination, facilities management, data entry, filing, and office administrative experience.</li><li>Ability to clean common areas and exterior groundskeeping.</li><li>Effective communication skills demonstrating professional phone etiquette and customer relationship management expertise.</li><li>Ability to manage contracts, legal documentation, and conduct legal administrative tasks accurately. This role offers a vibrant environment where your organizational skills and proactive attitude will directly contribute to creating a thriving community for residents while advancing your career in property management!</li></ul>Pay: $25.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>apartment management: 3 years (Preferred)</li></ul>Work Location: In person

Assistant Apartment Manager

Preg O'Donnell & Gillett

Preg O&rsquo;Donnell &amp; Gillett is seeking an Insurance Defense Litigation Paralegal with 2+ years expereice for our Seattle office. This position supports multiple attorneys and would preferably have experience in the areas of construction defect, product liability, personal injury, business litigation, and/or complex multi-party cases. Candidates should be self-motivated, have excellent organizational and proofreading skills, possess a good understanding and working experience with e-discovery, and be capable of multi-tasking. Experience with ProLaw and Trial Director are a plus! If you enjoy collaborating with coworkers and supporting each other with flexible, remote work schedules, this is the place for you!Responsibilities may include:<ul><li>Providing computer litigation support including all aspects of e-discovery</li><li>Creating, maintaining, and updating databases with witness information and document productions</li><li>Reviewing, organizing, and indexing documents produced, maintaining privilege logs</li><li>Preparing declarations, notices, and discovery requests</li><li>Reviewing and assembling documents to be used at depositions, mediations, and arbitrations</li><li>Drafting and answering interrogatories</li><li>Preparing witness and expert witness lists</li><li>Reviewing briefs and organizing appropriate exhibits</li><li>Preparing for and assisting with mediations, arbitrations, and trials</li></ul>Preg O&rsquo;Donnell &amp; Gillett offers a competitive salary, great benefits, an emphasis on life balance, and a friendly, business casual environment. Starting salary from 70-90K annually DOE.Our benefits include:<ul><li>Medical, dental and vision insurance</li><li>Flexible schedule with remote work access</li><li>Life, AD&amp;D and long-term disability insurance</li><li>Transportation subsidy</li><li>Employee assistance program</li><li>Employee referral bonus</li><li>FSA / HSA</li><li>Parental leave</li><li>Profit sharing contributions</li><li>401(k) Deferred Savings Plan</li><li>Salary 70-90K Annually DOE</li></ul>We look forward to hearing from you!Job Type: Full-timePay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98101

Litigation Paralegal

Nordstrom

<div><div>1617 6th Avenue, Seattle, Washington 98101
</div><div><div>The ideal Executive Assistant 1 is motivated, results oriented, administrative support professional committed to delivering outstanding customer service every day. This role will report to the VP of HR for Merchandising and Store Operations and also support the VP of HR for Stores. 
A day in the life&hellip;<ul><li>
Coordinate activities (meetings, presentations, etc.) across multiple teams</li><li>
Facilitate processes necessary to the effective running of the department</li><li>
Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate</li><li>
Set up and oversee administrative procedures and guidelines for department</li><li>
Assist in maintaining department budget and expense reconciliations</li><li>
Actively drive special projects as assigned</li></ul> 
You own this if you have&hellip;
<ul><li>5+ years of administrative support experience supporting senior leaders or executives</li><li>
Proficiency in MS Office suite. Intermediate to advanced skill in MS PowerPoint highly desired</li><li>
Strong time management skills and demonstrated ability to manage competing priorities to meet critical deadlines</li><li>
Experience handling confidential information while maintaining a high level of integrity and discretion</li><li>
Strong organizational and problem-solving abilities</li><li>
Ability to build relationships with customers, peers, and leaders within a matrixed environment</li><li>
Clear and effective written, verbal, and interpersonal communication skills</li><li>
Bachelor's degree in business administration preferred</li></ul>
Location:<ul><li>
This is a hybrid role requiring the selected to work onsite four (4) days per week and be candidate must be located within a commutable distance of the Nordstrom corporate offices in Seattle, WA.</li></ul>
We&rsquo;ve got you covered&hellip;
Our employees are our most important asset and that&rsquo;s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:<ul><li>
Medical/Vision, Dental, Retirement and Paid Time Away</li><li>
Life Insurance and Disability</li><li>
Merchandise Discount and EAP Resources</li></ul>
A few more important points...
The job posting highlights the most critical responsibilities and requirements of the job. It&rsquo;s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.
Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ&rsquo;s for relevant information and guidelines.
&copy; 2022 Nordstrom, Inc
Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.
Nordstrom keeps job postings open for at least one day after the posting date.
Pay Range Details
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. 
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.
$27.75 - $44.25 Hourly
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf</div> 

</div>
<h3 class="jobSectionHeader">Job Details</h3>
<div>
<div>Job category
</div><div></div><div>Date posted
<div>04/23/2026</div>
</div><div>End posting date
</div><div></div><div>Position type
</div><div></div><div>Job ID
<div>R-831935</div></div></div></div>

Executive Assistant 1 - Human Resources - Seattle, WA (Hybrid)

Explore 172+ Legal assistant in Seattle this May. Find roles across top companies and apply now to boost your career.