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Fried, Frank, Harris, Shriver & Jacobson LLP

<div><p>At Fried Frank, we're a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&amp;A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values &mdash; excellence, integrity and collaboration &mdash; and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm's success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you'll be supported, inspired and empowered to build an exceptional career.</p>
<p><b>
Position Summary</b><b>:</b></p>
<p>
Provides dedicated administrative support to the FFHSJ Corporate &amp; Tax Practice Group Center (PGC) attorneys on a designated schedule. Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.</p>
<p><b>
Job Relationships</b><b>:</b></p>
<p>
Reports to the Manager of Legal Executive Assistant and Paralegal Services. On a day-to-day basis, works under the direction of the attorneys assigned to the Corporate &amp; Tax PGC. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.</p>
<p><b>
Duties &amp; Responsibilities</b><b>:</b></p>
<ul>
<li>Calendar management for attorneys in PGC (e.g. meetings, appointments, filing deadlines and client-related activities.)</li>
<li>Client billing in accordance with Firm policies and procedures (i.e. prepare billing correspondence, edit bills and computations as directed by the billing partner). Enter attorney time using InTapp.</li>
<li>Screen telephone calls; record accurate and detailed telephone messages.</li>
<li>Coordinate travel arrangements (e.g. ground, rail and air) for attorneys and prepare related itineraries.</li>
<li>Submit expenses through Emburse (e.g., travel expense reports and disbursement requests).</li>
<li>Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.</li>
<li>Document processing (e.g., revisions and comparisons) of legal documents and general correspondence. Utilizing document management software such as iManage.</li>
<li>May compose and draft routine cover letters and documents for attorney review.</li>
<li>Proofread documents for formatting, spelling and grammar; make document revisions and comparisons.</li>
<li>Coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.)</li>
<li>Coordinate lengthy and complex document preparation with the Document Processing Center.</li>
<li>Coordinate duplicating, printing and/or PDFing of documents with the Duplicating department.</li>
<li>Greet and direct clients and visitors.</li>
<li>Monitor and manage Bar/CLE credits and dues.</li>
<li>Monitor, review and route incoming mail; deliver mail to attorneys' offices and alert them about urgent matters.</li>
<li>Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.</li>
<li>Schedule virtual meetings via Microsoft Teams and other remote software.</li>
<li>Request visitor clearance with Lobby Security.</li>
<li>Enter activities and maintain and update contact names and addresses in InterAction/Outlook; maintain players and distribution lists.</li>
<li>Coordinate file management with the Records Department by handling removal and storage of both physical and electronic client files as directed by attorneys and legal assistants.</li>
<li>Occasional personal work.</li>
</ul>
<p><b>Qualifications</b><b>:</b></p>
<ul>
<li>Education: High school diploma required; college or business school preferred.</li>
<li>Experience: At least 4 years of experience in a similar position in a legal or corporate environment is required.</li>
</ul>
<p><b>Skills and Abilities</b><b>:</b></p>
<ul>
<li>Proven people management skills.</li>
<li>Displays a high degree of integrity.</li>
<li>Excellent customer service skills; team player.</li>
<li>Effective impartial management style with strong verbal and written communication skills.</li>
<li>Must be resourceful, organized, and proactive in a fast-paced environment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent judgment and effective decision-making skills.</li>
<li>Ability to work independently with tight deadlines.</li>
<li>Ability to maintain the highest level of confidentiality.</li>
<li>Calm and effective under pressure.</li>
<li>Knowledge of relevant firm computer software programs (e.g., Microsoft Office applications, Emburse, Intapp, Microsoft Teams, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF), with the ability to learn new software and operating systems.</li></ul></div>

Legal Executive Assistant

MILBANK LLP

<div>Overview:
<p>
Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team.</p>
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div><b>
 The anticipated base salary range offered for this role will be between $70,000 to $90,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</b></div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

Trustpoint.One

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><p>Trustpoint is excited to partner with a nationally respected Am Law 100 firm in their search of a Client Account Assistant (Legal Billing Assistant) on a direct hire basis. This primarily remote role will require occasional in office attendance (once a month). Successful candidates will have previous experience with billing or accounting and live a commutable distance from the following cities: Washington, DC or Reston, VA.</p>
<p>
Responsibilities:</p>
<ul>
<li>Distribution, logging, preparation, processing, and mailing of client billing</li>
<li>Provide prompt and accurate assistance to resolve billing problems</li>
<li>Ensure cost backup documentation</li>
<li>Research all inquiries regarding past and present billing</li>
<li>Maintain client and matter database</li>
<li>File and prepare past month's billing for electronic submission</li>
<li>Review and summarize engagement letters regarding special finance agreements</li>
<li>Enter financial arrangements in accounting system</li>
<li>Other duties as assigned</li>
</ul>
<p>Requirements:</p>
<ul>
<li>Previous experience with billing or accounting</li>
<li>Associate's or Bachelor's degree required; degree in a business or finance related field (preferred)</li>
<li>10 key by touch</li>
<li>Intermediate experience with Excel</li>
<li>Advanced organizational, written and verbal communication, and detail-oriented skills</li>
</ul>
<p>This is a unique opportunity to join a respected law firm that offers a congenial environment, 37.5 hour work week, generous benefits package and growth opportunities!</p>
<p>
Qualified applicants are encouraged to submit a resume for immediate consideration.</p>
<p><i>
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</i></p></div></div>

Legal Billing Assistant

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div><b>
Legal Team Assistant Responsibilities</b></div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div><b>
Secretarial Services Coordinator Responsibilities:</b></div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

Seyfarth Shaw LLP

<div><div><ul><li>Washington, District of Columbia</li><li>
Administration</li><li>
Full-Time</li><li>
Hybrid</li><li>
Staff</li></ul></div><div></div><div><div><b>
Why Seyfarth</b><div><br>
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div><br>
<br>
<b>The Opportunity</b><div><br>
The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast paced Labor &amp; Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.</div><br>
<br>
<b>The Day-To-Day</b><div><br>
On any given day, you will:</div><ul><li>
Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.</li><li>
Proofread documents and check for appropriate formatting, spelling, grammar and context.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.</li><li>
Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls.</li><li>
Maintain client contact information.</li><li>
Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.</li><li>
Prepare documents and packages for mail, messenger, and overnight delivery</li><li>
Enter attorney time and send time entry reminders</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, assist with client billing, records clerks, office services, conflicts department, finance, etc.)</li><li>
Prepare and process expense reports, and vendor invoices in Chrome River.</li><li>
Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.</li><li>
Complete other duties and projects as assigned.</li></ul>
<br>
<b>You Have</b><br>
<ul><li>
A minimum of 5 years of legal assistant experience.</li><li>
Strong proofreading skills, attention to detail and solid grammar/spelling skills.</li><li>
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).</li><li>
Legal citation and legal terminology expertise.</li><li>
Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.</li><li>
The ability to organize, prioritize and meet the demands of multiple attorney assignments.</li><li>
Flexibility to work overtime occasionally.</li><li>
Good attendance and punctuality.</li></ul>
<br>
<b>What We Provide</b><div><br>
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.</div><br>
<br>
<b>More About Seyfarth</b><div><br>
With more than 1000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.</div><div></div><div><br>
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.</div><div></div><div><br>
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div><br>
<br>
<b>Location Specific Language</b><div><br>
The salary range for this role is $91,000. to $108,000. annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in Washington, DC. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.</div><div></div><div><br>
#LI-Hybrid</div><div>
#LI-DNP</div><div></div><div><br>
This position is based in Washington, DC 20001</div></div></div></div><div></div>

Legal Support Assistant (Litigation and L&E)

Wiley Rein

<div><div><p><b>SUMMARY/OBJECTIVE</b>:</p><p>
 The Legal Administrative Assistant provides high level administrative and business development support to the firm&rsquo;s attorneys.</p><div>
This position is eligible to participate in the firm&rsquo;s flexible work program.</div><p><b><i>
Anticipated start date: Early June 2026</i></b></p><p><b>
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:</b></p><div><ul><li>
Enters attorneys&rsquo; time daily, releases attorney time entries to Accounting on schedule, and maintain appropriate records</li><li>
Promptly processes expenses, reimbursements, and vendor invoices</li><li>
Supports monthly billing cycle, including reviewing and processing monthly client bills for assigned attorneys; following up to ensure deadlines are met; tracking invoices, payments, and retainers; and coordinating between attorney and the Accounting &amp; Finance team</li><li>
Prepares new business intake forms for new and existing clients, conflict sheets, and engagement letters and assists with resolution of questions that arise during the conflicts process</li><li>
Coordinates conferences, meetings, and appointments, often involving internal and external participants, varying locations, and time zones, including catering and audio-visual equipment</li><li>
Proactively manages attorneys&rsquo; full and active calendars of appointments and ensures that attorneys are prepared for all commitments</li><li>
Proofreads and redlines work for accuracy of copy, format, grammar, punctuation, and syntax</li><li>
Creates shell documents in Word for use by attorneys, including, if necessary, automatic numbering, schemes and styles through firm&rsquo;s document automation/formatting tools</li><li>
Creates, converts, edits, and compares documents (including letters, memoranda, pleadings, tables, spreadsheets, and presentations) using office productivity software</li><li>
Coordinates with firm departments, including Office Services, IT, Conference Services, and Accounting, as well as third-party vendors to ensure attorneys can work efficiently and effectively and client service remains high</li><li>
Maintains and updates client contacts and distribution lists in the firm&rsquo;s client management system</li><li>
Coordinates domestic and international travel arrangements in partnership with the firm&rsquo;s travel agency, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas</li><li>
Coordinates with Marketing Department to assist with business development, research, and client service-related activities</li><li>
Handles projects expeditiously and proactively, and follows-through on projects to successful completion, often with tight and conflicting deadlines</li></ul></div><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES:</b></p><div><ul><li>
Ability to communicate professionally and effectively, both in oral and written form</li><li>
Ability to demonstrate attention to detail and accuracy</li><li>
Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks</li><li>
Ability to think critically and analytically in a deadline-driven environment</li><li>
Maintain confidentiality of work-related information and materials</li><li>
Ability to organize and prioritize projects and deadlines</li><li>
Ability to manage workflows and delegate projects as necessary</li><li>
Ability to establish and maintain effective working relationships in or out of a team environment</li><li>
Proficiency in office productivity tools (Outlook, Word, Excel, PowerPoint, and Adobe Acrobat), law firm timekeeping/billing programs, and document management systems</li><li>
Possesses the attitude of collaboration and sharing</li><li>
Willingness to learn and adopt new methodologies</li><li>
Flexibility to work overtime on an as-needed basis</li></ul></div><p><b>
EDUCATION AND EXPERIENCE:</b></p><div><ul><li><b>
Bachelor&rsquo;s degree required</b></li><li>
Minimum of two (2) plus years of related experience</li><li><b>
Prior marketing, media, and/or communications experience preferred</b></li><li>
Prior experience in a law firm or professional services environment preferred</li></ul></div><div><p><b>
WORK ENVIRONMENT:</b></p><div><ul><li>
An on-site presence is an essential function of this position. Remote work may be permitted in accordance with the firm&rsquo;s flexible work policy and based on business needs</li><li>
Position operates in a professional office environment which is usually quiet to moderate<br>
</li><li>
Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets</li><li>
Position requires that the employee be able to multi-task in a fast-paced work environment</li></ul></div><div></div><div><b>
PHYSICAL DEMANDS:</b></div><div><ul><li>
This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.</li><li>
May require employee to carry or lift items weighing up to 10 pounds</li></ul></div></div><div>
This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.</div><div><p>
The base salary for this position is $60,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.</p><div>
Wiley&rsquo;s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.</div><div>
</div></div><ul><li><i>Wiley is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, genetic information, military and veteran status, personal appearance, family responsibilities, political affiliation, matriculation status, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense or stalking, homeless status, or any other characteristic protected by applicable law.</i></li></ul><div></div><div><i>
</i></div><div><i>
**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.</i></div></div></div>

Legal Administrative Assistant (Litigation)

US Office for Civil Rights

General Attorney (Civil Rights), GS-0905-11/12/13 FPL GS-13

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