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administrative assistant - plaintiff pi Jobs in Washington

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business immigration analyst (paralegal) Jobs in Washington

business immigration analyst (paralegal)

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entry-level legal project assistant

paralegal

United States Courts

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>The Office of the Clerk, U.S. Court of Appeals for the D.C. Circuit, is seeking a well-organized, detail-oriented, and reliable individual to serve as a Paralegal. The incumbent works closely with the Special Counsel to the Clerk and responds to inquiries from parties regarding cases, researches legal questions, reviews motions, and drafts orders. The incumbent serves as a back-up to the Courtroom Deputy.</p>
<p>Learn more about this agency</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.</div></div></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><ul><li>Reviews motions and other filings, conducts legal research, answers questions related to court policies and practices, prepares memoranda, drafts and issues orders, and assists the Special Counsel in presenting motions and petitions to panels of judges for disposition.</li>
<li>Prepares letters, notices, and reports; proofreads and cite-checks documents drafted by others.</li>
<li>Responds to inquiries from pro se litigants, attorneys, and others regarding cases.</li>
<li>Monitors the Special Counsel's caseload and upcoming deadlines, prioritizes tasks, and provides other administrative support to the Special Counsel.</li>
<li>Maintains, updates, and tracks paper and electronic files; scans documents.</li>
<li>Maintains the list of attorneys who have volunteered to be appointed as amici curiae or pro bono counsel and the list of current and past appointments.</li>
<li>Reviews requests for compensation submitted by attorneys providing criminal defense representation under the Criminal Justice Act.</li>
<li>Serves as a back-up to the Courtroom Deputy, performing the full range of courtroom duties.</li>
<li>Serves as a back-up to the Attorney Admissions Clerk.</li>
<li>Performs other duties as assigned.</li></ul></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<p></p><ul><li>The successful applicant must be able to work with minimal supervision while maintaining a high level of productivity. Good judgment, the ability to apply concepts to determine what action needs to be taken, strong oral and written communication skills, and careful proofreading skills are essential.</li>
<li>The responsibilities for this position require the employee to be on-site daily. Because the D.C. Circuit entertains a large number of high-profile and sealed cases, employees are subject to strict confidentiality requirements.</li>
<li>In addition, your continued employment is contingent upon the satisfactory completion of a background records check.</li>
<li>The successful applicant must be a United States citizen or eligible to work in the United States.</li>
<li>The successful applicant will be subject to mandatory electronic transfer of funds for payment of net pay.</li>
</ul>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p>To qualify at the CL-23 level, an applicant must be a high school graduate or equivalent and have at least two years of general experience or one of the following educational accomplishments:
</p><ul>
<li>An associate's degree from an accredited school in a related legal field such as paralegal studies, pre-law, or criminal justice;</li>
<li>A bachelor's degree from an accredited school in a related legal field such as paralegal studies, pre-law, or criminal justice; or</li>
<li>A current paralegal certificate from an accredited provider.</li>
</ul>To qualify at the CL-24 or CL-25 level, an applicant must have at least one year of specialized experience or one of the educational accomplishments listed above.<br>
<br>
General experience consists of progressively responsible administrative, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.<br>
<br>
Specialized experience consists of progressively responsible experience requiring the regular and recurring application of clerical or administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p>At a minimum, candidates must possess a high school diploma or equivalent; however, a bachelor's degree is preferred.
</p></div><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><ul><li>This position is an excepted appointment and is &quot;at will.&quot; The first year of employment is considered a probationary period.</li>
<li>The United States Courthouse is a smoke-free building.</li>
</ul><b><i>The United States Court of Appeals is an Equal Employment Opportunity Employer.</i></b></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>To learn about the Judiciary's benefits, go to https://www.uscourts.gov/careers/benefits.</p></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>Applicants will be evaluated based on their application and an interview.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><ul><li>Cover Letter</li>
<li>Resume</li>
</ul>See 'How to Apply' for instructions.
<p></p>
<div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>Email a cover letter and resume, <b>as a single PDF attachment </b>(Attention: Human Resources) to VacancyParalegal@cadc.uscourts.gov. Please include the vacancy announcement number (USCA-26-05) in the subject line.<br>
<br>
This position is open until filled with preference given to applications received <b>by May 22, 2026</b>.</p></div><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Human Resources
</div><div><div><div>Email</div>
<div>VacancyParalegal@cadc.uscourts.gov
</div></div><div><div>Address</div>
<div><div><i>US Court of Appeals for the DC Circuit</i><br>
<i>333 Constitution Avenue, N.W.</i><br>
<i>Washington, DC 20001</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Interviews will begin immediately. The court will send a letter regarding the status of an application only to those candidates scheduled for interviews. When the position is filled, a notice will be placed on the court's internet site.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>04/27/2026 to 07/22/2026
</div></div><div><div>Salary</div>
<div>$46,164 - $91,839 per year
<p>Starting salary depending on experience.</p>
</div></div><div><div>Pay scale &amp; grade</div>
<div>CL 23 - 25</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Washington, DC
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0950 Paralegal Specialist
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Not Required</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>USCA-26-05</div>
</div><div><div>Control number</div>
<div>866731900</div></div></div></div>

Paralegal

Chickasaw Nation Industries

<div><p>The <b>Paralegal </b>supports the Health and Human Services (HHS), Office for Civil Rights (OCR) as an integral contributor to the success and performance of OCR and further OCR&rsquo;s mission as described above thru various mission support activities.
</p><p></p><p><b>Chickasaw Nation Industries, Inc. </b>serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure &amp; Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental &ndash; Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
</p><p></p><p>As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
</p><p></p><p><b>ESSENTIAL REQUIREMENTS
</b></p><ul><li><p>Must be able to obtain government security clearance.
</p></li></ul><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES
</b></p><p>Essential duties and responsibilities include the following. Other duties may be assigned.
</p><ul><li><p>Participates in resolving complaints alleging violations of the various privacy and civil rights laws for compliance with OCR policy and guidelines for case processing.
</p></li><li><p>Resolves complaints recommended for administrative, non-investigative closures using prewritten templates and established case resolution guidelines.
</p></li><li><p>Consistently and accurately distinguish between the different technical assistance letters and uses the most appropriate template; follow policy regarding consent from complainants; draft case notes, closure letters, and other necessary documents with minimal to no typos or grammatical errors.
</p></li><li><p>Conducts routine office functions with minimal direction and has experience with a variety of computer applications, including Microsoft Word and Excel.
</p></li><li><p>Ability to produce, track and manage multiple deliverables with overlapping deadlines in a high-performing environment.
</p></li><li><p>Upload and download case documentation and supporting materials through client portals and internal systems.
</p></li><li><p>Transfer case information accurately between triaging stages while maintaining data integrity.
</p></li><li><p>Monitor client case portals for new assignments, updates, requests, and status changes.
</p></li><li><p>Verify completeness and accuracy of case information before escalating .
</p></li><li><p>Perform high-volume data entry with strong attention to detail and accuracy.
</p></li><li><p>Maintain organized electronic records and audit trails
</p></li><li><p>Update internal tracking systems with current case statuses and required documentation.
</p></li><li><p>Ensure all portal submissions meet client-specific formatting and submission requirements.
</p></li><li><p>Support Triagers, Team Leads, and Government customer with administrative workflow tasks.
</p></li><li><p>Communicate professionally with internal teams regarding case status, portal issues, and workflow needs.
</p></li><li><p>Follow all internal SOPs, compliance standards, and client-specific processes.
</p></li><li><p>Preference should be given to individuals with knowledge of the application of nondiscrimination and conscience regulations, the HIPAA Rules, court decisions, agency, case precedent, theories, concepts, and principles to investigation, enforcement, and compliance work.
</p></li></ul><p></p><p><b>EDUCATION / EXPERIENCE
</b></p><p>Minimum educational experience is an Associate&rsquo;s degree from an accredited college/university or experience equivalent to the GS-7 level or higher in the Federal Government.
</p><p></p><p><b>PHYSICAL DEMANDS:
</b></p><p>Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
</p><p></p><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
</p><p></p><p><b>EOE including Disability/Vet
</b></p><p></p><p><b>The estimated pay range for this role is $25 to $30 per hour, with the final offer contingent on location, skillset, and experience.
</b></p><p></p><p><b>CNI offers a comprehensive benefits package that includes:
</b></p><ul><li>Medical
</li><li>Dental
</li><li>Vision
</li><li>401(k)
</li><li>Family Planning/Fertility Assistance
</li><li>STD/LTD/Basic Life/AD&amp;D
</li><li>Legal-Aid Program
</li><li>Employee Assistance Program (EAP)
</li><li>Paid Time Off (PTO) &ndash; (11) Federal Holidays
</li><li>Training and Development Opportunities
</li></ul><p></p><p>Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
</p><p></p><p>#INDCNI</p></div><p></p>

Fragomen

<p></p><div><p><b>Job Description
</b></p><p></p><p><b>About the Role: </b>Fragomen&rsquo;s Business Immigration Analyst position will provide you with the opportunity to make an immediate impact on our business, as well as offering training, development, and long-term growth opportunities. Fragomen&rsquo;s exclusive focus on immigration means you will work in an exciting, dynamic, and challenging atmosphere with people who are passionate about immigration. Providing world class client service and industry leading technology solutions, Fragomen helps our clients to navigate the complex world of global immigration to better achieve their goals.
</p><p></p><p><b>How will you make a difference as a Business Immigration Analyst at Fragomen?
</b></p><ul><li>Learn about the various types of immigration matters and build knowledge of firm, immigration case types and client processes.
</li><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.
</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.
</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.
</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.
</li><li>Understand and contribute to team and individual productivity goals.
</li><li>Demonstrate flexibility and initiative.
</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).
</li></ul><p></p><p><b>Leverage your valuable skills and experience to make an impact at Fragomen:
</b></p><ul><li>Bachelor&rsquo;s degree, Associate&rsquo;s degree, Paralegal certification OR experience in a customer facing or client service-oriented role
</li><li>A client-service mindset, attention to details and ability to work in a fast-paced environment with competing demands
</li><li>The ability to prioritize, meet deadlines and escalate case issues to supervisor
</li><li>Excellent written and verbal communication skills, including the ability to proofread documents, draft fluent prose, and avoid grammatical mistakes without the aid of AI engines
</li><li>Experience using various computer systems, including MS Word and Excel
</li><li>Desire to contribute to positive work environment, effectively collaborate and promote teamwork
</li></ul><p></p><p><b>Benefits:
</b></p><p>At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes:
</p><ul><li>22 PTO days + Federal holidays
</li><li>Medical, Dental, and Vision plans + FSA &amp; HSA Plans
</li><li>401K plan, with company matching
</li></ul><p></p><p><b>Learn More About Fragomen:
</b></p><p>Please take time to read <i>About Us </i>, explore the <i>Meaningful and Impactful Work </i>we do for our clients, and review the standard <i>Benefits </i>we offer. You can find all the material to the right of this page.
</p><p></p><p><b>Compensation:
</b></p><p></p><p>The salary range for this role reflects a variety of factors considered in compensation decisions, including but not limited to an individual&rsquo;s skills, experience, qualifications, work location, work arrangement, licensure and certifications, and applicable laws. Placement within the range will vary based on these factors, and compensation decisions are made to ensure internal equity and alignment with market data.
</p><p></p><p>A reasonable and good-faith estimate of the current salary range for individuals able to work a hybrid schedule in the office locally is:
</p><p></p>$52,000.00 - $62,000.00
<p></p><p>You may also be eligible to take advantage of our benefits offering, 401K, and paid time off plans.
</p><p></p><p><i>All offers and/or employment contracts are contingent upon the successful completion of the Firm&rsquo;s pre-employment screening process. This process may include verifying the candidate&rsquo;s identity, confirming legal authorization to work in the offered position&rsquo;s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.</i></p></div><p></p>

Business Immigration Analyst (Paralegal)

Cooley LLP

<div><p>Cooley is seeking a Conflicts Analyst (New Business) to join the Business Intake and Conflicts Team.</p><p></p><p><b>
Position summary:</b> The Conflicts Analyst is responsible for the identification, analysis, and resolution of all conflicts requests, using independent judgment and demonstrating a thorough understanding of the business needs when clearing incoming work and candidates. Specific duties and responsibilities include, but are not limited to, the following:</p><p><b>
Position responsibilities:</b></p><ul><li>
Analyze and process all conflict requests to ensure that all firm engagements and hires are clear from a business and ethical perspective</li><li>
Prepare database search terms and create conflicts reports for related parties, for all requests including high volume, bulk searches</li><li>
Perform corporate research to confirm the identity of related parties and address any potential conflicts or high-profile issues</li><li>
Identify existing and potential conflicts for each request by reviewing and analyzing conflicts reports and supporting documents</li><li>
Understand and interpret database results and conflicts reports for firm partners, counsel, attorneys and business professionals</li><li>
Prepare concise, comprehensive descriptions of prospective conflicts landscape based on the rules of professional conduct for attorneys and other submitters</li><li>
Interact regularly with partners - through email and telephone to investigate and discuss potential issues and propose solutions in connection with conflict clearances</li><li>
Provide regular updates to responsible attorneys and other users in connection with conflicts clearances</li><li>
Maintain conflicts resolution notes and responses for each request</li><li>
Request waivers for all matters requiring consent and confirm that all conflicts have been resolved</li><li>
Draft conflict waivers and engagement letters as necessary</li><li>
Inform and advise firm attorneys and counsel of any special circumstances surrounding complicated requests</li><li>
Draft and implement necessary ethical screens</li><li>
Awareness of current legal trends and information</li><li>
Perform conflicts case law and legal ethics research</li><li>
Provide conflicts training for secretaries, and other business professionals, as needed</li><li>
All other duties as assigned or required</li></ul><p></p><p><b>
Skills and experience:</b></p><p>
Required:</p><ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li></ul><ul><li>
Available to work overtime (including weekends if not part of ones dedicated schedule), as required</li><li>
Proficiency in IntApp Open and Contract Express or similar programs</li><li>
2+ years direct applicable experience, which could include experience within a law firm, legal environment or conflicts department</li><li>
Knowledge of American Bar Association&rsquo;s Model Rules of Professional Conduct and California State Bar Association&rsquo;s Rules of Professional Conduct</li><li>
Overall understanding of a corporate law practice</li><li>
Experience conducting legal and corporate research</li></ul><p>
Preferred:</p><ul><li>
Bachelor&rsquo;s Degree, JD strong preferred Knowledge and experience with complete conflicts resolution strongly preferred</li><li>
Paralegal Certificate preferred or completion of an ethics course in paralegal program</li><li>
Prior experience as a paralegal or legal researcher in a law firm</li></ul><p></p><p><b>
Competencies:</b></p><ul><li>
Excellent communication (verbal and written) and interpersonal skills</li><li>
Good judgment, strong analytical and critical thinking skills</li><li>
Strong organizational skills with attention to details</li><li>
Ability to work independently with minimal supervision</li><li>
Comfortable in a fast-paced, challenging environment</li><li>
Able to prioritize and juggle multiple tasks</li><li>
Capable of and comfortable with communicating professionally with attorneys, directors, and managers</li><li>
Ability to take on time sensitive matters while recognizing legal ethical rules</li><li>
Excellent customer service skills</li></ul><p></p><p>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</p><p></p><p>
The expected hourly pay range for this position with a work schedule of 40 hours per week is $39.50 - $53.00 ($82,160.00 - $110,240.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.</p><p></p><p>
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</p></div>

Conflicts Analyst (New Business)

The Choice, Inc.

<div>
 <p>
  The Choice is hiring a cohort for our client, a large advisory firm, to provide support on a high profile legal case.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This opportunity provides valuable entry-level professional experience, contributing to a large-scale class action case that is helping to advocate for people affected by health-harmful products.
 </p>
 <p>
  Previous legal experience is not required, however this is a great opportunity for someone considering legal/paralegal studies in the future.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Why this project might be a good fit for you:
 </p>
 <p>
  This opportunity provides practical, substantive, and hands-on experience. The position allows the opportunity to dive right into the work and affect real future legal outcomes. Additionally, this position has prepared many of our associates for their legal careers, including their exciting acceptances to the top law schools in the country.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Duties:
  </strong>
 </p>
 <p>
  This role will entail the review and analysis of large sets of closed claim documentation, then extracting and recording key case information to help build stronger future evidence. The position will also require some data review/standardization support. This position does not require any direct contact or work with the claimants.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   A completed Bachelor's degree- open to a variety of fields including business, legal studies, statistics, economics, etc.
  </li>
  <li>
   Previous experience working with data/legal/research databases are helpful
  </li>
  <li>
   Strong Excel skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the office:
  </strong>
 </p>
 <p>
  Modern office space very convenient to Farragut North/West/Foggy Bottom. Hybrid work schedule: Tuesday/Wednesday/Thursday in the office is required, Mondays and Fridays work from home. Required core hours: 9AM-5:30PM.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Timeframe:
  </strong>
 </p>
 <p>
  Approximately 3-6 months initially. Additional possible extensions will be determined depending on the volume of work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary:
  </strong>
 </p>
 <p>
  $32.00 per hour
 </p>
</div>


Entry-Level Legal Project Assistant

Holland & Hart LLP

<div><p><b>General Purpose:</b></p>
<p>
The Senior Trademark Docketing Specialist manages the complete lifecycle of trademark applications and registrations through accurate docketing, deadline management, and correspondence processing from the USPTO, clients, and international offices. This role combines operational excellence with leadership responsibilities, including mentoring team members, quality control oversight, and serving as an escalation point for complex docketing issues. The specialist supports trademark attorneys by maintaining precise web-based records, generating portfolio reports, and ensuring compliance with all deadlines while contributing to process improvements and team development.</p>
<p><b>
Essential Duties/Responsibilities:</b></p>
<ul>
<li>Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.</li>
<li>Maintain trademark attorney case dockets using web-based system. Keep detailed records of all entries to address questions about deadlines and procedures.</li>
<li>May serve as a contact for escalated docketing issue resolution and inquiries.</li>
<li>Thoroughly reviews correspondence, documents, and written docketing requests to ensure all deadlines are identified and docketed. This includes quality review of other team member's assigned work and providing feedback to ensure accuracy. Guides team members to learn and apply changing information.</li>
<li>Mentor and train team members.</li>
<li>Assist in the development of training materials and standard operating procedures.</li>
<li>May provide expertise and guidance on complex trademark docketing issues.</li>
<li>Partner with trademark team to monitor trademark applications and registrations throughout their lifecycle.</li>
<li>Assist in improving the quality and efficiency of the docketing process. Generate detailed reports on portfolio status, upcoming deadlines, and required actions.</li>
<li>Assists in the development, maintenance and enforcement of Docketing Team protocols</li>
<li>Assist the Docketing Manager and Trademark Docketing Paralegal with other duties as needed, including reporting, docketing procedures or projects, and assists with assigning work to other team members, as necessary.</li>
<li>Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm&rsquo;s overall objectives.</li></ul><br>
<p><br>
<b>Competencies:</b></p>
<ul>
<li><b>Communication</b> &ndash; Understands the importance of and demonstrates verbal, written, and non-verbal communications.</li>
<li><b>Customer/Client Experience</b> &ndash; Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.</li>
<li><b>Job Knowledge &amp; Technical Skill</b> &ndash; Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.</li>
<li><b>Team Player</b> &ndash; Works within team and cross-functionally to meet required results.</li></ul><br>
<p><br>
<b>Supervisory Duties (if applicable):</b></p>
<p>
N/A</p><p><br>
<b>
Job Qualifications (Education, Experience and Certification):</b></p>
<ul>
<li>Four (4) + years&rsquo; trademark docketing experience is required.</li>
<li>Associate&rsquo;s degree, or Paralegal Certificate preferred.</li>
<li>Proficiency utilizing PATTSYWAVE, WebTMS, FoundationIP, or similar docketing software preferred.</li>
<li>Demonstrates excellent interpersonal, oral and written communication skills.</li>
<li>Extensive knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred.</li>
<li>Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.</li>
<li>Proven aptitude to learn new software applications.</li>
<li>Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.</li>
<li>Ability to provide clear and concise training on litigation docketing processes and procedures.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Requires the ability &amp; soft skills to work effectively with personnel at all levels of seniority within the firm.</li>
<li>Strong analytical and problem-solving abilities.</li>
<li>Professional integrity required and ability to maintain confidentiality and build trust with case teams.</li>
<li>Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.</li>
<li>Follow firm procedures and risk management guidelines to perform a variety of complex duties.</li>
</ul>
<p><b>Physical Requirements:</b></p>
<p>
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.</p>
<p>
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<p><b>
Work Environment:</b></p>
<p>
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.</p>
<p>
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<p><b>
Note:</b></p>
<p>
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.</p>
<p><b>
Compensation:</b></p>
<p>
Holland &amp; Hart offers of employment take into consideration a candidate&rsquo;s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado salary range is $32.94 - $54.90 per hour. A discretionary bonus may be available based upon performance.</p>
<p><b>
Application Window:</b></p>
<p>
The application window is anticipated to close on or after Friday, May 29th. Holland &amp; Hart reserves the right to close the position prior to or after this date.</p>
<p><b>
Benefits:</b></p>
<p>
Holland &amp; Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&amp;D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland &amp; Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland &amp; Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.</p></div><p></p>

Senior Trademark Docketing Specialist

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>May 4, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>476661
</div></div></div></div><div><div><div><div><b>Location:
</b>Washington, IN, US, 47501<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Department of Child Services (DCS):</b></div><div>
Join a group of passionate, dedicated public servants to support one of Indiana&rsquo;s most critical missions!</div><div></div><div><br>
The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our <b><i>MVP </i></b>foundation:</div><div><b><i><br>
Mission</i></b>: Champion Indiana&rsquo;s future by protecting children and strengthening families with compassion and determination.<br>
<b><i>Vision</i></b>: Every child in Indiana thrives in a safe, loving, forever home.<br>
<b><i>Purpose</i></b>: Ignite hope. Cultivate joy.</div><div></div><div><b><br>
Role Overview:</b></div><div>
The Legal Assistant provides paralegal and administrative support for local and agency attorneys. You will assist in organizing, processing, and maintaining records related to DCS cases and may provide research, clerical support, and reporting when needed.</div><div></div><div><br>
This position is in Washington, Indiana, and will support staff in Daviess County, and surrounding counties as needed.</div><div></div><div><b><br>
Salary:</b></div><div>
The salary for this position traditionally starts at $39,000 per year, but may be commensurate with education or work experience.</div><div></div><div><br>
Use our Compensation Calculator to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
Responsibilities include:</div>
<ul>
<li>Provide administrative and legal support to attorneys and legal divisions.</li>
<li>Perform legal research under the direction of staff counsel or administrative law judge.</li>
<li>Assist at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.</li>
<li>Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.</li>
<li>Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.</li>
<li>Receive and respond to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.</li>
<li>Schedule hearing dates and sites, makes appointments, and manages calendars.</li>
<li>Travel to hearing sites and set up sites, materials, and equipment.</li>
<li>Organize and maintain law libraries, database systems, documents, and case files.</li></ul><br>
<div></div>
<div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
The ideal candidate in this role should minimally have:</div>
<ul>
<li>High School Diploma or equivalent.</li></ul><br>
<div></div>
<div>
Upon entering the role, individuals must have or obtain the following requirements:</div>
<ul>
<li>Knowledge of legal procedures and terminology.</li>
<li>Strong written and verbal communication skills.</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Strong attention to detail and proofreading skills.</li>
<li>Proficient in using Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.</li>
<li>Ability to work independently.</li>
<li>Ability to provide effective and professional customer service to internal and external parties.</li>
<li>Able to perform essential functions with or without reasonable accommodation.</li></ul><br>
<div></div>
<div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 in election years</li></ul></li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Legal Assistant

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