chiropractic assistant/front desk receptionist

administrative assistant

receptionist

administrator / receptionist Jobs in Tampa

administrator / receptionist

bilingual file clerk/receptionist Jobs in Tampa

bilingual file clerk/receptionist

chiropractic assistant/front desk receptionist Jobs in Tampa

legal receptionist administrative assistant

Tampa Divorce

This is an in-office, in person position (remote candidates will NOT be considered) at our main office, located at:13057 W Linebaugh AveTampa, FL 33626Job OverviewWe are seeking a professional, detail-oriented, and compassionate Receptionist / Legal Assistant to join our team specializing in family law and child welfare cases. This position serves as the first point of contact for clients and plays a vital role in maintaining organization, calendar control, and overall office flow.This can be an entry-level legal position with significant room for growth within our firm. While prior legal experience is a plus, we strongly value candidates with customer service or administrative assistant experience who are eager to learn and grow in the legal field.If you thrive in a structured environment, have strong attention to detail, and are passionate about supporting families and children through difficult circumstances, we would love to meet you.Key ResponsibilitiesClient Interaction &amp; Front Office Support<ul><li>Answer incoming phone calls and route them appropriately.</li><li>Greet clients and visitors in a friendly, professional, and compassionate manner.</li><li>Manage inquiries and provide general information about services.</li><li>Schedule consultations, meetings, and follow-up appointments.</li><li>Maintain a welcoming and organized reception area.</li><li>Sign for incoming packages.</li></ul>Administrative Support &amp; Calendar Control<ul><li>Maintain strict calendar control for attorneys and paralegals, including scheduling hearings, meetings, deadlines, and client appointments.</li><li>Coordinate scheduling changes and ensure all parties are properly notified.</li><li>Organize, maintain, and update client files with confidentiality and accuracy.</li><li>Handle filing, copying, scanning, and document management.</li><li>Assist with intake processes and ensure documentation is complete.Legal &amp; Case Support</li><li>Draft basic correspondence and simple legal documents under supervision.</li><li>Help track case deadlines and filing requirements.</li><li>Provide general case updates to clients as directed.</li></ul>Client Support<ul><li>Provide compassionate assistance to clients navigating sensitive legal matters.</li><li>Help clients complete required forms and explain next steps in the process.</li></ul>Qualifications<ul><li>Previous experience in customer service, receptionist, or administrative assistant roles required.</li><li>Legal office experience is a plus, but not required.</li><li>Strong organizational skills and exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage sensitive and confidential information professionally.</li><li>Proficiency in Microsoft Office (minimum 2 years required).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Must be dependable, professional, and proactive.</li></ul>To apply, please send an email with your resume and a cover letter.Your cover letter must include:<ul><li>The pay range you are seeking.</li><li>Why you believe you are a strong fit for this position.</li><li>A brief description of your workplace personality.</li></ul>Please note: Attention to detail is critical in this role. Applications that do not include the requested information may not be considered.Pay: $18.00 - $20.00 per hourPay: $18.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Receptionist/Administrative Assistant

Brandon Medical Care

Job Summary We are seeking a dynamic and bilingual Front Desk Receptionist to be the welcoming face of our organization. In this energetic role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support to visitors and staff alike. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a vibrant, fast-paced environment.Responsibilities<ul><li>Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere at all times </li><li>Answer multi-line phone systems promptly, providing accurate information or routing calls efficiently </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office </li><li>Perform data entry, filing, and maintain organized records to support office operations </li><li>Handle incoming and outgoing correspondence, including proofreading documents for accuracy and clarity </li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software </li><li>Provide excellent customer service by addressing inquiries with professionalism and courtesy, supporting both internal teams and external clients</li></ul>Qualifications<ul><li>Proven experience in front desk or administrative roles with strong clerical skills </li><li>Bilingual proficiency in English and another language (preferably Spanish) is required </li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills </li><li>Familiarity with multi-line phone systems, office management procedures, and customer support best practices </li><li>Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently </li><li>Attention to detail for proofreading documents and maintaining accurate records </li><li>Previous experience as a medical or dental receptionist or personal assistant is a plus but not required </li><li>Demonstrated professionalism in phone etiquette, customer service, and office communication</li></ul>Join us to be part of a lively team dedicated to delivering outstanding service while advancing your administrative career!Pay: $16.00 - $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist - Bilingual

Premier Beverage

<div>Time Type:
Full time
Remote Type:
Job Family Group:
Administration
Job Description Summary:
Position Summary: 
The receptionist is responsible for supporting departments administrative needs. The receptionist is the first point of contact for all incoming calls and visitors and is responsible for directing all calls and visitors through the building and ensuring that all other receptionist duties are complete in an accurate, high quality, and timely manner. The receptionist assists the department with administrative tasks. Monitor and order supplies as needed and ensure they are put away in conjunction with the Operations team. Assist with preparation and logistics for events as directed by manager.
Job Description:
Job Responsibilities:
Maintain professional environment by communicating effectively with internal and external customers.<ul><li>
Attend to visitors by greeting, directing, and announcing them appropriately.</li><li>
Answer, screen, and forward any incoming phone calls while providing basic information when needed.</li><li>
Provide assistance with directions and taxi/shuttle arrangements.</li><li>
Acknowledge daily deliveries by receiving packages, sorting mail, and communicating recipients.</li><li>
Maintain confidentiality as appropriate; present a positive image of Breakthru Beverage.</li></ul>
Assist in the control of access to the Breakthru Beverage facility by following established procedures.<ul><li>
Maintain security by following procedures and controlling access (monitor logbook, CCTV, gate phones, issue visitor badges).</li><li>
Report incidents or suspicious activity to security.</li><li>
Prepare security logs or reports as required.</li></ul>
Assist with any administrative tasks as needed.<ul><li>
Receive and sort mail and deliveries. Ensure outgoing mail is appropriately handled.</li><li>
Place, receive and hand out office supply orders.</li><li>
Assist with conference room scheduling.</li></ul>
Other duties, as assigned by the jobholder&rsquo;s supervisor, may also be required.
Minimum Qualifications:<ul><li>
Minimum of 1 year of experience in administration role</li><li>
Basic PC skills using MS Office and other various computer programs including presentation software</li><li>
Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills</li><li>
Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines</li><li>
Analytic and Reporting skills</li><li>
Utilize sound judgement and problem-solving skills</li><li>
Ability to work in fast-paced, high-volume, team environment</li></ul>
Preferred Qualifications:<ul><li>
Bi-lingual in Spanish and English</li></ul>
Physical Requirements:<ul><li>
While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone</li></ul>
Competencies:<ul><li>
Accountable for meeting own targets, work is reviewed periodically.</li><li>
Problems encountered will be defined, repetitive, and routine with a solution readily available.</li></ul>
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.<ul><li></li><li></li></ul>
Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.</div>

Receptionist

The Pendas Law Firm

The Pendas Law firm is currently looking for an organized bilingual (English/Spanish) file clerk/ receptionist to manage filling, phones, mail and to perform administrative duties.Role and Responsibilities<ul><li>Answer incoming calls and redirect to internal staff</li><li>Greet clients</li><li>Look up case status in case management software</li><li>Sign for, sort, and distribute incoming mail and deliveries</li><li>Scan, copy, fax and file documents</li><li>Provide assistance for staff or projects</li><li>Ability to multi-task, in a fast pace work environment.</li><li>Bilingual: Spanish &amp; English (required)</li><li>General knowledge of Pro Law (preferred)</li><li>Must pass a criminal background check</li></ul>Work hours: 8:30am-5:00pmBenefits: 100% paid medical (employee only), generous PTO and company matched retirement plan. In addition, employees can elect optional dental, vision, long term disability, short term disability, and hospital confinement at group rate discount.Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Work Location: In person

Bilingual File Clerk/Receptionist

Insurance Office of America

<div>Description
Job Description: 
Title: Account Manager Associate - Commercial Lines 
Work Mode: Fully remote for candidates able to work EST/CST schedule | Location/Supporting: Atlanta, GA office | Book Focus: Contractors, Manufacturing, General Book 
 
Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Additionally, our remote work policy includes having a dedicated, distraction-free workspace. Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit: ioausa.com/locations 
About the Role: Provide administrative and customer service support to the account team, Producer, and/or assigned group of accounts. Work with minimal direction from an Account Manager (AM), Account Executive (AE), or Producer, ensuring production and quality standards are met while safeguarding against liability associated with errors and omissions. Independently resolve moderately complex customer service problems and manage smaller-sized accounts or those with less complexity. 
 
Key Responsibilities:<ul><li> 
Technical Competence: Maintain technical competence and industry expertise.</li></ul><ul><li> 
Team Leadership: Assist in directing day-to-day activities and workflow of Team Support/Receptionist, Account Assistant, and/or Account Associate.</li></ul><ul><li> 
Customer Service: Handle customer service requests, policy administration, billing, claims, and coverage analysis.</li></ul><ul><li> 
Policy Management: Manage policy expirations and renewals.</li></ul><ul><li> 
Renewal Process: Conduct client research, gather underwriting information, perform loss run analysis, prepare submissions, evaluate and negotiate coverages and pricing, prepare and present proposals, bind coverage, and follow up for policy issuance.</li></ul><ul><li> 
Task Processing: Process tasks accurately and within required timeframes.</li></ul><ul><li> 
Contract Review: Assist in reviewing contracts to ensure proper coverages are included.</li></ul><ul><li> 
Accounts Receivable: Monitor reports and take action on delinquent accounts, collecting outstanding balances.</li></ul><ul><li> 
System Maintenance: Maintain agency management systems and carrier/vendor platforms, ensuring data accuracy and completeness.</li></ul><ul><li> 
Activity Monitoring: Monitor and maintain activity/suspense to ensure timely completion.</li></ul><ul><li> 
Communication: Maintain frequent, transparent communication with the account team regarding workload status and any issues.</li></ul><ul><li> 
Service Excellence: Deliver excellent service, proactively anticipate needs, and respond quickly to service requests.</li></ul><ul><li> 
Policy Compliance: Stay updated on company policies and procedures.</li></ul><ul><li> 
Continuous Improvement: Seek and adopt best practices to improve individual and team performance.</li></ul><ul><li> 
Champion IOA Values: Demonstrate integrity and leadership.</li></ul> 
Ideal Candidate Qualifications:<ul><li> 
7+ years of customer service experience in the insurance industry</li></ul><ul><li> 
Thorough knowledge of insurance brokerage and client needs</li></ul><ul><li> 
Required active licensing; professional designation preferred</li></ul><ul><li> 
Strong analytical, problem-solving, and decision-making skills</li></ul><ul><li> 
Exceptional customer service, communication, multitasking, and organizational skills</li></ul><ul><li> 
Proficiency in MS Office (Outlook, Word, Excel)</li></ul><ul><li> 
High School Diploma (or equivalent)</li></ul> 
 
What We Offer:<ul><li> 
Competitive salaries and bonus potential</li></ul><ul><li> 
Company-paid health insurance</li></ul><ul><li> 
Paid holidays, vacations, and sick time</li></ul><ul><li> 
401K with employer match</li></ul><ul><li> 
Professional growth and career progression opportunities</li></ul><ul><li> 
Respectful culture and work/family life balance</li></ul><ul><li> 
Community service commitment</li></ul><ul><li> 
Supportive teammates and a rewarding work environment</li></ul> 
What to Expect (Application Process):<ul><li> 
30-Minute Phone Screen, Online Assessments, and Interview(s)</li></ul>
Salary Range
The expected pay range for this position is $50,000 to $65,000 per year, depending on experience, relevant skills, and geographic location.
Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Account Manager Associate - Commercial Lines (Manufacturing/Contractors)

Franklin Street

<div>Description:

Franklin Street is currently seeking a Receptionist to join our team in Tampa, FL.
The ideal candidate must possess strong written and verbal communication skills and attention to detail. Two years of customer service and multiple phone lines experience preferred. Bilingual in Spanish is preferred but not required.
Position Overview:
The Receptionist will answer the multi-line phone, greet guests, perform general administrative duties, and complete clerical tasks and projects in support of our operations and management teams.
Front Desk<ul><li>
Answers multiple-line phones in a professional and efficient manner.</li><li>
May respond to customer questions and complaints and/or route them to the appropriate party.</li><li>
Represents the Company to guests and clients - welcoming visitors, answering and/or referring inquiries.</li></ul>
General Office<ul><li>
Performs general clerical duties i.e. filing, delivering mail, etc.</li><li>
Manages incoming and outgoing mail and shipping.</li><li>
Performs general computer duties, i.e. Data entry, managing websites, A/P posting, etc.</li><li>
Maintains office supply inventory, checking stock levels, placing, and expediting orders for supplies, verifying receipt of supplies, and reconciling billing.</li><li>
Provides technical support for all trainings held in the office.</li><li>
Assists with arranging catering or food delivery for meetings.</li><li>
Provides administrative support to the office manager as well as business partners and senior executives.</li><li>
Maintains office common areas to provide a clean, hospitable, and safe environment for employees and guests. Performs light clean-up/maintenance duties for the office conference room, break areas, refrigerators, etc.</li></ul>
Scheduling<ul><li>
Schedules appointments and makes travel arrangements for business partners when necessary.</li><li>
Manages conference room schedules and provides support in setting up company meetings and trainings.</li><li>
Schedules office meetings and trainings.</li><li>
Performs other duties as assigned.</li></ul>
Event Management<ul><li>
Assists in planning welfare events and philanthropic activities</li></ul>
Requirements:
<ul><li>Prefer at least 2 years of switchboard experience and experience with multiple phone lines.</li><li>
Prefer at least 2 years of customer service experience.</li><li>
Ability to represent the company professionally in front of guests with hospitality and customer service.</li><li>
Must be dependable and present a professional appearance and demeanor at all times. Please note, in this role, a professional business office appearance requires that no tattoos or piercings are visible.</li><li>
Strong written and verbal communication skills (both in person and over the phone). Must be able to speak clearly and concisely. The ability to comprehend, speak, and write fluently in English at a professional level is required.</li><li>
Must be neat, organized, and able to multitask in a fast-paced business environment.</li><li>
Exemplary interpersonal skills and service orientation, and ability to interface effectively at all levels of the organization.</li><li>
Ability to follow documented procedures and standards.</li><li>
Proficiency on computer skills including MS Office applications (SharePoint, Excel, Word, Outlook, Power Point, Publisher), database applications, and related software is required as is the ability to actively research basic information on the internet.</li><li>
Ability to touch-type accurately at 55-60 wpm or higher required.</li></ul>
About Franklin Street:
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Make your next career move with Franklin Street. With seven lines of business and six offices across Florida and Atlanta, that perfect opportunity you&rsquo;ve been looking for is here. We believe in hiring a mix of experienced and new talent to join our team of professionals. Whatever your expertise, wherever you are on your career path, Franklin Street is your destination for success.
Learn more about Franklin Street and our award-winning culture at www.FranklinSt.com.
Franklin Street offers competitive salaries, medical &ndash; including additional discounts, dental, and vision benefits, disability, and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company-sponsored philanthropy events.
Must be able to successfully pass pre-employment (post-offer) drug screen and background check.
Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.</div>

BayCare Health System

<div><div><h2 class="jobSectionHeader">Executive Assistant
</h2>BayCare Health System | St. Joseph&rsquo;s Medical Arts Building
 
Full‑Time | Exempt | Day Shift (8:00 AM &ndash; 5:00 PM)
<h3 class="jobSectionHeader">Why BayCare
</h3>At BayCare Health System , we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated network includes 16 community‑based hospitals , a long‑term acute care facility , home health services , outpatient centers , and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members , BayCare is guided by a forward‑thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence .
We are seeking a highly polished Executive Administrative Assistant to provide advanced, confidential administrative support to senior leadership in a fast‑paced, mission‑driven healthcare environment.
<h3 class="jobSectionHeader">Position Summary
</h3>The Executive Administrative Assistant delivers high‑level administrative and secretarial support to an Executive leader, serving as a trusted partner in day‑to‑day operations. This role requires exceptional professionalism, discretion, and organizational expertise. The successful candidate will proactively manage executive schedules, coordinate complex logistics, prepare professional correspondence and reports, and act as a key point of contact for internal and external stakeholders.
<h3 class="jobSectionHeader">Key Responsibilities
</h3><ul><li>Provide advanced administrative and executive‑level support , ensuring seamless daily operations
</li><li>Manage complex calendars , appointments, and meetings, including coordination of travel arrangements
</li><li>Serve as a professional gatekeeper by screening and prioritizing calls, requests, and communications
</li><li>Prepare and edit correspondence, memoranda, reports, presentations, and meeting minutes with a high level of accuracy and attention to detail
</li><li>Greet and direct visitors, team members, and stakeholders with professionalism and warmth
</li><li>Maintain strict confidentiality and exercise sound judgment when handling sensitive information
</li><li>Collaborate with the Administrative Office Supervisor and leadership team on special projects and administrative initiatives
</li><li>Perform additional administrative and secretarial duties as assigned in support of executive and organizational needs
</li></ul><h3 class="jobSectionHeader">Qualifications
</h3>Education
<ul><li>Required: High School Diploma or GED
</li><li>Preferred: Associate&rsquo;s Degree in a related field
</li></ul>Experience
<ul><li>Required: Administrative support experience
</li><li>Preferred: Executive Assistant or senior‑level administrative experience supporting leadership
</li></ul><h3 class="jobSectionHeader">Work Details
</h3><ul><li>Facility: BayCare Health System &ndash; Team Resources
</li><li>Location: St. Joseph&rsquo;s Medical Arts Building- Tampa FL
</li><li>Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM
</li><li>Shift: Days
</li><li>Weekend Work: None
</li><li>On‑Call: No
</li><li>Remote Work: On‑site (no remote option)</li></ul></div></div>

Executive Assistant

Explore 141+ Legal receptionist administrative assistant in Tampa this March. Find roles across top companies and apply now to boost your career.

141 legal receptionist administrative assistant jobs In Tampa

Legal Receptionist/Administrative Assistant

Front Desk Receptionist - Bilingual

Receptionist

Bilingual File Clerk/Receptionist

Account Manager Associate - Commercial Lines (Manufacturing/Contractors)

Receptionist

Executive Assistant