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legal receptionist/administrative assistant Jobs in Tampa

legal receptionist administrative assistant

Tampa Divorce

This is an in-office, in person position (remote candidates will NOT be considered) at our main office, located at:13057 W Linebaugh AveTampa, FL 33626Job OverviewWe are seeking a professional, detail-oriented, and compassionate Receptionist / Legal Assistant to join our team specializing in family law and child welfare cases. This position serves as the first point of contact for clients and plays a vital role in maintaining organization, calendar control, and overall office flow.This can be an entry-level legal position with significant room for growth within our firm. While prior legal experience is a plus, we strongly value candidates with customer service or administrative assistant experience who are eager to learn and grow in the legal field.If you thrive in a structured environment, have strong attention to detail, and are passionate about supporting families and children through difficult circumstances, we would love to meet you.Key ResponsibilitiesClient Interaction &amp; Front Office Support<ul><li>Answer incoming phone calls and route them appropriately.</li><li>Greet clients and visitors in a friendly, professional, and compassionate manner.</li><li>Manage inquiries and provide general information about services.</li><li>Schedule consultations, meetings, and follow-up appointments.</li><li>Maintain a welcoming and organized reception area.</li><li>Sign for incoming packages.</li></ul>Administrative Support &amp; Calendar Control<ul><li>Maintain strict calendar control for attorneys and paralegals, including scheduling hearings, meetings, deadlines, and client appointments.</li><li>Coordinate scheduling changes and ensure all parties are properly notified.</li><li>Organize, maintain, and update client files with confidentiality and accuracy.</li><li>Handle filing, copying, scanning, and document management.</li><li>Assist with intake processes and ensure documentation is complete.Legal &amp; Case Support</li><li>Draft basic correspondence and simple legal documents under supervision.</li><li>Help track case deadlines and filing requirements.</li><li>Provide general case updates to clients as directed.</li></ul>Client Support<ul><li>Provide compassionate assistance to clients navigating sensitive legal matters.</li><li>Help clients complete required forms and explain next steps in the process.</li></ul>Qualifications<ul><li>Previous experience in customer service, receptionist, or administrative assistant roles required.</li><li>Legal office experience is a plus, but not required.</li><li>Strong organizational skills and exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage sensitive and confidential information professionally.</li><li>Proficiency in Microsoft Office (minimum 2 years required).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Must be dependable, professional, and proactive.</li></ul>To apply, please send an email with your resume and a cover letter.Your cover letter must include:<ul><li>The pay range you are seeking.</li><li>Why you believe you are a strong fit for this position.</li><li>A brief description of your workplace personality.</li></ul>Please note: Attention to detail is critical in this role. Applications that do not include the requested information may not be considered.Pay: $18.00 - $20.00 per hourPay: $18.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Receptionist/Administrative Assistant

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet visitors warmly and assist them with inquiries to create a positive experience.
 
 
 &bull; Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.
 
 
 &bull; Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.
 
 
 &bull; Perform general office duties such as data entry, filing, and maintaining accurate records.
 
 
 &bull; Operate a multi-line phone system to answer and direct calls efficiently.
 
 
 &bull; Address routine inquiries from clients and staff promptly and courteously.
 
 
 &bull; Ensure office supplies are adequately stocked by monitoring inventory and placing orders.
 
 
 &bull; Support the organization by assisting with event coordination and other clerical duties as required.
 
 
 
 &bull; At least 1 year of experience in a receptionist, administrative, or similar role.
 
 
 &bull; Professional services industry experience required, including legal, financial or similar type of industry experience.
 
 
 &bull; Proficiency in handling multi-line phone systems and managing inbound calls.
 
 
 &bull; Strong organizational skills with the ability to multitask effectively.
 
 
 &bull; Excellent communication and interpersonal abilities to interact with diverse individuals.
 
 
 &bull; Basic proficiency in office software such as Microsoft Office Suite.
 
 
 &bull; Ability to maintain a detail-oriented approach in a fast-paced environment.
 
 
 &bull; Attention to detail and accuracy in administrative tasks.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Receptionist/Administrative Assistant

Aviata Health Group

<div>Company: Aviata Health Group
Location: Aviata at Fletcher
Shift Available:
Weekends only, working every Saturday and Sunday from 8:00 a.m. to 8:00 p.m.
Aviata is looking for a qualified Weekend Receptionist to join our family!
We are searching for a receptionist to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.
If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you!
Benefits<ul><li>
Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.</li><li>
Access to online learning 24/7:. Use it for free to help grow your own personal and professional development. .</li><li>
Health insurance for the entire family!</li><li>
401k with a match!</li></ul>
Major Responsibilities<ul><li>
Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor.</li><li>
Coordinating work within the department as well as with other departments and responding to inquiries or requests for information.</li><li>
Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions.</li><li>
Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings.</li><li>
Prepares preliminary work on various projects.</li><li>
Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution.</li><li>
Organizes, monitors, and maintains general administrative records and filing systems.</li><li>
Provides customer service to resident/families as necessary.</li><li>
Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department</li><li>
Enters missed punches for staff and agency employees. Reconciles hours daily.</li><li>
Coordinates room setups and refreshments for meetings and conferences.</li><li>
Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.</li></ul>
Qualifications<ul><li>
High School Diploma or GED equivalent.</li><li>
Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum.</li><li>
You must be qualified, compassionate, and dedicated to a job well done.</li></ul>
 We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
https://info.flclearinghouse.com/</div>

Receptionist

J. Manuel Neyra, P.A.

Overview: Join our dynamic legal team as a dedicated Legal Assistant. Your responsibility will be to draft demands from our outline for our Bodily Injury cases.Experience:<ul><li>Prior legal administrative experience is highly preferred.</li><li>Familiarity with our practice area which is Personal injury.</li><li>Strong organizational skills complemented by excellent proofreading, transcription abilities, and attention to detail.</li><li>Demonstrated ability to manage multiple priorities effectively within a fast-paced law office environment.</li></ul>Work Location: In person

Legal Assistant

Meta Care

<div>
 We are looking for a
 
 Medical Receptionist
 
 to join our team in our Tampa office. The Receptionist will greet and assist visitors and clients of the organization.
 
 
 The ideal candidate will deliver a professional and qualified first impression to all visitors. This person has excellent communication and customer service skills. He/she has a basic understanding of administrative and clerical procedures/systems and the ability to multitask in a busy environment.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Patient Services &ndash; Welcome patients, employees, and clients who arrive at the office and clarify the purpose of their visit and who they want to see. Answer all phone calls and emails sent to the main office and provide inter-office messages as requested.
 </li>
 <li>
 Administration &ndash; Send out and receive mail, documents, supplies and packages. Distribute items to mailboxes and offices as requested. File and keep good records. Maintain office supplies and reorder as needed. Maintain an organized filing system. Manage a schedule for those needing support and schedule appointments as required.
 
 
 </li>
 </ul>
 Requirements:
 
 
 <ul>
 <li>
 Associates degree is preferred
 </li>
 <li>
 A high school diploma is required
 </li>
 <li>
 Proficient with Microsoft Office Suite
 </li>
 <li>
 Reliable, professional, courteous and patient
 </li>
 <li>
 Excellent communication and writing skills
 
 
 </li>
 </ul>
 Salary $16-$20.00/hr depending on current medical receptionist experience.
 
 
 Powered by JazzHR
 
 
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</div>

Medical Receptionist

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

Ligori & Ligori, Attorneys At Law

<div><div>Join a Trusted Name in Personal Injury Law:</div><div>
With over 23 years of dedicated legal service, Ligori &amp; Ligori Attorneys at Law has earned a strong reputation for client advocacy and compassionate representation across Florida. As the first point of contact for our clients, the Receptionist plays a vital role in shaping the client experience and supporting the day-to-day operations of our busy law firm. 
</div><div>
This position is more than just answering phones &mdash; it's about creating a welcoming environment and keeping our office running smoothly with professionalism and heart. 
</div><div>
Our Core Values: Humble. Hungry. Smart.</div><div>
At Ligori &amp; Ligori, we treat each other like family. We believe in:</div><ul><li>
Humility &ndash; Respect and kindness in every interaction.</li><li>
Hunger &ndash; A strong work ethic and desire to grow.</li><li>
People Smarts &ndash; Professionalism, empathy, and emotional intelligence.</li></ul><div>
If you're seeking a long-term opportunity where your contribution truly matters, this is the place for you. 
 
Key Responsibilities::</div><ul><li>
Support the Quality Control and Training Administrator with onboarding and ongoing staff training.</li><li>
Schedule trainings, meetings, and new hire sessions.</li><li>
Prepare, review, and organize training materials, ensuring accuracy, clarity, and proper grammar.</li><li>
Assist with audits to ensure files and processes meet firm standards.</li><li>
Maintain accurate and organized records and filing systems.</li><li>
Provide front office and mail room support as needed.</li><li>
Review and Edit Training Materials for grammar and.</li></ul><div>
What We&rsquo;re Looking For:</div><ul><li>
Someone who is detail-oriented and follows direction well.</li><li>
A team player who takes pride in supporting others&rsquo; success.</li><li>
Strong organizational and multitasking skills.</li><li>
Professional, compassionate communication&mdash;especially with clients.</li><li>
Ability to thrive in a structured, fast-moving environment.</li></ul><div>
Benefits &amp; Perks:.</div><ul><li>
Paid Time Off:<ul><li>
1 week vacation after 6 months.</li><li>
2 weeks vacation after 1 year.</li><li>
3 weeks vacation after 2 years.</li><li>
6 personal/sick days per year.</li><li>
6 federal holidays off.</li></ul></li><li>
Health Benefits:<ul><li>
4 health insurance plans to choose from (including HSA options).</li><li>
Basic health, dental, and vision insurance fully paid by the firm.</li><li>
Coverage begins the 1st of the month after 30 days of employment.</li><li>
$50,000 Life Insurance Policy (100% paid by the firm).</li><li>
Discounted JCC Gym Membership and more.</li></ul></li></ul><div>
Apply Today:</div><div>
If you're passionate about helping others, thrive in a people-first environment, and are looking for a firm that invests in your growth &mdash; we want to meet you</div> 

About Ligori &amp; Ligori Attorneys at Law: 
We are personal injury lawyers that have dedicated our careers to helping those who have been harmed by others. We help our clients receive restitution for their injuries and losses. It is our privilege to offer our legal experience to clients from all over Florida that need assistance in recovering damages for their injuries. Main office located in Tampa, Florida.</div>

Training & Administrative Assistant

Explore 102+ Legal receptionist administrative assistant in Tampa this May. Find roles across top companies and apply now to boost your career.