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legal secretary

OCI Legal Consulting

Job Overview We are seeking a highly organized and detail-oriented Litigation Secretary to join our legal team in New York. This vital role involves providing comprehensive administrative support to attorneys engaged in a diverse range of litigation matters. The ideal candidate will possess exceptional organizational skills, legal research and drafting expertise, and a proactive approach to managing complex case files. Your energy and enthusiasm will help ensure smooth case progression, efficient document management, and effective communication across all levels of the firm. This paid position offers an exciting opportunity to be at the forefront of dynamic legal proceedings while contributing to a collaborative and fast-paced environment.Duties<ul><li>Prepare, organize, and maintain legal documents, pleadings, and case files using document management systems such as iManage and PCLaw.</li><li>Conduct legal research using Westlaw, LexisNexis, and other research tools to support litigation strategies across diverse practice areas including family law, estate planning, environmental law, and more.</li><li>Draft legal correspondence, motions, contracts, and other documents with precision and clarity.</li><li>Manage calendar deadlines for court filings, hearings, depositions, and client meetings to ensure timely submissions.</li><li>Review and proofread legal documents for accuracy; transcribe dictations as needed to support attorneys&rsquo; workflow.</li><li>Coordinate communication between clients, courts, witnesses, experts, and internal teams with professional phone etiquette and organizational skills.</li><li>Assist with document review, data entry, filing, and maintaining case management systems such as LexisNexis or other legal administrative platforms.</li><li>Support attorneys with project management tasks related to complex litigation cases involving UCC law, tribal law &amp; regulations, securities law, workers' compensation law, patent law, immigration law, landlord-tenant law, personal injury law, family law, environmental law, and more.</li></ul>Skills<ul><li>Extensive knowledge of legal research tools including Westlaw and LexisNexis.</li><li>Proven experience with legal case management software such as iManage or PCLaw.</li><li>Strong understanding of various practice areas including estate planning, environmental law, tribal law &amp; regulations, securities law, patent law, workers' compensation law, personal injury law, landlord-tenant law &amp; family law.</li><li>Excellent writing skills for drafting pleadings, contracts, correspondence and legal memoranda.</li><li>Exceptional proofreading and transcription abilities ensuring error-free documentation.</li><li>Proficiency in document review processes and document management systems for efficient case handling.</li><li>Effective organizational skills with the ability to prioritize tasks in a fast-paced environment.</li><li>Experience supporting attorneys with administrative tasks such as filing court documents accurately within deadlines.</li><li>Strong interpersonal skills with professional phone etiquette for client interactions.</li><li>Ability to perform thorough legal research on complex issues across multiple jurisdictions or practice areas.</li><li>Project management capabilities to coordinate multiple cases simultaneously while maintaining attention to detail. This role is perfect for a motivated individual eager to grow their career within a vibrant legal environment where every day presents new challenges and opportunities for impact. If you thrive in organized settings that demand precision combined with proactive communication skills&mdash;this is your chance to shine!</li></ul>Pay: $64,642.82 - $95,000.00 per yearWork Location: Hybrid remote in New York, NY 10020

Litigation secretary, New York

Condon & Forsyth

Condon &amp; Forsyth was founded in 1935 and is an internationally recognized boutique firm with offices in New York, Los Angeles and Miami.Requirements: &middot; Minimum of 3+ years of experience in a legal administrative position&middot; Strong working knowledge of MS Word, Excel, PowerPoint and Outlook&middot; Demonstrate accountability and show a proactive approach to tasks and situations&middot; Maintain tact and diplomacy, trust and confidentiality&middot; This is a client interfacing role, candidates must exhibit strong professional communication skills, both oral and written&middot; Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role&middot; Ability to handle high pressure situations with grace&middot; Demonstrate a positive &ldquo;can do&rdquo; attitude in all aspects of the role, taking personal responsibility and ownership and behaving professionally at all times&middot; Knowledge of various legal billing systems is a plusOverview:The Legal Assistant is responsible for maintaining sensitive and confidential client and department information. Position strengths include the ability to anticipate next steps, strong organizational skills, and ability to effectively prioritize work to meet deadlines.Essential Duties and Responsibilities: &middot; Management of monthly billing cycles and client invoicing&middot; Collaborate with Accounting and assigned timekeepers to facilitate the billing process, including preparing editing and finalizing bills.&middot; Act as concierge for partner - Daily maintenance of calendars and organization of the day-to-day schedule of attorneys, to include the identification and resolution of potential issues.&middot; Coordination of meetings, to include the consideration of and responsibility for ensuring all necessary arrangements are made.&middot; Create, edit and proofread complex and practice-specific legal documents, forms and correspondence, ensuring accuracy.&middot; Proactive management of attorneys to ensure that they attend meetings on time and with the appropriate documents/presentations.&middot; Proactive management of emails, voicemails and general mail, using initiative to route emails to the appropriate individuals for swift response and action, ensuring that tasks are followed up&middot; Planning and coordination of comprehensive travel programs, to include booking flights, hotels, car transfers, and preparation of itineraries etc.&middot; Type letters, correspondence, presentations, and reports, including digital dictation if applicable.&middot; Prepare and ensure availability of necessary agendas, presentations and meeting papers, including printing and timely distribution.&middot; Create and maintain client/matter lists.&middot; Organize and maintain physical and electronic documents and files and/or working files.&middot; Process expense reimbursements, payment of invoices and prepare check requests.&middot; Enter attorney time into time-keeping system.&middot; May assist in the organization of events and the preparation of marketing materials &ndash; strong PowerPoint skills a must.Condon &amp; Forsyth is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Work hours are 9:30 am to 5:30 pm Monday through Friday - 3 days in office, 2 days remoteSalary range is $85,000 to $110,000 annually plus overtime and discretionary bonusInterested applicants may apply on Indeed or submit a resume, to Elliot Richman, recruiting@condonlaw.comJob Type: Full-timePay: $85,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have at least 3 years' Legal Secretary experience managing monthly billing cycles and client invoicing for a litigation defense law firm?</li></ul>Experience:<ul><li>defense litigation: 3 years (Required)</li><li>defense law client billing: 3 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10036

Legal Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our New York City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
New York State notary license a plus</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $50,025 and $108,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Astuno & Associates, APC

Astuno &amp; Associates, APC is looking for a Paralegal to join our team. The ideal candidate will have a strong background in legal research and writing, as well as experience with document review and preparation. The successful candidate will be able to work independently, manage multiple tasks and prioritize effectively. We are looking for someone who has earned a Paralegal Certificate, is detail-oriented and has excellent communication skills, both written and verbal.Responsibilities:<ul><li>Assist attorneys with case preparation by conducting legal research using tools such as Westlaw and Lexis.</li><li>Draft, review, and organize legal documents including pleadings, contracts, and discovery materials.</li><li>Manage case files and maintain document management systems to ensure easy access to information.</li><li>Transcribe legal documents and correspondence accurately.</li><li>Coordinate project timelines and deadlines to ensure timely completion of tasks.</li><li>Communicate with clients, witnesses, and other parties involved in legal matters as necessary.</li><li>Support administrative tasks such as scheduling meetings, filing documents, and maintaining calendars.</li><li>Stay updated on changes in laws relevant to the firm's practice areas.</li><li>Research legal documents and precedents.</li><li>Assist attorneys in preparing for trials and hearings.</li><li>Draft correspondence to clients, opposing counsel, and court personnel.</li></ul>Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li></ul>Work Location: In person

Paralegal

JRM Construction Management, LLC

<div><div>Company Overview

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State &amp; Federal Agencies, Fortune 500 corporations, respected property owners &amp; developers, major law firms, media &amp; tech firms, leading luxury retailers, renowned hospitality groups, life sciences &amp; healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.</div> 


Job Summary

The Legal Administrative Assistant will provide administrative support to the Legal team. In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below. This is a hybrid role, with an expectation of four days in the office and one day remote each week. 


Responsibilities and Duties
<ul>
<li>Provide administrative support to the Chief Legal Officer and assist the Assistant General Counsel, Counsel, Junior Counsel, and other Legal Department staff as needed.</li>
<li>Serve as the primary administrative point of contact for the Legal Department with Company executives, internal departments, and external parties.</li>
<li>Manage calendars, schedule meetings, coordinate conference calls, and assist with meeting agendas and minutes.</li>
<li>Arrange travel, department events, and other logistical needs for the Legal Department.</li>
<li>Maintain organized electronic and physical legal files, ensuring accurate document control and version tracking.</li>
<li>Contract routing, signature coordination, and execution tracking.</li>
<li>Support Legal Department intake and tracking processes for contracts and legal requests.</li>
<li>Track legal deadlines, key dates, and reminders using calendaring and tracking systems.</li>
<li>Support litigation and claims management activities by assisting Legal Department staff, the Claims Manager, Paralegal, and Outside Counsel with document coordination and administrative tasks.</li>
<li>Assist the Chief Legal Officer with invoice processing, legal spend tracking, expense reporting, and maintaining legal department budget records.</li>
<li>Assist Chief Legal Officer with Board materials formatting and assembly.</li>
<li>Draft and format correspondence, memoranda, presentations, and reports for internal and external use.</li>
<li>Assist with special projects and administrative initiatives as assigned by Legal Department leadership.</li>
<li>Provide general operational support to ensure the Legal Department runs efficiently and consistently.</li></ul> 


Qualifications and Skills
<ul>
<li>Associate or bachelor's degree in business administration, Legal Studies, Paralegal Studies, or related field is preferred.</li>
<li>3 + years of administrative experience, preferably supporting a legal department, law firm, or construction organization.</li>
<li>Strong organizational and document management skills with high attention to detail.</li>
<li>Capable of handling confidential information with discretion</li>
<li>Able to operate efficiently in a fast-paced construction and corporate environment</li>
<li>Self-motivated person with highly professional work ethic, appearance and demeanor</li>
<li>Proficiency with computers, including strong word processing skills</li>
<li>Ability to multi-task and prioritize assignments</li>
<li>Ability to work independently and as a team player</li>
<li>Strong written and verbal communication skills</li></ul> 


Computer Systems
<ul>
<li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), AIA Management Software, and experience with document-management or contract management systems preferred</li></ul> 


Salary Information

To the extent this role is performed in New York City, the annual salary range for this position is $75,000 - $85,000. 


#LI-Hybrid<div>
All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Candidates must be authorized to work in the United States without the need for employer sponsorship. 


The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills. 


For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.</div></div>

Legal Administrative Assistant

Axinn Veltrop & Harkrider

<div>Incisive. Inclusive. Invested. We&rsquo;re Axinn.
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients. 
Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.
Responsibilities and Duties:<ul><li>
General administrative support services<ul><li>
Maintain calendar and contacts</li><li>
Room scheduling/reservations (individual and group meetings)</li><li>
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>
Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>
Make travel arrangements</li><li>
Respond timely to emails requesting other assistance</li></ul></li><li>
Documentation<ul><li>
Proofread documents upon attorney request</li><li>
Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>
Create TOCs and TOAs</li><li>
Prepare legal correspondence, documents, electronic filings, etc.</li><li>
Create and maintain files</li><li>
Prepare new client/matter forms; engagement letters, etc.</li><li>
Create binders</li></ul></li><li>
Track attorney bar/court admissions/CLE information</li><li>
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc&hellip;)</li><li>
Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>
Review and edit of monthly prebills; drafting cover letters for same</li><li>
Minor personal work for a Partner</li><li>
Provide back-up services for other admins or office personnel</li><li>
Other duties and special projects as assigned</li></ul>
Education, Experience, and Skills Required:<ul><li>
Associate&rsquo;s degree preferred</li><li>
2+ years general office experience required, prior law firm experience is preferred.</li><li>
Excellent communication skills, both verbal and written.</li><li>
General knowledge of office equipment and tools.</li><li>
Strong Microsoft Office skills &ndash; Word, Excel, PowerPoint, Outlook and various document management tools.</li><li>
Ability to build rapport with attorneys and professional staff.</li><li>
Strong organizational skills with great attention to detail.</li><li>
The ability to work independently but within a team environment.</li></ul>
Benefits
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:<ul><li>
Competitive starting pay and annual discretionary bonus and raise eligibility</li><li>
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)</li><li>
Firm paid short and long-term disability, plus life and accident insurance</li><li>
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)</li><li>
Comprehensive medical, dental, and vision insurance options</li><li>
Flexible spending and health savings accounts (medical plan dependent)</li><li>
Firm paid comprehensive Employee Assistance Program (EAP)</li><li>
Student loan refinancing discounts</li><li>
Lifestyle reimbursement program</li><li>
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)</li></ul>
Position Details
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent&rsquo;s experience, with a targeted hiring range of $39.00 &ndash; $46.00 hourly. This position is currently available in our NY office location only.
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond</div>

Davis + Gilbert LLP

Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 140 lawyers would like to hire a fulltime Administrative Assistant.Essential Job Functions <ul><li>Open new matters and time entry in carpe diem</li><li>Prepare and process expense reports</li><li>Maintain project files and keep all matters updated and current</li><li>Perform research and support activities to assist attorneys</li><li>Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents</li><li>Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, organizes workload to meet established priorities</li><li>Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity</li><li>Coordinate client billing process - send bills out to clients, act as first contact between client and billing department</li><li>Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines</li><li>Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner</li></ul>Minimum Qualifications <ul><li>Bachelors Degree required</li><li>Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise</li><li>Outstanding organizational, interpersonal, and administrative skills</li><li>Excellent attention to detail with the ability to multi-task</li><li>Excellent telephone, writing, and proofreading skills</li><li>Must be self-motivated and able to meet deadlines under pressure</li><li>Must have the ability to work as part of a team, as well as to work independently</li><li>Must be willing to work overtime as needed</li></ul>Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Explore 271+ Legal secretary in New York this March. Find roles across top companies and apply now to boost your career.

271 legal secretary jobs In New York

Litigation secretary, New York

Legal Assistant

Practice Assistant

Paralegal

Legal Administrative Assistant

Legal Administrative Assistant

Administrative Assistant