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associate general counsel

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associate attorney - litigation - hybrid - nyc Jobs in New York

associate attorney - litigation - hybrid - nyc

attorney

legal secretary

CitiStaffing

<div>
 
 
 Legal Secretary
 
 
 
 
 
 
 Dynamic Law firm has a great opportunity for someone with a very strong legal skills and experience to be a Legal Assistant/Legal Secretary to small team of senior attorneys. This position requires prior experience as a legal assistant within a large general practice law firm.
 
 
 Candidates whose experience is primarily in personal injury or immigration law will not be considered, as this background does not align with our client&rsquo;s requirements.
 
 
 
 
 
 
 Responsibilities Include:
 
 
 <ul>
 <li>
 Draft, edit, and prepare correspondence, court documents, charts, spreadsheets, reports, expense reports and other documents; proofreading of legal documents
 </li>
 <li>
 Expert proficiency in creating Tables of Authorities (TOA) and Tables of Content (TOC)
 </li>
 <li>
 Arrange, organize, and coordinate internal and external events, meetings, appointments, conferences, travel arrangements, and catering
 </li>
 <li>
 Maintain schedules and calendars
 </li>
 <li>
 Handle incoming mail and other materials
 </li>
 <li>
 Answer, transfer phone calls, take and communicate messages
 </li>
 <li>
 Maintain filing systems
 </li>
 <li>
 Assist in assembling binders for case teams
 </li>
 <li>
 Support assigned attorneys, paralegal staff, and at times all attorneys as needs arise
 </li>
 <li>
 Assist with maintaining general firm office supplies, including pantry supplies
 </li>
 <li>
 Assist with ECF filings in various courts including multiple districts and circuits
 </li>
 </ul>
 
 
 
 
 
 Qualifications Include:
 
 
 
 Associate's Degree or higher required
 
 
 Minimum of 2 years of practical litigation support experience
 
 
 
</div>

Litigation Legal Secretary - up to $115K!

Pillinger Miller Tarallo, LLP

Legal Assistant Job Description Summary and Objectives The Legal Assistant is responsible for providing assistance to attorneys as well as performing general clerical duties when needed. The legal assistant must have knowledge of litigation procedures and processes, have experience e-filing and creating table of authorities, have familiarity with State and Federal court procedures and rules, have typing and Dictaphone transcription skills, and possess a strong knowledge of preparation of various legal documentation and correspondence. The legal assistant must have note-taking skills and be able to use proper grammar and spelling as well as the ability to multi-task. The legal assistant will work in a team setting, often five to seven attorneys with secretarial and clerical duties depending on workload of assigned attorneys while reporting to the Legal Assistant Supervisor, and assisting other legal assistants as needed.Classification: Non-ExemptReports To: Legal Assistant SupervisorEssential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Preparing pleadings, motions, discovery demands, Affirmations in Opposition, answers, and other legal documents and correspondence 2. Providing dictation transcription through use of headphones and a foot pedal 3. E-filing and creating table of contents and table of authorities in Word 4. Assisting attorneys in maintaining compliance with required reporting 5. Clerical work (i.e. copying, scanning, emailing, faxing) and any other clerical work needed to fully support your assigned attorneys 6. Occasional administrative work (i.e. filing, sorting and delivering mail and office supplies, making service calls for office equipment) 7. Other tasks as assignedCompetencies 1. Have familiarity with State and Federal court procedures and rules 2. Possess strong typing, note-taking, and multi-tasking skills 3. Possess strong grammar and spelling ability 4. Have the ability to work in a team-based setting with other legal assistants supporting a group of attorneysWork EnvironmentThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and printers. Additionally, the legal assistant will be required to transcribe digital dictation by way of headphones while using a foot pedal.Physical Demands This is largely a sedentary role, requiring use of typical office equipment such as a computer, printer, fax, copy machine, desk phone, headphones and foot pedal. Work is completed in a corporate office environment.Position Type and Expected Hours of Work This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. Some flexibility in hours is allowed due to extenuating circumstances. Occasional evening and weekend work may be required as job duties demand. This position is not a fully-remote position and cannot be completed in its entirety outside of the officeTravel Travel is generally only expected in this position for training purposes.Required Education and Experience 1. High school or equivalent education.2. 2-5 years of experience as a legal assistant.Preferred Education and Experience 1. Post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices. 2. Notary Public.3. Insurance Defense experience.Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Job Type: Full-time (with hybrid work schedule available)Salary Range$25 - $30 per hour &ndash; Commensurate with ExperiencePMT NY Office Location: New York, NYWe Offer a Competitive Benefit Packages to All of Our Employees, Including:&middot; Medical, Dental, and Vision Insurance&middot; Employee Assistance Program (EAP)&middot; Family Medical Leave (FMLA)&middot; Paid Family Leave (PFL)&middot; Domestic Partner Benefits (Same Sex)&middot; Short and Long-term Disability&middot; Firm-paid Life Insurance&middot; Employee Paid Accidental Death and Dismemberment insurance&middot; Voluntary Life Insurance&middot; Medical&middot; Dental&middot; Vision&middot; Pre-tax Parking and Transit Programs&middot; Pre-tax Medical and Dependent Care Flexible Spending Accounts (FSA, HRA)&middot; 401(k) Retirement Savings Plan&middot; 401(k) Match Program&middot; 12 Paid Holidays Per Year&middot; 3 Weeks of Vacation Per Year to Start&middot; PTO days, Bereavement and Jury Duty&middot; Commuter BenefitsPlease email your resume, office location you are applying for, salary, and other benefit requirements to the Human Resources Manager: Stephany Dawkins (pmtcareers@pmtlawfirm.com).About Us: Pillinger Miller Tarallo began in 2002 with a handful of lawyers representing insurance clients in New York and has grown into over 100 lawyers located throughout New York, Connecticut, New Jersey, and Pennsylvania. We have been able to achieve this successful growth by providing highly-experienced representation to our clients in all areas of civil litigation.Our primary objective is the swift, cost-effective resolution of cases with the most favorable outcome possible for our clients.Our Firm is AV rated by Martindale Hubbell, the highest rating achieved only by a select group of law firms nationwide after a rigorous screening process.Our attorneys have handled thousands of cases across numerous practice areas throughout the Northeast. Moreover, we are known as a &ldquo;go to&rdquo; trial firm since our attorneys have tried over 500 cases since the formation of the firm. Our approach to each and every case is to provide not only sound legal counsel, but also to ensure excellent client service. The foregoing principles have guided us over the years and have laid a foundation for our attorneys to build upon for the future.Job Type: Full-timePay: $25.00 - $30.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Work from home</li></ul>Application Question(s):<ul><li>Salary range</li></ul>Work Location: Hybrid remote in New York, NY 10016

Legal Assistant/Secretary

Lowenstein Sandler

<div>Who We Are: 
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do: 
This position will sit in our New York office and currently offers a hybrid work opportunity. The Executive Assistant's role is to provide full and diversified administrative support of a responsible nature to the Managing Partner, assigned firm personnel, including assigned Partners, Associates in section and practice group, and other key management personnel (i.e., supervisor(s)), utilizing broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices.
The Executive Assistant performs the most complex administrative and billing activities which may be highly confidential and sensitive. This role is responsible for the billing cycle for the Managing Partner, including prebill review and edits; generate and send final bills; and comply with firm and client requirements and deadlines.
This role also serves as a facilitator who may coordinate deadlines, analyze information, follow up on or request information from others to communicate supervisors' instructions or to satisfy ongoing needs of supervisor(s), assist with project coordination and completion, and assist and relieve attorneys and other legal personnel of administrative and clerical work by performing essential duties and responsibilities which include the following:<div>
Essential Job Requirements:</div><div><ul><li>
General administrative duties, including but not limited to, entering attorneys&rsquo; time; preparing and submitting attorney expense reports; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.</li><li>
Manage attorneys' calendars.</li><li>
Responsible for assigned Partners&rsquo; billing, from prebill generation to sending and collection of invoices.</li><li>
With attorneys' permission, manage attorneys' emails (review/delegate/file).</li><li>
Assist in projects and project management for attorneys and/or supervisor(s).</li><li>
Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.</li><li>
Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.</li><li>
Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.</li><li>
Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li><li>
Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.</li><li>
Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.</li><li>
Proactively anticipate attorney needs and ensure follow-through to deliver a high level of satisfaction and support.</li><li>
Draft complex correspondence and documents and anticipate attorneys' need for same.</li><li>
Marketing-related responsibilities (which may include coordination and distribution of collateral materials for client seminars; coordinating/ assisting with marketing projects between supervisor(s), clients and the Marketing Department and event planning).</li><li>
Encourage others to accept change and use it to derive organizational and personal benefit.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li></ul></div><div>
Skills, Knowledge, and Abilities:</div><div><ul><li>
A minimum of 8 years Senior Legal Secretary experience within a law firm.</li><li>
Demonstrate excellent organizational skills and strong attention to detail.</li><li>
Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.</li><li>
Demonstrate judgment in scheduling of attorneys' time.</li><li>
Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.</li><li>
Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.</li><li>
Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors.</li><li>
Work independently on complex assignments, but able to work in a team environment as well.</li><li>
Expert Time, Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.</li><li>
Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft 365, Outlook 2010, Excel, Intapp Open, Chrome River, PowerPoint, docketing software, and client relationship management software.</li><li>
Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).</li><li>
Skilled in organizing and formatting complex, professional documents and correspondence.</li></ul></div><div>
Office Location: New York, NY 
Schedule: Full-time, Monday &ndash; Friday, 10:00 AM &ndash; 6:00 PM 
Amount of Travel Required: 0</div>
The expected salary range for candidates meeting the requirements of this position is $90,000 to $100,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers: 
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.</div>

Executive Assistant

Goldberg Segalla LLP

<div>Goldberg Segalla LLP, a national law firm with more than 23 offices in 11 states, seeks a highly motivated and organized individual to join its team as a Legal Assistant in our Manhattan, NY office. The Legal Assistant will provide administrative and secretarial support to assigned attorneys and provide backup to other attorneys as requested. The position requires the ability to multitask effectively and balance working on multiple requests and projects on a daily basis. Strong analytical and organizational skills and attention to detail are required. 
 
This role is eligible to be hybrid after on site training is complete. 
 
Responsibilities:
<ul><li>Ability to handle pressure, interruptions and multiple projects with frequently changing priorities and deadlines</li>
<li>Must have the ability to work as part of a team, as well as to work independently, with minimal supervision</li>
<li>Proficient in the use of Microsoft Word, Outlook, Excel, and PowerPoint</li>
<li>Perform administrative duties, including proofreading and editing all materials for extreme accuracy and clarity and processing invoices.</li>
<li>E-filing knowledge in preparation to file all types of discovery requests, responses to opposing counsel, and motions</li>
<li>Knowledge of legal documents and terminology</li>
<li>Knowledge of expense reporting, billing and dictation</li>
<li>Assist with calendar calls and deposition scheduling, as needed</li>
<li>Assist with travel plans, as needed</li>
<li>Other duties as assigned by the Director of Human Resources</li>
</ul>
 
Experience/Requirements:
<ul><li>2-3 years of experience working in a law firm.</li>
<li>Civil Litigation experience is required.</li>
<li>Exceptional organization skills.</li>
<li>Positive attitude.</li>
<li>Excellent writing and communication skills.</li>
<li>Ability to multitask and prioritize workload.</li>
<li>Teamwork oriented.</li>
<li>Ability to work in a fast-paced and challenging environment.</li>
<li>Proficient in Microsoft Office programs.</li>
</ul>
 
Benefits:: 
This role offers a hourly salary and bonus opportunity. The hourly salary range for this position is $26.00 to $42.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance a 401(k) plan, flexible spending and more. 
 
Goldberg Segalla isn't merely a business-we're a community. We value the diversity of our teams and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody. 
 
 Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.</div>

Civil Litigation Legal Assistant

Hach & Rose, LLP

<div>Benefits: 
<ul><li>401(k)</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Parental leave</li>
</ul> 
One of New York's top plaintiff personal injury law firms is seeking a highly motivated, detail-oriented full time Legal Assistant - Personal Injury. We are known for our long history of excellence in personal injury law and a strong commitment to client care. This role is an excellent opportunity to contribute to a dynamic and respected team. 
 
Key Responsibilities:
 
<ul><li>Communicate directly with clients to gather critical case details, including accident information, injuries, and medical treatment</li>
<li>Comply with requests from insurance carriers and medical providers</li>
<li>Request, review, and organize medical records and supporting documentation</li>
<li>Prepare legal documents including demand packages, authorizations, and exabits.</li>
<li>Maintain and update electronic case files using our case management software</li>
<li>Process incoming and outgoing case related mail and transcripts</li>
<li>Support attorneys and the legal team with case-related tasks and follow-up.</li>
<li>Ensure all information is accurate and deadlines are met with high attention to detail</li>
<li>Provide empathetic, professional support to clients through the life of the case</li>
<li>Work independently and collaboratively to contribute to a positive, efficient team environment</li>
</ul>Qualifications: 
<ul>
<li>Experience in plaintiff personal injury firm</li>
<li>Familiarity with NYS and NYC statutes, court rules, and practice procedures is a plus</li>
<li>Knowledge of SmartAdvocate software is helpful but required</li>
<li>NYS Notary Public license, or willingness to become licensed</li>
<li>Excellent attention to detail and strong organizational skills</li>
<li>Strong communication and collaboration skills</li>
<li>Ability to work independently while being an effective team player</li>
<li>Bilingual in English and Spanish is preferred</li>
</ul>Full Time - In Office (Monday-Friday) 
Shifts Available: 8:00 - 4:00, 8:30 - 4:30, 9:00 - 5:00 
 
Salary Range - $25.00 - $29.00</div>

Legal Assistant - Personal Injury

Schwartz LLC

Part-Time Private Client Assistant - Boutique Corporate Law FirmPart-time position for a college student or recent graduate to serve as personal assistant to elderly clients of a boutique New York international corporate and investment law firm and to perform occasional office administrative responsibilities for the firm. Must be willing to be seconded for on-site shifts at the private client&rsquo;s home in NYC. In addition to working onsite at elderly client&rsquo;s home and accompanying clients to business meetings and errands, you may be asked to handle a variety of office and client-related work, which may include legal document preparation/drafting, electronic document management/filing, paper filing, bookkeeping, accounts receivable, accounts payable, payroll, preparation and filing of tax forms and other forms, residential property management tasks, presentations and marketing collateral preparation, website updates, client relations, service provider relations, liaising with tech support, and other duties as needed.Fluctuating hours, typically 5 to 10 hours per week, with 20 or more hours per week required during tax filing season (March-April and September-October).It is preferred that the assistant's schedule will allow work on at least one weekday starting at 12:00 p.m. or 1:00 p.m. and continuing until 5:00 p.m., with availability for one or two hours of extra time if needed (i.e., ideally no evening class on that day). Availability for a few hours on occasional Saturdays is also appreciated.We are very accommodating of flexible hours for exams or other obligations. Useful for students eventually interested in investment operations, private client services, real estate, property management, law, business, bookkeeping/accounting, tax, banking and financial services. Students in the liberal arts are also welcome to apply. Mentorship and reference provided.Compensation:$17.00 to $20.00 per hour depending on skills, experience, and qualifications.Requirements:<ul><li>Must be located in New York City metropolitan area (within 45 minutes).</li><li>Must have completed at least two semesters towards college degree.</li><li>Highly responsible, organized, communicative, responsive, proactive, and especially attentive to detail.</li><li>Willingness to write down and follow directions carefully, perform tasks methodically and with utmost care, emphasizing excellence over efficiency.</li><li>Professional demeanor and neat appearance..</li><li>Patience with elderly clients (prior experience working with the elderly, vision impaired, or hearing impaired a plus).</li><li>Strength of character to be unfazed by challenging or difficult clients, ability to be respectful but not intimidated, ability to communicate clearly and effectively, including reminders to clients of time elapsed, approaching ending time, and adhering firmly but politely to agreed ending time regardless of circumstances.</li><li>Excellent English reading comprehension.</li><li>Excellent English oral and written communication.</li><li>Competence in basic mathematics.</li><li>Proficiency in Microsoft Office suite (Especially Word and Excel).</li><li>Excellent references.</li><li>An expression of expected availability to continue for at least one year will be considered favorably.</li></ul>How to Apply:E-mail your c.v. (r&eacute;sum&eacute;), an unofficial transcript, and a list of current courses in progress (if applicable), preferably combined in a single PDF attachment (but no stress if this is not allowed by the app).Send the e-mail to: assistant@schwartzglobal.com with &ldquo;Assistant&rdquo; as the subject line.Do not enclose writing samples or other lengthy documents unless requested prior to an interview.We regret that we cannot respond to all applications. We will not respond to applications that are not e-mailed directly to us. We will contact you by e-mail if your application is selected for an interview.Job Type: Part-timePay: $17.00 - $20.00 per hourExpected hours: 5 &ndash; 25 per weekWork Location: In person

Part-Time Private Client Assistant - Boutique Corporate Law Firm UES

Pitta & Baione LLP

Tasks for this position include supporting the firm's partners in:<ul><li>Initiating work on new 9/11 compensation claims</li><li>Gathering and analyzing relevant information pertaining to personal injury claims.</li><li>Investigating the nature and facts of each case.</li><li>Working directly with the clients, witnesses, and entities.</li><li>Preparing documents and correspondence necessary to enroll clients into the World Trade Center Health Program and to submit claims to the September 11th Victim Compensation Fund.</li></ul>RequirementsThe ideal candidate will possess the following strengths:<ul><li>Must demonstrate empathy.</li><li>Must be able to multi-task, prioritize, and demonstrate attention to detail.</li><li>Must have excellent organizational, written, and communication skills.</li><li>Fluency in Chinese (Mandarin and/or Cantonese), written and verbal, is required for this role.</li></ul>This role is primarily remote with in office work as needed. Must reside in NY or NJ.BenefitsPitta &amp; Baione LLP is a leading 9/11 compensation law firm dedicated to obtaining justice for victims. We offer a variety of benefits to our employees, including several insurance options and a 401(k).We&rsquo;re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.Job Type: Full-timePay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: Hybrid remote in New York, NY 10005

Paralegal - September 11th Victim Compensation (Fluent in Chinese)

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