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administrative coordinator

manager administrative

Carpe Diem Team

<div>
 
 About Carpe Diem
 
 
 
 Carpe Diem is a pioneering IT &amp; Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.
 
 
 
 
 Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.
 
 
 
 
 Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.
 
 
 
 
 
 
 Position Overview
 
 
 The Manager Administration at Carpe Diem will be responsible for overseeing and managing all administrative functions across the organization. This role involves supervising administrative staff, managing vendors and fleet operations, handling procurement, and ensuring smooth execution of day-to-day administrative and operational activities. The ideal candidate will possess strong leadership, organizational, and coordination skills, with the ability to manage both remote and field operations efficiently.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Supervise and support remote and field administrative staff, ensuring smooth coordination across departments.
 </li>
 <li>
 Oversee vendor management, including identification, evaluation, negotiation, and performance monitoring.
 </li>
 <li>
 Manage fleet operations, including vehicle deployment, maintenance scheduling, documentation, and compliance.
 </li>
 <li>
 Handle purchasing and procurement processes &mdash; ensuring timely and cost-effective acquisition of goods and services.
 </li>
 <li>
 Conduct training and performance management of blue-collar staff, ensuring adherence to company policies and operational standards.
 </li>
 <li>
 Coordinate outdoor and logistical activities, including deliveries, documentation handling, and government office coordination when required.
 </li>
 <li>
 Maintain accurate records of administrative transactions, vendor contracts, and asset documentation.
 </li>
 <li>
 Develop and implement standard operating procedures (SOPs) for administrative processes.
 </li>
 <li>
 Prepare periodic reports for management, highlighting operational updates, expenses, and areas for improvement.
 </li>
 <li>
 Ensure proficient use of laptops, MS Office, Google Workspace, and relevant administrative software for reporting and documentation.
 </li>
 </ul>
 
 
 
 
 Skills and Experience:
 
 <ul>
 <li>
 4&ndash;6 years of proven experience in Administration, Procurement, or Office Management roles.
 </li>
 <li>
 Strong knowledge of vendor management, purchasing, and fleet coordination.
 </li>
 <li>
 Excellent leadership, communication, and interpersonal skills.
 </li>
 <li>
 Proficiency in digital tools such as MS Office Suite, Google Workspace, and management software.
 </li>
 <li>
 Strong organizational and analytical abilities with attention to detail.
 </li>
 <li>
 Ability to work independently, manage multiple priorities, and coordinate with cross-functional teams in a remote environment.
 </li>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 </ul>
 
 
 
 
 Additional Information:
 
 <ul>
 <li>
 
 Type:
 
 &nbsp;Full-Time
 </li>
 <li>
 
 Shift time:
 
 &nbsp;11AM to 8PM
 </li>
 <li>
 
 Salary Range:
 
 &nbsp;Market Competitive
 </li>
 </ul>
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 Monthly Performance Incentives
 </li>
 <li>
 Quarterly Performance Bonuses
 </li>
 <li>
 100% Remote
 </li>
 <li>
 Interest Free Loans up to PKR 500,000
 </li>
 </ul>
 
 
 
</div>

Manager Administration

Aptech

Aptech Learning - Metro Stargate Center is urgently hiring a highly organized and proactive Admin to oversee administrative tasks and ensure smooth daily operations. If you're a multitasker with excellent communication skills, we&rsquo;d love to hear from you!Key Responsibilities:<ul><li>Organize maintenance schedules and communicate with vendors regarding building-related services.</li><li>Oversee building facilities and promptly report any problems to management.</li><li>Help manage building access and security procedures.</li><li>Collect and evaluate market quotes for different services and supplies.</li><li>Maintain records of quotations and procurement activities.</li><li>Support vendor selection and purchasing processes.</li><li>Handle incoming and outgoing communications, including emails and phone calls.</li><li>Coordinate appointments, meetings, and events.</li><li>Maintain filing systems and ensure accurate documentation.</li><li>Draft and revise documents, reports, and presentations as needed.</li><li>Monitor office supply levels and place orders to maintain stock.</li><li>Assist with preparing and processing expense reports.</li><li>Welcome and assist visitors professionally.</li><li>Arrange travel and accommodations for staff when required.</li><li>Provide administrative support to the management team with various tasks and projects.</li></ul>Qualifications/Requirements:<ul><li>Bachelor's degree in Business Administration or a relevant field.</li><li>Proven experience in administrative roles or tasks.</li><li>Exceptional organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Can join immediately.</li></ul>If you&rsquo;re ready to bring your organizational expertise to our team, APPLY NOW!Job Location: Metro Stargate, Main Shahrah-e-Faisal Karachi. Timings : 1 pm to 9 pm. Salary Pakage : 40,000.Job Type: Full-timeWork Location: In person

Admin-Male

Acme Mills (Pvt.) Ltd.

Job Duties &amp; Responsibilities:&#61656; Timely resolve administrative issues.&#61656; Develop and implement administration policies and procedures.&#61656; Investigate and resolve departmental issues.&#61656; Coordinate with administrative team to streamline departmental processes.&#61656; Manage schedules and deadlines.&#61656; Ensure operations adhere to policies and regulations.&#61656; Supervision of the Security and Housing staff, lining their duties and positions in the factory.&#61656; Cleanliness of the factory and offices.<ul><li>Minimum qualification: B. Com / B.A</li><li>Experience required: 3 - 4 years factory/production experience Textile would be preferred.</li><li>Timing: 8 am &ndash; 7 pm.</li></ul>Job Type: Full-timeWork Location: In person

Admin Executive

NAKHLAH Educational House For Islamic Grooming

Roles and Responsibilities&middot; Ensures provision of utility services at all locations like electricity, gas, water, sewerage, telephone, internet, etc. and ensures continued supply without interruption.&middot; To ensure the smooth facility management of all locations.&middot; Checks all the utility bills for the discrepancies.&middot; Recruit, supervise and train maintenance technicians.&middot; Prepare maintenance schedule and allocate work.&middot; Develop and implement preventive maintenance programs.&middot; Ensure adherence to quality standards.&middot; Ensure overall maintenance of all locations&middot; Advises and plans the right purchase of furniture, fixtures, office equipment, generator, PABX, electrical and plumbing stuff.&middot; Undertakes renovation and construction work when required, including floor-plan.&middot; Ensures best rate for the outsource maintenance work.&middot; Smooth fleet management including rider&rsquo;s schedule.&middot; Managing different events of the institution.&middot; Inspect facilities periodically to ensure the best facility management up to date maintenance.&middot; Check daily work log of maintenance staff.&middot; Any other duties assigned from time to time by line manager and Management..Knowledge and Skills Requirement&#61623; Proactive, team-leader and independent.&#61623; Good written and oral Skills.&#61623; Good computer skills (especially MS Office).&#61623; Positive attitude and good interpersonal skills.&#61623; Able to work under pressure with efficient time management and multi-tasks handling.ExperienceAt least 3-5 years of experience in similar capacity.EducationalPreferably Bachelor&rsquo;s degreeMinimum IntermediateJob Type: Full-timePay: From Rs60,000.00 per monthWork Location: In person

nkc smc pvt ltd

The deputy manager has a broad range of responsibilities, including administrative duties, strategy and organizing a team. Their responsibilities and duties will also vary depending on the size of their team and the kind of industry you are hiring in. These are some areas that deputy managers might be responsible for in your team:<ul><li>Stepping in as manager when the general manager is off work or unavailable</li><li>Able to work with HR to hire and train new staff</li><li>Able to develop strategies for new projects, set deadlines and create workflows</li><li>Can delegate tasks effectively to team members while taking responsibility for the outcome</li><li>Helps team members to follow company rules and guidelines</li><li>Helps the general manager to make important decisions related to administration, projects and management procedures</li><li>Keeps records of financial and legal matters</li><li>Can summarize team activities in order to keep senior managers informed</li></ul>Job Type: Full-timePay: Rs85,000.00 - Rs100,000.00 per monthWork Location: In person

Deputy Manager Operations (Housekeeping)

Qureshi Group

Job Title: Estate and Operations Manager (Strict, Senior-Level)Location: [City, State] (Primary Residence &amp; Flagship Branch) Reports To: [Principal/Owner] Position Type: Full-Time, On-Site Required Age: 35+Job SummaryWe are seeking a highly disciplined, mature, and proactive Estate and Operations Manager to serve in a critical, dual-role capacity. This position functions as a right hand to the principal, combining the duties of a Personal Assistant with the authority of an Operations Manager. The ideal candidate will be a strict, no-nonsense professional over the age of 35, capable of managing both private residential affairs and the public-facing hygiene standards of our flagship branch. You will be responsible for ensuring seamless operations, impeccable maintenance, and the highest standards of cleanliness and administration across both domains.Key Responsibilities1. Residential &amp; Estate Management:<ul><li>Staff Management: Directly supervise, schedule, and manage the performance of housekeeping staff (house maids).</li><li>Household Operations: Oversee all daily household functions, including inventory management for groceries and supplies, and coordinate all routine and preventive maintenance.</li><li>Farm/Animal Administration: Manage the administrative and operational logistics for an on-site farm, including coordinating care for animals, supplies, and vendor relations.</li></ul>2. Flagship Branch Operations:<ul><li>Hygiene Auditing: Conduct rigorous, scheduled, and unannounced hygiene audits at the flagship branch. Develop and enforce strict compliance with cleanliness, sanitation, and safety protocols.</li><li>Audit Reporting: Prepare detailed audit reports with findings, corrective actions, and follow-up schedules for management.</li></ul>3. General Administration &amp; Personal Assistance:<ul><li>Handle a wide range of administrative tasks including correspondence, record-keeping, and scheduling.</li><li>Act as a primary point of contact for vendors, contractors, and service providers for both the residence and the flagship branch.</li><li>Undertake special projects and personal tasks as directed by the principal.</li></ul>Required Qualifications &amp; Personal Attributes<ul><li>Minimum age of 35.</li><li>Strict &amp; Authoritative Demeanor: Must possess a firm, commanding, and no-nonsense personality with the ability to enforce rules and standards without exception.</li><li>Proven Experience: Significant experience in a similar role such as Estate Manager, Chief of Staff, Senior Personal Assistant, or Operations Manager, preferably within a service-oriented or high-standard household environment.</li><li>Managerial Acumen: Demonstrated experience in supervising staff, managing schedules, and handling performance issues effectively.</li><li>Exceptional Organizational Skills: Impeccable attention to detail and the ability to multitask and prioritize in a dynamic environment.</li><li>Proactive &amp; Resourceful: A self-starter who anticipates needs and solves problems efficiently and independently.</li><li>Discretion &amp; Confidentiality: Must exercise the utmost discretion and maintain complete confidentiality in all matters relating to the principal and the business.</li><li>Physical Ability: Capable of conducting walk-through audits and inspecting various properties.</li></ul>How to ApplyInterested candidates who meet the strict age and personality requirements are invited to submit their resume and a cover letter detailing their suitability for this unique role to careers@qureshigroup.pk &amp; humanresource@qureshigroup.pk.Job Type: Full-timeWork Location: In person

Estate and Operations Manager (Strict, Senior-Level)

M.IRFAN M.AAMIR & BROS

Job Title : Sales Coordinator &ndash; SDBL Logistics Solutions (Karachi)SDBL Logistics Solutions is a freight forwarding and logistics company located near Hotel Metropole in Saddar, Karachi. We are seeking a Sales Coordinator based in Shadman Town, North Karachi, North Nazimabad, or Buffer Zone (only candidates living in these areas will be considered). Although the title is &ldquo;Sales Coordinator,&rdquo; this role focuses on office and coordination support rather than direct selling. You will assist our Sales/Operations team with daily administrative tasks, accompany the manager on field visits, and report on daily activities. The ideal candidate has logistics experience, owns a motorcycle, and is ready to handle on-the-road errands as part of the job.Responsibilities<ul><li>Support Sales/Operations Manager: Assist with daily office coordination, paperwork, and logistics tasks to keep operations running smoothly.</li><li>Field Support: Accompany the manager on client visits, meetings, and shipment pickups/deliveries. Assist with any on-site tasks as needed.</li><li>Errands and Travel: Perform routine errands (e.g., delivering documents, picking up packages) each workday using your personal motorcycle. Ensure timely and safe delivery of items.</li><li>Documentation: Maintain and organize shipping and logistics documents (invoices, shipping forms, bills of lading, etc.), and update records or databases as directed.</li><li>Daily Reporting: Prepare and submit clear daily reports summarizing activities, completed tasks, and any issues encountered to keep the manager informed.</li><li>Communication: Coordinate with customers, partners, and team members to relay information and follow up on shipments or action items under the manager&rsquo;s guidance.</li><li>General Office Tasks: Provide general administrative support such as filing, copying, scheduling, and answering calls or emails as needed.</li><li>Use of Motorbike: Use your motorcycle for official travel. (Company will cover fuel and routine maintenance expenses.)</li></ul>Please note: This position does not involve direct sales or sales target responsibilities. It is an administrative support role within the sales/logistics department. We will provide on-the-job training and detailed task instructions to help you succeed.Requirements<ul><li>Experience: Minimum 1 year of experience in the freight forwarding or logistics industry is mandatory. (Experience with shipments, cargo documentation, or courier services is a plus.)</li><li>Motorcycle Ownership: Must own a reliable motorcycle and be willing to ride it daily for job duties. The company provides an allowance for fuel and maintenance.</li><li>Location: Residency in Shadman Town, North Karachi, North Nazimabad, or Buffer Zone is required. Candidates outside these areas will not be considered.</li><li>Age: Applicants between 18 and 30 years old are encouraged to apply.</li><li>Schedule: Availability to work Monday through Friday, 10:00 AM to 5:00 PM (5-day workweek).</li><li>Strong telephone manner and customer-service orientation.</li><li>Proficient with MS Office (Excel, Word, Outlook) and comfortable learning a CRM / TMS.</li><li>Attention to detail and ability to manage multiple enquiries simultaneously.</li><li>Basic understanding of freight terminology (AWB, HBL, BL, INCOTERMS basics) and shipment lifecycle.</li><li>Education &amp; Skills: No specific educational degree or software proficiency is required. We welcome all educational backgrounds and will provide any necessary training. Basic literacy and communication skills (reading, writing, speaking Urdu and/or English) are needed to perform daily tasks.</li><li>Personal Qualities: The ideal candidate is organized, reliable, and proactive, with good attention to detail. You should be punctual and able to follow instructions while also taking initiative on routine tasks.</li></ul>If you meet the above requirements and are ready to grow your career in logistics support, we encourage you to apply! We offer a supportive work environment, fuel reimbursements for travel, and training to help you succeed in this role.Job Type: Full-timePay: From Rs30,000.00 per monthExperience:<ul><li>Freight Forwarding/Logistics Industry: 1 year (Required)</li></ul>License/Certification:<ul><li>own a reliable motorcycle in good running condition (Required)</li></ul>Location:<ul><li>Karachi Gpo (Required)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person

Sales Coordinator - SDBL Logistics Solutions (Karachi)

Explore 746+ Manager administrative in Karachi this November. Find roles across top companies and apply now to boost your career.

746 manager administrative jobs IN Karachi

Manager Administration

Admin-Male

Admin Executive

Admin Executive

Deputy Manager Operations (Housekeeping)

Estate and Operations Manager (Strict, Senior-Level)

Sales Coordinator - SDBL Logistics Solutions (Karachi)