executive assistant

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ceo office manager

coordinator-admin

office admin

Jockey Club of Saudi Arabia (JCSA)

<div>
 
 
 Internship Objective
 
 
 
 To provide efficient administrative support to management by handling scheduling, correspondence, documentation, and project coordination.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Managing schedules and prioritizing tasks for management.
 </li>
 <li>
 Handling correspondence and communications on behalf of management.
 </li>
 <li>
 Assisting with travel arrangements and itineraries for management.
 </li>
 <li>
 Completing tasks as requested by management.
 </li>
 <li>
 Drafting official letters to internal and external departments and organizations.
 </li>
 <li>
 Coordinating and overseeing the implementation of projects assigned by management.
 </li>
 <li>
 Organizing and attending meetings, taking meeting minutes, and following up on action items.
 </li>
 <li>
 Organizing and maintaining confidential files and records.
 </li>
 <li>
 Preparing and reviewing documents, reports, and presentations.
 </li>
 <li>
 Conducting research and preparing reports for management.
 </li>
 <li>
 Assisting with special projects, including research, data collection, and report preparation
 </li>
 </ul>
 
 
 
 
 
 Other Related Assignments
 
 
 <ul>
 <li>
 Complete duties as requested by direct line manager
 </li>
 </ul>
 
 
</div>

CEO Office Assistant Admin (Tamheer)

Tabby | تابي

<div>
 
 Department:
 
 Customer Experience Management
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Mohammed Al Sweed
 
 
 
 Description
 
 
 
 We're looking for an Office Administrator for our CX office!
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee day-to-day office operations, ensuring a well-maintained and organized workspace.
 </li>
 <li>
 Manage office supplies, equipment, and vendor relationships to ensure optimal functionality.
 </li>
 <li>
 Take a lead role in planning and executing office moves, coordinating with relevant stakeholders.
 </li>
 <li>
 Liaise with external vendors and service providers to facilitate seamless processes.
 </li>
 <li>
 Collaborate with building management to address facility-related issues promptly.
 </li>
 <li>
 Communicate effectively with employees regarding office changes, move logistics, and any related updates.
 </li>
 <li>
 Maintain and update office policies and procedures, ensuring compliance with company standards.
 </li>
 <li>
 Manage budgetary aspects related to office supplies, maintenance, and relocations.
 </li>
 <li>
 Process invoices and expenses associated with office management.
 </li>
 <li>
 Ensure a safe and comfortable working environment for all employees.
 </li>
 <li>
 Assist in organizing company events, including team-building activities, training sessions, and employee gatherings.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Proficiency in both English and Arabic.
 </li>
 <li>
 Proven experience as an Office Administrator or in a similar administrative role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Ability to adapt to changing priorities and work effectively in a dynamic environment.
 
 </li>
 </ul>
</div>

Office Administrator

Tabby

<div><h3 class="jobSectionHeader">Description</h3><div> 
We're looking for an Office Administrator for our CX office!</div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3> 
<ul>
<li>
Oversee day-to-day office operations, ensuring a well-maintained and organized workspace.</li>
<li>Manage office supplies, equipment, and vendor relationships to ensure optimal functionality.</li>
<li>Take a lead role in planning and executing office moves, coordinating with relevant 
stakeholders.</li>
<li>Liaise with external vendors and service providers to facilitate seamless processes.</li>
<li>Collaborate with building management to address facility-related issues promptly.</li>
<li>Communicate effectively with employees regarding office changes, move logistics, and any related updates.</li>
<li>Maintain and update office policies and procedures, ensuring compliance with company 
standards.</li>
<li>Manage budgetary aspects related to office supplies, maintenance, and relocations.</li>
<li>Process invoices and expenses associated with office management.</li>
<li>Ensure a safe and comfortable working environment for all employees.</li>
<li>Assist in organizing company events, including team-building activities, training sessions, and employee gatherings.</li></ul> 
<div></div>
<h3 class="jobSectionHeader">
Skills, Knowledge &amp; Expertise</h3> 
<ul>
<li>
Proficiency in both English and Arabic.</li>
<li>Proven experience as an Office Administrator or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Ability to adapt to changing priorities and work effectively in a dynamic environment.</li></ul><div></div><h3 class="jobSectionHeader"> 
About Tabby</h3><div>
Tabby creates financial freedom in the way people shop, earn and save, by reshaping their relationship with money. 
 
The company&rsquo;s flagship offering allows shoppers to split their payments online and in-store with no interest or fees. Over 32,000 global brands and small businesses, including Amazon, Noon, IKEA and Shein use Tabby to accelerate growth and gain loyal customers by offering easy and flexible payments online and in stores. 
 
Tabby has generated over $7 billion in transaction volume for its partner brands and has the highest rated, most reviewed, largest and fastest growing app of any fintech in the GCC region. 
 
Tabby launched operations in 2020 and has raised +$1 billion in equity and debt funding from global and regional investors.</div></div>

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Key competencies:
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent organizational and interpersonal skills.
 </li>
 <li>
 Customer service orientation (internal and external customers).
 </li>
 <li>
 Time/Project management skills and attention to details.
 </li>
 <li>
 Multi-tasking/ Quick decision making.
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work.
 </li>
 <li>
 Respond to employees and customer queries and complaints.
 </li>
 <li>
 Approachable and communicative.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

CMS MENA

<div>
 We are seeking an experienced Office Manager for our office in Riyadh. We require relevant similar experience gained in KSA alongside strong English and Arabic language skills.
 
 
 
 About The Role
 
 
 
 Responsibilities will cover the smooth running of the office including all areas from reception and office management duties to administrative and client onboarding.
 
 
 The role will focus on supporting Partners in the office with day to day management of diaries, administration and creation of client documentation along with HR and procurement responsibilities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepare employment contracts and offer letters for new joiners.
 </li>
 <li>
 Add new employees to Workday and ensure all HR data is saved into central file management system
 </li>
 <li>
 Enrol new joiners into new joiner training
 </li>
 <li>
 Enrol new joiners in health insurance and cancel on their last day
 </li>
 <li>
 Manage probation and prepare probation letters
 </li>
 <li>
 Prepare HR-related letters (salary certificates, bank letters, NOCs) upon employee request.
 </li>
 <li>
 Prepare leaver letters and coordinate exit procedures.
 </li>
 <li>
 Maintain employee files, including passports, IDs, and visa documentation, in line with data protection policies.
 </li>
 <li>
 Ensure sick leave and unpaid leave are correctly recorded in Workday.
 </li>
 <li>
 Work closely with the PR officer on new joiners, especially if a visa is required (for expats)
 </li>
 <li>
 Maintain and update distribution lists
 </li>
 <li>
 Arrange accommodation for any trainees when required (not co-op trainees)
 </li>
 <li>
 Manage office supplies, stationery, and equipment.
 </li>
 <li>
 Arrange corporate headshots when required.
 </li>
 <li>
 Support and organise office events/socials, meetings, and CSR activities.
 </li>
 <li>
 Manage reception and meeting room areas
 </li>
 <li>
 Manage equipment, office services, and facilities including liaising with all relevant suppliers (Saudi Telecoms etc.)
 </li>
 <li>
 Maintains a professional and positive office environment
 </li>
 <li>
 Ensure licences and insurance policies are renewed and other regulatory requirements are complied with, e.g. regulatory filings
 </li>
 <li>
 Manage the firm&rsquo;s relationship with the Saudi bar association, visa administration, and Qiwa portal on behalf of CMS
 </li>
 <li>
 Keeping all staff aware of office procedures such as health and safety requirements
 </li>
 <li>
 General administration and record keeping duties
 </li>
 <li>
 Processing expenses
 </li>
 <li>
 Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
 
 
 </li>
 </ul>
 
 About You
 
 
 
 We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
 
 
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Previous office management experience that includes; facilities, administration and diary management
 </li>
 <li>
 Strong interpersonal and client service skills
 </li>
 <li>
 Detail-oriented and professional
 </li>
 <li>
 Ability to organize and prioritize tasks
 </li>
 <li>
 Extremely proficient in Microsoft Office Suite or other similar software program
 </li>
 <li>
 Ability to maintain confidential records
 </li>
 <li>
 Knowledge of Saudi employment legislation
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Flexible working approach
 </li>
 <li>
 Adaptable to changes in the working environment
 </li>
 <li>
 Knows when to seek guidance or further input from others before taking action
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Finance, HR or related field preferred
 </li>
 <li>
 At least five years' experience in a similar position in KSA
 </li>
 <li>
 Meets all legal requirements to live and work in KSA
 </li>
 <li>
 Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm preferable but not essential)
 </li>
 <li>
 Experience in HR and finance administration
 
 
 </li>
 </ul>
 
 What&rsquo;s in it for you?
 
 
 
 As a future facing firm, we take a bold, dynamic and agile approach to help clients of every size face the future with confidence. We empower and support our people to realise their ambitions through access to high quality, interesting and engaging work alongside a competitive package.
 
 
 Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
</div>

Office Manager - Riyadh

ALEC Holdings

<div>
 
 
 For nationalization purposes &ndash; This role is for Saudis only.
 
 
 
 
 
 
 
 ALEC Holdings PJSC,
 
 part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 We are looking for highly motivated and experienced
 
 Commercial Administrator
 
 to join our team.
 
 
 
 
 
 The individuals will be responsible for (but not limited to):
 
 
 
 
 
 Job Purpose: The Commercial Department Administrator plays a vital role in supporting the efficient functioning of the commercial division within construction projects. They are responsible for a range of administrative tasks essential for the smooth operation of the department and contribute to the commercial success of construction projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Document Management:
 </li>
 </ul>
 
 Maintain and organize project documentation, including contracts, agreements, financial securities, purchase orders, and change orders.
 
 
 Ensure accuracy, completeness, and proper filing of all commercial records.
 
 
 Assist in the preparation and distribution of project-related documents.
 
 
 
 
 <ul>
 <li>
 Financial Support:
 </li>
 </ul>
 
 Aid in the preparation of financial reports, including budget tracking, cost analysis, and expense reports.
 
 
 Assist in the processing of invoices, purchase orders, and payments, ensuring adherence to project budgets and financial guidelines.
 
 
 Collaborate with the finance department to maintain accurate financial records.
 
 
 
 
 <ul>
 <li>
 Contract Administration:
 </li>
 </ul>
 
 Support the creation, review, and execution of contracts and agreements.
 
 
 Maintain contract databases and monitor compliance with contractual obligations and terms.
 
 
 Assist in the coordination of contract changes and amendments.
 
 
 
 
 <ul>
 <li>
 Communication and Coordination:
 </li>
 </ul>
 
 Serve as a point of contact between the commercial department and other project stakeholders.
 
 
 Facilitate communication and coordination among various teams, including procurement, legal, finance, and project management.
 
 
 
 
 <ul>
 <li>
 Compliance and Regulation:
 </li>
 </ul>
 
 Assist in ensuring compliance with company policies, and audit/legal requirements.
 
 
 
 
 <ul>
 <li>
 Support to Commercial Team:
 </li>
 </ul>
 
 Provide administrative support to commercial managers and team members.
 
 
 Assist in scheduling meetings, preparing presentations, and organizing departmental events.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's or master's degree in business administration or a related field.
 </li>
 <li>
 Strong organizational and administrative skills, including document management, scheduling, and record-keeping.
 </li>
 <li>
 Understanding of financial principles, budget tracking, and invoice processing.
 </li>
 <li>
 Excellent written and verbal communication skills for internal and external coordination.
 </li>
 <li>
 High accuracy in handling documentation, contracts, and financial records.
 </li>
 <li>
 Ability to collaborate with cross-functional teams and support multiple stakeholders.
 </li>
 <li>
 Flexibility to manage multiple tasks and changing priorities in a dynamic construction environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite and familiarity with project management software.
 </li>
 </ul>
 
 
</div>

Administartion Officer / Commercial Dept.

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 3-5 years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-time

HR and Admin Officer – KSA, Riyadh (Saudi National)

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821 office admin jobs IN Riyadh

CEO Office Assistant Admin (Tamheer)

Office Administrator

Office Administrator

Office Administrator

Office Manager - Riyadh

Administartion Officer / Commercial Dept.

HR and Admin Officer – KSA, Riyadh (Saudi National)