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Tree Frog Treks LLC

Applications must be submitted here: www.treefrogtreks.com/summerjobsCompany Overview Tree Frog Treks is a mobile science and outdoor education company based in San Francisco. We offer a variety of school, community and event programs designed to make science accessible and fun, connect kids with nature, and exercise imaginations of all ages. We endeavor to help children develop better retention skills, a newfound enthusiasmfor learning and a greater appreciation of the wonderful world around us. Live reptilian and amphibian contact excites students about science and helps draw them into a fun, hands-on, project-based curriculum.Overview This is an administrative assistant position for the office and business, specifically assisting thePrograms Director during the height of our busy Summer Season. As the Administrative Assistant, you will be responsible for providing support for the Programs Director including but not limited to clerical organization, human resources, and basic accounting, marketing, scheduling, and program coordination.Responsibilities<ul><li>Check Informational Email Account at and respond or forward as needed</li><li>Answer incoming calls and check Tree Frog Treks voicemail messages and respond</li><li>Manage our registration system used for camp programs</li><li>Assist Programs Director with production of Camp folders</li><li>Help send out communication emails to Camp Registrants</li><li>Prepare and monitor invoices as needed</li><li>Print checks (as needed as back up to Programs Director)</li><li>Receive, sort and distribute the mail</li><li>Track Summer Staff Certifications &amp; follow up on delinquent</li><li>Assemble HR Manuals</li><li>Check Fingerprinting results and record as needed</li><li>Make adjustments/updates to website</li><li>Oversee Scholarship Applications and responses</li><li>Oversee CIT Applications and track</li><li>Help coordination of additional summer programming</li><li>Fill in for Programs Director when out</li></ul>Skills<ul><li>Proven office management experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Familiarity with QuickBooks or other bookkeeping software is a plus</li><li>Excellent phone etiquette and experience handling multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse communities effectively</li><li>Strong clerical skills including typing, proofreading, filing, and data entry</li><li>Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment</li><li>Previous experience as a receptionist or personal assistant is advantageous</li><li>Knowledge of medical or dental receptionist duties is a bonus but not required</li></ul>Other Responsibilities<ul><li>Handle sensitive information in a confidential manner</li><li>Behave in a professional manner and adhere to Tree Frog Treks policies and procedures</li><li>Ability to multi-task and meet project timelines</li><li>Maintain and develop a strong grasp of basic office computing programs (Word, Excel,Outlook, QuickBooks).</li><li>Ability to be adaptable and creative with solutions</li><li>Must be able to go into the SF office several times a week (3835 Mission St.)</li></ul>Join us to be part of a vibrant team that values enthusiasm, organization, and a passion for education! This paid position offers the chance to develop your administrative skills while supporting inspiring science programs that make a difference in children&rsquo;s lives.Pay: From $25.00 per hourWork Location: In person

Administrative Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

University of California - San Francisco

<div><div>Please note: this will be fully on-site at Zuckerberg (ZSFG) campus. Duration of approximately six months; will include optional medical coverage, holiday pay and sick leave accrual.
 
 
The Administrative Assistant III provides critical administrative and operational support for the Division. This role is responsible for maintaining employee and client databases, ordering supplies, performing data entry, managing medical records, filing, faxing, and assisting with division-wide projects. The position supports daily program operations while ensuring compliance with Clinic and University standards.
 
 
Key Responsibilities
 
 
Program Assistant Duties
</div><ul><li>Support administrative operations for the Division.
</li><li>Ensure custodial operations meet Clinic requirements.
</li><li>Procure outside vendors (e.g., shredding, water, equipment repair, refuse/recycling services), ensuring cost efficiency and compliance with Clinic standards and contractual requirements.
</li><li>Manage key and access assignments.
</li><li>Shop for, organize, and maintain the food pantry for client distribution.
</li></ul>Administrative Support
<ul><li>Order, inventory, distribute, and store office supplies for six programs.
</li><li>Answer telephones and route inquiries appropriately.
</li><li>Update and distribute the Staff Directory.
</li><li>Distribute mail and faxes.
</li><li>Open and close client charts.
</li><li>Perform filing and assist with other general office functions.
</li></ul>Program Support
<ul><li>Provide administrative support for 10+ clinicians and managers.
</li><li>Manage client information in the Epic system (Department of Public Health database).
</li><li>Monitor client Medi-Cal eligibility, UMDAP, and treatment plans; run weekly Avatar reports and ensure timely updates and cleanup.
</li><li>Oversee client medical records for approximately 1,200 clients, including creating new records, ensuring quality, reorganizing files, and managing inventory and thinning processes.</li></ul></div>

Bloom Talent

<div>
 
 Early-stage startup is looking for an Office Manager and Executive Assistant to join their rapidly growing 50-person team. This is an incredible opportunity to be on the ground floor of a deeply technical, engineering-driven startup building cutting-edge, complex hardware. In this role, you&rsquo;ll own the physical office space, manage vendors and logistics, and keep day-to-day operations running smoothly, while also providing direct support to the CEO with calendar management, travel, and scheduling. Someone hungry, resourceful, and energized by early-stage startup life, rolling up their sleeves, solving problems on the fly, and thriving without a playbook, will love it here. This is a fully in-office role in SoMa, San Francisco &mdash; the team works hard and moves fast, so flexibility and 24/7 availability are a must. 120-140K DOE + equity, benefits, meals provided, and generous PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Own and oversee day-to-day office operations to ensure the workplace remains organized, functional, and well-maintained.
 </li>
 <li>
 Manage office logistics, including vendor management (IT/AV, facilities, cleaning, deliveries, food service), supplies, space planning, and maintenance requests while ensuring issues are resolved effectively.
 </li>
 <li>
 Oversee office logistics, such as managing employee badge access and visitor check-in for access to the space.
 </li>
 <li>
 Support employee onboarding and offboarding processes, including account provisioning, workspace readiness, and equipment setup.
 </li>
 <li>
 Provide executive support to the CEO, including calendar management, meeting coordination, travel planning, and handling shifting priorities in a fast-moving environment. Be available and responsive to last-minute changes and off-hours needs.
 </li>
 <li>
 Handle administrative tasks such as bill pay, account allocation, and other operational support.
 </li>
 <li>
 Act as a point of contact and resource for team members.
 </li>
 <li>
 Assist with planning and coordinating team gatherings, off-sites, and workplace experience initiatives as needed.
 </li>
 <li>
 Build, improve, and maintain systems and processes that support efficiency, scalability, and a positive team environment.
 </li>
 <li>
 Take ownership of ad hoc projects and hands-on tasks, including physical office organization and other needs as they arise.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 2+ years of previous experience in Office Manager, Executive Assistant, or a similar role, ideally in a startup, fast-paced company environment.
 </li>
 <li>
 Strong ability to manage multiple priorities, adapt quickly to changing needs, and stay organized in a dynamic setting.
 </li>
 <li>
 Resourceful, proactive, and solutions-oriented, with the ability to work independently and navigate ambiguity with confidence.
 </li>
 <li>
 Excellent communication and interpersonal skills, with the ability to work effectively across teams, vendors, and external partners.
 </li>
 <li>
 Highly detail-oriented with strong ownership, accountability, and follow-through.
 </li>
 <li>
 Willing to take a hands-on approach to office management, including physical tasks such as moving boxes, organizing shipments, and maintaining the workspace.
 </li>
 <li>
 Excited to wear multiple hats, contribute to a growing company, and build structure in an early-stage startup.
 </li>
 <li>
 Tech-savvy. Proficient in Google Workspace, Slack, and other productivity tools.
 </li>
 </ul>
 
 
</div>

Office Manager/Executive Assistant at Early-stage Startup

OceanSide Staffing

<div>An exceptional opportunity is available for an Executive Personal Assistant (EPA) to support a dynamic CEO with a fast-paced personal and professional life across multiple residences in Northern California and beyond. 
This role is ideal for a highly organized, detail-oriented professional who thrives in a fluid, ever-evolving environment and takes pride in being a trusted right hand. The successful candidate will bring a calm, solutions-oriented presence, exceptional judgment, and the ability to anticipate needs before they arise. 
The environment is polished, supportive, and fast-moving, with a collaborative spirit and high expectations, grounded in kindness and a strong emphasis on discretion, efficiency, and thoughtful follow-through. 
This is not a predictable role&mdash;and that is exactly what makes it exciting.

<h3 class="jobSectionHeader">What Makes This Role Unique</h3>
<ul><li>Direct, one-on-one support of highly engaged principals</li>
<li>A dynamic blend of executive and personal support responsibilities
</li><li>Close collaboration with a Chief of Staff, Estate Manager, and a Senior Executive Assistant, offering hands-on mentorship and growth
</li><li>A high level of trust, autonomy, and long-term opportunity for growth</li>
</ul><h3 class="jobSectionHeader">Position Overview</h3>

This role is a hybrid of executive and personal support focused on executive assistance (calendar, communication, coordination) and on personal/lifestyle support (errands, travel, ad hoc requests, and household coordination). 
The Executive Personal Assistant will manage a constant flow of requests ranging from complex travel logistics and scheduling to administrative oversight and highly personalized support. 
The ideal candidate is highly organized, unflappable, and detail-driven, with the ability to pivot quickly, prioritize effectively, and operate with discretion at all times.<h3 class="jobSectionHeader"> 
</h3>
<h3 class="jobSectionHeader">Key Responsibilities</h3><div> 
</div>
<h4 class="jobSectionHeader">Calendar &amp; Communication</h4>
<ul><li>Manage complex calendars, appointments, and scheduling across multiple time zones</li>
<li>Coordinate meetings and maintain alignment with the principals&rsquo; priorities</li>
<li>Anticipate scheduling conflicts and proactively resolve them</li>
<li>Monitor and manage email inboxes on behalf of the principals</li>
<li>Draft, proofread, and send professional correspondence</li>
<li>Track follow-ups and ensure timely execution of all action items</li></ul> 

 
<h4 class="jobSectionHeader">Travel, Events &amp; Logistics</h4>
<ul><li>Coordinate detailed domestic and international travel (business and personal)</li>
<li>Book private and commercial flights, accommodations, and ground transportation</li>
<li>Prepare comprehensive travel documents and detailed itineraries</li>
<li>Ensure seamless execution of all travel plans, including last-minute adjustments</li>
<li>Book reservations, coordinate dining and events, and manage guest logistics</li>
<li>Collaborate with the Estate Manager to ensure homes are prepared for arrivals and departures</li>
<li>Potential to travel with the principals as needed</li></ul> 

 
<h4 class="jobSectionHeader">Administrative &amp; Personal Support</h4>
<ul><li>Track deliveries, purchases, and ongoing household or personal commitments</li>
<li>Coordinate grocery and household provisioning across residences</li>
<li>Schedule personal appointments (medical, wellness, family commitments)</li>
<li>Handle reservations, entertainment, and lifestyle arrangements</li>
<li>Assist with personal errands, purchases, and last-minute requests</li>
<li>Act as a resourceful problem-solver for a wide variety of evolving needs</li></ul> 

 
<h4 class="jobSectionHeader">Household &amp; Business Team Coordination</h4>
<ul><li>Partner closely with the Estate Manager to ensure alignment across all residences</li>
<li>Work collaboratively with the Chief of Staff and broader household team</li>
<li>Support communication between the CEO, staff, vendors, and external partners</li>
<li>Assist in maintaining smooth day-to-day operations across properties</li></ul> 

 
<h4 class="jobSectionHeader">Pet Care Oversight</h4>
<ul><li>A love for and comfort around dogs is a must, as they&rsquo;re a valued part of the home. 
</li><li>Provide hands-on support as needed</li></ul> 

 
<h3 class="jobSectionHeader">Ideal Candidate Profile</h3>
<ul><li>2&ndash;5+ years of experience supporting a private principal, executive, or family office</li>
<li>Experience in a hybrid executive/personal assistant role strongly preferred</li>
<li>Exceptional organizational skills with a sharp attention to detail</li>
<li>Strong written and verbal communication skills</li>
<li>Highly tech-savvy (Google Workspace, Slack, Calendar Systems, Excel, etc.)</li>
<li>Able to work independently while managing multiple priorities with minimal oversight</li>
<li>Emotionally intelligent and confident working in a high-expectation environment</li>
<li>Calm under pressure with a resourceful, solutions-oriented mindset</li>
<li>Adaptable and comfortable in a fast-paced, ever-changing environment</li>
<li>Discreet, polished, and professional at all times</li></ul> 

 
<h3 class="jobSectionHeader">Schedule &amp; Flexibility</h3>
<ul><li>Full-time position with flexibility based on the principals&rsquo; needs</li>
<li>Availability outside of standard business hours as needed</li>
<li>Travel may be required</li></ul> 

 
<h3 class="jobSectionHeader">Compensation &amp; Benefits</h3>
<ul><li>$125,000+ DOE</li>
<li>Competitive benefits package including:<ul>
<li>401(k)</li>
<li>Health insurance</li>
<li>Wellness stipend</li>
<li>Internet stipend</li>
<li>Equity/stock participation</li></ul> 
</li>
</ul> 
<h3 class="jobSectionHeader">Additional Details</h3>
<ul><li>Live-out position</li>
<li>Bay Area Required</li>
<li>Must have reliable transportation</li>
<li>This role does not include childcare responsibilities</li></ul> 

 
<h3 class="jobSectionHeader">Who Will Thrive in This Role</h3> 
<div></div>

This role is best suited for someone who enjoys being indispensable, operates with a high level of ownership, and finds satisfaction in executing details flawlessly. If you are energized by a fast-paced environment, take pride in anticipating needs, and value excellence, this is an exceptional opportunity to support a highly engaged CEO in a long-term capacity.</div>

Executive Personal Assistant | San Francisco Bay Area | Local Candidates Only

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222 office assistant jobs In San Francisco

Administrative Assistant

Administrative Assistant

Office Manager / Executive Assistant

Administrative Assistant

Administrative Assistant

Office Manager/Executive Assistant at Early-stage Startup

Executive Personal Assistant | San Francisco Bay Area | Local Candidates Only