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office assistant logistics dispatch

Fast Line Express

Location: Miami, FL Job Type: 1099 - Contractor Reporting To: Fast Line ExpressAbout Fast Line Express:Fast Line Express is a trusted logistics service provider managing transportation operations for high-profile clients in the South Florida market. We are seeking an Office Assistant to support logistics dispatch operations on behalf of one of our major multinational clients. This role involves coordinating transportation schedules, maintaining compliance documentation, and assisting with administrative tasks to ensure smooth daily operations.Job Summary:The Office Assistant will play a key role in supporting logistics dispatch operations, including scheduling up to 20 daily routes, communicating with drivers, and maintaining internal documentation for audits. No prior experience is required&mdash;we provide one week of on-the-job training to ensure success in this role. This is an excellent opportunity for someone detail-oriented and organized, looking to gain experience in logistics operations.Key Responsibilities:<ul><li>Assist with scheduling and coordinating daily transportation routes.</li><li>Communicate with drivers regarding route assignments, changes, and delivery updates.</li><li>Maintain internal documentation to ensure compliance with routine and ad-hoc audits.</li><li>Track shipments and report delays or issues to the appropriate teams.</li><li>Act as a liaison between drivers and client operations teams.</li><li>Support general administrative tasks related to dispatch and logistics operations.</li><li>Ensure compliance with company policies and operational guidelines.</li></ul>Qualifications &amp; Skills:<ul><li>No prior experience required&mdash;we provide one week of training.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks in a fast-paced environment.</li><li>Effective verbal and written communication skills in both English and Spanish.</li><li>Basic proficiency in computer applications (Microsoft Office, dispatch software preferred).</li><li>A proactive, problem-solving mindset with the ability to work independently.</li></ul>What We Offer:<ul><li>Competitive entry-level salary.</li><li>A supportive and team-oriented work environment.</li><li>Hands-on experience in logistics and transportation operations.</li></ul>Job Type: ContractPay: $600.00 - $700.00 per weekWork Location: In person

Office Assistant (Logistics Dispatch)

NORA, Nationwide Organ Recovery Transport Alliance

About NORA: NORA collaborates with Organ Procurement Organizations, Transplant Centers, Living Donor Networks, and Laboratories across the nation. We are currently seeking dedicated individuals to join our team as part-time Emergency Vehicle Drivers for SUVs and tissue donor transport vans.
 
Every transport at NORA supports a life-saving transplant.
 As a Transportation Specialist, you serve as a critical link in a coordinated medical logistics chain where timing, safety, and professional judgment directly impact patient outcomes. This role requires disciplined execution, operational awareness, and the ability to perform under urgency without compromising protocol.
 This is not routine driving. It is precision service work performed alongside clinical teams who depend on reliability, composure, and clear communication.
 What You’ll Do
 <ul>
<li>Transport surgical teams, organs, tissues, and critical medical supplies</li>
<li>Operate under emergency and non-emergency conditions with measured judgment</li>
<li>Communicate clearly and proactively with dispatch and clinical partners</li>
<li>Identify potential delays, safety concerns, or process gaps and escalate appropriately</li>
</ul>
On-Call Commitment
 This is a true on-call role. During scheduled on-call periods, you must remain reachable and prepared to respond when dispatched. When not actively deployed, you may use your time freely. Dispatch activity varies, and weekly hours are not guaranteed.
 Tissue & Donor Transport Responsibilities (Location-Specific)
 At certain NORA service locations, Transportation Specialists may assist with the respectful movement of tissue donors in accordance with medical, regulatory, and clinical protocols.
 
This responsibility requires: 
<ul>
<li>Professional composure</li>
<li>Physical capability</li>
<li>Strict adherence to established procedures</li>
<li>Sensitivity in clinically and emotionally significant environments</li>
</ul>
This responsibility applies only to designated service areas.
 What Sets NORA Transportation Specialists Apart
 <ul>
<li>Calm, disciplined decision-making under time sensitivity</li>
<li>Safety-first vehicle operation — urgency never replaces protocol</li>
<li>Clear, concise communication with dispatch and partners</li>
<li>Protects chain integrity by identifying and escalating safety, timing, or protocol concerns through established channels</li>
<li>Professional composure in clinically and emotionally sensitive environments</li>
</ul>
Qualifications
 <ul>
<li>Minimum 5 years emergency vehicle operation experience (red lights and sirens preferred)</li>
<li>Background in law enforcement, fire service, or career EMS preferred</li>
<li>Valid driver’s license with clean driving history</li>
<li>Successful background and drug screening</li>
</ul>
If you are seeking meaningful, mission-driven work that values discipline, composure, and service excellence, we invite you to apply and become part of the transplant community’s trusted transport partner.
 
Stewards of the Gift

Part-Time Emergency Transport Driver - Miami

Clean Earth

<div><div>Clean Earth 
</div><div>
Administrative Assistant/Shipping and Receiving Coordinator 
</div><div>
6100 NW 74th Ave, Miami, FL 33166, USA</div><div>
Full-time</div><div> 

Company Description</div><div>
Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.</div><div> 
Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace &reg;. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.</div><div> 

Why join Clean Earth?</div><div>
In addition to competitive pay, we also offer:</div><ul><li>
Health benefits available Day 1.</li><li>
401k available Day 1.</li><li>
10+ paid holidays/year.</li><li>
Free HAZWOPER training and certification.</li><li>
Overtime opportunities.</li><li>
Ability to be cross-trained into different roles.</li></ul><div> 

Job Description:</div><div>
As Shipping and Receiving Coordinator, you&rsquo;ll provide responses to customer inquiries including pick-ups, schedules, and product orders and you will dispatch vehicles on pre-set routes for each CSR daily. 
</div><ul><li>
Assist walk-in customers as needed.</li><li>
Assist with routine handheld/printer availability and operations.</li><li>
Build and print daily routes for drivers including preparing shipping documents, route sheets, and barcode labels.</li><li>
Dispatch drivers for extra or missed pick-ups and ensure that routes are balanced.</li><li>
Assist Customer Service with customer requests, route changes, and rescheduling for pickups/missed stops.</li><li>
Monitor operations and work of all Customer Service Reps.</li><li>
Monitor and escalate CIC&rsquo;s to supervisor.</li><li>
Review driver paperwork (VCR and logbook) and file paperwork.</li><li>
Debrief drivers in accordance with written SOPs.</li><li>
Complete consolidated manifests for trailer shipments.</li><li>
Forward VCR (Vehicle Condition Report) reports to Transportation Supervisor/Manager for maintenance requests.</li><li>
Assist drivers with any problems/issues that arise.</li><li>
Create load sheets, prepare reviews and stamp all manifests.</li><li>
Oversee and participate in the maintenance of DOT Log Files and Vehicle Condition Reports for all CSRs and equipment. Ensure DQF, DOT Logs and VCR logs are accurate and complete; must maintain DOT files and download PDTs.</li></ul><div> 

Qualifications:</div><div>
Basic Requirement:</div><ul><li>
High school diploma or GED.</li></ul><div> 

Preferred Requirements:</div><ul><li>
1+ years of related transportation/logistics experience.</li><li>
Knowledge of waste routing and disposal of Hazardous Materials.</li><li>
Knowledge of DOT, EPA, and State Waste Regulations.</li><li>
Ability to read, write, speak and understand English.</li></ul><div> 

Additional Information</div><div>
Clean Earth offers competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.</div><div> 
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div> 

About Clean Earth: 
Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.With the largest TSDF network in the country, it is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling and disposal solutions for our customers with the utmost in customer service. Everyday Clean Earth takes a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. Allow our team of experts to provide a customized waste disposal and recycling solution for your company, tailored to your needs, and your goals.</div>

Administrative Assistant

Beacon Hill

<div>
 
 
 Executive Personal Assistant to $95K - Support a Senior Leader!
 
 
 
 Our client, a fast‑growing property management organization, is seeking an Executive Personal Assistant to provide dedicated support to a Managing Partner and help establish a new Miami office. In this role, you'll coordinate complex administrative and personal logistics, manage office operations, and serve as the steady point of organization for a leader with shifting priorities. The ideal candidate brings 5+ years of executive or personal assistant experience, exceptional adaptability, and a proactive, detail‑driven working style.
 
 
 Position Details:
 
 <ul>
 <li>
 Location: Miami, FL
 </li>
 <li>
 Work Model: In Office
 </li>
 <li>
 Degree: Not Required
 </li>
 <li>
 Responsibilities include coordinating business and personal travel arrangements; managing a dynamic executive calendar; preparing, organizing, and tracking documents; supporting special projects and general research needs; overseeing office operations including supplies, equipment, mail, and vendor coordination; greeting visitors and managing incoming calls; assisting with personal support such as family scheduling, events, and occasional errands; preparing correspondence, reports, and meeting materials; coordinating catering, meeting logistics, and onsite needs; managing document flow related to leases, closings, and invoices; and providing flexible administrative support as needs evolve.
 </li>
 <li>
 The ideal candidate possesses 5+ years supporting senior executives; exceptional organization and time‑management skills; strong communication and writing abilities; advanced proficiency with Microsoft Office and Outlook; ability to remain calm and resourceful amid changing plans; comfort working in a very small, low‑social office environment; sound judgment and complete discretion handling personal and confidential information; and a proactive mindset that anticipates needs and offers solutions.
 </li>
 </ul>
 
 Join this opportunity to support a Managing Partner during an exciting office launch while enjoying a competitive salary, discretionary bonus, and a stable, long‑term client relationship!
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Executive Personal Assistant

<div><div><div>If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.
</div></div><div><div><div><div>Job area: Freight Forwarding
</div></div></div></div><div><div><div><div>FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com. 

DSV - Global transport and logistics 
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com 


Location: USA - Miami, 12430 NW 25th St

Division: Air &amp; Sea 
Job Posting Title: Operations Assistant, Air Export - 110762 
Time Type: Full Time 


Operations Assistant, Air Export 


As an Operations Assistant, you will be responsible for supporting the day-to-day operations of the transportation and logistics team. You will assist in coordinating with various internal and external stakeholders to ensure timely and accurate movement of freight, as well as maintaining accurate and up-to-date records and reports. 


Duties and Responsibilities
<ul>
<li>Assist in coordinating transportation and logistics operations, including documentation, booking, and delivery.</li>
<li>Liaise with customers, carriers, and freight forwarders to ensure smooth movement of freight.</li>
<li>Coordinate with internal teams, such as sales and customer service, to ensure customer satisfaction and timely delivery of shipments.</li>
<li>Assist in maintaining accurate and up-to-date records related to shipments, customer information, and other operational data.</li>
<li>Respond to customer inquiries and resolve any issues or concerns related to operations.</li>
<li>Prepare and submit reports to management as needed.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Other duties as assigned by the supervisor.</li></ul> 


Educational background / Work experience
<ul>
<li>Associate's or Bachelor's degree in a relevant field such as business, logistics, or transportation preferred.</li>
<li>Minimum of 1 year of experience in transportation and logistics operations or a related field.</li></ul> 


Skills &amp; Competencies
<ul>
<li>Strong attention to detail and organizational skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to work in a fast-paced environment and manage multiple priorities.</li>
<li>Customer service-oriented mindset.</li>
<li>Proficiency in Microsoft Office, particularly Excel and Word.</li>
<li>Familiarity with transportation management systems.</li></ul> 


Preferred Qualifications
<ul>
<li>Understanding of logistics and supply chain operations.</li>
<li>Experience working in a team environment.</li>
<li>Knowledge of international trade regulations and customs procedures.</li></ul> 


Language skills
<ul>
<li>Fluent in English (oral and written)</li></ul> 


 Computer Literacy
<ul>
<li>Proficiency in Microsoft Office, particularly Excel and Word.</li>
<li>Experience working with transportation management systems.</li></ul> 


At Will Employment

DSV Air &amp; Sea Inc. employees are hired for an undefined period of time as &ldquo;at will&rdquo; employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause. 
For this position, the expected base pay is: $20.75 - $27.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, skills, experience, geographic location and other objective business considerations. 


DSV provides a comprehensive package of health benefits including: medical, prescription, dental, vision, and life insurance, along with flexible and health spending accounts, short and long-term disability coverage, and wellness resources to support your overall well-being. In addition, our 401(k) plan offers company-matching contributions up to 5% to help you build a secure financial future. To support a healthy work-life balance, DSV also offers paid time off, paid holidays, and additional floating holidays. 


DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees. 


DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV &ndash; Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.

Start here. Go anywhere

Visit dsv.com</div></div></div></div></div>

Operations Assistant, Air Export

Trivium Group

<div>
 
 Life Manager / Executive Assistant to Entrepreneur
 
 
 
 
 📍
 
 Location:
 
 Miami (Hybrid)
 
 💰
 
 Compensation:
 
 $5,000 - $7,000/month + bonuses
 
 🕘
 
 Schedule:
 
 Generally 8AM-6PM with flexibility
 
 
 We're looking for a
 
 highly organized Life Manager / Executive Assistant
 
 to support a fast-moving entrepreneur based in
 
 Miami
 
 .
 
 
 This role goes far beyond traditional executive support. You will act as the
 
 right hand to the founder
 
 , helping manage daily operations, personal logistics, and key administrative tasks so the founder can stay focused on high-impact work.
 
 
 If you love
 
 organization, solving problems, and operating in a dynamic entrepreneurial environment
 
 , this could be a great fit.
 
 
 
 What You'll Do
 
 
 
 
 &bull; Manage and optimize the founder's calendar and daily schedule
 
 &bull; Coordinate meetings, reservations, and appointments
 
 &bull; Organize domestic and international travel (flights, hotels, itineraries)
 
 &bull; Manage inbox organization and key communications
 
 &bull; Conduct research on mentors, advisors, and opportunities
 
 &bull; Coordinate personal logistics (appointments, errands, shopping, etc.)
 
 &bull; Assist with spreadsheets and organizational systems
 
 &bull; Help manage important reminders such as birthdays, health appointments, and commitments
 
 &bull; Support occasional household logistics and vendor coordination
 
 
 
 
 Requirements
 
 
 
 
 Who You Are
 
 
 
 
 ✔ Extremely organized and detail-oriented
 
 ✔ Strong critical thinker with common sense
 
 ✔ Proactive and able to work independently
 
 ✔ Confident communicator who isn't afraid to speak up
 
 ✔ Resourceful and solution-oriented
 
 ✔ Outgoing personality with high emotional intelligence
 
 
 Bonus if you have experience supporting
 
 entrepreneurs, founders, or executives
 
 .
 
 
 
 Ideal Background
 
 
 
 
 &bull; 3-5+ years in an Executive Assistant, Personal Assistant, or Life Manager role
 
 &bull; Strong calendar and travel coordination experience
 
 &bull; Comfortable supporting both
 
 personal and professional responsibilities
 
 
 &bull; Tech-savvy (Google Workspace, Slack, spreadsheets, etc.)
 
 
 
 
 Benefits
 
 
 
 
 Additional Details
 
 
 
 
 📍 Hybrid role in
 
 Miami
 
 
 💰 $5K-$7K/month depending on experience
 
 💸 Performance bonuses available
 
 🐶 Dog-friendly candidate preferred
 
 
 You'll be working with a
 
 friendly, ambitious entrepreneurial couple in a fast-paced environment
 
 , with opportunities to grow and take on more responsibility over time.
 
</div>

Personal Assistant to CEO

Career Group

<div>
 
 A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.
 
 
 
 
 
 
 Job Title:
 
 Executive / Personal Assistant (EA/PA)
 
 
 
 Location:
 
 Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
 
 
 
 Schedule:
 
 Full-time with a 24/7 mentality; flexibility required based on evolving priorities
 
 
 
 Compensation:
 
 Competitive; market range with opportunity for growth
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Manage complex and busy calendars across Zoom and in-person meetings
 
 
 &bull; Coordinate domestic and international travel, including personal travel that may convert into business
 
 
 &bull; Serve as liaison with family office, including bill pay and administrative coordination
 
 
 &bull; Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
 
 
 &bull; Maintain consistent and prompt communication via platforms such as WhatsApp
 
 
 &bull; Support day-to-day operational needs as the firm is being formed
 
 
 &bull; Interface with external stakeholders as needed
 
 
 &bull; Remain flexible as priorities shift in a startup environment
 
 
 
 
 
 
 Requirements and Qualifications:
 
 
 
 &bull; 3&ndash;6 years of EA/PA experience
 
 
 &bull; Based in Miami with flexibility to work in-office when needed
 
 
 &bull; Highly responsive, communicative, and proactive
 
 
 &bull; Comfortable with a 24/7 mindset and fluid schedule
 
 
 &bull; Strong organizational skills and ability to pivot quickly
 
 
 &bull; Discreet and professional when handling sensitive matters
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Explore 226+ Office assistant logistics dispatch in Miami this March. Find roles across top companies and apply now to boost your career.

226 office assistant logistics dispatch jobs In Miami

Office Assistant (Logistics Dispatch)

Part-Time Emergency Transport Driver - Miami

Administrative Assistant

Executive Personal Assistant

Operations Assistant, Air Export

Personal Assistant to CEO

Executive Personal Assistant