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admin assistant - (outsourced position) Jobs in Cairo

admin assistant - (outsourced position)

office assistant receptionist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Receptionist | MAF Global Solutions | People &amp; Organization
 
 
 
 Role Summary
 
 
 
 The Office Receptionist provides the first point of contact for visitors, employees, and clients to the facility management department. This role is essential in creating a positive and professional first impression. The receptionist will be responsible for handling incoming calls, greeting visitors, managing office supplies, and providing general administrative support to the facility management team.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Ensure that the front entrances of the Global Solutions offices are presentable and always reflecting the professional image of Majid Al Futtaim for clients and customers.
 </li>
 <li>
 Receiving calls at the reception and assigning to the right team member and taking down customer&rsquo;s message and ensuring the customer is called back accordingly.
 </li>
 <li>
 Greeting and welcoming customers and guests professionally and ensure every visit is registered and assigned to the right team member.
 </li>
 <li>
 Job duties may be clerical, administrative, and project-based and include, supporting meetings/corporate events, handling information requests, preparing simple reports and correspondence and liaising with different levels of management.
 </li>
 <li>
 Immediately report any poor levels of cleanliness, maintenance issues, behavioural concerns or anything that may affect the image of the organization and the customer journey to the Line Manager.
 </li>
 <li>
 Ensure compliance with the Majid Al Futtaim Global Solutions Code of Conduct, departmental policies and Human Capital Policies and Procedures as well as adherence to Majid Al Futtaim Global Solutions values and exhibit the same all the time.
 </li>
 <li>
 Organize meetings for Senior Management and handle meeting calendars accurately and promptly plus being responsible to fill in travel forms or any required forms.
 </li>
 <li>
 Manage and order stationary for Global Solutions - Egypt Head Office, following up and monitoring consumptions and keeping track to have inventory.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 University graduate.
 </li>
 <li>
 1-2 years of work experience as a receptionist in a leading company.
 </li>
 <li>
 Must have a positive personality and professional attitude.
 </li>
 <li>
 Effective verbal and written communication skills in English and Arabic.
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks.
 </li>
 <li>
 Proficiency in computer software applications (MS Office Suite).
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Receptionist

<div>
 
 
 BUSINESS INTRODUCTION
 
 
 
 Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie &amp; Fitch, &amp; Vox Cinemas. We believe in making Great Moments for Everyone, Every day.
 
 
 
 
 
 
 JOB TITLE
 
 
 
 Receptionist | MAF Global Solutions | People &amp; Organization
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Office Receptionist provides the first point of contact for visitors, employees, and clients to the facility management department. This role is essential in creating a positive and professional first impression. The receptionist will be responsible for handling incoming calls, greeting visitors, managing office supplies, and providing general administrative support to the facility management team.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Ensure that the front entrances of the Global Solutions offices are presentable and always reflecting the professional image of Majid Al Futtaim for clients and customers.
 </li>
 <li>
 Receiving calls at the reception and assigning to the right team member and taking down customer&rsquo;s message and ensuring the customer is called back accordingly.
 </li>
 <li>
 Greeting and welcoming customers and guests professionally and ensure every visit is registered and assigned to the right team member.
 </li>
 <li>
 Job duties may be clerical, administrative, and project-based and include, supporting meetings/corporate events, handling information requests, preparing simple reports and correspondence and liaising with different levels of management.
 </li>
 <li>
 Immediately report any poor levels of cleanliness, maintenance issues, behavioural concerns or anything that may affect the image of the organization and the customer journey to the Line Manager.
 </li>
 <li>
 Ensure compliance with the Majid Al Futtaim Global Solutions Code of Conduct, departmental policies and Human Capital Policies and Procedures as well as adherence to Majid Al Futtaim Global Solutions values and exhibit the same all the time.
 </li>
 <li>
 Organize meetings for Senior Management and handle meeting calendars accurately and promptly plus being responsible to fill in travel forms or any required forms.
 </li>
 <li>
 Manage and order stationary for Global Solutions - Egypt Head Office, following up and monitoring consumptions and keeping track to have inventory.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 University graduate.
 </li>
 <li>
 1-2 years of work experience as a receptionist in a leading company.
 </li>
 <li>
 Must have a positive personality and professional attitude.
 </li>
 <li>
 Effective verbal and written communication skills in English and Arabic.
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks.
 </li>
 <li>
 Proficiency in computer software applications (MS Office Suite).
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Hilton

<div>
 A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.
 
 
 
 What will I be doing?
 
 
 
 As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Receptionist contributes to the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Achieve positive outcomes from Guest queries in a timely and efficient manner
 </li>
 <li>
 Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required
 </li>
 <li>
 Ensure that both the Front Office Manager and Reception Supervisors are kept fully aware of any relevant feedback from guests and, or, other departments
 </li>
 <li>
 Demonstrate a high level of customer service at all times
 </li>
 <li>
 Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts
 </li>
 <li>
 Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties
 </li>
 <li>
 Maximize room occupancy and use up-selling techniques to promote hotel services and facilities
 </li>
 <li>
 Use the correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy
 </li>
 <li>
 Comply with hotel security, fire regulations and all health and safety legislation
 </li>
 <li>
 Act in accordance with policies and procedures when working with front of house equipment and property management systems
 </li>
 <li>
 Follow company brand standards
 </li>
 <li>
 Assist other departments, as necessary
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Receptionists serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in a customer-focused industry
 </li>
 <li>
 Completed high school certificate or equivalent
 </li>
 <li>
 Positive attitude and good communication skills
 </li>
 <li>
 Commitment to delivering a high level of customer service
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Ability to work on your own and as part of a team
 </li>
 <li>
 Competent level of IT proficiency
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in cash handling
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Ramses
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Jotun Middle East, India and Africa (MEIA)

<div>
 
 We are seeking a professional and highly organized Receptionist to perform a wide range of clerical, administrative, and general office duties, including those of a confidential nature. The ideal candidate will serve as a key point of contact within the organization and with external stakeholders, demonstrating excellent communication skills and professionalism at all times. This role provides essential support to individuals, teams, or departments and requires a strong understanding of both specific job responsibilities and the overall operations and procedures of the organization.
 
 
 
 
 
 
 This position will be based in the head office in New Cairo and will report to the Travel &amp; Administration Executive
 
 
 
 
 
 
 
 
 .
 
 
 Responsibiliti
 
 <ul>
 <li>
 es:Welcome guests upon arrival and direct them to the appropriate individuals or offices, ensuring a professional and friendly first impressi
 </li>
 <li>
 on.Guide Jotun&rsquo;s gallery visitors with clear and informative assistance to enhance their overall experien
 </li>
 <li>
 ce.Coordinate with the security team for proper visitor access, including the issuance of identification badges, and ensure secure handling of cheques, important documents, and packag
 </li>
 <li>
 es.Oversee courier services by managing the timely and safe dispatch and receipt of items across departmen
 </li>
 <li>
 ts.Manage office stationery by handling orders, tracking inventory, and ensuring effective distribution to all departmen
 </li>
 <li>
 ts.Support meetings, events, and functions by monitoring hospitality arrangements (food and beverages), coordinating with the administration team, and assisting in smooth on-site operatio
 </li>
 </ul>
 
 
 
 
 
 
 
 ns.
 
 
 WHAT WE ARE LOOKING FOR AND WHAT WE
 
 
 
 
 
 
 OFFER
 
 Qualifications We Loo
 
 
 <ul>
 <li>
 k For:Bachelor's d
 </li>
 <li>
 egree.0 to 2 years of exper
 </li>
 <li>
 ience.Should be able to communicate in English and Arabic flu
 </li>
 </ul>
 
 
 
 
 
 ently.
 
 Competencies We L
 
 
 <ul>
 <li>
 ook forActs on own initiative, makes things happen and accepts responsibility for the
 </li>
 <li>
 resultsMakes an impact; convinces and persuades others; promotes plans and ideas succe
 </li>
 <li>
 ssfullyBuilds a useful network of contacts and relationships and utilizes it to achieve obj
 </li>
 <li>
 ectivesCommunicates in a clear, precise and structured way; speaks with authority and conviction; presents effe
 </li>
 <li>
 ctivelyCo-operates well with others; shares knowledge, experience and information; supports others in the pursuit of tea
 </li>
 <li>
 m goalsAdheres to company rules and procedures; executes plans with commitment and determination; achieves high quality r
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 esults.
 
 
 
 POSITION I
 
 
 
 
 
 
 
 NFORMATI
 
 
 
 ON
 
 Company:El-Mohandes J
 
 
 
 
 
 
 otun S.A.E.
 
 Co
 
 
 
 ntract
 
 
 
 
 
 
 Type:Regul
 
 
 
 ar
 
 Time T
 
 
 
 
 
 
 ype:Full time
 
 CLOSING DATE
 
 
 
 (dd.mm.yy
 
 
 
 
 
 yy):04.10.
 
 
 
 
 
 2025
 
 WHO WE ARE
 
 Jotun&rsquo;s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respe
 
 
 
 
 
 
 
 
 ct and Boldness.
 
 
 El-Mohandes Jotun S.A.E., established in 1983, is one of the key markets within the MEIA region. With 2 production facilities, 3 warehouses and more than 350 employees, we aim to further strengthen Jotun&rsquo;s position in Egypt through ambitious market growth plans that focus on innovation, efficiency
 
 
 
 
 
 
 
 
 and profitability.
 
 
 Visit our Career Page to know more
 
 
 
 
 about life at Jotun.
</div>

Receptionist & Admin.

Informa

<div>
 
 At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact.
 
 
 
 
 We&rsquo;re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research.
 
 
 
 
 We are home to over 10,000 colleagues across 30 countries and are a member of the UK&rsquo;s FTSE 100 group of leading public companies.
 
 
 
 
 In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa&rsquo;s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 This role is based in our Cairo Festival City Business Park, New Cairo, Cairo, Egypt office.
 
 
 
 
 
 
 Reports to:
 
 Facilities Manager
 
 
 
 
 
 The Role:
 
 
 
 
 
 The Reception &amp; Office Assistant is primarily responsible for providing site level administrative support and reception service to the Informa Cairo office. They must have a professional and energetic approach as well as good time management skills and the ability to multitask.
 
 
 
 
 
 Job Summary/Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide hospitality support to include but not limited to reception service, greeting and welcoming visitors, directing and announcing business updates as appropriate, meeting room support and ad-hoc lunch ordering.
 </li>
 <li>
 Receive and sort daily mail/receive deliveries/arrange couriers. Notify employees when they receive deliveries.
 </li>
 <li>
 Provide administrative support in maintaining all documentation and record keeping,
 </li>
 <li>
 Maintain security by following procedures and controlling access (operate visitor book, issue visitor badges). Activating visiting colleagues badges for Amsterdam office use.
 </li>
 <li>
 Provide new colleagues with access badges, office tours &amp; site inductions
 </li>
 <li>
 Perform daily site checks, logging any issues in the appropriate system. Maintain a tidy office by ensuring that kitchen area, meeting rooms and common spaces remain clean.
 </li>
 <li>
 Ensure appropriate supplies of consumables at all times (eg milk, coffee beans, CO2 bottles, stationery equipment, etc)
 </li>
 <li>
 Cooperate with building property managers to solve issues relating to service requests, upkeep of facilities &amp; attend building tenant meetings when required,
 </li>
 <li>
 Working with office support team to ensure service is delivered at all times, especially during any team absences,
 </li>
 <li>
 Process purchase orders and expense reports. Process invoices in timely fashion following all checks and procedures,
 </li>
 <li>
 Coordinate with Executive Assistants on in-house events, support senior management needs as they arise, and respond to any other requests relating to the Senior Management in timely manner,
 </li>
 <li>
 Take part in and be responsible for QHSE (Quality, Health, Safety &amp; Environment) provision, coordinating fire warden and first aid trainings &amp; associated arrangements, ensuring first aid supplies are sufficient,
 </li>
 <li>
 Take part in regional EMEA initiatives as required
 </li>
 <li>
 Perform daily floor checks and identify needs for repairs, ensuring checks of all meeting rooms, toilets, plants, lighting, etc,
 </li>
 <li>
 Raise Facilities tickets in Informa&rsquo;s preferred Facilities Management reporting tool &amp; see through to completion,
 </li>
 <li>
 Oversee cleaning, waste removal, recycling, managing vendor directly,
 </li>
 <li>
 Coordinate directly with Facilities vendors including but not limited to maintenance, health and safety, food &amp; beverage,
 </li>
 <li>
 Keep track of office-related spend, keeping records on the established invoice tracking systems,
 </li>
 <li>
 Take part in, or own ad-hoc projects as required,
 </li>
 <li>
 Perform other related duties as required or requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Excellent oral and written communication skills in Arabic and English.
 </li>
 <li>
 Proven multi-tasking capability and solid organizational skills, work with minimal supervision.
 </li>
 <li>
 Solutions driven and can-do attitude.
 </li>
 <li>
 Discretion when dealing with confidential information.
 </li>
 <li>
 Creative thinking with ability to partner/collaborate with others in the office.
 </li>
 </ul>
 
 
 Skills required:
 
 
 
 
 <ul>
 <li>
 Educated to degree level or equivalent.
 </li>
 <li>
 Demonstrable experience within an administrative assistant role of similar.
 </li>
 <li>
 Strong computer skills to include; Microsoft Word, Outlook, PowerPoint and Excel.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you&rsquo;re not spending time together in one of our offices or other workplaces &ndash; like at an Informa event &ndash; you get the flexibility and support to work from home or remotely.
 
 
 
 
 We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here&rsquo;s some of what you can expect when you join us. But don&rsquo;t just take our word for it &ndash; see what our colleagues have to say at LifeAt.Informa.com
 
 
 
 
 
 Our benefits include:
 
 
 
 
 <ul>
 <li>
 
 Great community:
 
 a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
 </li>
 <li>
 
 Broader impact:
 
 take up to four days per year to volunteer, with charity match funding available too
 </li>
 <li>
 
 Career opportunity:
 
 the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it&rsquo;s time for the next step, we encourage and support internal job moves
 </li>
 <li>
 
 Time out:
 
 21 days annual leave, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
 </li>
 <li>
 A comprehensive company funded private medical insurance with international coverage
 </li>
 <li>
 A ShareMatch scheme that allows you to become an Informa shareholder from the start of your employment, and benefit from free matching shares
 </li>
 <li>
 Strong wellbeing support through EAP assistance, mental health first aiders, and access to health apps and more
 </li>
 <li>
 Recognition for great work, with global awards and kudos programmes
 </li>
 <li>
 As an international company, the chance to collaborate with teams around the world
 </li>
 </ul>
 
 We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most &ndash; although not all &ndash; of the skills and experience listed, we welcome your application.
 
 
 
 
 If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
 
 
 
 
 See how Informa handles your personal data when you apply for a job here.
 
 
 
</div>

Reception & Office Assistant

Bureau Veritas North America

<div>
 We are a world leader in Testing, Inspection and Certification (TIC) , delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.
 
 
 Responsibilities:
 
 
  Accountable for Reception area.
 
 
  Ensure the reception area is tidy and presentable.
 
 
  Greet &amp; welcome the guests and direct them to the appropriate person
 
 
  Answer telephone, screen and direct calls
 
 
  Provide accurate information to callers
 
 
  Receive and sort mail and deliveries
 
 
  Ensures knowledge of staff movements in and out of organization
 
 
  General administrative and clerical support
 
 
  Prepare letters and documents
 
 
  Receive and sort mail and deliveries
 
 
  Deal with queries from the public and customers
 
 
  Arrange transportation and Hotel accommodation
 
 
 
 Minimum Required Qualifications
 
 
 
 Graduate in any discipline, Computer Literate
 
 
 Knowledge of administrative and clerical procedures
 
 
  Knowledge of computers
 
 
  Knowledge of customer service principles and practices
 
 
  Good communication skills in English - written &amp; oral
 
 
  Excellent co-ordination &amp; follow up skills
 
 
  Ability to meet tight schedule and deadlines
 
 
 SHAPING A WORLD OF TRUST - WHAT WE VALUE AT BV
 
 
 We create trust between businesses and we are committed to cultivating an open and inclusive environment wherever we operate and so do our employees. Being part of the BV family is more than just working, it&rsquo;s being convinced that you will leave your mark&hellip;. in shaping a world of trust.
</div>

Bosta

<div>
 Company Overview:
 
 
 Bosta is a rapidly growing tech startup aiming to revolutionize the logistics and financing landscape for e-commerce in the Middle East and Africa regions. The company specializes in catering to individuals who leverage social media platforms to sell their products. Bosta's mission is to empower e-commerce entrepreneurs to succeed by providing end-to-end solutions that streamline digital trade, logistics, and facilitate financing.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Greet clients and visitors with a positive, helpful attitude
 </li>
 <li>
 Booking meeting rooms and scheduling appointments
 </li>
 <li>
 Answer phone calls in a professional manner
 </li>
 <li>
 Support in transportation, catering etc
 
 
 
 </li>
 </ul>
 
 Required skills:
 
 
 
 <ul>
 <li>
 At least 1 year experience in similar roles
 </li>
 <li>
 You have excellent English language skills
 </li>
 <li>
 You have a Bachelor&rsquo;s degree
 </li>
 <li>
 Excellent Computer Skills
 </li>
 <li>
 You have exceptional organization &amp; interpersonal skills
 </li>
 <li>
 Phenomenal attention to detail and the maturity to handle confidential information is a must
 
 </li>
 </ul>
</div>

Admin Receptionist

Explore 513+ Office assistant receptionist in Cairo this October. Find roles across top companies and apply now to boost your career.

513 office assistant receptionist jobs IN Cairo

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Receptionist & Admin.

Reception & Office Assistant

Receptionist

Admin Receptionist