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office coordinator i

Trademark Metals Recycling

<div><p><b>Job Details</b></p><p><b>
Division:</b><b> Trademark Metals Recycling LLC</b></p><p><b>
Location:</b><b> Tampa, FL, United States</b></p><p><b>
Other Available Locations:</b><b> Orlando, FL</b></p><p><b>
Compensation: </b><b>Annual earnings average approximately $60,000, including overtime, weekly production bonuses, and annual profit sharing.</b></p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
About Nucor:</b></h2></div><div><p>
Welcome to Nucor, where our unique culture sets us apart. Joining Nucor means becoming part of North America's largest steel and steel products manufacturer, offering unmatched career opportunities and stability. We are known for our innovative sustainability practices and are the continent's largest recycler. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success. Experience a workplace where safety, efficiency, and meaningful personal connections define every day, enriching both our teammates and the communities we serve.</p><p>
Nucor supports its teammates with top-tier benefits like Medical, Dental, Vision, and Disability Insurance, 401K and Roth accounts, Profit Sharing, Pay-for-Performance bonuses, Paid Parental Leave, Tuition Reimbursement, Stock Program, Scholarships, and more.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Need to Know:</b></h2></div><div><ul><li>
Join a stable, industry-leading company backed by Nucor, North America's largest recycler and steel producer.</li><li>
Be the go-to administrative expert supporting multiple teams, leaders, and operational processes.</li><li>
Work in a fast-paced environment where organization, problem-solving, and customer service are highly valued.</li><li>
Enjoy opportunities for career growth through cross-training, skill development, and internal promotions.</li><li>
Become part of a team-oriented culture where safety, respect, and teamwork drive everyday success.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What You'll Do:</b></h2></div><div><p><i>
As an Office Coordinator, you will serve as a critical administrative resource supporting multiple recycling facilities, operational leaders, and front-line teammates. This role ensures business processes, reporting, compliance activities, financial transactions, and customer service functions are completed accurately and on time. The Office Coordinator helps keep daily operations running efficiently by providing support to facility management, commercial teams, scale operations, and accounting functions while maintaining a high level of organization and professionalism.</i></p><p></p><p><b><br>
Duties of the role include but are not limited to:</b></p><ul><li>Support daily, weekly, and monthly administrative functions for assigned facilities.</li><li>Process ticket adjustments, freight entries, reports, bill payments, compliance documentation, and account reconciliations.</li><li>Provide support and guidance to scale and cashier operators regarding systems, procedures, cash handling, and purchasing compliance.</li><li>Assist Facility Managers with purchase orders, inventory issues, ticket purchases, and operational compliance questions.</li><li>Partner with Commercial Team members to support customer service requests, freight administration, pricing updates, and adjustments.</li><li>Provide backup support for Commercial Administration functions during absences or transitions.</li><li>Assist with month-end close activities and administrative audits.</li><li>Maintain positive internal and external customer relationships through professional communication and service.</li><li>Cross-train in Scale Operator and Cashier functions to provide procedural support and training.</li><li>Complete additional assignments as directed by the Office Supervisor.</li></ul><p></p><p><br>
Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What We're Looking For:</b></h2></div><div><p><b>
Required:</b></p><p></p><ul><li><br>
Minimum 3 years of office or administrative experience.</li><li>Strong customer service and communication skills.</li><li>Ability to work independently in a fast-paced environment.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency with Microsoft Office applications, including Excel and Word.</li><li>Ability to follow written and verbal instructions with limited supervision.</li><li>Dependable attendance and reliability.</li><li>Ability to meet deadlines while managing shifting priorities.</li></ul><p></p><p><b><br>
Preferred:</b></p><p></p><ul><li><br>
Experience in the scrap recycling, construction, manufacturing, or industrial industries.</li><li>Bilingual skills.</li><li>Prior experience supporting multi-site operations.</li><li>Experience with purchasing, accounting, freight, or compliance-related administrative functions.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Pay, Benefits &amp; Career Growth</b></h2></div><div><ul><li>Paid Weekly with Bonus and Profit Sharing</li><li>Clearly defined career pathways with unlimited growth opportunities</li><li>Paid Training</li><li>Paid Vacation</li><li>Paid Holidays</li><li>Parental Leave</li><li>Tuition Reimbursement</li><li>Scholarship Program</li><li>Low-cost medical, dental, vision after 30 days</li><li>Company-paid life and disability insurance</li><li>Company matching 401(k) plan</li><li>Employee stock purchase plan</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><i>
Our Commitment to a Drug-Free Workplace</i></b></h2></div><div><p>
Employment is contingent upon successfully passing a pre-employment drug screening, which includes both urine and hair follicle testing.</p></div></div></div><p></p><p><b><i><br>
Nucor is an Equal Opportunity Employer and a drug-free workplace</i></b></p></div>

Office Coordinator I

Tampa General Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
Under the direction of the Transplant Quality and Regulatory Manager, The Transplant Quality Coordinator is responsible for coordinating all Quality Assessment and Performance Improvement (QAPI) activities within the Transplant Institute's Organ Transplant Program(s). This will include data integrity, quality assessment, performance improvement, regulatory compliance, and patient safety activities. The Transplant Quality Coordinator will also be responsible for coordinating and performing the preparation, data retrieval, verification, and editing of complex and confidential data. In addition, the Transplant Quality Coordinator will facilitate and provide fact gathering for Collaborative Risk Reviews with our High Reliability Methodology as well as conduct Corrective Action Planning, Performance Improvement Projects in accordance with the Transplant Institute QAPI plan.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Required:</b></p><p><b>
Bachelor's </b>Degree Healthcare Related Fields<b> or</b></p><p><b>
Bachelor's</b> Degree Nursing</p><div><div><div><div><div><b>
Work Experience and Additional Information</b></div></div></div></div><div><div><div><div><div><div><ul><li><br>
2 years' experience in Quality Improvement, Performance Improvement, Patient Safety, Project Management or Transplant Nursing</li></ul><ul><li>Proficient with computer programs including but not limited to Microsoft Office &amp; Database Programs</li></ul><ul><li>Excellent communication, assessment, organization and prioritization skills</li></ul></div></div></div></div></div></div></div><div></div><div><div><div><div><div><b><br>
Technical Knowledge, Skills, and Abilities</b></div></div></div></div><div><div><div><div><div><br>
</div><div><div><div><div><ul><li><div>Microsoft Excel, PowerPoint, and other MS Office Programs</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Strong analytical, problem solving, and communication skills.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to work independently.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to accurately prepare and maintain records, files, and reports.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in data auditing, entry and validation with minimal errors.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to communicate effectively in both oral and written form.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to handle difficult and stressful situations with professional composure.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in collecting, organizing and analyzing complex data.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to process information logically.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to recognize, analyze, and solve a variety of problems.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to analyze, organize and prioritize work while meeting multiple deadlines.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Knowledge of process improvement methodology (Model for Improvement, Six Sigma, Lean, PDSA, etc.);</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Basic project management skills</div></li></ul></div></div></div></div></div></div></div></div></div><div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> Transplant 409 Bayshore Blvd. 4th Floor Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Quality/Utilization Management</div><div><b>
Organization</b><b>:</b> Academic Medical Group Inc</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> 7am - 5:30pm</div><div><b>
Minimum Salary</b><b>:</b> 29.60</div><div><b>
Job Posting</b><b>:</b> Jul 30, 2026, 3:00:47 PM</div></div>

Transplant Quality Coordinator - TGH Transplant Quality Coordinator

University of South Florida Tampa General Physicians

<p></p><div><div>- (260002W7)</div><div></div><div><p><br>
Under the direction of the Transplant Quality and Regulatory Manager, The Transplant Quality Coordinator is responsible for coordinating all Quality Assessment and Performance Improvement (QAPI) activities within the Transplant Institute's Organ Transplant Program(s). This will include data integrity, quality assessment, performance improvement, regulatory compliance, and patient safety activities. The Transplant Quality Coordinator will also be responsible for coordinating and performing the preparation, data retrieval, verification, and editing of complex and confidential data. In addition, the Transplant Quality Coordinator will facilitate and provide fact gathering for Collaborative Risk Reviews with our High Reliability Methodology as well as conduct Corrective Action Planning, Performance Improvement Projects in accordance with the Transplant Institute QAPI plan.</p></div><div></div><div><p><b><br>
Required:</b></p><p><b>
Bachelor's </b>Degree Healthcare Related Fields<b> or</b></p><p><b>
Bachelor's</b> Degree Nursing</p><div><div><div><div><div><b>
Work Experience and Additional Information</b></div></div></div></div><div><div><div><div><div><div><ul><li><br>
2 years' experience in Quality Improvement, Performance Improvement, Patient Safety, Project Management or Transplant Nursing</li></ul><ul><li>Proficient with computer programs including but not limited to Microsoft Office &amp; Database Programs</li></ul><ul><li>Excellent communication, assessment, organization and prioritization skills</li></ul></div></div></div></div></div></div></div><div></div><div><div><div><div><div><b><br>
Technical Knowledge, Skills, and Abilities</b></div></div></div></div><div><div><div><div><div><br>
</div><div><div><div><div><ul><li><div>Microsoft Excel, PowerPoint, and other MS Office Programs</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Strong analytical, problem solving, and communication skills.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to work independently.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to accurately prepare and maintain records, files, and reports.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in data auditing, entry and validation with minimal errors.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to communicate effectively in both oral and written form.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to handle difficult and stressful situations with professional composure.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in collecting, organizing and analyzing complex data.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to process information logically.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to recognize, analyze, and solve a variety of problems.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to analyze, organize and prioritize work while meeting multiple deadlines.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Knowledge of process improvement methodology (Model for Improvement, Six Sigma, Lean, PDSA, etc.);</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Basic project management skills</div></li></ul></div></div></div></div></div></div></div></div></div><div></div><div><br>
</div></div><div><b>
Primary Location</b> Tampa</div><div><b>
Work Locations</b> Transplant 409 Bayshore Blvd. 4th Floor Tampa 33606</div><div><b>
Eligible for Remote Work</b> Hybrid Remote</div><div><b>
Job</b> Quality/Utilization Management</div><div><b>
Organization</b> Academic Medical Group Inc</div><div><b>
Scheduled Days</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b> Day Job</div><div><b>
Job Type</b> Hybrid Remote</div><div><b>
Shift Hours</b> 7am - 5:30pm</div><div><b>
Minimum Salary</b> 29.60</div><div><b>
Job Posting</b> Jul 30, 2026, 3:00:47 PM</div></div>

<p></p><div><div>- (260002PP)</div><div></div><div><p><br>
The Surgical Services Coordinator is responsible for managing and coordinating all clinical and surgical encounters for patients, including clinic appointments, referrals, authorizations, pre‑surgical requirements, and surgery scheduling. Serving as the primary administrative contact, this role ensures that patients&rsquo; needs are facilitated efficiently and accurately across the care team. The coordinator optimizes provider schedules through effective template management and collaborates closely with Medical Assistants to ensure patients are scheduled appropriately. This role works in partnership with Revenue Cycle Operations to obtain authorizations, provide co‑pay and co‑insurance notifications, and support collection processes. The Surgical Services Coordinator oversees all activities related to surgical scheduling&mdash;from pre‑operative orders through completion of the procedure&mdash;to prevent gaps that could impact surgical timing and to ensure an exceptional, safe patient experience.</p></div><div></div><div><p><b><br>
Required:</b></p><p>
High School Diploma or GED</p><p><b>
Work Experience and Additional Information</b></p><p>
Minimum one (1) - two (2) years experience in a clinical setting.</p><p><b>
Technical Knowledge, Skills, Abilities</b></p><div><div><div><div><ul><li><div>
Knowledge of clinic and surgical scheduling workflows, authorization requirements, and operating room block utilization.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Understanding of referrals, insurance processes, co‑pays, co‑insurance, and authorization procedures.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to serve as the primary liaison for patients, providing clear instructions, updates, and empathetic support throughout the surgical process.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to manage multiple schedules, orders, authorizations, and deadlines while maintaining accuracy and efficiency.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skilled in using electronic health records (EHRs), scheduling systems, tracking tools, and standard office software to manage documentation and workflows.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to identify scheduling conflicts, gaps in surgical planning, and barriers to timely completion of pre‑operative requirements, and take appropriate corrective steps.</div></li></ul></div></div></div></div><div><br>
</div></div><div><b>
Primary Location</b> Tampa</div><div><b>
Work Locations</b> USF Health South Tampa Center 2 Tampa General Circle Tampa 33606</div><div><b>
Eligible for Remote Work</b> Hybrid Remote</div><div><b>
Job</b> Surgical Services</div><div><b>
Organization</b> Academic Medical Group Inc</div><div><b>
Scheduled Days</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b> Day Job</div><div><b>
Job Type</b> Hybrid Remote</div><div><b>
Shift Hours</b> 8am-5pm</div><div><b>
Minimum Salary</b> 17.91</div><div><b>
Job Posting</b> Jul 30, 2026, 7:25:13 AM</div></div>

Surgical Services Coordinator - USFTGP Surgery

<div></div><div><div><b>Description</b><div></div><p><br>
The Surgical Services Coordinator is responsible for managing and coordinating all clinical and surgical encounters for patients, including clinic appointments, referrals, authorizations, pre‑surgical requirements, and surgery scheduling. Serving as the primary administrative contact, this role ensures that patients&rsquo; needs are facilitated efficiently and accurately across the care team. The coordinator optimizes provider schedules through effective template management and collaborates closely with Medical Assistants to ensure patients are scheduled appropriately. This role works in partnership with Revenue Cycle Operations to obtain authorizations, provide co‑pay and co‑insurance notifications, and support collection processes. The Surgical Services Coordinator oversees all activities related to surgical scheduling&mdash;from pre‑operative orders through completion of the procedure&mdash;to prevent gaps that could impact surgical timing and to ensure an exceptional, safe patient experience.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Required:</b></p><p>
High School Diploma or GED</p><p><b>
Work Experience and Additional Information</b></p><p>
Minimum one (1) - two (2) years experience in a clinical setting.</p><p><b>
Technical Knowledge, Skills, Abilities</b></p><div><div><div><div><ul><li><div>
Knowledge of clinic and surgical scheduling workflows, authorization requirements, and operating room block utilization.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Understanding of referrals, insurance processes, co‑pays, co‑insurance, and authorization procedures.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to serve as the primary liaison for patients, providing clear instructions, updates, and empathetic support throughout the surgical process.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to manage multiple schedules, orders, authorizations, and deadlines while maintaining accuracy and efficiency.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skilled in using electronic health records (EHRs), scheduling systems, tracking tools, and standard office software to manage documentation and workflows.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to identify scheduling conflicts, gaps in surgical planning, and barriers to timely completion of pre‑operative requirements, and take appropriate corrective steps.</div></li></ul></div></div></div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> USF Health South Tampa Center 2 Tampa General Circle Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Surgical Services</div><div><b>
Organization</b><b>:</b> Academic Medical Group Inc</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> 8am-5pm</div><div><b>
Minimum Salary</b><b>:</b> 17.91</div><div><b>
Job Posting</b><b>:</b> Jul 30, 2026, 7:25:13 AM</div></div>

<div></div><div><div><b>Description</b><div></div><p><br>
The Patient Services Representative I (PSR I) serves as the first point of contact for patients arriving at the imaging facility for scheduled or walk-in radiologic procedures. This role is responsible for greeting patients, completing check-in and registration processes, verifying required documentation, collecting payments, and ensuring accurate entry of patient and insurance information. The PSR I plays a key role in creating a positive patient experience while supporting efficient clinic flow, regulatory compliance, and collaboration with clinical and administrative team members in a fast-paced healthcare environment.</p><p><b>
Essential Functions:</b></p><ul><li>Greet, check in, and register patients promptly and courteously for scheduled and walk-in imaging appointments.</li><li>Verify required documentation for imaging procedures, including prescriptions, referrals, authorizations, insurance cards, and photo identification.</li><li>Confirm patient compliance with exam preparation requirements and communicate concerns to appropriate clinical staff.</li><li>Contact referring physician offices to obtain missing prescriptions, referrals, or clarifications as needed.</li><li>Scan and upload required documents into the patient&rsquo;s electronic record accurately and timely.</li><li>Update demographic, insurance, and clinical information for returning patients to ensure accuracy.</li><li>Provide required forms, explain instructions, and obtain patient signatures in accordance with policy.</li><li>Collect time-of-service payments, issue receipts, and document transactions accurately in the system.</li><li>Support daily operations by answering phones, scheduling or rescheduling appointments, and escorting patients as needed.</li><li>Collaborate with team members to support patient flow, assist with coverage during high volume periods, and perform additional duties as assigned.</li></ul><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Education:</b></p><ul><li>
High School Diploma or GED</li></ul><p><b>
Work Experience and Additional Information:</b></p><ul><li>
Knowledge of customer service concepts and company policies including safety, privacy and HIPAA.</li></ul><p><b>
Technical Knowledge, Skills, and Abilities:</b></p><ul><li>Ability to interact professionally, courteously, and empathetically with patients, families, physicians, and team members, including those who may be anxious or upset.</li><li>Understanding of patient registration workflows, insurance verification, referrals, authorizations, and basic medical terminology, preferably in an imaging or healthcare setting.</li><li>Ability to efficiently use electronic health record systems, scheduling software, scanners, and office equipment with strong typing accuracy and attention to detail.</li><li>Ability to verify patient information, documentation, and financial transactions accurately to ensure compliance, billing integrity, and quality patient care.</li><li>Ability to identify registration issues, missing documentation, or scheduling conflicts and take appropriate action, including contacting referring offices or escalating concerns.</li><li>Ability to function effectively in a team environment, manage multiple priorities, and adapt to changing workloads, patient volumes, and operational needs.</li></ul><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGHI Carrollwood 14499 N. Dale Mabry Hwy. Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> TGH Imaging</div><div><b>
Schedule</b><b>:</b> Part-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> 1000-1800</div><div><b>
Job Posting</b><b>:</b> Jul 30, 2026, 2:25:29 PM</div></div>

Patient Services Representative I - TGH Imaging Carrollwood

Detail Planners

<p><b>Job Overview</b></p><p>Detail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.</p><p>This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.</p><p>This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.</p><p><b>Duties</b></p><p><b>Administrative and Vendor Support</b></p><ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul><p><b>Receipt and Expense Management</b></p><ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul><p>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.</p><p><b>Shipping, Supplies and Inventory</b></p><ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul><p><b>Program and Operational Organization</b></p><ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul><p><b>Experience</b></p><ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul><p>Equivalent professional experience will be considered in place of a degree.</p><p><b>The Person Who Will Succeed in This Role</b></p><p>You will be successful in this role if you:</p><ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul><p><b>What Success Looks Like</b></p><p>Within the first several months, the Administrative Operations Coordinator will:</p><ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul><p><b>Schedule and Work Environment</b></p><p>This is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.</p><p>Some local errands, supply coordination or shipment handling may be required.</p><p>Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:</p><ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul><p>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.</p><p>Pay: $48,500.00 - $56,000.00 per year</p><p>Work Location: In person</p>

Administrative Operations Coordinator

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Administrative Operations Coordinator