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production support officer

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office coordinator

M.IRFAN M.AAMIR & BROS

<p><b>Job Description &mdash; Office Coordinator </b></p><p><b>Position:</b> Office Coordinator</p><p><b>Location:</b> Karachi, Pakistan</p><p><b>Employment type:</b> Full-time, Office-based</p><p><b>Reports to:</b> Office Director</p><p>About the company</p><p>We are a dynamic construction company delivering commercial and residential projects. We value safety, clear communication, operational rigor, and a collaborative office culture. The Office Coordinator supports the Office Director by ensuring the smooth, efficient running of the office and acting as a central point of contact for project teams, vendors, and site staff.</p><p><b>Position summary</b></p><p>The Office Coordinator is responsible for day-to-day office operations, administrative support, and coordination across projects and departments. This role ensures the Office Director&rsquo;s priorities are implemented, office processes run reliably, and internal and external stakeholders receive timely, professional service.</p><p><b>Key responsibilities</b></p><ul><li>Serve as the primary point of contact for the office: answer phone, greet visitors, manage incoming/outgoing correspondence, and route communications appropriately.</li><li>Manage the Office Director&rsquo;s calendar, schedule meetings, prepare agendas, coordinate meeting logistics, and take/track minutes and action items.</li><li>Oversee office administration: ordering supplies, maintaining office equipment, managing vendor relationships (maintenance, security, cleaners), and ensuring a safe, organized work environment.</li><li>Support HR-related tasks: assist with onboarding/offboarding, coordinate background checks and inductions, maintain personnel files (confidentially), and schedule training and safety orientations.</li><li>Coordinate procurement and small-purchase processes: maintain vendor lists, obtain quotes, track purchase orders, and help reconcile invoices with the accounting team.</li><li>Maintain office and project records: organize and file contracts, permits, insurance certificates, and administrative project documentation (both digital and physical filing systems).</li><li>Assist with expense reporting and petty cash management: verify receipts, prepare expense submissions, and liaise with finance for timely processing.</li><li>Support project teams by coordinating site visit logistics, arranging temporary access/badges, and facilitating communication between field and office staff.</li><li>Prepare basic reports, presentations, and correspondence for the Office Director and project managers.</li><li>Implement and improve office procedures and workflows to increase efficiency and reduce administrative bottlenecks.</li><li>Ensure compliance with company policies on records retention, confidentiality, and safety procedures.</li><li>Perform ad-hoc administrative tasks and special projects as assigned by the Office Director.</li></ul><p><b>Required qualifications &amp; experience</b></p><ul><li>High school diploma or equivalent; certificate or diploma in Office Administration, Business, or related field preferred.</li><li>2+ years of administrative or office coordination experience; experience in construction, engineering, or a trades-related environment strongly preferred.</li><li>Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning industry software (ERP, project management or construction management platforms).</li><li>Strong organizational skills and proven ability to manage multiple priorities and deadlines.</li></ul><p><b>Preferred skills &amp; competencies</b></p><ul><li>Excellent verbal and written communication skills; professional phone and email etiquette.</li><li>Meticulous attention to detail and strong follow-through.</li><li>Ability to build productive relationships with project teams, vendors and site personnel.</li><li>Discretion and the ability to handle confidential information sensitively.</li><li>Problem-solving mindset and initiative &mdash; able to anticipate needs and act autonomously.</li><li>Customer-service orientation and a calm, solutions-focused approach under pressure.</li><li>Basic numeracy and comfort preparing simple reconciliations and expense reports.</li></ul><p><b>Performance expectations / KPIs (examples)</b></p><ul><li>Office requests and inquiries responded to within 24 business hours.</li><li>Meeting logistics and Director calendar conflicts resolved proactively (target: 95% on-time coordination).</li><li>Onboarding paperwork and inductions completed within agreed timeframes.</li><li>Accuracy of administrative records and filing (target error rate &lt;1&ndash;2%).</li><li>Timely submission and basic reconciliation of expense reports (e.g., within 5 business days of receipt).</li></ul><p><b>Working conditions</b></p><ul><li>Standard office hours (9:00 AM &ndash; 6:00 PM)</li><li>Primarily office-based.</li><li>Role involves extended computer/phone use and frequent interaction with internal and external stakeholders.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>High School (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Office Coordinator

<p><b>Job Title:</b> Female Office Coordinator</p><p><b>Location:</b> Mima Construction, 303, 3rd Floor, Central Hotel Building, Mereweather Road, Karachi</p><p><b>Job Type:</b> Full-Time</p><p><b>Department:</b> Administration / Project Support</p><p><b>Reports To:</b> Office Manager / Director</p><p><b>Job Overview:</b></p><p>We are seeking a highly organized and proactive Office Coordinator to join our construction company team. The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office and supports project teams with administrative and external coordination tasks.</p><p>As the Office Coordinator, she will be the central point of contact for all administrative activities that keep our construction office running smoothly. She is responsible for organizing project documentation, facilitating communication between external stakeholders and future business contacts, and ensuring that day-to-day operations support our project goals and company standards.</p><p>This position requires strong communication, multitasking, and organizational skills, as well as the ability to thrive in a fast-paced, deadline-driven environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support to the General Manager and Director</li><li>Coordinate office operations, including scheduling meetings, maintaining records, and filing documentation</li><li>Drafting and sending out emails to other businesses for official communication</li><li><b>Administrative Support:</b> manage incoming/outgoing correspondence (e-mail, mail, fax).</li><li><b>Team Liaison:</b> Coordinate internal communications&mdash;bulletins, policy updates, and company announcements.</li><li>Maintain up-to-date project files, logs, and reports using digital tools or project management software</li><li>Liaise with clients, suppliers, and businesses professionally and efficiently</li><li>Handle incoming and outgoing correspondence, including emails, calls, and mail</li><li>Ensure compliance with company policies and safety procedures in all administrative tasks</li></ul><p><b>Requirements:</b></p><ul><li>Punctuality and strict adherence to office timings from 9 am to 6 pm (Monday to Saturday). A hardworking and dedicated candidate with the ability to understand the office responsibilities and carry out their daily tasks with a strong commitment will be rewarded.</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li><li>Ability to draft emails to prospective business partners and emails requesting the distributorship for the products of established foreign companies.</li><li>Excellent verbal and written communication skills</li><li>Ability to work independently and as part of a team</li><li><b>Interpersonal Attributes:</b> Positive attitude, strong work ethic, and the flexibility to adapt in a fast-paced environment.</li><li>Attention to detail and problem-solving abilities</li><li>High school diploma required; additional qualifications or certifications in administration or construction management are an advantage</li></ul><p><b>Preferred Skills:</b></p><ul><li>Familiarity with construction terminology and workflows</li><li>Professional demeanor with strong interpersonal skills</li><li><b>Organizational Abilities: </b>Highly detail&#8208;oriented, with the ability to juggle multiple projects and deadlines.</li></ul><p><b>Why Join Us?</b></p><ul><li><b>Career Growth:</b> Opportunities to advance into project coordination or office management roles.</li><li><b>Collaborative Culture:</b> A supportive team environment that values mentorship and continuous learning.</li></ul><p>We encourage qualified female candidates who thrive in dynamic settings to apply and become an integral part of our office team.</p><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Female Office Coordinator

Robust Support and Solutions

<p>We're looking to hire a &quot;HR Coordination&quot; for our back office in Karachi.</p><p>Location: Fortune Tower, PECHS, BLOCK 6</p><p>Job timings: 8PM to 5AM (Night Shift)&ndash; Six days a week &ndash; Monday till Saturday &ndash; On-site Position.</p><p>We are seeking a detail-oriented and proactive Back Office HR Coordinator to support daily HR operations. The ideal candidate will be responsible for managing attendance and time tracking, handling employee documentation, assisting in engagement activities, and supporting various HR operational tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Monitor and report daily attendance and time tracking data using Excel.</li><li>Maintain HR trackers for various operational processes and compliance needs.</li><li>Identify and escalate disciplinary issues based on attendance or office behavior.</li><li>Coordinate issuance and tracking of employee office access cards and medical insurance cards.</li><li>Support employee engagement activities and internal communications.</li><li>Greet and assist candidates arriving for onsite interviews in a professional and welcoming manner.</li><li>Manage the availability of conference rooms and schedule meetings as required.</li><li>Assist in administrative and operational HR tasks as assigned by the HR Manager.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of experience in an HR support or coordination role preferred.</li><li>Strong proficiency in MS Excel (data entry, basic formulas, reporting).</li><li>Good organizational and communication skills.</li><li>Ability to handle sensitive information with discretion.</li><li>Detail-oriented and proactive in identifying issues and streamlining processes.</li></ul><p>Salary budget : PKR 50,000-60,000 + Benefits including Medical Insurance for self &amp; immediate family, 24 paid leave, leave encashment, performance-based bonus, annual salary increment</p><p>If you have the required qualifications for this role, please apply by sharing your resume at ashahed@xclusivetradinginc.com</p><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 - Rs60,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you comfortable in working onsite at the night shift (US Time zone) (Job /['timings: 8pm-5am Pakistan time)</li><li>Share your last drawn salary and your salary expectations?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>HR Coordinator: 2 years (Required)</li></ul><p>Language:</p><ul><li>English fluently (Required)</li></ul><p>Work Location: In person</p>

Back Office HR Coordinator

CBRE

<div><div><div><div><div><div><b>Admin Coordinator (Karachi)
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>233807
</div></div><div><div><b>Posted
</b></div><div>13-Aug-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Karachi - Sindh - Pakistan
</p></div></div></div></div><div><div><div><div><div><div><b>About the Role:</b></div><div>
The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.</div><div></div><div><b><br>
What You&rsquo;ll Do:</b></div><div><div><ul><li>
Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.</li><li>
Oversee soft service operation and staff &ndash; provide instruction and manage day to day responsibilities.</li><li>
Responds to client inquires and complaints. Ensures timely and quality service delivery to clients.</li><li>
Follows up with clients to ensure customer satisfaction.</li><li>
Performs facilities inspections and prepares reports.</li><li>
May coordinate and manage move, add, and change activities.</li><li>
Assists in the preparation of operating and capital budgets.</li><li>
Leading the tasks assigned to AFCs, getting them completed and reporting back with progress updates.</li><li>
Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.</li><li>
Reviews periodic reports including financials and explains variances. Works with finance team to correct errors.</li><li>
Uses PC and/or PDA for work order system, email, ESS, process and procedure training.</li><li>
Other duties may be assigned.</li></ul></div><div><b>
SUPERVISORY RESPONSIBILITIES</b></div><div><ul><li>
Formal supervisory responsibilities for the soft service team</li><li>
Co-ordinate&rsquo;s work and assign tasks.</li></ul></div><div><b>
What You&rsquo;ll Need</b></div></div><div></div><div><div><br>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</div><div>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><b><br>
EDUCATION and EXPERIENCE</b></div><div><ul><li>
General Education Degree.</li><li>
Preference for Engineering, Administrative, or Facilities related qualification.</li><li>
Minimum of 03 years of related experience and/or training.</li></ul></div><div></div><div><b><br>
COMMUNICATION SKILLS</b></div><div><ul><li>
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.</li><li>
Ability to write routine reports and correspondence.</li><li>
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.</li><li>
Ability to effectively present information to an internal department and/or large groups of employees.</li></ul></div><div></div><div><b><br>
FINANCIAL KNOWLEDGE</b></div><div><ul><li>
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.</li></ul></div><div></div><div><b><br>
REASONING ABILITY</b></div><div><ul><li>
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.</li></ul></div><div></div><div><b><br>
OTHER SKILLS and/or ABILITIES</b></div><div><ul><li>
Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.</li></ul></div></div></div></div></div></div></div></div><div></div>

Admin Coordinator (Karachi)

CBRE Asia Pacific

<div>
 <strong>
  About the Role:
  <br/>
 </strong>
 The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.
 <br/>
 <br/>
 <strong>
  What You'll Do:
  <br/>
 </strong>
 <ul>
  <li>
   Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.
  </li>
  <li>
   Oversee soft service operation and staff - provide instruction and manage day to day responsibilities.
  </li>
  <li>
   Responds to client inquires and complaints. Ensures timely and quality service delivery to clients.
  </li>
  <li>
   Follows up with clients to ensure customer satisfaction.
  </li>
  <li>
   Performs facilities inspections and prepares reports.
  </li>
  <li>
   May coordinate and manage move, add, and change activities.
  </li>
  <li>
   Assists in the preparation of operating and capital budgets.
  </li>
  <li>
   Leading the tasks assigned to AFCs, getting them completed and reporting back with progress updates.
  </li>
  <li>
   Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
  </li>
  <li>
   Reviews periodic reports including financials and explains variances. Works with finance team to correct errors.
  </li>
  <li>
   Uses PC and/or PDA for work order system, email, ESS, process and procedure training.
  </li>
  <li>
   Other duties may be assigned.
   <br/>
  </li>
 </ul>
 <strong>
  SUPERVISORY RESPONSIBILITIES
  <br/>
 </strong>
 <ul>
  <li>
   Formal supervisory responsibilities for the soft service team
  </li>
  <li>
   Co-ordinate's work and assign tasks.
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Need
  <br/>
  <br/>
 </strong>
 <strong>
  <br/>
 </strong>
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 <br/>
 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <strong>
  <br/>
 </strong>
 <strong>
  EDUCATION and EXPERIENCE
  <br/>
 </strong>
 <ul>
  <li>
   General Education Degree.
  </li>
  <li>
   Preference for Engineering, Administrative, or Facilities related qualification.
  </li>
  <li>
   Minimum of 03 years of related experience and/or training.
   <br/>
  </li>
 </ul>
 <strong>
  <br/>
 </strong>
 <br/>
 <strong>
  COMMUNICATION SKILLS
  <br/>
 </strong>
 <ul>
  <li>
   Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  </li>
  <li>
   Ability to write routine reports and correspondence.
  </li>
  <li>
   Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  </li>
  <li>
   Ability to effectively present information to an internal department and/or large groups of employees.
   <br/>
  </li>
 </ul>
 <strong>
  <br/>
 </strong>
 <strong>
  FINANCIAL KNOWLEDGE
  <br/>
 </strong>
 <ul>
  <li>
   Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
   <br/>
  </li>
 </ul>
 <strong>
  <br/>
 </strong>
 <strong>
  REASONING ABILITY
  <br/>
 </strong>
 <ul>
  <li>
   Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
   <br/>
  </li>
 </ul>
 <strong>
  <br/>
 </strong>
 <strong>
  OTHER SKILLS and/or ABILITIES
  <br/>
 </strong>
 <ul>
  <li>
   Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.
   <br/>
  </li>
 </ul>
</div>


Workplace Admin Coordinator (Karachi)

Pacific Multi Products Pvt Ltd (Adamjee Group)

<p>Pacific Multi Products, a leading indenting company, is seeking a talented Sales Coordinator to join our team. The International Sales Coordinator plays a critical role in facilitating international sales operations and maintaining smooth communication with international clients and suppliers. Fresh graduates are encouraged to apply!</p><p><i><b>Job Description:</b></i></p><ul><li>Correspondence with International Clients and Suppliers</li><li>Internal Sales Team Coordination</li><li>Import Report Maintenance</li><li>Document Follow-ups</li><li>Import Data Compilation</li></ul><p><i><b>Job Requirements:</b></i></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong written and verbal communication skills in English</li><li>Proficiency in MS Office, especially Excel and Word</li><li>Positive attitude and willingness to learn</li><li>Previous experience or internship is a plus but not mandatory</li></ul><p><i><b>Location: DHA Phase 8</b></i></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

International Sales Coordinator

Dengage

<div>
 D&bull;Engage is a multinational SaaS company dedicated to delivering innovative solutions that drive digital engagement and enhance customer experiences. Our team is passionate about technology and committed to fostering an environment where talent can thrive and grow.
 <br/>
 <br/>
 We are actively actively seeking talented and experienced Admin/ Operational Executive for our growing operations.
 <br/>
 Admin/ Operational Executive will be responsible to provide assistance in office coordination and operations. The ideal candidate will have strong organizational skills, the ability to multitask, and a proactive attitude toward problem-solving.
 <br/>
 <br/>
 <strong>
  <u>
   Key Responsibilities:
   <br/>
   <br/>
  </u>
 </strong>
 Operations:
 <br/>
 <ul>
  <li>
   Handle day-to-day non-finance communication with clients, partners, and service providers.
   <br/>
  </li>
  <li>
   Coordinate and manage courier dispatches, physical documents, and contract folders.
   <br/>
  </li>
  <li>
   Maintain and update company databases and records.
   <br/>
  </li>
  <li>
   Maintain structured records of contracts, agreements, and supporting documents.
   <br/>
  </li>
  <li>
   Support HR, sales, and other teams by coordinating operational follow-ups and checklists.
   <br/>
  </li>
  <li>
   Act as a dependable resource for admin/logistics tasks and internal coordination across departments.
   <br/>
  </li>
  <li>
   Support travel arrangements, accommodation, and scheduling for staff.
   <br/>
  </li>
  <li>
   Ensure smooth functioning of office utilities and vendor management.
   <br/>
  </li>
 </ul>
 Accounting/ Admin:
 <br/>
 <ul>
  <li>
   Assist in collecting and organizing supporting documents for expense processing.
   <br/>
  </li>
  <li>
   Help maintain and track local payments where applicable.
   <br/>
  </li>
  <li>
   Provide light support in reconciliations and routine accounting workflows.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Requirements
 <br/>
 <br/>
 <ul>
  <li>
   2&ndash;3 years of relevant experience in operations, admin, or office coordination roles.
   <br/>
  </li>
  <li>
   Strong attention to detail with a structured approach to tasks and record keeping.
   <br/>
  </li>
  <li>
   Good communication skills&mdash;especially when working with clients, vendors, and teammates.
   <br/>
  </li>
  <li>
   Comfortable juggling different tools like Google Workspace, Excel, courier platforms, etc.
   <br/>
  </li>
  <li>
   People-friendly attitude with the reliability to follow through on routine tasks.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <strong>
  Growth Opportunities:
 </strong>
 Access to professional development and career growth within a rapidly expanding SaaS company.
 <br/>
 <strong>
  Collaborative Culture:
 </strong>
 Work in a supportive and innovative environment where your contributions are valued.
 <br/>
 <strong>
  Competitive Benefits:
 </strong>
 Enjoy a comprehensive benefits package.
 <br/>
 <br/>
 <strong>
  D.engage is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all Team Members
  <br/>
  <br/>
  <br/>
 </strong>
</div>


Admin/Operational Executive-Pakistan

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