administrative assistant

executive assistant Jobs in San Francisco

executive assistant

office manager

dental office manager/treatment coordinator Jobs in San Francisco

office assistant

office coordinator

Faragon Restoration

FARAGON RESTORATION (www.faragonrestoration.com) is a 24-hour emergency response and reconstruction company delivering highly specialized recovery and loss mitigation strategies for water, fire and mold damage. We proudly serve risk managers, building engineers, residential and commercial property managers. Our valued clients include facilities in government, industrial and the medical sectors.As the Billing Coordinator you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, a high degree of computer knowledge is required. A high degree of competence in the use of Xactimate and all Google platform applications is mandatory. Typing speed of 70 wpm is highly desirable.Duties:Applicants with Prevailing wage experience will have preference.Applicants with TPR experience will have preference.Applicants with government contract experience will have preference.<ul><li>Work within Xactimate software (training provided).</li><li>Manage account balances to discover outstanding debts or other inconsistencies</li><li>Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)</li><li>Check the data input in the accounting system to ensure accuracy of final bill.</li><li>Issue invoices and bills and send them to customers through various channels (mail, e-mail etc.).</li><li>Issue customer account statements periodically or whenever necessary.</li><li>Receive payments through various methods (cash, online payments etc.) and check for credibility.</li><li>Send reminders for payments and contact customers when assigned. Assist in AR activities as needed.</li><li>Update project job files with new payments, balances, customer information etc.</li><li>Frequently engage with customers both by phone and via written communications regarding new jobs, work in progress and final billing.</li><li>Work closely with the Director of Operations in scheduling work, monitoring progress of ongoing jobs, and daily processing of job documentation records and photographs.</li><li>Report on all activity to upper management.</li></ul>Qualifications:<ul><li>Proven experience in a professional office setting as billing clerk, scheduler, dispatcher, front office coordinator is expected.</li><li>Have previous experience with Xactimate/Xactware preferred.</li><li>Previous experience working as an insurance adjuster preferred.</li><li>Adherence to laws and confidentiality guidelines.</li><li>Proficient in all Google suite of applications. Working knowledge of Quickbooks Online and Soonr platforms is highly desirable.</li><li>Exceptional work ethic and ability to remain calm and courteous under pressure.</li><li>Superior organizational skills, meticulous nature and attention to details.</li><li>Exemplary communication skills, both verbal and written.</li><li>High school diploma; further education is desirable but not required.</li></ul>Please Submit the following for consideration:<ul><li>Resume</li><li>Cover letter explaining why you believe that you would be a great fit for this position</li><li>Writing sample</li><li>Please attach all above requested documents in PDF format.</li></ul>Job Type: Full-timePay: $24.00 - $36.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Overtime</li><li>Weekend availability</li></ul>Application Question(s):<ul><li>Do you have a car to get to and from work?</li></ul>Experience:<ul><li>Accounts receivable: 3 years (Preferred)</li><li>Accounts payable: 3 years (Preferred)</li><li>Construction Industry: 2 years (Preferred)</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>Work Location: In person

Billing Coordinator **HIRING ASAP**

SF Perio & Implants

Position Name: Hygiene Coordinator Check-in Front Desk EmployeeStatus: Non ExemptReports to: Office ManagerJob Summary: Coordinate, integrate and represent all facets of patient services. Greet exiting patients and make them feel taken care of and relaxed. Answer the telephone, schedule appointments, communicate with patients regarding scheduling options, maintain patient records and coordinate patient flow. Manage and control the daily, weekly, and monthly hygiene schedule in order to meet the practice production and collection goals. Compile data and operate office equipment to maintain business records and reports.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Education and Experience High school diploma or equivalent.Job Type: Full-timePay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Dental office: 1 year (Preferred)</li><li>Customer service: 1 year (Required)</li><li>Computer skills: 1 year (Required)</li></ul>Work Location: In person

Dental Hygiene Coordinator

Pacific Dental Grou[p

Job Overview We are seeking a highly organized and dynamic Dental Office Manager/Treatment Coordinator to lead our dental practice operations and enhance patient care experiences. The ideal candidate will possess extensive medical office management expertise, including proficiency with electronic health record (EHR) systems, practice management software, and billing procedures. This role demands strong leadership skills, a comprehensive understanding of dental and medical terminology, and the ability to coordinate treatment plans effectively. The successful candidate will ensure smooth clinic operations, foster excellent patient relationships, and oversee administrative functions with precision and professionalism.Duties<ul><li>Manage daily office operations, including scheduling, patient flow, and administrative workflows to optimize efficiency.</li><li>Coordinate patient treatment plans by explaining procedures, financial options, and insurance coverage clearly and compassionately.</li><li>Oversee billing, coding, and collections processes utilizing dental practice management software such as Eaglesoft or Dentrix.</li><li>Supervise staff including front desk personnel, dental assistants, and hygienists to promote a collaborative team environment.</li><li>Ensure compliance with HIPAA regulations and maintain the confidentiality of medical records and patient information.</li><li>Monitor financial performance through budgeting, fiscal management, and resource allocation to support practice growth.</li><li>Implement policies related to medical administrative support, human resources, and clinic standards aligned with JCAHO or other accreditation requirements.</li><li>Maintain up-to-date knowledge of dental clinic best practices, healthcare management protocols, and EMR/EHR systems like eClinicalWorks or Epic.</li></ul>Experience<ul><li>Proven experience in dental office management or healthcare administration within a clinical setting.</li><li>Demonstrated supervisory experience overseeing multidisciplinary teams in a medical or dental environment.</li><li>Extensive knowledge of dental office workflows, billing practices, and insurance claims processing.</li><li>Familiarity with practice management software such as Eaglesoft or Dentrix is essential; experience with EMR/EHR systems like Epic or eClinicalWorks is highly desirable.</li><li>Strong understanding of medical terminology, medical records management, and HIPAA compliance standards.</li><li>Background in fiscal management including budgeting, financial reporting, and resource planning within healthcare settings.</li><li>Prior experience in medical administrative support roles involving acute care or hospital environments is advantageous but not mandatory. Join us in delivering exceptional dental care by leading our team with professionalism, innovation, and dedication to patient satisfaction!</li></ul>Pay: $30.00 - $35.00 per hourWork Location: In person

Dental Office Manager/Treatment Coordinator

Office Manager

Upside

<div>
 
 About Upside
 
 
 
 Upside is solving the B2B go-to-market problem with AI. We unify, structure, and use AI to enhance GTM data. Our team is ex-Branch ($4b valuation, $100m+ ARR), and we&rsquo;re seed-stage, moving fast, and partnering closely with well-known companies as design partners to shape the product.
 
 
 We&rsquo;re looking for a meticulous, proactive Office Assistant to keep our San Francisco office running flawlessly. This role exists for one primary reason: to make every person in the office more productive and effective.
 
 
 In this essential role, you'll be the backbone of a perfect working environment. Your proactive approach ensures that every detail of the office is handled, creating a seamless and welcoming experience for everyone. You are the reason the office always runs smoothly and looks impeccable.
 
 
 This is a 1099 contractor position, paid hourly, with shifts 2-3 days per week (Mon/Tue/Wed or Thu). You must be on-site at our San Francisco office by 9:00 AM sharp each shift day.
 
 
 
 What You&rsquo;ll Do
 
 
 
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 Keep the office clean, stocked, and organized, including kitchen, common areas, conference rooms, and restroom
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 Order and manage office and kitchen supplies, including grocery and food inventory
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 Receive and sort mail, packages, and deliveries
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 Serve as the first point of contact for visitors and building access
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 Maintain supply inventory and restock proactively
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 Support light plant care and general office upkeep
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 Assist with care/walks for our office dog as needed
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 Handle ad hoc projects, errands, and operational requests from the team
 
 
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 </ul>
 
 What We&rsquo;re Looking For
 
 
 
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 16-20 hours/week availability during weekdays
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 Prior experience in office coordination, household management, hospitality, or a similar hands-on role
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 Strong attention to detail and high personal standards for cleanliness and organization
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 Proactive and self-directed: you notice what needs to be done and handle it
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 Reliable, punctual, and consistent
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 Comfortable lifting up to 30 lbs and navigating stairs regularly (we&rsquo;re on the 2nd floor)
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 Comfortable working around pets
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 Able to maintain strict confidentiality (Non-disclosure agreement required)
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 Familiarity with task management and inventory tracking tools is a plus (Notion, Asana, Spreadsheets, etc)
 
 
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 </ul>
 
 Why Upside
 
 
 
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 Work with a group of experienced founders who already built one unicorn company; work directly with the founding team on high-leverage problems.
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 Opportunity to work at a fast-paced startup with ambitious goals
 
 
 </li>
 </ul>
 
 We&rsquo;re an equal-opportunity employer. If you&rsquo;re excited about the role but don&rsquo;t meet every bullet, we still want to hear from you.
 
 
 
</div>

Part-Time Office Assistant

Levelpath

<div>
 
 About You
 
 
 
 You&rsquo;re a problem-solver who dives deep, learns fast, and applies knowledge to drive progress. Big challenges inspire you - you map the path and own the results. You love helping others, thrive in smart teams, and find motivation in shared milestones. You value fast iteration and real feedback from both your team and from customers. You're an early riser, and ready for your next adventure.
 
 
 
 About Us
 
 
 
 Levelpath is the modern AI procurement platform for global enterprises. Since our founding in 2022, we have been on a mission to make procurement delightful. Uniquely intuitive, Levelpath makes procurement more nimble in days and unlocks savings in weeks, while delivering clarity, control and intelligence for all stakeholders. Levelpath provides a complete view of spend for procurement, finance, legal and IT - from intake and sourcing to contracting and payment. Built in AI delivers contextually relevant and genuinely helpful answers, uncovering valuable opportunities and dramatically increasing efficiency. Global brands trust Levelpath&rsquo;s deep procurement expertise to transform their business outcomes and drive value from their supplier relationships.
 
 
 
 Pathfinders Wanted - Join Us!
 
 
 
 As our Office Manager, you will shape the heartbeat of our workplace. This role is critical to creating a welcoming, organized, and high-functioning office that supports our growing team. As we continue to scale, we need someone who can own day-to-day office operations while elevating the employee experience in meaningful, thoughtful ways.
 
 
 In a typical week, you might coordinate with building management, plan an in-office team event, troubleshoot a facilities issue, support onboarding logistics for a new hire, and partner with People Ops on an employee experience initiative. You&rsquo;ll have real ownership and autonomy, with the opportunity to continuously improve how our office runs and how our team feels at work.
 
 
 Success in this role looks like an office that runs smoothly, employees who feel supported, and culture moments that bring our team together.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own and manage day-to-day office operations to ensure a welcoming, efficient, and well-run workplace
 </li>
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 Serve as the primary point of contact for building management, vendors, and service providers, proactively resolving facilities and operational issues
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 Act as the first line of support for employees&rsquo; office and workplace needs, delivering a friendly and professional experience
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 Plan and execute employee experience initiatives, including team events, office lunches, and in-office culture programs
 </li>
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 Partner closely with the People Ops Manager to support onboarding, offboarding, equipment coordination, and workplace logistics
 </li>
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 Identify and implement process improvements that enhance office efficiency and employee satisfaction
 </li>
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 Jump into special projects and evolving operational needs, adapting quickly as priorities shift
 
 
 </li>
 </ul>
 
 What You Bring To The Table
 
 
 
 <ul>
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 3+ years of experience in office management, workplace operations, facilities coordination, or a related role
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 Strong organizational skills with exceptional attention to detail and the ability to manage multiple requests simultaneously
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 Experience using modern workplace tools such as Google Workspace, Slack, Notion, and calendaring systems
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 A proactive, resourceful mindset with a demonstrated ability to troubleshoot and solve practical problems
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 Clear, friendly communication skills and a strong service-oriented approach
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 Experience handling sensitive information with discretion and professionalism
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 A growth mindset and enthusiasm for improving systems, processes, and employee experiences
 
 
 </li>
 </ul>
 
 While not required, it&rsquo;s an added plus if you have:
 
 
 
 <ul>
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 Experience with HRIS or ATS systems
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 Basic IT troubleshooting or office technology support experience
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 Prior experience at an early-stage or high-growth startup
 </li>
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 Exposure to people operations processes or employee engagement programs
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
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 100% Medical, dental, and vision insurance
 </li>
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 Flexible PTO, Parental Leave, Sick Leave
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 Competitive compensation and equity package
 </li>
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 401k
 </li>
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 Commuter benefits
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 In-office snacks and Friday team lunches
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 Team-driven happy hours and celebrations
 
 
 </li>
 </ul>
 
 The estimated annual base cash salary for this role is $80,000 - $100,000.
 
 
 
 
 Levelpath is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. We&rsquo;re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in our workplace.
 
</div>

Beacon Hill

<div>
 Overview
 
 
 
 Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Reception &amp; Office Operations
 
 
 <ul>
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 Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.
 
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 Manage conference room scheduling and ensure meeting spaces are prepared and reset.
 
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 Coordinate catering for meetings and handle post‑meeting cleanup.
 
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 Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.
 
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 Set up video conferences, presentations, and other AV needs.
 
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 Handle printing, binding, and meeting materials as required.
 
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 Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).
 
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 <li>
 
 Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.
 
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 Manage parking assignments and team parking spots.
 
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 Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).
 
 </li>
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 On‑site presence required Monday through Friday.
 
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 
 Provide administrative support to SF‑based professionals, including:
 
 <ul>
 <li>
 
 One Managing Director
 
 </li>
 <li>
 
 A Venture Partner
 
 </li>
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 Visiting global team members
 
 </li>
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 Junior team members and interns as the team grows
 
 </li>
 </ul>
 </li>
 <li>
 
 Adapt to supporting additional professionals as needed.
 
 </li>
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 Serve as a professional point of contact for clients and investors; manage calls and messages.
 
 </li>
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 Handle complex scheduling and calendar management.
 
 </li>
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 Coordinate domestic and international travel in partnership with the travel agency.
 
 </li>
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 Process expenses in Concur in accordance with company policy.
 
 </li>
 <li>
 
 Support ad hoc projects and team initiatives.
 
 </li>
 <li>
 
 Collaborate with other assistants and provide coverage during vacations or sick days.
 
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor's degree required.
 
 </li>
 <li>
 
 1-3 years of administrative experience; financial services experience preferred.
 
 </li>
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 Exceptionally polished, professional, and client‑facing demeanor.
 
 </li>
 <li>
 
 Outstanding verbal and written communication skills.
 
 </li>
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 Strong proficiency in Microsoft Office, especially Outlook.
 
 </li>
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 Experience with Concur is a plus.
 
 </li>
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 Tech‑savvy and comfortable learning AV systems.
 
 </li>
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 Highly organized with impeccable attention to detail and the ability to manage multiple priorities.
 
 </li>
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 Able to work independently, follow through on assignments, and adapt to changing needs.
 
 </li>
 <li>
 
 Flexible with work hours; overtime may be required.
 
 </li>
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 Positive attitude and strong team‑oriented mindset.
 
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Receptionist and Administrative Assistant

Explore 250+ Office coordinator in San Francisco this March. Find roles across top companies and apply now to boost your career.

250 office coordinator jobs In San Francisco

Billing Coordinator HIRING ASAP

Dental Hygiene Coordinator

Dental Office Manager/Treatment Coordinator

Office Manager

Part-Time Office Assistant

Office Manager

Receptionist and Administrative Assistant