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administrative assistant Jobs in San Francisco

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administrative & office manager / lead coordinator Jobs in San Francisco

office administrative assistant Jobs in San Francisco

office administrative assistant

office manager

office coordinator

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Addison Group

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Coordinator
 
 
 
 Location (city, state):
 
 San Francisco, CA (100% onsite)
 
 
 
 Industry:
 
 Professional Services / Consulting
 
 
 
 Pay:
 
 $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 About our client:
 
 
 
 Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 
 
 
 
 
 
 Job Description:
 
 
 
 This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
 </li>
 <li>
 Coordinate office operations including supplies, vendor relationships, and general workplace organization
 </li>
 <li>
 Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
 </li>
 <li>
 Process expense reports and assist with routine administrative tasks
 </li>
 <li>
 Support planning and execution of office events and team activities
 </li>
 <li>
 Assist with onboarding new hires and general HR/administrative projects
 </li>
 <li>
 Partner with internal stakeholders to ensure smooth day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;4+ years of administrative, office support, or similar experience
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent communication skills, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Comfortable working onsite five days per week
 </li>
 <li>
 Local to the San Francisco area with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting executives or senior leaders
 </li>
 <li>
 Exposure to office management or operations responsibilities
 </li>
 <li>
 Familiarity with collaboration tools such as Teams or Zoom
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
 </li>
 <li>
 Flexibility required for occasional early or late hours (overtime paid at 1.5x)
 </li>
 <li>
 Fully onsite role with no current hybrid option
 </li>
 <li>
 Interview process includes multiple rounds (virtual and onsite)
 </li>
 <li>
 Background check required
 </li>
 <li>
 Professional references will be requested
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 High-visibility role with direct interaction with leadership
 </li>
 <li>
 Opportunity for career growth into an Executive Assistant position
 </li>
 <li>
 Dynamic, people-facing work environment
 </li>
 <li>
 Collaborative and team-oriented office culture
 </li>
 <li>
 Overtime earning potential and bonus opportunity
 </li>
 </ul>
 
 
</div>

Office Administrative Assistant

Beautylish

<div>At Beautylish, we believe an amazing customer experience is driven by a personal relationship with our customers and amazing achievements are driven by a people-focused foundation within our organization. 
 
We are seeking a People Operations Coordinator to support the ongoing growth of our multi-subsidiary company. You will report to the Head of People Operations in a hybrid role based out of our San Francisco office, providing general admin, IT, and HR assistance across all areas of the organization. 
 
The ideal candidate will be self-motivated, highly organized, and possess exceptional integrity. You should be comfortable having a collaborative relationship with your direct manager but must also be able to research, work, and follow-up independently while balancing multiple projects and routine tasks. As you will serve as a first point-of contact for others throughout the company, your communication must be professional and friendly. The right candidate will have opportunities for professional development and growth as they learn and demonstrate their strengths. 
 
Responsibilities Include:<ul><li>
HR Support:<ul><li>
Run assigned employee and contractor payrolls</li><li>
Maintain employee files and data in the HRIS and other organizational systems.</li><li>
Prepare employee-facing or internal documentation related to routine employee relations matters, such as leaves, accommodations, employment verifications, etc.</li><li>
Help execute and communicate routine employee-facing initiatives such as insurance open enrollment, benefits engagement, company intranet updates, etc.</li><li>
Contribute to company policies/documentation related to employment law.</li><li>
Complete required federal/state/local paperwork and reporting as assigned.</li></ul></li><li>
IT Support<ul><li>
Manage company laptop inventory by setting up equipment for new hires, coordinating new equipment orders as needed, and maintaining the MDM system.</li><li>
Help employees troubleshoot simple/common equipment issues, coordinate service if/when needed, and arrange for the disposal of broken/defunct equipment.</li><li>
Become a subject matter expert for assigned SAAS platforms and serve as the initial point of contact for employees who need assistance.</li><li>
Help organize and track company SAAS subscriptions.</li></ul></li><li>
Admin/Office Support:<ul><li>
Sort office mail at least twice per week, scanning, distributing, filing, and shredding as needed.</li><li>
Keep office organized and stocked with needed supplies.</li><li>
Act as point person for routine office maintenance.</li></ul></li></ul>
Desired Skills:<ul><li>
Confidence and professionalism to interact with colleagues at all levels of the organization</li><li>
Unchallengeable integrity and tact when handling confidential or sensitive information</li><li>
Effective project planning: breaking broad goals into actionable steps, working through obstacles, and executing to completion</li><li>
Strong written communication skills for both person-to-person collaboration (e.g. email, meeting agendas) and formal documentation (company policies)</li><li>
Strong reading comprehension (e.g. to interpret employment law) and independent research skills</li><li>
Ability to analyze situations to identify core problems and propose multiple solutions</li><li>
Tech-savvy and able to learn and navigate new systems independently</li><li>
Consistent organization and attention to detail with a 'leave it better than you found it' mentality</li><li>
Intrinsic motivation to improve the company, systems, and yourself through feedback and continuous learning</li></ul>
General Qualifications<ul><li>
Associate or Bachelor's degree, or 3 years experience in a professional office environment</li><li>
Working familiarity with Google Suite and/or Microsoft Office Suite and Apple equipment</li><li>
This is a Hybrid On-Site role: you must be able to report to our downtown San Francisco office at least twice per week</li><li>
You must have current U.S. work authorization</li></ul> 
Our targeted pay rate for this role is $25/hour; final offered compensation may depend on relevant experience. Benefits include hybrid work arrangement, competitive PTO, health, dental, and vision insurance, 401k with 6% company match, as well as career growth and professional development opportunities. 
 
While we are posting this position as a full time role (~40 hrs/wk), we would also consider a reduced/part time schedule for a candidate who brings additional experience and needs less training and supervision.
7WKM0nGWWX</div>

People Operations Coordinator

Global Relay

<div>
 
 Who we are:
 
 
 
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 
 
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 
 
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 
 
 
 About the Role
 
 
 
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 
 
 Global Relay is seeking a proactive and highly organized
 
 Office Manager
 
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 
 
 
 Your Responsibilities
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
 </li>
 <li>
 Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
 </li>
 <li>
 Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
 </li>
 <li>
 Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
 </li>
 <li>
 Greet visitors, manage check-ins, and ensure office security procedures are followed
 </li>
 <li>
 Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
 
 
 </li>
 </ul>
 Administrative and Cross-functional Support
 
 
 <ul>
 <li>
 Create and maintain vendor records, administrative templates, and office documentation
 </li>
 <li>
 Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
 </li>
 <li>
 Ensure compliance with local Health &amp; Safety regulations
 </li>
 <li>
 Provide ad hoc administrative and project support to executive management and other teams as needed
 
 
 </li>
 </ul>
 Events &amp; Hospitality
 
 
 <ul>
 <li>
 Coordinate and support in-house events, including client, partner, and internal team events
 </li>
 <li>
 Arrange catering and on-site event logistics, ensuring a polished and professional experience
 </li>
 <li>
 Support internal social events that help build community and connection within the office
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 3+ years of administrative experience in a fast-paced environment
 </li>
 <li>
 Post-secondary education preferred
 </li>
 <li>
 Excellent organizational, time-management, and prioritization skills with strong attention to detail
 </li>
 <li>
 Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
 </li>
 <li>
 Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
 </li>
 <li>
 A self-starter mindset with a strong work ethic and appetite for continuous learning
 </li>
 <li>
 Ability to exercise tact and discretion and be trusted with confidential information
 </li>
 <li>
 Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
 </li>
 <li>
 Friendly, "can-do" attitude with a customer-focused approach
 
 
 </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 
 
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 
 
 
 What you can expect:
 
 
 
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 
 
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 
 
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 
 
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>

Office Manager

City Youth Now

JOB ANNOUNCEMENTFull-Time Program CoordinatorAre you looking for an opportunity to support impactful youth programs and strengthen your community? As our new Program Coordinator, you will play a key role in supporting our youth and programs by collaborating with staff, partners, and the young people we serve. You will work closely with our team and the youth through coordination, engagement, and the design and implementation of youth-focused programs, helping to create a welcoming and rewarding environment committed to their long-term success.Organization Description:City Youth Now (CYN) provides education, employment, and extracurricular support to youth with experience in San Francisco&rsquo;s foster care and juvenile justice systems. We offer youth paid internships, professional development workshops, scholarships, college tours, and grants for essential needs and extracurricular activities. Our programming inside Juvenile Hall includes academic tutoring, college visits, musical performances, and more.Our team consists of a full-time Executive Director, a full-time Program Coordinator, a full-time Youth Services Coordinator, a part-time Bookkeeper, and a part-time Grant Writer. We collaborate with volunteers including board members, interns, and community partners. We&rsquo;re a small but mighty team dedicated to equity, youth voice, and opportunity.Position Overview:The Program Coordinator is responsible for coordinating and ensuring the continued success and growth of our three core programs, the Personal Empowerment Program (PEP), the Youth Partnering for Education and Employment Program (YPEE), and the Inside Out Program. This role also supports the organization by implementation of other services, activities, and events of City Youth Now, including communication and outreach, data collection and analysis, and engagement to strengthen program impact.This position reports to the Executive Director and works in close collaboration with the Youth Services Coordinator.With three full-time staff members, this role requires someone who is organized, people-centered, and proactive; capable of wearing many hats and contributing to both the program operations and resource coordination. Candidates who are organized, creative, and decisive, and who can work both independently and in a team are a plus.Primary Duties and Responsibilities:Program Management&middot; Work in collaboration with the Youth Services Coordinator in regard to the Internship Program and Readiness Skills Academy, including curriculum development and outreach&middot; Manage the intake, review, and processing of youth microgrant applications, ensuring timely distribution of resources that address individualized youths&rsquo; needs&middot; Develop new initiatives within each program to expand our services, such as a Nutrition Program or College Panel development.&middot; Create and maintain relationships with partners and community members including social workers, Juvenile Hall staff, non-profit organizations, etc.&middot; Coordinate annual holiday gift giveaway for 380+ youth and plan annual holiday party&middot; Keep track of data of youth enrolled in CYN programsAdditional Duties and Responsibilities:Database Maintenance and Reporting&middot; Help maintain organization of the office and programs&middot; Collect and maintain records and databases on clients participating in programs for statistical purposes according to the confidentiality/privacy policy of the organization&middot; Report evaluation findings to management and recommend changes to enhance programsCommunications and Strategies&middot; Create and update forms, newsletters, and other organizational communications materials&middot; Communicate with clients and other stakeholders about programs and solicit input to improve servicesEvents and Fundraising&middot; Assist in the planning and coordination of fundraising activities&middot; Assist in the execution of events for youth, such as our annual holiday party for youth on probation, and visits from animals and musical performers inside of Juvenile HallFundraising and Development&middot; Collaborate with Executive Director to collect youth programming data for grant application submissions and reports&middot; Keep track of both in-kind and monetary donations and engage with previous donors&middot; Organize small fundraising eventsVolunteer Management&middot; Recruit, train, and supervise office volunteers/interns&middot; Coordinate with Juvenile Hall staff, Woodside Learning Center teachers, and CCSF staff to match detained students with Juvenile Hall volunteers&middot; Serve as the CYN liaison with partner universities that provide student internsSkills and Qualifications&middot; Bachelor&rsquo;s degree in sociology, social work, education, ethnic studies, criminal justice, child/adolescent development, psychology, or related subjects or 3 or more years of youth program experience, or a combination of education and relevant experience.&middot; At least 2-3 years of post-college work experience, especially in case management, education, youth development, and non-profit work (those with less experience are also welcomed to apply)&middot; Demonstrated ability to prioritize and follow through on multiple tasks/ projects.&middot; Open to occasionally working during evenings or weekends to attend board meetings, fundraisers, or youth events&middot; Must pass a LiveScan fingerprint background testPreferred Skills&middot; Passion for a knowledge of working with diverse communities and a critical understanding of systemic inequalities&middot; Experience engaging with adolescents and young adults highly desired&middot; Experience in the field of education (teaching, tutoring, curriculum design, etc.) or case management&middot; Bi-lingual Proficiency&middot; Familiarity with Salesforce, Excel, Canva, WordPress, and other social media/marketing tools&middot; Event planning experience a plus&middot; Experience in research and data management a plusPhysical Demands&middot; Must be able to work at a desk 90% of the time&middot; Constantly operates a computer and other office machinery&middot; Occasionally moves about inside the office to access file cabinets, office machinery, etc.&middot; May require occasional lifting of boxes and materials up to 50 pounds for event needsCommitment to Diversity:City Youth Now is an equal opportunity employer that is committed to embracing diversity within our organization. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, age, marital status, pregnancy, parental status, veteran status, genetic information or characteristics, or any other basis prohibited by applicable law.Compensation and Benefits:Total compensation for this position is $27-28.50 per hour, including medical, dental, vision and professional development benefits.Search Timeline and Logistics: Candidates should submit a resume and cover letter to jasmine@cityyouthnow.org. Applications without a cover letter will not be considered. This position is hybrid; the current expectation is that the Program Coordinator will work in-office 4 days per week.If accommodation is needed to support navigating this hiring process, please email us at info@cityyouthnow.org. We are committed to ensuring equal employment opportunities for all qualified applicantsPay: $27.00 - $28.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Program Coordinator

<div><div>Design Coordinator, Interiors
 - (192556)</div><div><div>
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? 
 
Watch Our Story:' https://www.hdrinc.com/our-story' 
 
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
HDR is seeking a Design Coordinator, Interiors, to join our growing team and continue the legacy of providing our clients and communities with creative design solutions that enhance the health and human condition of those they serve. HDR is home to world-class expertise, and the Designer serves as our team&rsquo;s connection to those capabilities. A Design Coordinator embodies high standards of design excellence and innovation, integrated within the firm&rsquo;s overall design strategy. Responsibilities include collaborating across disciplines and market sectors in project delivery, documenting design concepts, and demonstrating knowledge of the interior design process from programming through to construction administration.
The role involves advancing your craft, working both independently and as part of a team, having a solutions-based approach and being willing to learn. As a Design Coordinator, you will set a positive example, contribute to creativity and promote our collaborative culture.<div>
Design Coordinator, Interiors at HDR with mentorship and guidance from Leadership, will participate in the following:</div><ul><li>
Engage with Interiors and Project Leadership to understand operational plans and processes to achieve project excellence goals.</li><li>
Serve as a Team-Focused Individual positively contributing to the design process, discovering solutions and navigating challenges, in the pursuit of Design Excellence.</li><li>
Participate in Formal and Informal Design Reviews.</li><li>
Support Office Environments to promote Design Excellence and HDR&rsquo;s brand.</li><li>
Promote HDR in networking environments, as appropriate.</li><li>
Continually Develop Technical Knowledge related to the creation and completion of documents and details across all project phases.</li><li>
Encourage Sustainable approaches and practices to foster healthy environments and promote the well-being of occupants.</li><li>
Collaborate and Co-create ideas and concepts within a team and across disciplines, ensuring successful project delivery at all scales and complexities.</li><li>
Perform additional duties as assigned.</li></ul><div> 
</div><div><div>
Preferred Qualifications</div><div></div><div><ul><li> 
Pursuing Interior Design Certificate or Architecture Registration in the country you reside</li><li>
Active member in industry associations</li><li>
Sustainability Credentials/Accreditations/Certificates in the country you reside</li><li>
Experience with Bluebeam, Rhino, Enscape</li><li>
Strong consideration will be given to candidates with Health, Science, Higher Education and/or Civic experience</li></ul></div></div></div></div><div><div><div><div> 
Required Qualifications</div><div><ul><li>
Bachelor's degree in Interior Design, Interior Architecture, Architecture (from an accredited school) or closely related field</li><li>
A minimum of 1 year of internship experience in relevant design firm environment</li><li>
Experience with Microsoft Office programs</li><li>
Competent in Revit and Adobe Creative Suite
</li><li>Strong written and verbal communication skills</li></ul></div></div><div></div> 
What We Believe 
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. 
 
Our Commitment 
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. 
 
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.</div>
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. Stated benefits are for full-time regular positions. The expected compensation range for this position is $70,304.00 - $99,970.00 annually depending upon skills, experience, education and geographical location.</div><div>
Primary Location:
United States-California-San Francisco</div><div>
Industry:
Interiors</div><div>
Schedule:
Full-time</div><div>
Employee Status:
Regular</div><div>
BusinessClass:
Interiors</div><div>
Job Posting:
Apr 17, 2026</div></div>

Design Coordinator, Interiors

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 
 
 
 
 
 This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to multiple senior executives
 </li>
 <li>
 Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries
 </li>
 <li>
 Track, reconcile, and process expense reports
 </li>
 <li>
 Organize meetings, prepare conference rooms, and develop presentation materials
 </li>
 <li>
 Maintain and update internal CRM systems for pipeline and deal tracking
 </li>
 <li>
 Coordinate catering and daily office logistics (including team lunches)
 </li>
 <li>
 Partner closely with the broader administrative team to ensure seamless operations
 </li>
 <li>
 Provide backup support across the admin team as needed
 </li>
 <li>
 Assist with special projects and ad hoc initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 3+ years of executive or administrative support experience
 </li>
 <li>
 Prior experience in financial services, private equity, or professional services strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 CRM experience a plus! (Salesforce preferred)
 </li>
 <li>
 Exceptional attention to detail and organizational skills
 </li>
 <li>
 Strong interpersonal skills with a service-oriented mindset
 </li>
 <li>
 Ability to manage multiple priorities with efficiency and discretion
 </li>
 <li>
 Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Join a strong &amp; supportive admin team with great company culture and work/life balance!
 </li>
 <li>
 Opportunity to work closely with senior leadership at a respected investment firm
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite - flexible WFH Fridays)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resumes today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 
 
 
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Administrative Assistant - Investment Firm

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