administrative assistant

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office administrative assistant Jobs in Tampa

office administrative assistant

office manager

office coordinator

Paradigm Corp

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm’s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.
<br>We’re proud to be recognized—again! For the fourth year in a row, we’ve been certified by Great Place to Work®, and for the third consecutive year, we’ve earned a spot on Fortune's Best Workplaces in Health Care™ list. These honors reflect our unwavering commitment to fostering a positive, inclusive, and employee-centric culture where people thrive.
<br>Watch this short video for a brief introduction to Paradigm.
<br><br>
We’re seeking a highly organized, detail-oriented Office Coordinator to keep our Tampa office running smoothly and professionally every day. This is an in-office position, with hours generally aligned to normal business hours (8:00 a.m. to 5:00 p.m.), but will require flexibility on hours from time to time. This position blends office management and administrative coordination—supporting day-to-day facilities and vendor needs, maintaining a welcoming workplace experience, and providing occasional executive assistant-style support (calendar coordination, meeting logistics, and confidential administrative tasks). The ideal candidate thrives in a fast-paced environment, takes ownership, and is known for strong follow-through, excellent judgment, and exceptional service. Occasional travel may be required.
<br><br>
<b>Duties and Responsibilities:</b><br>
Office & Administrative Operations
<br><ul>
<li>Serve as the primary administrative point of contact for the Tampa office while coordinating needs across multiple company locations.</li>
<li>Provide front desk or reception coverage as needed, ensuring a professional and welcoming experience for employees, visitors, and candidates.</li>
<li>Ensure offices and shared space areas (e.g., lobby, reception areas, conference rooms and supply areas) are clean, organized, safe, and fully operational on a day to day basis.</li>
<li>Manage shared office space scheduling, conference room scheduling, mail distribution, and general administrative workflows.</li>
<li>Maintain office policies, procedures, and reference materials; assist with standardization across sites.</li>
<li>Partner with office coordinators or site leaders at other locations to ensure consistency in services and standards.</li>
<li>Communicate effectively with remote teams, business units and shared services functions.</li>
</ul>
Facilities & Vendor Coordination
<br><ul>
<li>Coordinate with mailroom and facilities teams, property management, IT, and external vendors to address incoming and outgoing mail, maintenance, repairs, and office service needs.</li>
<li>Manage vendor relationships for office services (e.g., janitorial, office supplies, catering, security, equipment).</li>
<li>Track service requests, follow up on open issues, and escalate as appropriate.</li>
<li>Support employee onboarding and offboarding logistics (workspace setup, access coordination, supplies, badges).</li>
<li>Assist with office moves, expansions, and space planning initiatives.</li>
</ul>
Meetings, Events & Office Logistics
<br><ul>
<li>Oversee and coordinate logistics for internal meetings, group meetings, and on-site events, including room scheduling, setup, and breakdown.</li>
<li>Collaborate with meeting organizers and Executive Administrators as needed to facilitate office events and meetings.</li>
<li>Work with IT to schedule and verify AV setup before meetings and assist with technical issues as needed.</li>
<li>Arrange catering and refreshments, managing vendor communication and delivery timing across company locations as needed.</li>
<li>Maintain conference room schedules, signage, and day-of logistics to ensure seamless execution.</li>
<li>Provide support for company events or special office initiatives as assigned.</li>
</ul>
Administrative & Cross-Functional Support
<br><ul>
<li>Order and manage office supplies and equipment; monitor inventory levels and usage trends.</li>
<li>Assist with invoice processing, track invoices, reconcile vendor charges, and support budget monitoring for office related expenses.</li>
<li>Support multiple departments or leaders with ad hoc administrative and coordination needs.</li>
<li>Assist with creating company documents or internal communications as needed.</li>
<li>Support company wide initiatives that impact facilities, workplace operations, or employee experience.</li>
</ul>
Other
<br><ul>
<li>Maintain reliable and predictable attendance during scheduled work hours or core business hours.</li>
<li>Travel occasionally for meetings, training, or business-related activities.</li>
<li>Responsible for complying with Paradigm Information Security requirements and policies, for safeguarding Paradigm or Paradigm related passwords, and for notifying Paradigm of any Information Security incidents per policy SEC 10-12 Information Security Incident Management.</li>
</ul>
<b>Qualifications:</b><b>Education:</b><br>
<ul>
<li>High school diploma or equivalent; associate’s degree or higher preferred.</li>
</ul>
<b>Experience:</b><br>
<ul>
<li>5-7 years of experience in office administration, facilities coordination, or a similar role in a multi site or mid to large organization.</li>
<li>Strong organizational skills with the ability to manage multiple priorities simultaneously.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and office management tools.</li>
<li>High level of professionalism, discretion, and customer service orientation.</li>
<li>Experience supporting multiple office locations or a workforce of 500+ employees (preferred).</li>
<li>Familiarity with vendor management, facilities systems, or ticketing tools (preferred).</li>
<li>Experience partnering with Executives, HR, IT, and Facilities teams (preferred).</li>
</ul>
<b>Core Competencies:</b><br>
<ul>
<li>Attention to detail and follow through</li>
<li>Strong problem-solving and decision-making abilities.</li>
<li>Collaboration across functions and locations</li>
<li>Time management and prioritization</li>
<li>Adaptability to changing priorities and technologies.</li>
<li>Service mindset and employee first approach</li>
<li>Ability to analyze processes and recommend improvements.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to manage multiple priorities and meet deadlines in a dynamic environment.</li>
<li>High level of professionalism, discretion, and confidentiality.</li>
<li>Proficiency in Microsoft Office Suite and remote collaboration tools</li>
<li>Exercise sound judgment and escalate concerns appropriately</li>
<li>Demonstrated ability to work independently and as part of a team.</li>
</ul>
<b>Paradigm Benefits:</b><br>
<ul>
<li>Health and wellness– We want our people to be and stay healthy, so we offer PPO, HDHP, and HMO health insurance options with Cigna and Kaiser (CA employees only).</li>
<li>Financial incentives – Paradigm’s financial benefits help prepare you for the future: competitive salaries, 401(k) matching contributions, employer-paid life and disability insurance, flexible spending and commuter accounts, and employer-matched HSA contributions.</li>
<li>Vacation - We believe strongly that work-life balance is good for you and for our company. Our paid time off and personal holiday programs give you the flexibility you need to live your life to the fullest.</li>
<li>Volunteer time– We want our employees to engage with and give back to their communities in meaningful ways. Full and part-time employees receive one paid day per calendar year.</li>
<li>Learning and development: One of Paradigm’s core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.</li>
</ul>
Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We’re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.
<br><br>
Paradigm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Leave Management at leave.management@paradigmcorp.com.
<br><br>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
<br><br>
As a contractor with the State of Wisconsin, Paradigm complies with Wisconsin Contract Compliance Law (§16.765). Poster link: Contract Compliance Law Poster

Office Coordinator

BEACON BEHAVIORAL SUPPORT SERVICES

<div><div><p>The Neuropsychiatry and TMS Group is seeking a F<b>ull-time Spravato/TMS Coordinator</b> to join our growing team in Tampa, FL.</p><p>
If you are passionate about advocating for mental health, enjoy working directly with patients, and bring exceptional customer service skills, we would love to hear from you.</p></div><div></div><div><b><br>
Primary responsibilities include, but are not limited to:</b></div><ul><li>
Managing schedules related to Spravato and/or TMS treatments</li><li>
Obtaining prior authorizations for new patients</li><li>
Maintaining authorizations for active patients</li><li>
Assisting with patient care and medication ordering from various pharmacies.</li><li>
Maintaining compliance with REMS, DEA, Med log audits etc.</li><li>
Auditing Spravato/TMS Charts as needed</li><li>
Assisting with Spravato/TMS consults as needed</li><li>
Providing a safe and therapeutic environment for daily treatment sessions</li><li>
Office administrative tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to center manager, collecting copays, and handling all medical records in compliance with HIPAA</li></ul><div></div><div><b><br>
Characteristics of Our Employees:</b></div><ul><li>
Takes ownership and demonstrates initiative, flexibility, and ability to think and find answers</li><li>
Comfortable communicating with doctors and keeping them on task</li><li>
Able to provide feedback to superiors comfortably and professionally</li><li>
Displays a &quot;patient first&quot; mentality</li><li>
Exemplifies strong work ethic and operates with highest level of integrity in and outside of the office</li><li>
Detail oriented</li><li>
Physically able to stand on feet for many hours at a time</li></ul><p></p><p><br>
Beacon is an equal opportunity employer.</p></div>

Spravato Coordinator

Cano Health

<div><p>It's rewarding to be on a team of people that truly believe in making an impact!</p><p></p><p>
We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us.</p><p></p><p><b>
Job Summary</b></p><p>
The Front Desk Coordinator serves as the first point of contact for patients, visitors, and callers at the clinic. This role is responsible for providing exceptional customer service while performing a range of administrative, clerical, and data entry duties, including patient intake, insurance verification, and appointment scheduling. The Coordinator ensures smooth front-desk operations and supports the clinical team in delivering high-quality, patient-centered care.</p><p></p><p><b>
Essential Duties &amp; Responsibilities</b></p><p><b>
Administrative Responsibilities</b></p><ul><li>
Patient Intake and Onboarding</li><li>
Create new patient profiles in the EMR system.</li><li>
Conduct welcome calls and schedule initial appointments.</li><li>
Mail welcome packages to new patients.</li><li>
Obtain required annual consents and patient signatures.</li><li>
Encourage and assist patients with Patient Portal enrollment.</li><li>
Coordinate translation services as needed (e.g., Propia app).</li></ul><p></p><p><b>
Scheduling and Visit Management</b></p><ul><li>
Greet patients and visitors warmly, creating a welcoming and professional environment</li><li>
Address patients concerns or complaints and escalate issues appropriately</li><li>
Schedule a variety of appointments (e.g., TOC, AWVs, sick visits, in-house services).</li><li>
Master scheduling workflows, including same-day visit protocols.</li><li>
Follow all scheduling guidelines; act as the &ldquo;Pit Boss&rdquo; of the schedule.</li><li>
Obtain Health Center Manager approval for scheduling exceptions (e.g., double-booking).</li><li>
Assist with appointment confirmation calls and transportation scheduling.</li><li>
Reschedule all no-shows within 24 hours.</li><li>
Update visit status types in the EMR (eCW) promptly.</li><li>
Support scheduling for special events (e.g., mammogram and DRE campaigns).</li></ul><p></p><p><b>
Data Accuracy &amp; System Proficiency</b></p><ul><li>
Perform demographic verification during patient check-in.</li><li>
Ensure accurate entry of demographics, insurance, and Patient Hub information.</li><li>
Scan and file all documents and ID photos correctly.</li><li>
eFile documents within 48 hours of receipt.</li><li>
Monitor fax inbox for incoming clinical documents.</li><li>
Clear Jellybean inboxes daily.</li></ul><p></p><p><b>
Insurance and Financial Transactions</b></p><ul><li>
Document insurance verification results in the EMR.</li><li>
Collect co-payments and coinsurance in accordance with policy.</li><li>
Run and reconcile end-of-day financial reports.</li></ul><p></p><p><b>
Outbound Communications and Follow-</b>up</p><ul><li>
Make outbound calls to support care initiatives (e.g., AWVs, HEDIS screenings).</li><li>
Follow up with patients within 3&ndash;7 days post-discharge to confirm TOC appointments.</li><li>
Confirm follow-up appointments and ensure referral coordination at check-out.</li></ul><p></p><p><b>
Phone Operations</b></p><ul><li>
Answer and route incoming calls appropriately.</li><li>
Take messages, assist callers, and properly document/disposition each call.</li><li>
Respond to inquiries in person, over the phone and via email with professionalism and accuracy</li></ul><p></p><p><b>
Additional Duties &amp; Responsibilities</b></p><ul><li>
Supports operations, patient/client experience, and communication at the center level.</li><li>
Keep the front desk, lobby and patient facing areas clean, organized and well stocked Monitor and request office supplies as necessary</li><li>
Complete other duties at the discretion of management,&quot; or &quot;Perform all other duties assigned by supervisor or manager.</li></ul><p></p><p><b>
Education &amp; Experience</b></p><ul><li>
High School Diploma or equivalent required.</li><li>
Minimum of one (1) year experience in a healthcare or medical office setting.</li><li>
Knowledge of medical insurance, Medicaid/Medicare, and EMR systems preferred.</li><li>
BLS Certification, be able to respond to medical emergencies (Preferred)</li><li>
Training in gait support, proper lifting techniques, and ADA compliance.</li><li>
Microsoft Office Suite: Power BI, Excel, Word, Teams, PowerPoint.</li></ul><p></p><p><b>
Education Requirements</b></p><p><b>
Required/Preferred</b></p><p><b>
Education Level</b></p><p><b>
Discipline</b></p><p>
Required</p><p>
High School Diploma</p><p></p><p><b>
Knowledge, Skills &amp; Proficiencies</b></p><ul><li>
Microsoft Office Suite: Power BI, Excel, Word, Teams, PowerPoint.</li><li>
Strong communication and customer service skills.</li><li>
Detail-oriented with a commitment to data accuracy.</li><li>
Ability to multitask in a fast-paced clinical environment.</li><li>
Technical proficiency in all required systems and software tools.</li><li>
Electronic Medical Records (EMR) system (e.g., eCW) &ndash; Superuser level.</li><li>
Call Center Communications system - (Ring Central)</li><li>
Transportation scheduling software (e.g., TripMaster).</li><li>
Oracle (Expenses).</li><li>
Health Plan, Specialist, and Diagnostic Center Portals.</li><li>
HR platform (e.g., Workday).</li><li>
Availity and other insurance/eligibility portals.</li><li>
Alarm and security monitoring systems.</li><li>
Bilingual (English and Spanish) preferred.</li><li>
Cano.Net ticketing system.</li></ul><p></p><p><b>
Incentive</b></p><p>
This position is eligible to receive a performance bonus each calendar year based upon the Company&rsquo;s achievement of certain financial targets and the achievement of metrics relevant to your position.</p><p></p><p><b><br>
Benefits</b></p><p>
At Cano Health, we are convinced that our success comes from our amazing team of associates. Our commitment is to offer you an exclusive associate benefit package, which is competitive and affordable, to help you take care of yourself and your family. Our plans include medical, dental and vision benefits, 401(k) retirement savings plan, paid time off, company holidays, short-term and long-term disability, life insurance and many more.</p><p></p><p><b>
Job Requirements</b></p><p><b>
Physical Requirements</b></p><p>
This position works under usual office conditions. The associate is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. Physical demands include ability to lift up to 50 lbs. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p></p><p><b>
Work Conditions</b></p><p>
Must be able to perform essential functions such as typing, standing, sitting, stooping, and occasionally climbing</p><p></p><p><b>
Travel Required
</b></p><p><b>Amount of Expected Travel</b></p><p><b>
Details</b></p><p>
Yes</p><p>
0-25%</p><p>
Flexibility to travel to clinical sites as needed</p><p></p><p><b>
Tools &amp; Equipment Used</b></p><p>
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.</p><p></p><p><b>
Disclaimer</b></p><p>
The duties and responsibilities described above are designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain, or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Cano Health is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.</p><p></p><p>
Join our team that is making a difference!</p><p></p><p>
Please see Cano Health&rsquo;s Notice of E-Verify Participation and the Right to Work post here</p></div><p></p>

Coordinator, Front Desk

Bilfinger

<p></p><div><div><div><div><div><b>Job ID: </b>69723
</div></div></div></div><div><div><div><div><p>Project Coordinator - Remote
</p></div></div></div></div><div><div><div><div>Tampa, Florida, USA, 33601
</div></div></div></div><div><div><div><div>Remote Work<br>
</div></div></div></div><div><div><div><div><div>Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With 30,000+ employees and over &euro;5 billion in revenue in 2024, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil &amp; gas.</div>
<div>
Bilfinger North America has a national reach spanning from Florida to Alaska, with professionals sharing a common goal: to keep promises, honor commitments and exceed client expectations. We offer a diverse portfolio of services that include national general contracting concentrating in the management and performance of Indefinite Delivery, Indefinite Quantity contracts, Job Order Contracting, Design-Build, Bid-Build, and Construction Manager at Risk services; Industrial Maintenance and Turnaround Solutions; Chemical, Manufacturing, and Assembly services and Turbine Manufacturing.</div>
<div>
At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!</div><div></div><div><b><br>
The Role</b></div>
<div>
The Project Coordinator is responsible for the administrative functions of an area of responsibility that supports a diverse group of clients, vendors, and departments. Responsible for updating, routing, and maintaining various documents and other clerical correspondence, including the processing of subcontractor and vendor forms and documents.</div><br>
<div></div>
<div><b>
Qualifications:</b></div>
<ul>
<li>2+ years&rsquo; experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity</li>
</ul><ul><li>Excellent time management and organizational skills</li>
<li>Ability to work independently as well as in a team environment</li>
</ul><ul><li>Must have strong math skills, knowledge of general accounting and bookkeeping processes desired</li>
<li>Experience in the construction industry desired but not required</li>
<li> Must demonstrate a strong ability to:</li>
<ul><li>Adapt and be flexible to frequent changes in a fast-paced work environment</li>
<li>Demonstrate integrity consistent with Centennial&rsquo;s core values</li>
<li>Collaborate and work effectively in a team environment with people of various backgrounds and styles</li>
<li>Strong verbal and written communication skills, to include clear, concise, and professional presentation of information</li>
<li>Adapt to the constantly evolving world of technology systems, such as Microsoft Office suite</li>
</ul>
</ul><div><b>Responsibilities:</b></div>
<ul>
<li><b>Project Administration: </b>Assist team members in coordinating meetings and tasks, reviewing project documentation, initial submittal review, logging and tracking; Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks; Prepare forms for security access and form requirements; Type and send letters, memoranda, and reports as directed; Prepare minutes of project meetings; Coordinate and maintain physical and electronic files; Assemble closeout documentation; Answer telephones, route calls, and take messages; Route incoming and outgoing mail; Review accounting and other reports for data accuracy; Input financial data and backup documentation into accounting systems; Perform other administrative duties as needed in accordance with standard operating procedures and policies.</li></ul><br>
<div></div>
<ul>
<li><b>Office Support</b>: Order and replenish supplies for office; Greet visitors and direct them to appropriate persons; Arrange for maintenance and repair of office equipment; Materials tracking &amp; quality control coordination.</li></ul><br>
<div></div>
<ul>
<li><b>Subcontractor, Vendor, and Payment Coordination: </b>Prepare invoices and review billings<b>; </b>Follow up on payments after invoice and supporting documentation is approved; Obtain submittals from Subcontractors and Vendors; Act as Point of Contact on billing and procedural questions and provide Contracting Office with assistance as required; Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork.</li>
</ul><ul><li>Performs other duties as assigned</li>
</ul><ul><li>Occasional travel may be required</li>
</ul><ul><li>Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer</li>
<li>The ability to frequently lift and/or move up to 15 pounds</li>
</ul>
<div>The compensation range for this role takes into account various factors that are considered in making compensation decisions including but not limited to; experience, training, certifications, education, and business needs. It has not been adjusted for geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role. The compensation range for this position is $21.20/hr. - $43.27/hr.</div><br>
<div></div>
<div>
For additional information please contact Kelly Cocca Baker by email kelly.baker@bilfinger.com.</div>
<div>
Centennial Contractors Enterprises Inc. is an Equal Opportunity Employer &ndash; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.</div>
<div>
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div>
<div>
If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.</div><br>
</div></div></div></div><div><div><div><div>Centennial Contractors Enterprises Inc.
</div></div></div></div><div><div><div><div>Operations
</div></div></div></div><div><div><div><div>Permanent
</div></div></div></div><div><div><div><div>Professional</div></div></div></div></div><p></p>

Project Coordinator - Remote

Physician Partners of America

<div><div><b>JOB SUMMARY</b><br>
<br>
The Medical Scribe is responsible for providing accurate documentation to patient charts at the physician&rsquo;s direction.<br>
<br>
<b>JOB DESCRIPTION</b></div>
<ul><li>Under the supervision of a Physician, Mid-Level Provider, and Practice Manager and/or Lead Medical Assistant:</li>
<li>Assisting the medical provider to be more efficient and productive</li>
<li>Entering data into patient&rsquo;s electronic record; scanning and indexing documents accurately to patient&rsquo;s electronic medical records</li>
<li>Transcribing the patient&rsquo;s history and physical exam</li>
<li>Documenting consultations</li>
<li>Greeting patients</li>
<li>Scheduling appointments</li>
<li>Other duties as assigned by Clinical Coordinator, Physician and Mid-Level provider</li>
</ul><div><b>JOB REQUIREMENTS</b></div>
<ul><li>High school diploma or GED certificate</li>
<li>Medical Scribe Certification preferred</li>
<li>Minimum of six months experience as a medical scribe</li>
<li>Pain Management Practice prior experience helpful</li>
<li>Cooperative work attitude towards co-employees, management, patients, visitors, and physicians</li>
</ul><div><b>KNOWLEDGE, SKILLS AND ABILITIES</b></div>
<ul><li>Previous knowledge of Medical Terminology</li>
<li>Ability to read and communicate effectively in English. Additional languages preferred.</li>
Ability to communicate in a professional manner<li>- able to counsel/teach customers, train co-workers, and positively contribute to marketing/public relations. Ability to respond to common inquiries or complaints from patients, regulatory agencies, or members of the medical and business community.</li>
<li>Proficient computer skills in Microsoft Office and EHR management</li>
</ul><div><b>HOURS AND WORKING CONDITIONS</b><br>
<br>
Our medical clinics are located in Florida and Texas and are open Monday through Friday. Work hours will typically be 8:00 AM to 5:00 PM (may be subject to change with clinic case load).<br>
<br>
Hazards: Occasional contact with communicable diseases, electrical equipment, blood borne pathogens, etc.<br>
<br>
Personal protective equipment: Provided if necessary (gowns, gloves, masks, head cover)<br>
<br>
<i>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</i></div></div>

Medical Scribe - BBD

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm’s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.
<br><br>
We’re proud to be recognized—again! For the fourth year in a row, we’ve been certified by Great Place to Work®, and for the third consecutive year, we’ve earned a spot on Fortune's Best Workplaces in Health Care™ list. These honors reflect our unwavering commitment to fostering a positive, inclusive, and employee-centric culture where people thrive.
<br><br>
Watch this short video for a brief introduction to Paradigm.
<br><br>
We’re seeking a master scheduler to coordinate and prioritize conference calls for up to 10 team members across multiple time zones. This fully remote role offers standard hours of 8 a.m. to 5 p.m., based on your local time zone. Candidates must have at least five years of administrative support experience, advanced computer skills (Microsoft Word and Outlook), and a proven ability to manage complex scheduling, last-minute changes, and high-demand situations with professionalism and calm. Strong customer service and communication skills are essential.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Coordinate and schedule conferences for Network Managers, Medical Directors, Internal Staff and carrier contacts (customers).</li>
<li>Work with Paradigm Management Team to prioritize/organize conferences by urgency, time frame.</li>
<li>Work in coordination with assigned DKA to establish carrier availability for customer education calls</li>
<li>Provide customer service to both internal and external customers. Act as a liaison, for internal and external customers. Problem solves with the Paradigm Management Team.</li>
<li>Manage frequent high demands and high urgency situations effectively and calmly.</li>
<li>Communicates with internal customers, medical doctors & staff in a professional manner.</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>Education - High school diploma or equivalent.</li>
<li>Experience - A minimum of five years of experience in administrative support services and a demonstrated history of success in working in a fast-moving, demanding environment. Intermediate to advanced computer skills, including extensive knowledge of various software packages including Microsoft Word and Outlook</li>
<li>Language Skills - Excellent oral communication skills and phone presence. Ability to read and comprehend instructions. Must be able to prioritize workload and be able to work with a minimum amount of supervision. Must be able to produce written correspondence.</li>
<li>Customer Service - Strong telephone skills are key in this role. Ability to be upbeat, attentive, and prioritize the competing needs of multiple customers.</li>
<li>Problem Solving - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions and deal with abstract and concrete variables. Ability to independently problem solve and identify creative solutions. Ability to “multi-task” in a paced work environment. Ability to juggle tasks, handle last minute changes in a fast-paced environment.</li>
<li>Any combination of education/experience and knowledge that demonstrates the ability to perform the functions of the position will be accepted.</li>
</ul>
<b>Paradigm Benefits:</b><br>
<ul>
<li>Health and wellness– We want our people to be and stay healthy, so we offer PPO, HDHP, and HMO health insurance options with Cigna and Kaiser (CA employees only).</li>
<li>Financial incentives – Paradigm’s financial benefits help prepare you for the future: competitive salaries, 401(k) matching contributions, employer-paid life and disability insurance, flexible spending and commuter accounts, and employer-matched HSA contributions.</li>
<li>Vacation - We believe strongly that work-life balance is good for you and for our company. Our paid time off and personal holiday programs give you the flexibility you need to live your life to the fullest.</li>
<li>Volunteer time– We want our employees to engage with and give back to their communities in meaningful ways. Full and part-time employees receive one paid day per calendar year.</li>
<li>Learning and development: One of Paradigm’s core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.</li>
</ul>
Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We’re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.
<br><br>
Paradigm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Leave Management at leave.management@paradigmcorp.com.
<br><br>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
<br><br>
As a contractor with the State of Wisconsin, Paradigm complies with Wisconsin Contract Compliance Law (§16.765). Poster link: Contract Compliance Law Poster
<br><br>
#LI-Remote

Conference Call Coordinator

Castle Group

<div>Overview:
<p>
The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office.</p><p>
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. He or she performs all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.</p>
Responsibilities:
<div><b>
Essential </b><b>Duties and </b><b>R</b><b>esponsibilities</b></div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><b>
Education and Experience</b></div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
Position may require valid Driver&rsquo;s License.</li></ul><div></div><div><b><br>
Skills and Abilities</b></div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><p></p><div><b><br>
Physical requirements</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><br>
<div></div><ul><li>
Able to work under pressure, maintain composure and utilize good judgement during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating sationary position for long periods of time</li><li>
Walk and climb stairs.</li><li>
Handle, grasp, feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Repeat various motions with wrists, hands and fingers.</li><li>
Ability to detect auditory and/or visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover for administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div><b><br>
EQUAL EMPLOYMENT OPPORTUNITY</b></div><div>
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div><b><br>
DISCLAIMER</b></div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant- Condo

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