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associate director - digital legal office - service manager Jobs in Indianapolis

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office manager

Lemcke Landscape

<p><b>Bookkeeper/Office Manager </b></p><p><b>About Us</b><br/>Lemcke Landscape Inc. is a growing landscape company dedicated to providing high-quality landscaping, installation, and maintenance services to residential clients. We take pride in professionalism, efficiency, and strong customer relationships. We are looking for an organized and proactive Bookkeeper/Office Manager to help keep our daily operations running smoothly.</p><p><b>Position Overview</b><br/>The Bookkeeper/Office Manager will oversee the company's day-to-day administrative functions. This role is responsible for communicating with staff and clients, invoicing, monitoring receivables and payables, reconciling accounts, managing payroll, and maintaining accurate records. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.</p><p><b>Key Responsibilities</b></p><p>&middot; Answer phone calls, emails, and customer inquiries in a professional manner</p><p>&middot; Prepare invoices, process payments, and assist with bookkeeping</p><p>-Reconcile accounts, maintain accurate financial records, and support job cost tracking</p><p>&middot; Maintain customer records, job files, and office documentation</p><p>&middot; Assist with payroll preparation, support new hire onboarding, and maintain organized, accurate employee records</p><p>&middot; Oversee daily office operations, including supplies, vendor relationships, and facility needs</p><p>&middot; Supporting management with reports, scheduling, and general operations</p><p>&middot; Helping ensure the office stays organized, efficient, and professional</p><p><b>Qualifications</b></p><p>&middot; 2+ years of office administration or office management experience</p><p>&middot; Strong organizational and multitasking skills</p><p>&middot; Excellent communication and customer service skills</p><p>&middot; Proficiency with Microsoft Office (Excel, Word, Outlook) or similar software</p><p>&middot; Experience with QuickBooks or accounting software is required</p><p>&middot; Ability to work independently and solve problems proactively</p><p>&middot; Strong attention to detail and reliability</p><p><b>Preferred Qualifications</b></p><p>&middot; Experience in the landscaping, construction, or service industry</p><p>&middot; Bookkeeping or accounting experience</p><p>&middot; <b>Bilingual in English and Spanish preferred</b></p><p><b>Compensation &amp; Benefits</b></p><p>&middot; Competitive salary based on experience</p><p>&middot; Paid time off</p><p>&middot; 5 Paid Holidays</p><p>&middot; A stable, growing company with long-term opportunity</p><p>&middot; A supportive, team-oriented work environment</p><p><b>Apply Today</b></p><p>If you&rsquo;re organized, dependable, and ready to make an impact, we&rsquo;d love to hear from you.</p><p>Please submit your resume and a brief introduction explaining why you&rsquo;d be a great fit for the role.</p><p>Pay: $50,000.00 - $52,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Administrative/Management: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Bookkeeper / Office Manager

Eyrich Natural Health

<p>Office manager position for a busy chiropractic office and holistic clinic in Indianapolis, Indiana. This office offers Chiropractic, acupuncture, supplements, and other holistic techniques. It is like any medical office except we offer only natural therapies. It requires the manager to reschedule patients, get patients up after office visits, and sell supplements to patients. Data is stored on the computer so computer skills are necessary. It is important that the candidate has holistic experience and knowledge in natural holistic medicine. Please do not apply if you do not have holistic background. Fantastic work environment and satisfaction helping sick people get well.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $22,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Chiropractic-Holistic Office Manager

Eli Lilly

<div><p>At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We&rsquo;re looking for people who are determined to make life better for people around the world.</p><p></p><p>
Purpose:</p><p>
We are seeking an experienced and strategic Associate Director &ndash; Digital Legal Office (DLO) Service Manager to join our data governance, privacy, cybersecurity, and artificial intelligence team within the Legal department. This senior individual contributor role is responsible for crafting and leading service strategy, driving technically enabled transformation, and ensuring the resilience, compliance, and scalability of DLO services. The Associate Director serves as a technical authority and strategic partner across the organization, formulating direction for DLO technology capabilities and influencing leadership to deliver outcomes aligned with enterprise goals, regulatory expectations, and business priorities.</p><p></p><h1 class="jobSectionHeader"><b>
Responsibilities</b></h1><ul><li>
Lead DLO collaborator engagement onrunningg key controls with a strategic focus on service delivery, automation, operational efficiency, and technical experience.</li><li>
Partner with DLO control owners and GRC to define, evolve, and own current- and future-state service strategies, ensuring alignment with enterprise architecture and regulatory requirements.</li><li>
Own and implement a business-aligned service roadmap, driving technically enabled transformation and proactive compliance to the evolving external and regulatory landscape.</li><li>
Serve as the primary technical authority for DLO service platforms, ensuring solutions are secure, resilient, compliant, and scalable across the service portfolio.</li><li>
Establish, monitor, and report on service level agreements, KRIs, and critical metrics for DLO services; use data-driven insights to continuously evolve service performance.</li><li>
Provide strategic direction for the DLO service catalog, develop and lead supporting documentation (e.g., SOPs, process flows), and governance structures, ensuring alignment with organizational maturity goals.</li><li>
Identify, develop, and implement technical capabilities to automate and apply efficiencies across program processes and controls, including AI agents, intelligent workflows, and integration solutions.</li><li>
Own, lead, and evolve technical solutions (e.g., Chat in a Box, AI agents, ServiceNow) that underpin the DLO service catalog and related activities, ensuring long-term viability and fit-for-purpose design.</li><li>
Influence and partner across Tech@Lilly, Legal Innovation Hub, Legal Ops, and cross-functional teams to enable appropriate technical solutions, harmonize platforms, and reduce duplication.</li><li>
Balance and integrate collaborator needs and challenging priorities to guide activities toward the highest-value organizational outcomes.</li></ul><p></p><p>
Basic Qualifications:</p><ul><li>
Bachelor&rsquo;s degree in Computer Science, Engineering, Business Administration, Information Technology, or related field.</li><li>
Minimum of 5 years of experience in technology, privacy, cybersecurity, legal operations, or compliance.</li><li><p>
Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to</p><p>
F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.</p></li></ul><p></p><p>
Additional Skills/Preferences:</p><ul><li>
ITIL certification a plus with demonstrated experience leading technical strategy and delivery across complex regulated domains.</li><li>
Demonstrated career progression into strategic or senior delivery roles</li><li>
Demonstrated experience leading technical strategy and delivery across sophisticated, regulated domains, preferably within legal, privacy, cybersecurity, or data governance.</li><li>
Proven track record to lead multidisciplinary initiatives and influence without formal authority across organizational boundaries and senior leadership.</li><li>
Experience defining and accomplishing short- and long-term service and technology roadmaps in a large enterprise environment.</li><li>
Strong background in modern software and service delivery practices, including agile, DevOps, and product-centric delivery models.</li><li>
Deep expertise in service management, including strategic partnerships, contract oversight, and solution delivery at scale.</li><li>
Proficiency in establishing and leading tracking/ticketing/case management systems (e.g., ServiceNow) to drive service excellence and governance.</li><li>
Solid understanding of laws, regulations, and standards (e.g., NIST AI RMF, NIST Privacy Framework, ISO, NIST CSF, EU AI Act, GDPR, CPRA, HIPAA) applicable to the Digital Legal Office.</li><li>
Sophisticated knowledge of AI/ML, automation, and emerging technologies applied to operational and process-driven efficiencies in legal or compliance contexts.</li><li>
A consistent track record of accountability, leadership, and successfully delivering large-scale technical or organizational transformations.</li><li>
Exceptional communication, executive presentation, and interpersonal skills; ability to translate sophisticated technical concepts for non-technical audiences.</li><li>
Ability to operate independently and lead sophisticated workstreams in a fast-paced, ambiguous environment with minimal direction and high attention to detail and accuracy.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Additional Information</b></h1><ul><li>
Role located in Indianapolis, IN or Cork, Ireland with a hybrid work model.</li><li>
Remote employees will not be considered for this position.</li></ul><p>
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.</p><p></p><p>
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.</p><p><br>
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women&rsquo;s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.</p><p></p><p>
Actual compensation will depend on a candidate&rsquo;s education, experience, skills, and geographic location. The anticipated wage for this position is</p>
$127,500 - $187,000<p></p><p>
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly&rsquo;s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.</p><p></p><p>
#WeAreLilly</p></div>

Associate Director - Digital Legal Office - Service Manager

Information Technology Senior Management Forum

<div><div><p>Posted Date</p>
<p>3/06/2026</p>
</div><div><p>Description</p>
<div><p>At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We&rsquo;re looking for people who are determined to make life better for people around the world.</p>
<p>Purpose:</p>
<p>We are seeking an experienced and strategic Associate Director &ndash; Digital Legal Office (DLO) Service Manager to join our data governance, privacy, cybersecurity, and artificial intelligence team within the Legal department. This senior individual contributor role is responsible for crafting and leading service strategy, driving technically enabled transformation, and ensuring the resilience, compliance, and scalability of DLO services. The Associate Director serves as a technical authority and strategic partner across the organization, formulating direction for DLO technology capabilities and influencing leadership to deliver outcomes aligned with enterprise goals, regulatory expectations, and business priorities.</p>
<p><b>Responsibilities</b></p>
<ul><li>Lead DLO collaborator engagement onrunningg key controls with a strategic focus on service delivery, automation, operational efficiency, and technical experience.</li>
<li>Partner with DLO control owners and GRC to define, evolve, and own current- and future-state service strategies, ensuring alignment with enterprise architecture and regulatory requirements.</li>
<li>Own and implement a business-aligned service roadmap, driving technically enabled transformation and proactive compliance to the evolving external and regulatory landscape.</li>
<li>Serve as the primary technical authority for DLO service platforms, ensuring solutions are secure, resilient, compliant, and scalable across the service portfolio.</li>
<li>Establish, monitor, and report on service level agreements, KRIs, and critical metrics for DLO services; use data-driven insights to continuously evolve service performance.</li>
<li>Provide strategic direction for the DLO service catalog, develop and lead supporting documentation (e.g., SOPs, process flows), and governance structures, ensuring alignment with organizational maturity goals.</li>
<li>Identify, develop, and implement technical capabilities to automate and apply efficiencies across program processes and controls, including AI agents, intelligent workflows, and integration solutions.</li>
<li>Own, lead, and evolve technical solutions (e.g., Chat in a Box, AI agents, ServiceNow) that underpin the DLO service catalog and related activities, ensuring long-term viability and fit-for-purpose design.</li>
<li>Influence and partner across Tech@Lilly, Legal Innovation Hub, Legal Ops, and cross-functional teams to enable appropriate technical solutions, harmonize platforms, and reduce duplication.</li>
<li>Balance and integrate collaborator needs and challenging priorities to guide activities toward the highest-value organizational outcomes.</li>
</ul>
<p>Basic Qualifications:</p>
<ul><li>Bachelor&rsquo;s degree in Computer Science, Engineering, Business Administration, Information Technology, or related field.</li>
<li>Minimum of 5 years of experience in technology, privacy, cybersecurity, legal operations, or compliance.</li>
<li>Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited toF-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.</li>
</ul>
<p>Additional Skills/Preferences:</p>
<ul><li>ITIL certification a plus with demonstrated experience leading technical strategy and delivery across complex regulated domains.</li>
<li>Demonstrated career progression into strategic or senior delivery roles</li>
<li>Demonstrated experience leading technical strategy and delivery across sophisticated, regulated domains, preferably within legal, privacy, cybersecurity, or data governance.</li>
<li>Proven track record to lead multidisciplinary initiatives and influence without formal authority across organizational boundaries and senior leadership.</li>
<li>Experience defining and accomplishing short- and long-term service and technology roadmaps in a large enterprise environment.</li>
<li>Strong background in modern software and service delivery practices, including agile, DevOps, and product-centric delivery models.</li>
<li>Deep expertise in service management, including strategic partnerships, contract oversight, and solution delivery at scale.</li>
<li>Proficiency in establishing and leading tracking/ticketing/case management systems (e.g., ServiceNow) to drive service excellence and governance.</li>
<li>Solid understanding of laws, regulations, and standards (e.g., NIST AI RMF, NIST Privacy Framework, ISO, NIST CSF, EU AI Act, GDPR, CPRA, HIPAA) applicable to the Digital Legal Office.</li>
<li>Sophisticated knowledge of AI/ML, automation, and emerging technologies applied to operational and process-driven efficiencies in legal or compliance contexts.</li>
<li>A consistent track record of accountability, leadership, and successfully delivering large-scale technical or organizational transformations.</li>
<li>Exceptional communication, executive presentation, and interpersonal skills; ability to translate sophisticated technical concepts for non-technical audiences.</li>
<li>Ability to operate independently and lead sophisticated workstreams in a fast-paced, ambiguous environment with minimal direction and high attention to detail and accuracy.</li>
</ul>
<p><b>Additional Information</b></p>
<ul><li>Role located in Indianapolis, IN or Cork, Ireland with a hybrid work model.</li>
<li>Remote employees will not be considered for this position.</li>
</ul>
<p>Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ( https://careers.lilly.com/us/en/workplace-accommodation ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.</p>
<p>Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.</p>
<p>Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women&rsquo;s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.</p>
<p>Actual compensation will depend on a candidate&rsquo;s education, experience, skills, and geographic location. The anticipated wage for this position is</p>
<p>$127,500 - $187,000</p>
<p>Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly&rsquo;s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.</p>
<p>#WeAreLilly</p></div>
</div><div><p>Salary</p><p>
127,500.00 - 187,000.00 Annual</p></div></div><div></div>

Best Choice Roofing

<div>Description:
<p>
The Office Administrator (OA) is a key member of the branch team, responsible for providing excellent customer service to homeowners and ensuring accurate, timely processing of contract packets and project documentation. The OA also plays a critical role in supporting the employee lifecycle at the branch level and coordinating administrative functions that keep the office running smoothly.</p><p><b>
About Us</b></p><p>
Best Choice Roofing was founded in 2009 and has rapidly grown to become one of the largest residential roofing companies in the US. We are the #1 Platinum Preferred Contractor for Owen&rsquo;s Corning and are consistently rated 4.6-5 stars by consumers on Google. Our balance of expertise, winning sales system, top of the line materials partnerships, and consistent customer satisfaction have helped Best Choice Roofing to become the fastest growing roofing company in the country.</p><p>
Our team is dedicated to achieving goals and building strong relationships with clients and each other. We believe in teamwork, continuous improvement, and celebrating success</p><p><b>
Key Responsibilities</b></p><ul><li>
Manage incoming phone calls and email correspondence from homeowners and team members</li><li>
Serve one of the point of contacts for homeowners from contract signing through project start</li><li>
Maintain accurate and up-to-date customer records</li><li>
Support the Project Manager and General Manager with scheduling installations</li><li>
Contact homeowners to facilitate timely payments and follow up on outstanding balances</li><li>
Enter payments into the production system and ensure synchronization with financial platforms</li><li>
Assist with collections by coordinating with homeowners and the production team</li><li>
Process check payments and complete weekly bank deposits</li><li>
Monitor the status of jobs in the CRM and update Sales Managers accordingly</li><li>
Upload completed contract packets to the CRM system</li><li>
Perform day-to-day administrative duties to support branch operations</li></ul>
Requirements:
<p><b>
Qualifications</b></p><ul><li>
Prior office administration experience preferred</li><li>
Bilingual preferred</li><li>
Excellent customer service and communication skills</li><li>
Experience in roofing or construction is a plus but not required</li><li>
Ability to work independently and as part of a team in a fast-paced environment</li><li>
Strong proficiency in Microsoft Office and familiarity with CRM systems</li><li>
Comfortable communicating by phone and email</li><li>
Ability to travel locally as needed</li><li>
Detail-oriented with strong organizational and time-management skills</li></ul><p><b>
What Makes us the Best Choice</b></p><ul><li><b>
Attractive Compensation</b>: Competitive hourly pay based on experience.</li><li><b>
Career Growth</b>: Over 90% of leadership roles are filled with internal talent, illustrating our commitment to helping our team to grow their skills and careers.</li><li><b>
Flexible Schedule</b> and a supportive team environment.</li><li><b>
Company-enhanced benefits</b>, including access to Medical, Life, Dental, and Vision insurance coverage as well as 401k for retirement.</li></ul><p>
We are an Equal Opportunity Employer, a drug-free workplace, and comply with all applicable federal and state regulations.</p></div>

Office Administrator

Indianapolis Airport Authority

<p></p><div><ul><li><i>#1 Airport in North America and Indiana Chamber's Best Places to Work!</i></li><li><i>
Paid Childcare Reimbursements up to $10k/year, per child.</i></li><li><i>
Paid Tuition Assistance up to $5,250/year</i></li><li><i>
Generous Medical, Dental, Vision and RX</i></li><li><i>
Free Healthcare through Marathon Health</i></li><li><i>
Pet Insurance</i></li><li><i>
Up to 5% Match Retirement Plan</i></li><li><i>
Generous Paid Time Off Programs &amp; MORE!</i></li></ul><br>
<p></p>
<p><b>
GENERAL SUMMARY</b></p>
<p>
This position is responsible for operational, facilities and administrative functions to support the FTZ General Manager and Superintendent, the Properties and FTZ departmental personnel; must exercise considerable initiative, drive, independent judgment, motivation, confidentiality, and discretion in handling issues, matters, projects and delegated assignments. Prioritizing and managing multiple projects simultaneously, and following through on all issues in a timely manner; preparing correspondence and other communications; creating and managing files and legal documents; assisting in document signature process; performing basic research; general office management, including arranging meeting and calendar coordination, answering calls and delivering mail, purchase order and invoice creation, oversight, and management; and keeping informed of pertinent policies, rules and regulations.</p><br>
<p></p>
<p><b>
ESSENTIAL FUNCTIONS</b></p>
<ul><li>
Coordinate and support the GIFTZ Treasurer on operational matters in the production, maintenance, forecasting and oversight/tracking of the Operating Budget for the GIFTZ.</li><li>
Provide operational data for monthly A/R billings sheets and coordinate customer account set-up/alterations.</li><li>
Dispute resolution on A/R outstanding balances.</li><li>
Manage all FTZ &amp; Properties (at IMC) legal files (electronic, hard copy).</li><li>
Manage IMC temporary access key inventory and IMC parking hang tags.</li><li>
Manage IMC fuel dispensing system (Fuel Master).</li><li>
Complete monthly utility meter readings and reconciliation with IMC tenants.</li><li>
Prepare charge back forms for IAA tenants, as directed.</li><li>
Manage &amp; procure office supplies for FTZ and Properties (at IMC).</li><li>
Manage internal and external mail pick-up/deliveries.</li><li>
Complete business expense entries in Concur for FTZ management staff, as directed.</li><li>
Assist the Director of Properties, FTZ General Manager, and Superintendent in the administration and research of Lease and Service Provider Agreements including the creation, copy, and distribution of legal documents by and/or for FTZ and Properties (at IMC).</li><li>
Manage and maintain content to/from FTZ&rsquo;s database, as directed.</li><li>
Manage and create GIFTZ board packet documents.</li><li>
Support FTZ marketing presentations, bundle marketing packets, and reorder collateral materials related to the FTZ&rsquo;s marketing program.</li><li>
Conduct annual Grantee audits of active FTZ Operators which ensures federal operating compliance.</li><li>
Coordinate and ensure the active FTZ Operators complete their required federal Annual FTZ Reporting - Online FTZ Information System (OFIS).</li><li>
Coordinate the maintenance of FTZ fixed assets and rolling stock.
</li><li>Research new and potential IAA &amp; FTZ customers and coordinate introduction meetings.</li><li>
Support the Director of Properties with contract terms compliance for tenants and service providers.
</li><li>Coordinate data entry/tracking for Capital Budgets and Strategic Spend projects for the Properties Department including IMC.</li><li>
Run various reports on a daily/weekly/monthly/quarterly/annual basis, as necessary.</li><li>
Create, track, and coordinate purchase orders in Oracle and Infor.
</li><li>Other assigned duties or projects, as needed.</li></ul><br>
<p></p>
<p><b>
MINIMUM REQUIREMENTS</b></p>
<ul><li>
Graduation from an accredited college or university, any coursework.</li><li>
Advanced experience in Microsoft Suite.</li><li>
Excel at organizational and communication skills.</li><li>
Ability to perform all the physical and cognitive tasks outlined in the job description.</li></ul><br>
<p></p>
<p><b>
Required Licenses, Certificates, Conditions</b></p>
<ul><li>
Valid Indiana driver&rsquo;s license and demonstrated good driving record.</li><li>
Ability to pass the requisite airport and TSA security checks.</li><li>
Ability to perform all the essential functions of the job outlined without creating a direct threat to the safety of oneself or others.</li></ul><br>
<p></p>
<p><b>
PHYSICAL DEMANDS AND WORK ENVIRONMENT</b></p>
<p>
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><br>
<p></p>
<ul><li><b>
Physical Demands:</b> While performing the duties of this position, the employee is required to walk, sit, use of hands to finger, handle, or feel objects, reach with hands and arms, balance, stop, talk or hear. The employee must occasionally lift and/or move up to 25+ pounds or more. Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Operate a motor vehicle with a valid driver&rsquo;s license. Use of a computer and other personal assistance devices (tablets or mobile phone) are a must for this position.</li></ul><br>
<p></p>
<ul><li><b>
Work Environment:</b> This position is performed within an office environment at least 80% of the time. The other 20% the employee will be exposed to weather conditions prevalent at the time. With multiple worksites the noise level varies from the office environment and the outside environment. The incumbent in this position is expected to work independently and as part of the team.</li></ul></div>

Facilities & Operations Coordinator

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

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OFFICE ADMINISTRATOR - IEMS (94000585)