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senior administrative assistant Jobs in Atlanta

senior administrative assistant

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Zoll Medical Corporation

<div>Itamar
At ZOLL, we're passionate about improving patient outcomes and helping save lives. 
 
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. 
 
ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT&reg;️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT&reg;️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar&rsquo;s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA. 
 
Job Summary 
 
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved. 
 
Essential Functions<ul><li>
Organize and schedule meetings and appointments</li><li>
Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)</li><li>
Organize office operations and procedures, maintaining office systems.</li><li>
Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands</li><li>
Manage relationships with vendors, service providers and landlord</li><li>
Manage contract and price negotiations with office vendors, service providers</li><li>
Greet and provide general administrative support to visitors</li><li>
Provide executive support</li><li>
Responsible for creating PowerPoint slides and making presentations</li><li>
Manage executives&rsquo; schedules, calendars and appointments</li><li>
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved</li><li>
Address employees&rsquo; queries regarding office management issues (e.g. stationery, hardware and travel arrangements)</li><li>
Liaise with facility management vendors, including cleaning, catering and security services</li><li>
Manage the shopping for food</li><li>
Point person and trainer for the travel system and the expense reimbursement system.</li><li>
Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences</li><li>
Provide Marketing support as needed &ndash; help with trade shows, meetings, etc.</li></ul> 
Required/Preferred Education and Experience<ul><li>
Associate's Degree preferred</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Strong customer service skills.</li><li>
Must be able to communicate effectively &amp; maintain professional conduct at all times; excellent written &amp; verbal communication skills.</li><li>
Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.</li><li>
Professional and pleasant telephone etiquette.</li><li>
Strong attention to detail required.</li><li>
Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly</li></ul> 
Travel Requirements<ul><li>
This position does not include travel</li></ul> 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Standing - Occasionally</li><li>
Walking - Occasionally</li><li>
Sitting - Constantly</li><li>
Talking - Occasionally</li><li>
Hearing - Occasionally</li><li>
Repetitive Motions - Frequently</li></ul> 
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
#LI-VB1
The hourly pay rate for this position is:
$24.00 to $25.10
Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee&rsquo;s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.</div>

Office Operations Assistant

Comfort Care

Job Overview We are seeking a proactive and organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for callers, manage day-to-day office operations, and provide essential support to ensure the smooth functioning of our workplace. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.Responsibilities<ul><li>Greet via remote clients with professionalism and warmth, ensuring a positive first impression.</li><li>Manage phone systems efficiently, directing calls to appropriate departments or personnel while maintaining excellent phone etiquette.</li><li>Handle scheduling tasks such as calendar management and appointment setting using tools like Google Workspace or Microsoft Office.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity.</li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Support office management activities by organizing supplies, maintaining inventory, and overseeing general administrative functions.</li><li>Provide exceptional customer support via phone, email, or in person, addressing inquiries promptly and professionally.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks.</li><li>Prior experience handling phone systems, front desk responsibilities, or as a receptionist .</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated attention to detail through proofreading, filing, and accurate record keeping.</li><li>Personal assistant experience or background in customer service enhances your ability to support team needs seamlessly. Join us in creating a vibrant workplace where your organizational talents and energetic attitude make a real difference! We value dedicated professionals who thrive on delivering exceptional administrative support while fostering a positive environment for colleagues and visitors alike.</li></ul>Pay: $7.25 - $8.00 per hourWork Location: In person

Administrative Assistant

Robert Half

<div>
 
 We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support.
 
 
 
 
 
 Here&rsquo;s how you&rsquo;ll contribute each day:&nbsp;
 
 
 &bull; Ensure the reception area and office facilities are consistently maintained to a high standard.
 
 
 &bull; Welcome and direct clients, visitors, and employees with efficiency and warmth.
 
 
 &bull; Manage inventory and restock supplies in shared spaces such as pantries and cafes.
 
 
 &bull; Oversee visitor management systems to ensure compliance with company policies.
 
 
 &bull; Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.
 
 
 &bull; Identify and report any safety concerns within office premises.
 
 
 &bull; Offer administrative support to the Facilities Management team, including backup assistance as required.
 
 
 &bull; Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.
 
 
 &bull; Perform additional duties as assigned to support the overall operations of the office.
 
 
 
 Other requirements for the Senior Administrative Assistant position include and are not limited to:
 
 
 &bull; Proven experience managing calendars and scheduling appointments.
 
 
 &bull; Strong background in administrative assistance and receptionist duties.
 
 
 &bull; Excellent communication skills and ability to interact with diverse groups.
 
 
 &bull; Ability to manage inventory and supplies efficiently.
 
 
 &bull; Familiarity with visitor management systems and adherence to organizational policies.
 
 
 &bull; Detail-oriented with a proactive approach to identifying and addressing safety issues.
 
 
 &bull; Competence in organizing conference calls and related administrative tasks.
 
 
 &bull; Flexibility to adapt to evolving responsibilities and support team objectives.
 
 
 
 
 
 &nbsp;
 
 
 Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 00900-0013407734
 
 
 
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Senior Administrative Assistant

Piedmont Urgent Care by WellStreet

<div>Piedmont Urgent Care - Delivering Quality Care with Purpose

Are you a passionate Medical Assistant looking for a dynamic and rewarding career? Join Piedmont Urgent Care, where you'll make a meaningful impact in a fast-paced clinical environment while enjoying work-life balance and professional growth opportunities.

As a Medical Assistant, you will be a key part of our healthcare team, providing hands-on patient care and ensuring smooth clinic operations. This role is ideal for those who thrive in a high-energy, team-oriented setting and are committed to delivering exceptional care.

Why You'll Love Working Here:
<ul>
<li>LIFE-Work Balance &amp; Flexible Schedule: Full-time (3-day/12-hour shifts, 8 AM - 8 PM) &ndash; No overnight shifts, so you can prioritize both your career and personal life!</li>
<li>Competitive Pay &amp; Benefits: Medical, Dental, Vision, Prescription, Pet Insurance &amp; more</li>
<li>Paid Time Off &amp; Holidays: Recharge and take care of yourself</li>
<li>401K with Company Match: Plan for your future</li>
<li>Professional Growth: Certification reimbursement, leadership opportunities &amp; professional development</li>
<li>Wellness Support: Employee Assistance Program (EAP) &amp; Wellness Initiatives</li>
</ul>
Key Responsibilities:
<ul>
<li>Patient Preparation: Assist with preparing patients for examinations and treatments, ensuring they are comfortable and well-informed.</li>
<li>Triage &amp; Vital Signs: Perform triage and take vital signs accurately.</li>
<li>Documenting Patient History: Obtain and document detailed patient history in our Electronic Medical Record (EMR) system in a timely manner.</li>
<li>Lab Specimens: Collect routine laboratory specimens, including blood, urine, and oral swabs.</li>
<li>Medication &amp; Injections: Administer medications and non-intravenous injections, including intramuscular, subcutaneous, and intradermal injections.</li>
<li>Clinical Procedures: Start IVs, place catheters, and perform splinting when necessary.</li>
<li>Clinical &amp; Laboratory Procedures: Perform basic clinical, aseptic, and laboratory procedures to support patient care.</li>
<li>Occupational Medicine: Assist with our Occupational Medicine services, including drug screening, breath alcohol testing, audiograms, and pulmonary function testing, while adhering to company protocols.</li>
<li>Compliance: Enforce and maintain healthcare regulatory requirements, including HIPAA and OSHA compliance.</li>
<li>Administrative Duties: Perform office procedures and general administrative tasks; proficiently operate office medical equipment.</li>
<li>Quality Assurance: Oversee compliance with quality assurance programs, CLIA waived laboratory requirements, and patient result trackers.</li>
</ul><ul><li>Travel Requirement: Support staffing and operational needs by traveling to other Piedmont Urgent Care locations as required.</li>
</ul>
Required Qualifications:
<ul>
<li>Education &amp; Certification: Completion of an accredited Medical Assistant program</li>
<li>Experience: 1+ year of healthcare experience preferred (urgent care or ER a plus); willing to train outstanding new graduates</li>
<li>Skills: Proficiency in venipuncture, injections, and clinical procedures</li>
<li>Technical Skills: Experience using Electronic Medical Records (EMR) software, EPIC preferred</li>
<li>Flexibility: Ability to work 12-hour shifts, weekends, and holidays</li>
<li>Team Player: A positive, proactive approach to patient care and collaboration</li>
</ul>
At Piedmont Urgent Care, we believe in kindness, excellence, empowerment, resilience, and proactive service. If you&rsquo;re looking for a career where your contributions truly matter, apply today and be part of something bigger!

INDGA</div>

Medical Assistant

The Integral Group LLC

<div>Position Summary

This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills.

Key Responsibilities
<ul><li> Open and close the lobby area</li></ul>
<ul><li> Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages</li></ul>
<ul><li> Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details</li></ul>
<ul><li> Greet guests in a professional, friendly, and hospitable manner</li></ul>
<ul><li> Answer inquiries from staff, residents, and clients</li></ul>
<ul><li> Assist Office Manager/Executive Assistants as needed</li></ul>
<ul><li> Ensure knowledge of staff movement in and out of the organization</li></ul>
<ul><li> Monitor guests and visitors entering and exiting the lobby area</li></ul>
<ul><li> Be aware of and report suspicious activity to building security</li></ul>
<ul><li> Prepare and submit work orders to the Building Property Manager using the work order system</li></ul>
<ul><li> Obtain parking passes and office access passes for new employees and reissue lost or damaged passes and issue parking validations as applicable</li></ul>
<ul><li> Cancel parking passes and office access passes when employees leave the company</li></ul>
<ul><li> Provide upcoming guests with access information using the DataWatch System.</li></ul>
<ul><li> Prepare for meetings and special events by arranging refreshments and catering when requested and needed</li></ul>
<ul><li> Order Business cards
</li></ul><ul><li> Maintain and confirm conference and training room reservation schedules daily</li></ul>
<ul><li> Ensure conference and training rooms AV equipment is ready for meetings and assist with connecting AV equipment for meetings</li></ul>
<ul><li> Process and complete expense reports for card holders and out-of-pocket expenses</li></ul>
<ul><li> Send, receive, and distribute faxes received via fax machine and e-fax</li></ul>
<ul><li> Receive and sort, all incoming mail and distribute appropriately</li></ul>
<ul><li> Stamp, weigh, code, and affix postage to outgoing mail and take to the building mail and FedEx drop location</li></ul>
<ul><li> Receive all incoming deliveries and log accordingly
</li></ul><ul><li> Prepare courier/certified/overnight/return receipt packages</li></ul>
<ul><li> Maintain check collection log</li></ul>
<ul><li> Facilitate the process server process &ndash; who signed for the documents, who received the documents, who the documents were scanned and emailed to</li></ul>
<ul><li> Order all office supplies, beverages, and snacks and manage inventory</li></ul>
<ul><li> Coordinate the repair/maintenance of all office equipment (i.e., copiers, postage, and fax machines)</li></ul>
<ul><li> Maintain office appearance (reception area, copy rooms, breakroom, training rooms and conference rooms)</li></ul>
<ul><li> Notarize documents as and when needed</li></ul>
<ul><li> Maintain current employee phone list (business, mobile)</li></ul>
<ul><li> Maintain and update Front Desk Handbook</li></ul>

 Qualifications
<ul><li> High School diploma or GED</li></ul>
<ul><li> Minimum 3 years of customer service experience</li></ul>

Employment Eligibility Verification
<ul>
<li>Must possess valid documentation to establish identity and U.S. employment eligibility.</li>
<li>Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.</li> 
</ul>
The Integral Group. is an Equal Opportunity Employer

As an equal-opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.</div>

National Apartment Management

Part-Time Administrative AssistantSupporting Vice President of Operations Multi-Family Housing Company 20&ndash;25 Hours per Week Spread Across 3&ndash;5 Days | Flexible Schedule. We are a small, privately owned multi-family housing company seeking a sharp, dependable Administrative Assistant to directly support our Vice President of Operations. This is a part-time role with meaningful responsibility, flexible scheduling, and competitive pay. We are looking for quality over quantity &mdash; someone efficient, organized, discreet, and capable of working independently.Responsibilities<ul><li>Manage and organize email correspondence</li><li>Calendar coordination and scheduling</li><li>Maintain digital files (leases, contracts, compliance documents)</li><li>Prepare and update spreadsheets and reports</li><li>Assist with invoice tracking and administrative bookkeeping tasks</li><li>Vendor communication and follow-up</li><li>General operational administrative support</li></ul>Requirements<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required</li><li>Strong attention to detail</li><li>Self-starter with the ability to work independently</li><li>Punctual and reliable</li><li>High level of discretion and professionalism</li><li>Clear written communication skills</li></ul>Property management experience is a plus, but not required. A college degree is a plus, but not required.Schedule<ul><li>20&ndash;25 hours per week</li><li>Spread across 3&ndash;5 days</li><li>Hours and days will vary based on operational needs and travel schedule</li><li>Flexibility is required</li><li>A minimum of 20 hours per week will be paid regardless of workload</li></ul>Compensation<ul><li>Competitive hourly rate</li><li>Guaranteed minimum weekly pay (20 hours)</li><li>Higher compensation for the right candidate</li></ul>Job Type: Part-timePay: $24.46 - $29.45 per hourWork Location: In person

Routes Car Rental

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making fleet reports , preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.Skills<ul><li>Working knowledge of office equipment, like printers and fax machines</li></ul>*<ul><li>Excellent time management skills and the ability to prioritize work</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $16.00 - $19.00 per hourWork Location: In person

Explore 470+ Office operations assistant in Atlanta this April. Find roles across top companies and apply now to boost your career.

470 office operations assistant jobs In Atlanta

Office Operations Assistant

Administrative Assistant

Senior Administrative Assistant

Medical Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant