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senior administrative assistant Jobs in Atlanta

senior administrative assistant

accounting administrator

department assistant

office manager

Ramboll

<div>Company Description 
Develop your excellence in our collaborative, inclusive, diverse, and empowering culture at Ramboll! When you start with Ramboll, you&rsquo;ll be joining a company that strives to make a difference &ndash; for our employees, clients, and society. As you begin working on projects, you will be given increasing responsibility, while also being able to rely on experienced managers and colleagues who offer support and a helping hand as you learn and develop in your role. Our vision is to be a leading consultancy globally, delivering integrated and sustainable solutions that shape today and tomorrow. 
Job Description 
Atlanta, Georgia, USA
This position requires the candidate to be in the office at least 4 days per week. Our address is 2300 Windy Ridge Parkway SE, Suite 1155 North, Atlanta, GA 30339.
We invite you to bring your strong organization and people skills into play as you help our local Atlanta, Georgia office and broader Southeast offices function more efficiently to reach our goals. To effectively succeed in this role, you must have demonstrated capabilities to independently build strong relationships, promote excellence and functionality within teams, and operate within a matrix environment, which includes driving collaboration and cooperation. The Office Manager will have the overall responsibility for general office operations and facilities supervision for Ramboll&rsquo;s Atlanta, Georgia office while providing remote support to our Raleigh, NC and Tampa, FL offices as well. The candidate will provide a high level of support to office leadership teams and other management, consulting, and business support staff within the office. The position has responsibility for ensuring that all levels of staff have the tools, supplies, and administrative support necessary to efficiently complete their projects. The ideal candidate will be resourceful, self-motivated, tech savvy and have high ethical standards. Accounting and project management experience (procurement, budgeting/scheduling, etc.) is required for this role.
Responsibilities for an Office Manager include (but are not limited to) the following:<ul><li>
Organizes, leads, and supports administrative team projects and workflow to meet the needs of numerous internal clients as aligned with overall business goals and objectives.</li><li>
Enters client information into the Customer Relationship Management (CRM) system and creates reports as requested.</li><li>
Uses Maconomy (corporate accounting system) to support project managers as needed. Will liaise between project accountants' local staff as needed to provide cursory information about project status and budgets.</li><li>
Supports internal and client meetings by coordinating calendars, ensuring meeting resources are booked and in place, arranging catering, etc. Serves as the meeting point-of-contact for IT and building management support during meetings.</li><li>
Prepares for and schedules office business activities, including travel arrangements, internal business meetings, guest/client travel and accommodations, business appointments, and office social activities (e.g., Happy Hours, Community Breakfasts and holiday events).</li><li>
Directs and leads updates to office-related policies and procedures.</li><li>
Communicates office employee announcements and maintains the Atlanta office intranet page.</li><li>
Supports onboarding of new employees to the Atlanta office.</li><li>
Works with insurance broker and/or carriers regarding certificates of insurance and insurance compliance.</li><li>
Oversees and coordinates local office renovations, repairs, and maintenance in collaboration with the Workplace Management team.</li><li>
Answers the office main phone line and forwards customer inquiries to the proper employee.</li><li>
Manages incoming/outgoing mail and courier packages ensuring items are routed to the correct addressee.</li><li>
Works with and maintains strong working relationships with supply vendors and reviews/approves associated invoices. Will function as SupplHi (Ramboll online purchase order procurement system) liaison between our Americas procurement group and staff. This role will serve to personally learn, maintain, and train local staff on the system as needed.</li><li>
Partners with peer Office Managers on various projects and people-related matters.</li><li>
Coordinates and supports staff working on a remote/hybrid work schedule, e.g., coordinating hot desking, assigning workspaces, and managing office occupancy.</li><li>
Serves as the primary liaison with the property management company and other third parties.</li><li>
Supports office consulting staff with submission of expense reports, and other internal administrative tasks.</li><li>
Supports preparation of client and bid deliverables, including document formatting and finalization.</li><li>
Works with consulting staff to identify needed services, coordinate provision of those services with IT and other Ramboll support organizations, and identifies any gaps in service, so that they can be resolved by the leadership team, Workplace Management, HR, etc.</li></ul>
About you
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.
These include:<ul><li>
Five or more years of experience as an office administrator/executive assistant. Supervisory experience a plus; preferably in a professional services setting.</li><li>
Accounting and project management experience (procurement, budgeting/scheduling, etc.)</li><li>
Experience using CRM software and/or Maconomy (or other corporate accounting system)</li><li>
BS degree preferred in business, communications, or relevant field. AA degree or equivalent experience considered.</li><li>
Strong administrative project management and task leadership experience.</li><li>
Well-developed leadership, organizational and planning skills with continual attention to detail as well as establishing priorities and meeting deadlines.</li><li>
Strong customer skills/mindset; prior experience in a professional client services type of role is preferred.</li><li>
Expertise with Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook) and familiarity with customer relationship management (CRM) software and Maconomy (or similar business accounting software platforms).</li><li>
Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.</li><li>
Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.</li><li>
Must be able to multi-task and demonstrate the ability to juggle multiple competing tasks and demands.</li><li>
Ability to take ownership and work independently with minimal supervision and direction.</li><li>
Must have high level of discretion to handle sensitive and confidential situations.</li><li>
Position requires continually demonstrated poise, tact, and diplomacy.</li><li>
This position is required to be in the office 4 days a week, Monday through Friday, during normal business hours. Occasionally it requires support of social events outside of normal business hours.</li><li>
Physical requirements:<ul><li>
Reaching: Extending hands and arms in any direction</li><li>
Standing: Remaining upright on the feet, particularly for sustained periods of time</li><li>
Sitting: Remaining in a sitting position, particularly for sustained periods of time</li><li>
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from a position</li><li>
Repetitive motions: Making a substantial movement (motion) of the wrist, hands and/or fingers</li></ul></li></ul>
Welcome to our Support Organization
We take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facilities Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.
What we can offer you<ul><li>
Generous Paid Time Off</li><li>
Excellent health and retirement benefits</li><li>
Investment in your development</li><li>
Leaders you can count on, guided by our Leadership Principles</li><li>
Appreciation for the unique person you are</li><li>
The long-term thinking of a foundation-owned company</li><li>
Inspiration from colleagues, clients, and projects</li></ul>
Salary Transparency
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $60,000 - $70,000 annually and does not include overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
Work at the heart of sustainable change
Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that&rsquo;s where we start &ndash; and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can grow and realize their full potential.
Where People Flourish
Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests.
Ready to join us?
Please submit your application. Be sure to include all relevant documents including your CV and a brief cover letter outlining your accounting and project management background and other skills to the responsibilities of the position. Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.
Thank you for taking the time to apply, we look forward to receiving your application! 
Additional Information 
All your information will be kept confidential according to EEO guidelines.</div>

Office Manager

SouthState Bank

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions.
 
We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here!
 
Summary
 
It is the responsibility of the Office Manager to take ownership of all tasks and challenges that they encounter in the operation of their assigned position. The Office Manager supports the Atlanta Division by managing the Prominence Tower and Marietta office Administrative Teams and ensuring that all functions of the office run smoothly.
 
Duties & Responsibilities
 
Administrative Oversight & Human Resources Support – manages the administrative staff and reception desk including hiring, onboarding, cross-training, coaching, and performance management to ensure team and individual development. Maintain employee records, review and approve payroll/PTO and coordinate holiday reception coverage. Oversee support to multiple lines of business and collaborate with business leaders to fulfill support and marketing needs. Facilitate onboarding and technical assistance to employees with no onsite management/administrative support.
 
Event Planning & Team Coordination – oversee conference room/hotel office management, facilitate onsite assistance with Board & Executive Committee meetings, and other incoming employee meetings. Provide team resources for support, planning, and coordination of client events, off-site events, team building or employee recognition events.
 
Facilities Management – manage all aspects of space management and office operations, employee building access/parking, supplies/inventory, and vendor relationships. Work with property management regarding maintenance requests and to ensure compliance with safety standards.
 
Financial Management – monitor expenses and invoices to ensure cost effectiveness, accountability, and adherence to company policy. Facilitate vendor, sponsorship, and Advisory Board invoicing.
 
Process Improvements – Identify inefficiencies, develop and implement administrative policies and procedures to streamline workflows and improve administrative service levels.
 
It is the responsibility of this role to take ownership of all tasks and challenges that they encounter in the operation of their assigned position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Qualifications
 
Education Requirements
 
Preferably some college with a focus on business administration, or equivalent combination of education and experience.
 
Minimum Experience
 
Five or more years of experience in high-level administrative support position with prior office administration experience and/or related responsibilities.
 
Licenses & Certifications
 
Public Notary
 
Knowledge, Skills, & Abilities
 
Exceptional written and verbal communication skills
 
Strong organizational and time optimization skills
 
Ability to manage highly confidential information with discretion
 
High emotional intelligence and presence
 
Advanced proficiency in Microsoft Office with a focus on Word, Excel, and Outlook
 
Physical Demands and Work Environment
 
Physical Demands
 
Ability to communicate in person, on the phone, and through electronic channels
 
Ability to use a computer on a frequent basis, including typing and sustained attention to a monitor
 
Ability to sit, walk, and/or stand for extended periods of time
 
Ability to bend and reach
 
Work Environment
 
Office: This position reports to a physical Company location, and the setting will be a typical office environment.
 
Remote or hybrid: For remote or hybrid positions, a secure and distraction-free setting is required, with a reliable internet connection (cable or fiber preferred, mobile hotspots not acceptable). Hybrid positions will report to a physical Company location, as directed by the manager, and that setting will be a typical office environment.
 
Work Location: 945 E Paces Ferry Rd NE Suite1600 Atlanta, Georgia 30326
 
Equal Opportunity Employer, including disabled/veterans.

Office Manager - Atlanta

Crestline Hotels & Resorts

<div>Overview:
The Front Office Manager is responsible for the successful operation and administration of all front office departments to include: front desk, bell/door, concierge (if applicable). The Front Office Manager must ensure that the department is continually balanced while focusing on providing an exceptional experience to every guest and maximizing department profitability at the same time. The Front Office Manager is responsible for ensuring that all front office operations are carried out professionally, to standards and at the highest level of service. The Front Office Manager will achieve desired outcomes by planning, implementing and controlling effective departmental strategies that drive results and through the creation, development and maintenance of a competent, motivated and empowered front office staff. The Front Office Manager will effectively lead, train, coach, motivate, engage and provide feedback to the front office staff, supervisors and managers on a daily basis. The Front Office Manager will serve as the front office liaison to all other hotel departments. 
Key Duties &amp; Responsibilities:
<ul><li>Create and execute innovative front office strategies that will drive the hotel to exceed guest satisfaction and revenues.</li><li>
Work collaboratively with all members of the front office team in departmental planning, development, and execution.</li><li>
Ensure front office staff and management is properly trained to standards and able to carry out the operations of each department.</li><li>
Work closely with department managers and supervisors to develop them both personally and professionally.</li><li>
Ensure that all complaints regarding service and/or accommodations are investigated and resolved.</li><li>
Monitor budgets and payroll records and review financial transactions to ensure that expenditures are authorized and budgeted.</li><li>
Establish standards for personnel performance and customer service.</li><li>
Review work procedures and operational problems to determine ways to improve service, performance, or safety.</li><li>
Organize and direct worker training programs, resolve personnel problems, hire new staff, and evaluate employee performance.</li><li>
Provide Leadership / Mentoring to Front Office staff.</li><li>
Maintain complete knowledge of all Front Office department policies/service procedures.</li><li>
Maintain complete knowledge of all hotel features and services, all room types, rates, special package and promotions, daily arrivals / departures / room availability, scheduled in-house group activities.</li><li>
Review and respond to daily operational demands as it relates to the hotel.</li><li>
Prepare weekly, monthly, quarterly, and yearly departmental financial and payroll forecasts.</li><li>
Monitor security of public areas of the hotel.</li><li>
Establish par levels for supplies and equipment.</li><li>
Provide training, development, professional discipline, and positive support for all department employees to ensure qualitative standards and growth, depth, and development.</li><li>
Create and maintain a quality, professional work environment.</li><li>
Administer performance evaluations for all departmental employees.</li><li>
Anticipate guests and employees needs and respond promptly.</li><li>
Always promote positive guest relations.</li><li>
Conduct pre-shift meeting to review information pertinent to days business.</li><li>
Facilitate departmental strategic planning meetings.</li></ul>
Education and Experience:<ul><li>
High School Graduate or General Education Degree (GED): or Work Equivalent plus 3 years of experience in hospitality management.</li><li>
Computer skills required. Familiarity with Microsoft Office preferred. Experience with hotel information systems is required.</li></ul> 
Crestline Hotels &amp; Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status. 
 
Brand: Emory Conference Center Hotel
 
Address: 1615 Clifton Road Atlanta, GA - 30329
 
Property Description: Emory Conference Center Hotel
 
Property Number: 601</div>

Front Office Manager

C-SUITE ASSISTANTS

<div>
 
 
 Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA
 
 
 
 
 
 
 A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Serve as a liaison to the board of directors/owners and senior management teams
 </li>
 <li>
 Organize and coordinate executive outreach and external relations efforts
 </li>
 <li>
 Be the primary point of contact on all matters pertaining to the Chief Executive Officer
 </li>
 <li>
 Manage an active calendar of appointments
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Compose and prepare correspondence that is sometimes confidential
 </li>
 <li>
 Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
 </li>
 <li>
 Work independently on projects, from conception to completion
 </li>
 <li>
 Manage presentations and gather information as necessary
 </li>
 <li>
 Assist with planning corporate events
 </li>
 <li>
 Supervise direct reports to ensure effective oversight and management of the office
 </li>
 <li>
 Travel to conventions and Board meetings 4 times a year.
 </li>
 <li>
 Coordinate and prioritize meetings for the CEO
 </li>
 <li>
 Run meetings and keep them on track and aligned with the agenda
 </li>
 <li>
 Create the agenda for senior leadership meetings
 </li>
 <li>
 Vet and prioritize the CEO&rsquo;s emails
 </li>
 <li>
 Follow up with the executive team on projects and deadlines
 </li>
 <li>
 Some off-hour availability required
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Minimum of 5-10 years of experience supporting a C-Level executive
 </li>
 <li>
 BA/BS from a college or university a plus
 </li>
 <li>
 Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
 </li>
 <li>
 Strong communication skills: written and verbal
 </li>
 <li>
 Strategic thinker
 </li>
 <li>
 Understand the importance of confidentiality and trust when supporting a CEO
 </li>
 <li>
 Dynamic and proactive comfortable in a fast-paced environment.
 </li>
 <li>
 Polished, professional demeanor and the gravitas to interact with high-level executives
 </li>
 <li>
 Outstanding communication skills
 </li>
 </ul>
 
 
 
 
 
 Benefits and Perks:
 
 
 
 Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation
 
 
 
 
 
 
 Hours:
 
 
 
 8:30 AM-5:30 PM
 
</div>

Hybrid Executive Assistant to CEO

Zoll Medical Corporation

<div>Itamar
At ZOLL, we're passionate about improving patient outcomes and helping save lives. 
 
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. 
 
ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT&reg;️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT&reg;️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar&rsquo;s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA. 
 
Job Summary 
 
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved. 
 
Essential Functions<ul><li>
Organize and schedule meetings and appointments</li><li>
Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)</li><li>
Organize office operations and procedures, maintaining office systems.</li><li>
Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands</li><li>
Manage relationships with vendors, service providers and landlord</li><li>
Manage contract and price negotiations with office vendors, service providers</li><li>
Greet and provide general administrative support to visitors</li><li>
Provide executive support</li><li>
Responsible for creating PowerPoint slides and making presentations</li><li>
Manage executives&rsquo; schedules, calendars and appointments</li><li>
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved</li><li>
Address employees&rsquo; queries regarding office management issues (e.g. stationery, hardware and travel arrangements)</li><li>
Liaise with facility management vendors, including cleaning, catering and security services</li><li>
Manage the shopping for food</li><li>
Point person and trainer for the travel system and the expense reimbursement system.</li><li>
Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences</li><li>
Provide Marketing support as needed &ndash; help with trade shows, meetings, etc.</li></ul> 
Required/Preferred Education and Experience<ul><li>
Associate's Degree preferred</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Strong customer service skills.</li><li>
Must be able to communicate effectively &amp; maintain professional conduct at all times; excellent written &amp; verbal communication skills.</li><li>
Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.</li><li>
Professional and pleasant telephone etiquette.</li><li>
Strong attention to detail required.</li><li>
Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly</li></ul> 
Travel Requirements<ul><li>
This position does not include travel</li></ul> 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Standing - Occasionally</li><li>
Walking - Occasionally</li><li>
Sitting - Constantly</li><li>
Talking - Occasionally</li><li>
Hearing - Occasionally</li><li>
Repetitive Motions - Frequently</li></ul> 
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
#LI-VB1
The hourly pay rate for this position is:
$24.00 to $25.10
Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee&rsquo;s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.</div>

Office Operations Assistant

Delaware Nation Industries

<div>DNI is seeking an experienced Executive Administrator to support the Communication &amp; Program Strategy Accountability Offices. This role is essential in managing executive functions through high-level administrative support, effective coordination, and clear communication. You will handle complex schedules, coordinate critical meetings, prepare key documents, and manage logistics for both virtual and in-person events. The position demands strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Proactive problem-solving and maintaining confidentiality are crucial. The ideal candidate will thrive in a dynamic setting, ensuring smooth and efficient operations for our leadership team. 
Requirements 
Key Responsibilities:<ul><li>
Calendar Management: Oversee and manage leadership calendars, ensuring optimal scheduling and resolving conflicts efficiently.</li><li>
Meeting Coordination and Support: Schedule and prepare for meetings, managing all logistics, including virtual support and technical setup.</li><li>
Documentation and Reporting: Prepare, review, and distribute essential documents and updates, maintaining organized and accessible electronic files.</li><li>
Logistics and Technical Support: Coordinate logistics for travel and meetings, ensuring materials and documents are properly managed and archived.</li><li>
Administrative Duties: Manage office supplies, distribution lists, and executive communications, ensuring smooth daily operations.</li><li>
Communication and Coordination: Serve as the primary communication link for the executive team, facilitating accurate and timely information exchange.</li><li>
Process Improvement: Develop and refine SOPs, identifying and implementing improvements to enhance administrative efficiency.</li></ul>
Required Qualifications:<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>
Experience: Minimum of 3-5 years of experience in executive administrative support, office management, or a similar role.</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams and ZOOM. Familiarity with document management systems like SharePoint.</li><li>
Organizational Skills: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>
Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.</li><li>
Problem-Solving Skills: Ability to identify issues and develop effective solutions, particularly in high-pressure situations.</li><li>
Interpersonal Skills: Strong interpersonal skills, with the ability to work collaboratively with leadership and team members.</li></ul>
Preferred Qualifications:<ul><li>
Advanced Experience: Experience supporting executive leadership in a public health or government setting, including coordinating high-level meetings, managing communications, and overseeing logistics is highly desirable.</li><li>
Industry Knowledge: Familiarity with public health programs, evaluation methods, and government protocols.</li></ul> 

Benefits 
<ul><li>
Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental</li></ul><ul>
<li>Matching 401K</li>
<li>Short- and Long-Term Disability</li>
<li>Pet Insurance</li>
<li>Professional Development/Education Reimbursement</li>
<li>Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas</li>
</ul>Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Project Coordinator III

Delta Air Lines

<div>
 
 How You'll Help Us Keep Climbing (Overview &amp; Key Responsibilities)
 
 
 
 The Administrative Assistant will report to the Managing Director of Health and Wellness and support the broader Wellness organization. The candidate is expected to work independently to perform advanced, diversified and confidential administrative duties. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Acts as an information source on Delta policies, procedures, processes, and practices
 </li>
 <li>
 Create and maintain multiple calendars, meetings and travel itineraries
 </li>
 <li>
 Filing, documenting, and preparing reports, presentations, org charts, memos, letters and other documents applying MS Word, Excel, PowerPoint and Outlook is a requirement
 </li>
 <li>
 Highly advanced in multitasking and possess the ability to lead multiple high-level projects
 </li>
 <li>
 Effectively manages tasks from members across the Wellness team
 </li>
 <li>
 Monitors and purchases office supplies using purchasing account
 </li>
 <li>
 Completes, submits and reconciles expense reports
 </li>
 <li>
 Greets visitors, receives telephone calls, and prepares responses to correspondence containing routine and sometimes complex inquiries are typical tasks associated with the position
 </li>
 <li>
 Coordinates details of event planning and logistics including meetings, A/V conference set-up, conference rooms, presentation and materials preparation, catering coordination, venue layouts, external vendors, etc
 </li>
 <li>
 Candidate should feel comfortable and be flexible, proactive, resourceful and efficient in a fast-paced environment, often under pressure
 
 
 </li>
 </ul>
 
 What You Need To Succeed (Minimum Qualifications)
 
 
 
 <ul>
 <li>
 Possesses strong computer skills in Microsoft Outlook and working knowledge of Windows-based applications like Word, PowerPoint, Teams and Excel
 </li>
 <li>
 Must be team-oriented and able to coordinate activities across multiple departments working closely with administrative assistants in other areas
 </li>
 <li>
 Demonstrate excellent communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules and be able to communicate and advise the assignments and responsibilities of others
 </li>
 <li>
 Has the necessary skills to optimally write business correspondence
 </li>
 <li>
 Strong intrapersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information
 </li>
 <li>
 Encouraged to have high attention to detail to ensure information is accurate and correct, documents are grammatically accurate, and work is completed in a timely manner
 </li>
 <li>
 Must have the ability to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors
 </li>
 <li>
 Strong verbal and written communication with all levels of staff from frontline employees to executive staff
 </li>
 <li>
 Manages her work with professionalism, confidentiality and strong sense of building a positive work environment within the team
 </li>
 <li>
 Must be performing satisfactorily in present position
 </li>
 <li>
 Consistently prioritizes safety and security of self, others, and personal data
 </li>
 <li>
 Embraces diverse people, thinking, and styles
 
 
 </li>
 </ul>
 
 What Will Give You a Competitive Edge (Preferred Qualifications)
 
 
 
 <ul>
 <li>
 Knowledge of corporate business processes and procedures such as expense reporting, purchasing, departmental budget, and all Delta travel platforms including Delta.com and TravelNet preferred
 </li>
 <li>
 Prior administrative duty experience
 
 
 </li>
 </ul>
 
 Benefits And Perks To Help You Keep Climbing
 
 
 
 Our culture is rooted in a shared dedication to living our values &ndash; Care, Integrity, Resilience, Servant Leadership, and Teamwork &ndash; every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way.
 
 
 Why You'll Love Delta
 
 
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 Competitive salary, industry-leading pro&filig;t sharing program, and performance incentives
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 401(k) with generous company contributions up to 9%
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 Paid time off including vacation, holidays, paid personal time, maternity and parental leave
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 Comprehensive health bene&filig;ts including medical, dental, vision, short/long term disability and life bene&filig;ts
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 Family care assistance through fertility support, surrogacy and adoption assistance, lactation support, subsidized back-up care, and programs that help with loved ones in all stages
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 Holistic Wellbeing programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health
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 Domestic and International space-available flight privileges for employees and eligible family members
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 World-wide partnerships to engage in community service and innovative goals created to focus on sustainability and reducing our carbon footprint
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 Recognition rewards and awards through the platform Unstoppable Together
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 Business Resource Groups created to connect employees with common interests to promote inclusion, provide perspective and help implement strategies
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 Access to over 500 discounts, specialty savings and voluntary benefits through Deltaperks such as car and hotel rentals and auto, home, and pet insurance, legal services, and childcare
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Administrative Assistant of Managing Director/ Director

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