administrative assistant

bookkeeper

accounting administrator

finance manager

office manager/bookkeeper Jobs in Atlanta

office manager/bookkeeper

office manager

Ichter Davis, LLC

Job Summary We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines efficient office management with accurate bookkeeping, ensuring smooth daily operations and financial integrity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will manage administrative tasks, and oversee billing and collections, oversee relationshippwith outside book-keeper, manage benefits programs for employees, oversee maintenance of insurance coverage, oversee financial record-keeping to support our company's success. This paid position offers an exciting opportunity to develop your administrative and bookkeeping expertise in a vibrant work environment.Duties<ul><li>Manage daily office operations including filing, data entry, calendar management, and organization of supplies</li><li>Maintain accurate financial records using QuickBooks or similar accounting software; perform bookkeeping tasks such as invoicing, expense tracking, and bank reconciliations</li><li>Support administrative functions like proofreading documents, managing emails, and preparing reports using Microsoft Office and Google Workspace tools</li><li>Assist with personal assistant duties including scheduling appointments, managing calendars, and coordinating meetings</li><li>Provide customer support by addressing inquiries promptly and professionally in person or over the phone</li><li>Ensure proper office procedures are followed for filing, record keeping, and data entry to maintain a well-organized workspace</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Proficiency with QuickBooks, Microsoft Office (Word, Excel), Clio, and general computer literacy</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Strong typing skills and attention to detail for proofreading and data entry tasks</li><li>Knowledge of bookkeeping principles; previous experience with bookkeeping or accounting software is preferred</li><li>Ability to handle phone etiquette professionally while managing multiple responsibilities simultaneously</li></ul>Join us in a role that empowers you to make a meaningful impact every day! We value energetic individuals who thrive on organization, accuracy, and delivering outstanding support. This is your chance to grow your career in a vibrant environment where your skills are recognized and celebrated.Pay: $40.00 - $50.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Atlanta, GA 30339

Office Manager/Bookkeeper

Stello Products, Inc.

Procurement Manager Stello Products, Inc. Location: Atlanta, Georgia, United States Employment Type: Full-time Salary: $85,000 - $105,000 USD per annum Job Overview Stello Products, Inc., a leading manufacturer of signage solutions since 1959, is seeking a strategic and experienced Procurement Manager to join our team in Atlanta. Specialising in a wide range of products for the highway industry, municipalities, and personal use, we are committed to delivering exceptional quality and service. The Procurement Manager will play a vital role in our supply chain, overseeing the sourcing and purchasing of materials and services necessary for our manufacturing operations. The ideal candidate will be a skilled negotiator with a proven track record in managing supplier relationships and optimising procurement processes to ensure efficiency and cost-effectiveness. Responsibilities<ul><li>Develop and implement effective procurement strategies that align with the company's operational and financial objectives.</li><li>Source, evaluate, and select suppliers for raw materials, components, and finished goods, ensuring they meet our quality, cost, and delivery standards.</li><li>Lead contract negotiations with suppliers to secure favourable terms, pricing, and service level agreements.</li><li>Cultivate and maintain strong, long-term relationships with key suppliers to ensure a reliable and high-quality supply chain.</li><li>Monitor market trends, price fluctuations, and supply chain risks to make informed purchasing decisions and mitigate potential disruptions.</li><li>Collaborate closely with production, sales, and finance departments to forecast demand and manage inventory levels effectively.</li><li>Analyse procurement data and spending to identify opportunities for cost reduction and process improvements.</li><li>Ensure all procurement activities adhere to company policies, ethical standards, and legal regulations.</li><li>Manage the entire purchase order process, from creation to final delivery and payment.</li></ul> Qualifications<ul><li>Proven experience as a Procurement Manager, Purchasing Manager, or in a similar senior procurement role, preferably within a manufacturing environment.</li><li>A comprehensive understanding of supply chain management principles and procurement best practices.</li><li>Exceptional negotiation, communication, and interpersonal skills.</li><li>Strong analytical and problem-solving abilities with a keen attention to detail.</li><li>Demonstrable experience in contract management and supplier relationship management.</li><li>Proficiency in procurement software and the MS Office Suite, particularly Excel.</li><li>A bachelor's degree in Supply Chain Management, Business Administration, or a related field is highly desirable.</li><li>Ability to work independently and make strategic decisions in a fast-paced environment.</li></ul> Benefits<ul><li>A competitive salary and benefits package commensurate with experience.</li><li>The opportunity to make a significant impact within a well-established and respected company.</li><li>A supportive and collaborative working environment.</li></ul>

Procurement Manager

Franklin Street

<div>Description:

Franklin Street is currently seeking a Receptionist to join our team in Atlanta, GA.
 ** This is a temporary position and will be re-evaluated after 6 months.
The ideal candidate must possess strong written and verbal communication skills, and they are organized, proactive, detail-oriented, and committed to maintaining a professional and inviting office environment. Two years of customer service and multiple phone lines experience preferred. Bilingual in Spanish is preferred but not required.
Position Overview:
The Receptionist serves as the first point of contact for clients, visitors, and team members, creating a professional, welcoming, and positive first impression for all who enter or contact the organization. We are seeking a vibrant, customer-focused individual with exceptional interpersonal skills who enjoys engaging with people and providing outstanding service. The receptionist will answer the multi-line phone, greet guests, perform general administrative duties, complete clerical tasks and projects, and assist the operations manager in support of our corporate, real estate, and insurance teams.<ul><li>
Answers multiple-line phones in a professional and efficient manner.</li><li>
May respond to customer questions and complaints and/or route to appropriate party.</li><li>
Represents the Company to guests and clients - welcoming visitors, answering and/or referring inquiries.</li><li>
Performs general clerical duties i.e. filing, checking/delivering mail, etc.</li><li>
Manages incoming and outgoing mail and shipping.</li><li>
Performs general computer duties, i.e. Data entry, managing websites, A/P posting, etc.</li><li>
Maintains office supply inventory, checking stock levels, placing and expediting orders for supplies, verifying receipt of supplies and reconciling billing.</li><li>
Ensure coffee machines and beverage stations are well-maintained, stocked, and operational to support a positive employee and visitor experience.</li><li>
Provides technical support for all training and office-wide meetings held in the office.</li><li>
Assists with booking travel for incoming guests to the office</li><li>
Assists with arranging catering or food delivery for meetings.</li><li>
Provides administrative support to the Operations manager as well as business partners and senior executives.</li><li>
Assist with all new hire processes</li><li>
Maintains cleanliness and organization of office common areas to provide a clean, hospitable, and safe environment for employees and guests.</li><li>
Performs light clean-up / maintenance duties for the office conference room, break areas, and refrigerators etc.</li><li>
Submit and monitor maintenance requests, coordinating with building management and service providers as needed.</li><li>
Coordinate parking validation procurement and provide validations to guests, clients, and visitors as required.</li><li>
Provide additional phone coverage when necessary to help support the other offices.</li><li>
Schedules appointments and assists with making travel arrangements for business partners when necessary.</li><li>
Manages conference room schedules and provides support in setting up company meetings and trainings.</li><li>
Schedules office meetings and trainings.</li><li>
Performs other duties as assigned.</li><li>
Assists in planning and execution of welfare events and philanthropic activities</li></ul>
Requirements:
<ul><li>Prefer at least 2 years of switchboard experience and experience with multiple phone lines.</li><li>
Prefer at least 2 years of customer service experience.</li><li>
Ability to represent the company professionally in front of guests with hospitality and customer service.</li><li>
Must be dependable and present a professional appearance and demeanor at all times. Please note, in this role, a professional business office appearance requires that no tattoos or piercings are visible.</li><li>
Strong written and verbal communication skills (both in person and over the phone). Must be able to speak clearly and concisely. The ability to comprehend, speak, and write fluently in English at a professional level is required.</li><li>
Must be neat, organized, and able to multitask in a fast-paced business environment.</li><li>
Exemplary interpersonal skills and service orientation, and ability to interface effectively at all levels of the organization.</li><li>
Ability to follow documented procedures and standards.</li><li>
Proficiency on computer skills including MS Office applications (SharePoint, Excel, Word, Outlook, Power Point, Publisher), database applications, and related software is required as is the ability to actively research basic information on the internet.</li><li>
Ability to touch-type accurately at 55-60 wpm or higher required.</li></ul>
About Franklin Street:
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Make your next career move with Franklin Street. With seven lines of business and nine offices across, that perfect opportunity you&rsquo;ve been looking for is here. We believe in hiring a mix of experienced and new talent to join our team of professionals. Whatever your expertise, wherever you are on your career path, Franklin Street is your destination for success.
Learn more about Franklin Street and our award-winning culture at www.FranklinSt.com.
Must be able to successfully pass pre-employment (post-offer) drug screen and background check.
Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.</div>

Receptionist

Ware Malcomb

<div><div>Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/</div><div></div> 
As a Designer III at Ware Malcomb, you will lead the application of advanced design techniques across a range of project scales, taking ownership of key design components from concept through construction. You will exercise strong independent judgment in evaluating and applying design methods, contribute to design visioning and concept development, and lead client presentations while maintaining design intent. You will support project execution through Design Development (DD), Construction Documents (CD), and Contract Administration (CA), including submittals and furniture selection, while mentoring junior team members and coordinating project efforts under the general direction of a licensed interior designer.
<h3 class="jobSectionHeader">
Your Role</h3><ul>
<li>Support Interior Designer/ Sr Interior Designer with all design communication and design presentations with Client and internally</li>
<li>Introduce and develop design solutions that meet the client&rsquo;s needs on time and budget</li>
<li>Design and execute components of projects of moderate complexity from concept through construction under supervision of Design Director or Studio Manager</li>
<li>Space planning and creation of program documents</li>
<li>Creation of design concepts</li>
<li>Create graphic formatting and mood boards for client presentations</li>
<li>Creation of finish plans, specifications, and material selections</li>
<li>AutoCAD and Revit support for the preparation of Design Development and Contract Documents</li>
<li>Support consultant coordination of DD and CDs</li>
<li>3D renderings and computer illustrations</li>
<li>Meet with furniture dealers, product reps, and fabricators to meet overall project objectives</li>
<li>Take a leading role in design, documentation, and coordination from Concept through the Construction Administration phase</li>
<li>Respond to submittals during the contract administration phase under direction of the Project Manager</li>
<li>Work to master the development, continuity and detailing of design concepts</li>
<li>Develop a strong mastery of appropriate construction techniques and detailing</li>
<li>Research, identify and implement applicable building and accessibility codes</li>
<li>Strive for impactful, innovative, and functional design</li>
</ul><h3 class="jobSectionHeader">Qualifications</h3><ul>
<li>5+ years of experience in the field of Architecture or Interior Design</li>
<li>NCIDQ certification preferred</li>
<li>Bachelor&rsquo;s Degree in Architecture or Interior Design</li>
<li>Standard knowledge of financial terms and principles</li>
<li>Ability to understand and carry out general instructions. Requires intermediate analytical and quantitative skills</li>
<li>Ability to support the Interior Designer or Senior Interior Designer in design visioning and maintain a clear design intent through the life of the project</li>
<li>If required, ability to provide clear direction to Designer I or II to create comprehensive design packages</li>
<li>Ability to support design presentation to Client and collect/implement feedback</li>
<li>Excellent written and verbal communication skills are essential</li>
<li>Excellent presentation skills. Ability to effectively present information</li>
<li>Strong organizational and analytical skills</li>
<li>Ability to provide efficient, timely, reliable and courteous service to customers</li>
<li>Ability to comprehend, analyze, and interpret complex documents</li>
<li>Ability to work independently to solve problems involving multiple options</li>
</ul><h3 class="jobSectionHeader">Software Skills</h3><div>
<ul><li>Proficiency in Revit / BIM 360</li>
<li>Proficiency in Vantagepoint</li>
<li>Proficiency in MS Office, including Word, Excel and Outlook</li>
<li>Proficiency in Newforma</li>
<li>Proficiency in AutoCAD/Architectural Desktop</li>
<li>Advanced Proficiency in Adobe Creative Suite and SketchUp graphic software</li>
<li>Knowledge of 3D rendering software such as Enscape and Lumion</li>
<li>Advanced Knowledge of building code</li>
</ul></div><div>This is a full-time, long-term position.</div>
<div></div>
<div><div>Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science &amp; technology, healthcare, multifamily, retail, hospitality and public/institutional projects.
</div>
<div></div><div>The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record&rsquo;s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine&rsquo;s Top 100 Giants. For more information, visit waremalcomb.com.</div></div></div>

Designer III, Interior Architecture & Design

Beazer Homes

<div>Overview:
<div>
Company Overview</div><div>
Built on a solid, family foundation, we&rsquo;ve been building homes across the United States for more than 25 years, but our history started way before that in the 1600s with an English builder named George Beazer. Nine generations later, the Beazer family and name continues to stand for quality homebuilding, craftsmanship, and innovation. Our focus is on individual communities. We strategically build each community to be near places that our customers care about, so that a home is more than a house.</div><div></div><div> 
Job Summary</div><div>
The Director of Digital Marketing &amp; Customer Experience is accountable for Beazer&rsquo;s end-to-end digital customer experience and the intelligence that powers it. This role owns how customers experience Beazer across b.com, email, and SMS, and how analytics and AI are used to improve relevance, clarity, and performance over time. This leader sets the vision, standards, and strategy for Beazer&rsquo;s digital ecosystem&mdash;ensuring experiences are intuitive, differentiated, and measurable&mdash;while leading a team responsible for digital execution, lifecycle messaging, and analytics. The Director translates data and emerging capabilities into practical decisions that improve customer confidence and business outcomes.</div> 
<div></div>
Primary Duties &amp; Responsibilities:

Digital Experience<ul><li>
Serve as the executive owner of b.com as Beazer&rsquo;s digital front door, defining experience vision, standards, and performance expectations</li><li>
Lead digital roadmap, prioritization, and optimization strategy in partnership with IT and Brand to ensure experiences clearly communicate value and guide customers to action</li></ul>
Email &amp; SMS (Lifecycle Experience)<ul><li>
Own email and SMS as lifecycle experience channels, defining standards for cadence, personalization, tone, and fatigue management</li><li>
Ensure lifecycle messaging reinforces and integrates with digital and in-person experiences rather than fragmenting the customer journey</li><li>
Maintain accountability for experience quality and performance contribution across lifecycle channels</li></ul>
Conversion &amp; Funnel Performance
Own digital conversion performance across key customer funnel stages (visit lead appointment<ul><li> sale) in partnership with Sales and Brand</li><li>
Define conversion benchmarks, prioritization, and improvement roadmap</li><li>
Ensures alignment between traffic-driving efforts (Brand/Paid Media) and on-site conversion experience</li><li>
Drive continuous improvement in lead quality, friction reduction, and customer progression</li></ul>
Analytics &amp; Customer Insights<ul><li>
Establish enterprise measurement frameworks across b.com, email, and SMS to evaluate customer journey performance and business impact</li><li>
Lead journey analysis, performance diagnostics, and insight generation to inform marketing, customer experience, and sales decisions</li><li>
Advance the organization from reporting to decision intelligence by translating analytics into actionable recommendations</li></ul>
AI Strategy &amp; Enablement<ul><li>
Own the responsible application of AI across digital experience, messaging, and analytics</li><li>
Identify and prioritize high-value AI use cases including personalization, segmentation logic, optimization, and insight generation</li><li>
Establish AI governance, guardrails, and prioritization in partnership with IT and data teams</li></ul>
Salesforce Marketing Cloud Platform Partnership<ul><li>
Serve as the senior business owner of Beazer&rsquo;s strategic partnership with Salesforce Marketing Cloud</li><li>
Ensure Salesforce supports lifecycle strategy, data integration, analytics, and AI enablement</li><li>
Partner with Marketing Automation on roadmap direction and platform evolution</li></ul>
Martech &amp; Data Strategy<ul><li>
Own marketing technology strategy, integration priorities, and data model direction in partnership with IT</li><li>
Ensure tools, platforms, and data flows support scalable personalization, measurement, and optimization</li><li>
Drive vendor prioritization and capability roadmap aligned to business impact</li></ul>
Experimentation &amp; Optimization<ul><li>
Own digital experimentation strategy and governance across web and lifecycle channels</li><li>
Establish testing roadmap, prioritization framework, and velocity expectations</li><li>
Ensure structured A/B and multivariate testing informs experience, messaging, and conversion improvements</li><li>
Embed a test-and-learn culture across the digital team.</li></ul>
Team Leadership<ul><li>
Lead and develop a team across digital experience, email/SMS, and analytics, including:<ul><li>
Web &amp; AI Marketing Manager: b.com execution, optimization, and experimentation</li><li>
Email &amp; SMS Marketing Manager: lifecycle messaging execution and operations</li><li>
Marketing Analytics Manager: measurement, insights, and journey analysis</li></ul></li><li>
Establish operating standards, drive cross-functional collaboration, and build capability across the digital organization</li><li>
Performs other duties as assigned</li></ul>
Education &amp; Experience:
<ul><li>Bachelor&rsquo;s degree in Marketing, Business, Analytics, or related field required; MBA or advanced degree preferred</li><li>
8&ndash;10 years of progressive experience in digital marketing, digital experience, or customer experience, with at least 3 years in a leadership role</li><li>
Proven experience owning and optimizing customer-facing digital platforms (e.g., websites) and lifecycle communication channels (email/SMS)</li><li>
Strong background in marketing analytics, customer journey analysis, and performance measurement, with demonstrated ability to influence business decisions</li><li>
Experience working with marketing technology ecosystems, including marketing automation platforms; Salesforce Marketing Cloud experience strongly preferred</li><li>
Experience identifying and applying AI use cases within marketing or digital experience environments, with understanding of governance and responsible implementation</li><li>
Demonstrated success leading cross-functional initiatives and developing teams across digital, lifecycle, and analytics disciplines</li></ul>
Skills &amp; Abilities:
<ul><li>Strong digital experience leadership with the ability to define vision, standards, and strategy across web and lifecycle channels</li><li>
Deep understanding of customer experience design across b.com, email, and SMS, with focus on clarity, relevance, and conversion</li><li>
Advanced analytics capability with experience building measurement frameworks and translating data into decisions</li><li>
Ability to move organizations from reporting to insight-driven decision-making through clear, actionable recommendations</li><li>
Working knowledge of AI applications in personalization, segmentation, optimization, and insight generation, with sound judgment on responsible use</li><li>
Experience leading marketing technology ecosystems and partnering with IT and data teams to evolve platforms and integrations</li><li>
Strong understanding of marketing automation, CRM, and digital analytics tools</li><li>
Excellent executive communication and influencing skills across marketing, sales, brand, and technology teams</li><li>
Proven ability to lead and develop high-performing, cross-functional teams</li><li>
Strong prioritization and decision-making skills balancing innovation, customer needs, and measurable outcomes</li></ul>
Physical Requirements:
<div>
The work environment for this role is primarily office-based, with most tasks completed on a computer. However, the position involves regular travel to divisions and communities, which may include air travel, site visits, industry events, off-site meetings, and field operations oversight. Travel is a core component of the role, and the individual should be comfortable working across multiple markets and transitioning between on-site and remote work. This role offers a balance between a stable office environment and the dynamic nature of field marketing leadership.</div></div>

Digital Marketing & Customer Experience Dir

ApolloMD

<div><div>About ApolloMD</div>
ApolloMD is a private, physician-led practice management organization partnering with hospitals and health systems nationwide to provide integrated multispecialty services, including emergency medicine, hospital medicine, anesthesia, and revenue cycle management. For more than 40 years, ApolloMD has focused on delivering clinical excellence and operational innovation to enhance patient care while supporting the professional growth and wellness of its clinicians. Today, ApolloMD supports hospitals across 18 states with a workforce of more than 3,200 professionals, including 400+ corporate team members, 1,000+ advanced practice clinicians, and 1,800+ physicians.<div>
Position Summary</div>
The HR Coordinator plays an important role on the ApolloMD Human Resources team, supporting the day-to-day functions of the employee lifecycle for corporate employees. This position is the operational backbone of core HR processes, with primary focus on recruitment coordination, onboarding, offboarding, and the administrative management of FMLA and ADA accommodation requests. The HR Coordinator works closely with the HR Manager and broader HR team to deliver a consistent and positive experience for employees. On occasion, this role may also be called upon to assist with employee experience efforts supporting the clinical team. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities and deadlines in a fast-paced environment. Overtime may be required during peak periods such as open enrollment, annual performance review cycles, and other high-volume HR initiatives.<div>
Key Responsibilities</div>
Recruitment Coordination<ul><li>
Post job requisitions to applicable job boards and the company careers page in a timely manner.</li><li>
Review applications for minimum qualifications and route qualified candidates to the appropriate hiring team for further consideration.</li><li>
Conduct preliminary phone screenings to confirm candidate availability, interest, and basic qualifications, and document results for the hiring team.</li><li>
Coordinate all interview scheduling between candidates and hiring managers, including logistics for phone, video, and in-person interviews.</li><li>
Serve as the primary point of contact for candidates throughout the recruiting process, providing timely communication and a positive candidate experience.</li><li>
Prepare and process offer letters in accordance with approved compensation parameters.</li><li>
Track candidate status in Paycom and ensure accurate recordkeeping throughout the full recruiting lifecycle.</li><li>
Coordinate and submit background check requests for candidates upon offer acceptance and monitor completion.</li></ul>
Onboarding<ul><li>
Initiate and manage the full onboarding process for new corporate hires, including orientation scheduling, new hire paperwork collection, and timely completion of all required documentation.</li><li>
Set up new employees in Paycom, including payroll enrollment and benefits eligibility activation.</li><li>
Complete and maintain I-9 verification for all new hires in compliance with federal requirements, including remote I-9 coordination where applicable.</li><li>
Serve as the primary point of contact for new hires during their onboarding period, answering questions and ensuring a smooth transition into the organization.</li><li>
Coordinate with IT, Facilities, and department managers to ensure workspaces, equipment, and system access are ready prior to each new hire&rsquo;s start date.</li><li>
Prepare new hire files and ensure all documentation is complete, accurate, and filed appropriately in Paycom.</li></ul>
Offboarding<ul><li>
Manage the end-to-end offboarding process for departing employees, including coordinating exit interviews, preparing and distributing required COBRA and benefits separation documentation, and processing final paycheck paperwork.</li><li>
Submit system access termination requests to IT and other applicable teams in advance of each employee&rsquo;s last day.</li><li>
Ensure all offboarding steps are completed on time and in compliance with company policy and applicable state requirements.</li><li>
Maintain accurate records of separation reasons and offboarding activity in Paycom.</li></ul>
FMLA and Leave Administration<ul><li>
Serve as the initial point of contact for leave requests by providing employees with leave information, required forms, and process guidance.</li><li>
Distribute and collect required leave documentation, including DOL notice and designation forms and applicable medical certifications.</li><li>
Track all active leave cases in Paycom, including leave start and end dates, intermittent usage, and return-to-work status.</li><li>
Send timely notices to employees and managers regarding leave status, certification deadlines, and expected return dates.</li><li>
Coordinate return-to-work documentation and communications between employees, managers, and HR leadership.</li><li>
Refer leave-related questions requiring policy interpretation or determination to the HR Manager.</li><li>
Maintain accurate and organized leave records in compliance with federal and applicable state leave laws.</li></ul>
ADA Accommodation Administration<ul><li>
Receive accommodation requests, provide required forms, and coordinate documentation collection in support of the accommodation review process.</li><li>
Log all accommodation requests upon receipt and initiate the intake process, including distributing the appropriate request forms and medical documentation requirements.</li><li>
Gather and organize supporting documentation and route completed requests to the HR Manager for review and determination.</li><li>
Serve as the communication liaison between the employee and the HR Manager throughout the accommodation review process, ensuring timely updates and professional handling.
</li><li>Maintain accurate and confidential accommodation records, including request status, documentation received, and any approved accommodations.</li><li>
Assist with tracking and following up on accommodation implementation with managers as directed by the HR Manager.</li></ul>
HR Recordkeeping, Reporting, and Compliance<ul><li>
Maintain accurate and complete employee records in Paycom, including personnel file documentation throughout the employee lifecycle.</li><li>
Pull and distribute regular new hire reports and employee tenure reports from Paycom to the HR Manager and HR Director on an established cadence.</li></ul><ul><li>
Assist with periodic audits of HR records and identify documentation discrepancies for review.</li><li>
Administer learning assignments for new hires within Paycom Learning and partner with the HR team to support the rollout and tracking of annual required compliance training for all employees.</li><li>
Compile and distribute HR reports and workforce data to support compliance and reporting requirements.</li><li>
Maintain and update HR document templates and forms to ensure they reflect current processes and requirements.</li><li>
Support the ongoing buildout of HR workflows and processes within Paycom, including configuration, testing, and rollout of new functionality; proactively identify opportunities for system improvements and make recommendations to the HR Manager in areas owned by this role.</li></ul>
General HR Support<ul><li>
Respond to routine HR inquiries and direct employees to the appropriate HR resource for policy, benefits, leave, and employee relations matters.</li><li>
Liaise between employees and Payroll to ensure employee records are accurate prior to payroll processing.</li><li>
Assist with preparation and administrative support for the annual performance review cycle.</li><li>
Support the maintenance and ongoing updates of the HR central information hub, ensuring content is current, accurate, and easy for employees to navigate.</li><li>
Support special projects including employee handbook updates, policy and procedure maintenance, and other HR initiatives as assigned.</li><li>
Partner with the HR Coordinator supporting the clinical team to provide cross-functional coverage, share best practices, and ensure a consistent employee experience across the organization.</li><li>
Actively participate in HR team discussions, initiative planning, and company-wide implementation efforts, contributing a ground-level perspective that supports a connected and inclusive workplace culture.</li><li>
Perform other duties as assigned.</li></ul><div>
Qualifications</div>
Required<ul><li>
High school diploma required; Bachelor&rsquo;s degree in Human Resources or a related field strongly preferred.</li><li>
At least 1&ndash;2 years of HR or administrative experience, preferably in a multi-function HR environment.</li><li>
Experience with HRIS platforms; Paycom experience strongly preferred.</li><li>
Working knowledge of I-9 compliance, FMLA administration, and ADA accommodation processes.</li><li>
Proficient in Microsoft Office Suite, including Word and Excel.</li><li>
Strong organizational skills with high attention to detail and the ability to manage competing priorities and deadlines.</li><li>
Excellent written and verbal communication skills with a professional, service-oriented approach.</li><li>
Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.</li></ul>
Preferred<ul><li>
Experience in a healthcare, physician services, or staffing organization.</li><li>
Familiarity with multi-state employment and onboarding requirements.</li><li>
SHRM-CP or PHR credential, or active pursuit of certification.</li></ul><div>
Work Environment</div>
This is a hybrid position based in Atlanta, Georgia. Core hours are Monday through Friday, 8:30 AM to 5:00 PM. Overtime opportunities may arise during high-volume periods. On-site presence is expected to support onboarding activities, orientations, and other in-person HR functions, with remote flexibility for administrative work. Specific on-site expectations will be established with the HR Manager.<div>
Why ApolloMD</div>
ApolloMD is committed to a positive culture where work-life balance is a priority. We offer:<ul><li>
Paid Time Off</li><li>
16 Hours of Annual Volunteer PTO and company-sponsored volunteer events</li><li>
Full Health Benefits Package, including Medical, Dental, and Vision</li><li>
Generous Employer Contribution to Health Spending Account</li><li>
401(k) with Employer Contribution</li><li>
Employee Assistance Program</li><li>
Voluntary Short-Term and Long-Term Disability</li><li>
Onsite Gym</li><li>
Wellness Program</li></ul>
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities and may be revised as business needs evolve.</div>

Coordinator, HR

The Art of Touch

General ManagerCompensation: $65,000 - $85,000 per year + Performance BonusAbout The Art of Touch MassageThe Art of Touch Massage is a premium therapeutic massage studio in Midtown Atlanta that has served the community since 2007. Known for exceptional bodywork, an art-filled environment, and a commitment to helping guests feel like a masterpiece, the business has built a loyal client base and a strong reputation over nearly two decades.As we look toward the future, our focus is simple: rebuild operational excellence, strengthen accountability, grow appointment volume, and create a leadership structure that supports long-term success.We are seeking a General Manager who wants to take ownership of business performance and help lead the next chapter of growth.Position OverviewThe General Manager serves as the senior operational leader of The Art of Touch Massage.This role is responsible for therapist recruiting, workforce planning, scheduling, therapist performance management, team accountability, operational systems, and overall business performance.The General Manager will work closely with the Owner during an initial transition period but is ultimately expected to become the primary day-to-day operator of the business.This is not a hospitality coordinator role.This is a leadership position for someone who enjoys building teams, solving operational problems, holding people accountable, and producing measurable results.What You'll OwnRecruiting &amp; Staffing<ul><li>Build and maintain an ongoing pipeline of Licensed Massage Therapists</li><li>Develop relationships with massage schools and industry organizations</li><li>Recruit, interview, hire, onboard, and retain therapists</li><li>Ensure staffing levels consistently support business demand</li><li>Reduce vacancies and staffing bottlenecks</li></ul>Scheduling &amp; Capacity Management<ul><li>Align therapist availability with client demand</li><li>Improve evening, weekend, and peak-hour coverage</li><li>Manage therapist utilization and productivity</li><li>Reduce missed appointment opportunities</li><li>Forecast staffing needs based on business trends</li></ul>Therapist Leadership &amp; Accountability<ul><li>Directly manage the Licensed Massage Therapist team</li><li>Establish clear performance expectations and standards</li><li>Conduct coaching conversations, performance reviews, and corrective action when necessary</li><li>Hold therapists accountable for availability, professionalism, documentation, guest experience, and operational standards</li><li>Partner with Lead Massage Therapists to develop training, mentoring, and continuing education initiatives</li><li>Improve therapist retention while maintaining a culture of accountability</li></ul>Operations &amp; Team Leadership<ul><li>Directly oversee day-to-day business operations</li><li>Lead the front desk team through the Spa Manager and other team leaders</li><li>Improve systems, processes, and reporting</li><li>Ensure standard operating procedures are consistently followed</li><li>Resolve operational issues quickly and effectively</li><li>Maintain a high-quality client experience</li><li>Drive continuous improvement throughout the organization</li></ul>Business Performance<ul><li>Own appointment growth goals</li><li>Monitor utilization, staffing, retention, and operational KPIs</li><li>Track business performance and recommend corrective actions</li><li>Improve profitability through stronger execution and resource management</li><li>Deliver weekly operational reporting to ownership</li></ul>Success MetricsSuccess in this role will be measured by:Staffing<ul><li>Therapist headcount growth</li><li>Therapist retention</li><li>Time-to-fill open positions</li></ul>Capacity &amp; Utilization<ul><li>Therapist utilization</li><li>Evening and weekend coverage</li><li>Reduction in missed booking opportunities</li></ul>Business Growth<ul><li>Appointment volume</li><li>Revenue growth</li><li>Membership growth</li><li>Package sales</li><li>Profitability improvement</li></ul>Leadership<ul><li>Team retention</li><li>Accountability</li><li>Operational execution</li><li>Completion of strategic initiatives</li></ul>Ideal CandidateYou are likely a strong fit if you:<ul><li>Have successfully managed service-based businesses or multi-department teams</li><li>Have experience recruiting and retaining employees</li><li>Have directly managed employee performance and accountability</li><li>Are highly organized and execution-focused</li><li>Naturally hold people accountable</li><li>Enjoy solving operational problems</li><li>Are comfortable making decisions and taking ownership of outcomes</li><li>Can balance people leadership with performance expectations</li></ul>You understand that culture matters, but culture without accountability does not create results.Preferred Experience<ul><li>General Manager, Operations Manager, District Manager, Practice Manager, Studio Manager, or similar leadership experience</li><li>Recruiting and workforce planning</li><li>Scheduling and labor management</li><li>Employee coaching and performance management</li><li>P&amp;L responsibility</li><li>Service, wellness, hospitality, healthcare, fitness, or retail operations</li></ul>Massage industry experience is helpful but not required.Strong operational leadership experience is required.The OpportunityThis role is an opportunity to take over leadership of an established business with a strong reputation, a loyal client base, and significant growth potential.The right candidate will have the autonomy to improve systems, build a stronger team, increase operational performance, and play a key role in shaping the future of the organization.Pay: $65,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee discount</li></ul>Work Location: In person

General Manager - Massage Spa & Art Gallery

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