administrative assistant - association for clinical pastoral education (acpe)

administrative assistant

account service coordinator Jobs in Atlanta

account service coordinator

administrative assistant - association for clinical pastoral education (acpe) Jobs in Atlanta

assistant project manager Jobs in Atlanta

assistant project manager

aws executive assistant, us enterprise Jobs in Atlanta

aws executive assistant, us enterprise

executive assistant

Boston Consulting Group

<div>Who We Are
Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. 
 
To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. 
What You'll Do
Candidates must be available to begin full-time employment on the scheduled class start date of June 22, 2026. 
You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual &quot;Best Firms to Work For&quot; survey and #12 on Glassdoor&rsquo;s Best Places to Work list. 
While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for, we'd be excited to share it with you. In this role, you&rsquo;re the backbone of the function. You ensure that the Managing Director &amp; Partners (MDPs) you support have what they need to seamlessly serve our clients and meet their internal commitments and goals. You anticipate the needs of your customers, look ahead, and prevent problems from arising. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing case team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Consulting Team. 
This role starts with a 60-day in-office onboarding period designed to build strong foundations and accelerate learning. After the first 60 days, we operate in a hybrid model. 
At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development. That&rsquo;s why we operate in a hybrid model, with the expectation that team members are in the office 3 to 5 days per week. This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for fully remote or virtual work. While in the office, you will be surrounded by a community of intelligent, highly motivated and service-minded people. EAs help shape our culture by actively participating in office life and collaborate across functions to help fellow Business Services Team (BST) members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of the Admin team. We work hard together, and we go out of our way to support each other &ndash; we want everyone to be successful, individually and as a team. 
We won't define a career path for you &ndash; but some of our EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions. Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment. 
You&rsquo;re Good At 
<ul><li>
Being a proactive partner and managing your MDP&rsquo;s time in a fast-paced, high volume, and constantly evolving client service environment:<ul><li>
Owns and drives calendar/complex meeting scheduling</li></ul></li><li>
Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation</li><li>
Processing timesheets and expenses on a timely basis</li><li>
Supporting administrative aspects of MDP internal commitments: practice area activities, BCG leadership committees, recruiting, etc.</li><li>
Building effective working relationships with key stakeholders (this will be crucial to your success!):<ul><li>
MDPs &ndash; Understands priorities and exercises sound judgment to make appropriate trade-off</li><li>
Clients and their Assistants &ndash; facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build client relationships</li><li>
EA and AA peers &ndash; lead case team logistics and work together to support other Partners, Principals and BST leaders on the case team; provide back-up support to other assistant team members</li><li>
BST peers and internal resources &ndash; obtain and share information with wider team as needed; help case team navigate internal resources</li></ul></li><li>
Proactively leaning in to support high leverage activities for MDPs (this will vary by need):<ul><li>
Assisting with account planning and client relationship management</li><li>
Conducting research and gathering information</li><li>
Assisting with the creation and preparation of client team materials &ndash; slides, proposals, onboarding decks, including proofreading and copying/binding</li><li>
Additional items that you (or the MDPs) feel may be useful &ndash; be creative and think outside the box</li><li>
Acting as a thought partner and trusted advisor to MDPs, their teams and others at BCG</li><li>
Keeping them informed of critical information they may not be aware of</li><li>
Guiding them toward making right decisions about use of time</li></ul></li><li>
Taking initiative to bring things &quot;from the back burner to the front burner&quot; for MDPs</li><li>
Performing other duties as assigned or required, including some personal support; responsibilities will vary</li></ul> 
What You'll Bring<ul><li>
Bachelor's degree, strongly preferred</li><li>
Demonstrated leadership and/or customer service experience</li><li>
Minimum of 3 years of experience in a fast-paced environment (extremely fast paced!), supporting senior executives, strongly preferred</li></ul> 
DO THESE BEHAVIORS/MENTALITY EXPECTATIONS RESONATE WITH YOUR SKILLS AND EXPERIENCE? 
<ul><li>
High customer service orientation &ndash; highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service</li><li>
Strong intellectual curiosity &ndash; a hunger and desire to always be learning, experiencing, and growing</li><li>
Insightful &ndash; drives the business forward by connecting the dots</li><li>
Organized &ndash; excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner</li><li>
Sweats the small stuff &ndash; strong attention to detail and accuracy, particularly when under pressure</li><li>
Relationship-oriented &ndash; ability to develop effective working relationships with the Consulting Team, clients, and the wider Business Services Team (BST) to help build trust, open doors, and create opportunity</li><li>
Team player &ndash; proactively seeks opportunities to help others; will go above and beyond in order to get the job done</li><li>
Dedicated to our values &ndash; open and inclusive to all members of the team and support them as equals</li><li>
Committed to improving the status quo &ndash; we respect and hire people who are willing to ask questions or make suggestions, even if it is turned down</li><li>
Good judgment &ndash; highly professional and diplomatic (dealing with consultants who can be very demanding at times can be a challenge, but a challenge you're up for), knows when to ask for help or advice, is perceptive and practical</li><li>
Trustworthy &ndash; a vault (you will be privy to confidential information)</li><li>
Flexibility &ndash; doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles; embraces new ways of working in a hybrid environment</li><li>
Self-motivated &ndash; a &quot;can-do&quot; demeanor with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities</li><li>
Passion &ndash; hone your &ldquo;superpower&rdquo; and bring your true authentic self to work</li></ul> 
Who You'll Work With
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs. 
Additional info
Candidates must be available to begin full-time employment on the scheduled class start date of June 22, 2026. 
Shift Schedules: 
To accommodate our operations and the diverse needs of our teams and clients we are hiring for 3 different time zones: 
<ul><li>
ET: 8:30-5pm ET</li><li>
CT: 9:30-6p ET</li><li>
PT: 10:30-7p ET</li></ul> 
Hybrid policy: 
At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development. That's why we operate on a hybrid model, with the expectation that team members will be in the office 3 to 5 days per week. This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for remote or virtual work.<div> 
Compensation Information: 
Total compensation for this role includes base salary, annual discretionary performance bonus, retirement contribution, and a market leading benefits package described below. 
The base salary range for this role is $71,000-$79,667. 
This is an estimated range and specific base salaries within the range depend on factors such as office location, experience, and skill set. It is not common for new BCG employees to be hired at the high-end of the salary range. BCG regularly reviews its ranges to ensure market competitiveness. 
In addition to your base salary, your total compensation will include a discretionary bonus of up to 12% and a generous retirement contribution that starts at 5% and moves to 10% after 2 years. 
At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees &ndash; and their eligible family members.* That&rsquo;s zero dollars in premiums taken from employee paychecks. All of our plans provide best in class coverage:<ul><li>
Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children</li><li>
Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs</li><li>
Dental coverage, including up to $5,000 in orthodontia benefits</li><li>
Vision insurance with coverage for both glasses and contact lenses annually</li><li>
Reimbursement for gym memberships and other fitness activities</li><li>
Fully vested retirement contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan</li><li>
Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement</li><li>
Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month)</li><li>
Paid sick time on an as needed basis</li><li>Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.</li></ul></div> 
Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.</div>

Executive Assistant

C-SUITE ASSISTANTS

<div>
 
 
 Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA
 
 
 
 
 
 
 A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Serve as a liaison to the board of directors/owners and senior management teams
 </li>
 <li>
 Organize and coordinate executive outreach and external relations efforts
 </li>
 <li>
 Be the primary point of contact on all matters pertaining to the Chief Executive Officer
 </li>
 <li>
 Manage an active calendar of appointments
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Compose and prepare correspondence that is sometimes confidential
 </li>
 <li>
 Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
 </li>
 <li>
 Work independently on projects, from conception to completion
 </li>
 <li>
 Manage presentations and gather information as necessary
 </li>
 <li>
 Assist with planning corporate events
 </li>
 <li>
 Supervise direct reports to ensure effective oversight and management of the office
 </li>
 <li>
 Travel to conventions and Board meetings 4 times a year.
 </li>
 <li>
 Coordinate and prioritize meetings for the CEO
 </li>
 <li>
 Run meetings and keep them on track and aligned with the agenda
 </li>
 <li>
 Create the agenda for senior leadership meetings
 </li>
 <li>
 Vet and prioritize the CEO&rsquo;s emails
 </li>
 <li>
 Follow up with the executive team on projects and deadlines
 </li>
 <li>
 Some off-hour availability required
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Minimum of 5-10 years of experience supporting a C-Level executive
 </li>
 <li>
 BA/BS from a college or university a plus
 </li>
 <li>
 Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
 </li>
 <li>
 Strong communication skills: written and verbal
 </li>
 <li>
 Strategic thinker
 </li>
 <li>
 Understand the importance of confidentiality and trust when supporting a CEO
 </li>
 <li>
 Dynamic and proactive comfortable in a fast-paced environment.
 </li>
 <li>
 Polished, professional demeanor and the gravitas to interact with high-level executives
 </li>
 <li>
 Outstanding communication skills
 </li>
 </ul>
 
 
 
 
 
 Benefits and Perks:
 
 
 
 Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation
 
 
 
 
 
 
 Hours:
 
 
 
 8:30 AM-5:30 PM
 
</div>

Hybrid Executive Assistant to CEO

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2>
Amazon&rsquo;s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Global Sales (AGS) organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director of Enterprise Sales for Amazon Web Services. This position can be located ideally in either New York City, NY or Arlington, VA. 
 
In this role, you will have the opportunity to work with a multi-functional, global team and will support the Director by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial. 
 
Key job responsibilities 
Provide seamless support to the Vice President and leadership team to support organizational priorities 
 
Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate 
 
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources 
 
Organize and manage meetings, off-sites and team-based events 
 
Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.) 
 
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings 
 
Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities 
 
Track and help drive completion of key deliverables and follow up on outstanding items 
 
Review and copy-edit business documents, communications, and presentations with a high level of accuracy 
 
Support and, at times, manage small to medium projects based on organizational needs and professional development interests 
 
Operate in a leadership role with the North America Sales EA team, and build relationships by working collaboratively with Executive Assistants throughout the team and across the company. 
 
Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.<h2 class="jobSectionHeader"> 
BASIC QUALIFICATIONS</h2><ul><li>Experience with Microsoft Office products and applications</li><li>5+ years of senior level leadership support, or 5+ years of executive assistant experience</li><li>Experience with domestic or international travel coordination</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with work space planning/management</li><li>Demonstrates passion and enthusiasm for the customer experience and Amazon&rsquo;s vision.</li><li>Values frugality and efficiency, uses resources wisely and creatively.</li><li>Highly motivated, organized individual who is able to work effectively with minimal supervision.</li><li>Meets/exceeds Amazon&rsquo;s leadership principles requirements for this role</li><li>Meets/exceeds Amazon&rsquo;s functional/technical depth and complexity for this role</li><li>Detail oriented, with exceptional organizational skills.</li><li>High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, GA, Atlanta - 74,200.00 - 129,800.00 USD annually 
USA, NY, New York - 81,600.00 - 142,800.00 USD annually 
USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually</div>

AWS Executive Assistant, US Enterprise

Emory University

<div>
 
 Discover Your Career at Emory University
 
 
 
 Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
 
 
 
 Description
 
 
 
 Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
 
 
 KEY RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provides administrative support specifically for HR department, Director of Operations and Executive Director.
 </li>
 <li>
 Responds to incoming telephone calls.
 </li>
 <li>
 Maintains calendars and prioritizes meeting requests for management.
 </li>
 <li>
 Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
 </li>
 <li>
 May complete forms, grant applications, and/or correspondence associated with programs.
 </li>
 <li>
 Prepares charts and graphs for reports and presentations.
 </li>
 <li>
 Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.
 </li>
 <li>
 Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
 </li>
 <li>
 Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.
 </li>
 <li>
 Initiates, processes, and maintains records and invoices.
 </li>
 <li>
 Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
 </li>
 <li>
 May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
 </li>
 <li>
 Plans and coordinates travel arrangements for Executive Director.
 </li>
 <li>
 Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
 </li>
 <li>
 Establishes and organizes files and documents.
 </li>
 <li>
 Oversees ordering and maintenance of office supplies.
 </li>
 <li>
 Performs related responsibilities as required.
 
 
 </li>
 </ul>
 MINIMUM QUALIFICATIONS:
 
 
 <ul>
 <li>
 </li>
 <ul>
 <li>
 Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
 </li>
 <li>
 Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
 </li>
 <li>
 Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
 
 </li>
 </ul>
 </ul>
 NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
 
 
 
 Additional Details
 
 
 
 Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
 
 
 Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
</div>

Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

Delaware Nation Industries

<div>DNI is seeking an experienced Executive Administrator to support the Communication &amp; Program Strategy Accountability Offices. This role is essential in managing executive functions through high-level administrative support, effective coordination, and clear communication. You will handle complex schedules, coordinate critical meetings, prepare key documents, and manage logistics for both virtual and in-person events. The position demands strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Proactive problem-solving and maintaining confidentiality are crucial. The ideal candidate will thrive in a dynamic setting, ensuring smooth and efficient operations for our leadership team. 
Requirements 
Key Responsibilities:<ul><li>
Calendar Management: Oversee and manage leadership calendars, ensuring optimal scheduling and resolving conflicts efficiently.</li><li>
Meeting Coordination and Support: Schedule and prepare for meetings, managing all logistics, including virtual support and technical setup.</li><li>
Documentation and Reporting: Prepare, review, and distribute essential documents and updates, maintaining organized and accessible electronic files.</li><li>
Logistics and Technical Support: Coordinate logistics for travel and meetings, ensuring materials and documents are properly managed and archived.</li><li>
Administrative Duties: Manage office supplies, distribution lists, and executive communications, ensuring smooth daily operations.</li><li>
Communication and Coordination: Serve as the primary communication link for the executive team, facilitating accurate and timely information exchange.</li><li>
Process Improvement: Develop and refine SOPs, identifying and implementing improvements to enhance administrative efficiency.</li></ul>
Required Qualifications:<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>
Experience: Minimum of 3-5 years of experience in executive administrative support, office management, or a similar role.</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams and ZOOM. Familiarity with document management systems like SharePoint.</li><li>
Organizational Skills: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>
Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.</li><li>
Problem-Solving Skills: Ability to identify issues and develop effective solutions, particularly in high-pressure situations.</li><li>
Interpersonal Skills: Strong interpersonal skills, with the ability to work collaboratively with leadership and team members.</li></ul>
Preferred Qualifications:<ul><li>
Advanced Experience: Experience supporting executive leadership in a public health or government setting, including coordinating high-level meetings, managing communications, and overseeing logistics is highly desirable.</li><li>
Industry Knowledge: Familiarity with public health programs, evaluation methods, and government protocols.</li></ul> 

Benefits 
<ul><li>
Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental</li></ul><ul>
<li>Matching 401K</li>
<li>Short- and Long-Term Disability</li>
<li>Pet Insurance</li>
<li>Professional Development/Education Reimbursement</li>
<li>Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas</li>
</ul>Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Project Coordinator III

Ramboll

<div>Company Description 
Develop your excellence in our collaborative, inclusive, diverse, and empowering culture at Ramboll! When you start with Ramboll, you&rsquo;ll be joining a company that strives to make a difference &ndash; for our employees, clients, and society. As you begin working on projects, you will be given increasing responsibility, while also being able to rely on experienced managers and colleagues who offer support and a helping hand as you learn and develop in your role. Our vision is to be a leading consultancy globally, delivering integrated and sustainable solutions that shape today and tomorrow. 
Job Description 
Atlanta, Georgia, USA
This position requires the candidate to be in the office at least 4 days per week. Our address is 2300 Windy Ridge Parkway SE, Suite 1155 North, Atlanta, GA 30339.
We invite you to bring your strong organization and people skills into play as you help our local Atlanta, Georgia office and broader Southeast offices function more efficiently to reach our goals. To effectively succeed in this role, you must have demonstrated capabilities to independently build strong relationships, promote excellence and functionality within teams, and operate within a matrix environment, which includes driving collaboration and cooperation. The Office Manager will have the overall responsibility for general office operations and facilities supervision for Ramboll&rsquo;s Atlanta, Georgia office while providing remote support to our Raleigh, NC and Tampa, FL offices as well. The candidate will provide a high level of support to office leadership teams and other management, consulting, and business support staff within the office. The position has responsibility for ensuring that all levels of staff have the tools, supplies, and administrative support necessary to efficiently complete their projects. The ideal candidate will be resourceful, self-motivated, tech savvy and have high ethical standards. Accounting and project management experience (procurement, budgeting/scheduling, etc.) is required for this role.
Responsibilities for an Office Manager include (but are not limited to) the following:<ul><li>
Organizes, leads, and supports administrative team projects and workflow to meet the needs of numerous internal clients as aligned with overall business goals and objectives.</li><li>
Enters client information into the Customer Relationship Management (CRM) system and creates reports as requested.</li><li>
Uses Maconomy (corporate accounting system) to support project managers as needed. Will liaise between project accountants' local staff as needed to provide cursory information about project status and budgets.</li><li>
Supports internal and client meetings by coordinating calendars, ensuring meeting resources are booked and in place, arranging catering, etc. Serves as the meeting point-of-contact for IT and building management support during meetings.</li><li>
Prepares for and schedules office business activities, including travel arrangements, internal business meetings, guest/client travel and accommodations, business appointments, and office social activities (e.g., Happy Hours, Community Breakfasts and holiday events).</li><li>
Directs and leads updates to office-related policies and procedures.</li><li>
Communicates office employee announcements and maintains the Atlanta office intranet page.</li><li>
Supports onboarding of new employees to the Atlanta office.</li><li>
Works with insurance broker and/or carriers regarding certificates of insurance and insurance compliance.</li><li>
Oversees and coordinates local office renovations, repairs, and maintenance in collaboration with the Workplace Management team.</li><li>
Answers the office main phone line and forwards customer inquiries to the proper employee.</li><li>
Manages incoming/outgoing mail and courier packages ensuring items are routed to the correct addressee.</li><li>
Works with and maintains strong working relationships with supply vendors and reviews/approves associated invoices. Will function as SupplHi (Ramboll online purchase order procurement system) liaison between our Americas procurement group and staff. This role will serve to personally learn, maintain, and train local staff on the system as needed.</li><li>
Partners with peer Office Managers on various projects and people-related matters.</li><li>
Coordinates and supports staff working on a remote/hybrid work schedule, e.g., coordinating hot desking, assigning workspaces, and managing office occupancy.</li><li>
Serves as the primary liaison with the property management company and other third parties.</li><li>
Supports office consulting staff with submission of expense reports, and other internal administrative tasks.</li><li>
Supports preparation of client and bid deliverables, including document formatting and finalization.</li><li>
Works with consulting staff to identify needed services, coordinate provision of those services with IT and other Ramboll support organizations, and identifies any gaps in service, so that they can be resolved by the leadership team, Workplace Management, HR, etc.</li></ul>
About you
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.
These include:<ul><li>
Five or more years of experience as an office administrator/executive assistant. Supervisory experience a plus; preferably in a professional services setting.</li><li>
Accounting and project management experience (procurement, budgeting/scheduling, etc.)</li><li>
Experience using CRM software and/or Maconomy (or other corporate accounting system)</li><li>
BS degree preferred in business, communications, or relevant field. AA degree or equivalent experience considered.</li><li>
Strong administrative project management and task leadership experience.</li><li>
Well-developed leadership, organizational and planning skills with continual attention to detail as well as establishing priorities and meeting deadlines.</li><li>
Strong customer skills/mindset; prior experience in a professional client services type of role is preferred.</li><li>
Expertise with Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook) and familiarity with customer relationship management (CRM) software and Maconomy (or similar business accounting software platforms).</li><li>
Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.</li><li>
Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.</li><li>
Must be able to multi-task and demonstrate the ability to juggle multiple competing tasks and demands.</li><li>
Ability to take ownership and work independently with minimal supervision and direction.</li><li>
Must have high level of discretion to handle sensitive and confidential situations.</li><li>
Position requires continually demonstrated poise, tact, and diplomacy.</li><li>
This position is required to be in the office 4 days a week, Monday through Friday, during normal business hours. Occasionally it requires support of social events outside of normal business hours.</li><li>
Physical requirements:<ul><li>
Reaching: Extending hands and arms in any direction</li><li>
Standing: Remaining upright on the feet, particularly for sustained periods of time</li><li>
Sitting: Remaining in a sitting position, particularly for sustained periods of time</li><li>
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from a position</li><li>
Repetitive motions: Making a substantial movement (motion) of the wrist, hands and/or fingers</li></ul></li></ul>
Welcome to our Support Organization
We take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facilities Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.
What we can offer you<ul><li>
Generous Paid Time Off</li><li>
Excellent health and retirement benefits</li><li>
Investment in your development</li><li>
Leaders you can count on, guided by our Leadership Principles</li><li>
Appreciation for the unique person you are</li><li>
The long-term thinking of a foundation-owned company</li><li>
Inspiration from colleagues, clients, and projects</li></ul>
Salary Transparency
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $60,000 - $70,000 annually and does not include overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
Work at the heart of sustainable change
Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that&rsquo;s where we start &ndash; and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can grow and realize their full potential.
Where People Flourish
Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests.
Ready to join us?
Please submit your application. Be sure to include all relevant documents including your CV and a brief cover letter outlining your accounting and project management background and other skills to the responsibilities of the position. Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.
Thank you for taking the time to apply, we look forward to receiving your application! 
Additional Information 
All your information will be kept confidential according to EEO guidelines.</div>

Office Manager

The Integral Group LLC

<div>Position Summary

This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills.

Key Responsibilities
<ul><li> Open and close the lobby area</li></ul>
<ul><li> Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages</li></ul>
<ul><li> Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details</li></ul>
<ul><li> Greet guests in a professional, friendly, and hospitable manner</li></ul>
<ul><li> Answer inquiries from staff, residents, and clients</li></ul>
<ul><li> Assist Office Manager/Executive Assistants as needed</li></ul>
<ul><li> Ensure knowledge of staff movement in and out of the organization</li></ul>
<ul><li> Monitor guests and visitors entering and exiting the lobby area</li></ul>
<ul><li> Be aware of and report suspicious activity to building security</li></ul>
<ul><li> Prepare and submit work orders to the Building Property Manager using the work order system</li></ul>
<ul><li> Obtain parking passes and office access passes for new employees and reissue lost or damaged passes and issue parking validations as applicable</li></ul>
<ul><li> Cancel parking passes and office access passes when employees leave the company</li></ul>
<ul><li> Provide upcoming guests with access information using the DataWatch System.</li></ul>
<ul><li> Prepare for meetings and special events by arranging refreshments and catering when requested and needed</li></ul>
<ul><li> Order Business cards
</li></ul><ul><li> Maintain and confirm conference and training room reservation schedules daily</li></ul>
<ul><li> Ensure conference and training rooms AV equipment is ready for meetings and assist with connecting AV equipment for meetings</li></ul>
<ul><li> Process and complete expense reports for card holders and out-of-pocket expenses</li></ul>
<ul><li> Send, receive, and distribute faxes received via fax machine and e-fax</li></ul>
<ul><li> Receive and sort, all incoming mail and distribute appropriately</li></ul>
<ul><li> Stamp, weigh, code, and affix postage to outgoing mail and take to the building mail and FedEx drop location</li></ul>
<ul><li> Receive all incoming deliveries and log accordingly
</li></ul><ul><li> Prepare courier/certified/overnight/return receipt packages</li></ul>
<ul><li> Maintain check collection log</li></ul>
<ul><li> Facilitate the process server process &ndash; who signed for the documents, who received the documents, who the documents were scanned and emailed to</li></ul>
<ul><li> Order all office supplies, beverages, and snacks and manage inventory</li></ul>
<ul><li> Coordinate the repair/maintenance of all office equipment (i.e., copiers, postage, and fax machines)</li></ul>
<ul><li> Maintain office appearance (reception area, copy rooms, breakroom, training rooms and conference rooms)</li></ul>
<ul><li> Notarize documents as and when needed</li></ul>
<ul><li> Maintain current employee phone list (business, mobile)</li></ul>
<ul><li> Maintain and update Front Desk Handbook</li></ul>

 Qualifications
<ul><li> High School diploma or GED</li></ul>
<ul><li> Minimum 3 years of customer service experience</li></ul>

Employment Eligibility Verification
<ul>
<li>Must possess valid documentation to establish identity and U.S. employment eligibility.</li>
<li>Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.</li> 
</ul>
The Integral Group. is an Equal Opportunity Employer

As an equal-opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.</div>

Administrative Assistant

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