administrative assistant to vp, techops planning, technology and material operations

administrative assistant

assistant project manager Jobs in Atlanta

assistant project manager

account executive - wsb tv atlanta Jobs in Atlanta

account executive - wsb tv atlanta

administrative assistant to vp, techops planning, technology and material operations Jobs in Atlanta

airport security systems assistant i Jobs in Atlanta

airport security systems assistant i

executive assistant

IHG Hotels & Resorts

<div><p>Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive(s) responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive. Anticipate the needs of the assigned executive and proactively address and solve potential issues. Reports to band 4 or higher positions (i.e. SVP, C level or President)</p><p>
</p><div><b>Your day to day
</b></div><ul><li><p>Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive&rsquo;s instructions to other personnel, and perform high level administrative support duties for the executive as needed.</p></li><li><p>
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail. Adjust schedules, meetings and activities based on the executive&rsquo;s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.</p></li><li><p>
May provide answers to immediate issues in the executive&rsquo;s absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive&rsquo;s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action. May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed.</p></li><li><p>
Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.</p></li><li><p>
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up. Prepare periodic or special reports and/or presentation materials as directed, gathering and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.). Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested.</p></li><li><p>
Compose and type a variety of correspondence, executive briefs, etc. requiring judgment and knowledge of functional area; route or respond to correspondence and inquiries not requiring executive&rsquo;s attention; respond to non-routine communications on executive&rsquo;s behalf; and draft correspondence for executive&rsquo;s signature.</p></li><li><p>
Maintain executive&rsquo;s appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation.</p></li><li><p>
Organize and maintain relatively complex administrative and departmental records; ensure the development and maintenance of filing systems; and follow up on pending matters. Complete expense reports for review and signature, which require knowledge of current international currency rates. Coordinate proper coding of invoices, may maintain tracking systems to keep executive informed of charges/discrepancies.</p></li><li><p>
Perform other support duties as assigned to facilitate the smooth operation of the assigned functional area.</p></li></ul><div>
</div><div><b>What we need from you</b>
</div><ul><li>High School Diploma or equivalent combination of education and work-related experience</li><li>
Typically 6-10 years Executive Assistant experience and 5+ years supporting Senior Management or equivalent work-related experience</li><li><p>
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.).</p></li><li><p>
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills.</p></li><li><p>
Demonstrated thorough knowledge and understanding of the Company&rsquo;s operational procedures in assigned functional area.</p></li><li><p>
Demonstrated excellent organizational and time-management skills with ability to prioritize own work.</p></li><li><p>
Demonstrated ability to maintain confidentiality of information.</p></li><li><p>
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget.</p></li><li><p>
Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy.</p></li></ul><div><b>
Location</b> &ndash; Atlanta, GA; Our work structure is an expectation of five (5) days a week in office with some flexibility on Fridays. This expectation may be adjusted to evolve with the changing needs of the business.
</div><div></div><div><b>The hourly range for this role is $35.00 to $43.00</b>. This role is also eligible for bonus pay (as applicable). We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401K, and other benefits to employees.
</div><p></p><div><div><div>At IHG Hotels &amp; Resorts, we work together to deliver True Hospitality for Good on a global scale. With corporate offices and over 6,000 hotel destinations worldwide, a career at IHG is the perfect way to broaden your horizons. You&rsquo;ll experience our unique culture and brilliant colleagues who will support and inspire you. With a host of corporate opportunities to choose from, wherever you are on your career journey, and whatever you want to achieve there&rsquo;s Room for You at IHG.<br>
</div><div></div><br>
<div>Over recent years, we&rsquo;ve transformed our company. We have bold ambitions to drive performance and maintain our relentless focus on growth in order to be the hotel company of choice that guests &amp; owners love.<br>
</div><div></div><br>
<div>We are a hospitality business at our core and value connections and being together helps us foster a unique sense of belonging that also supports productivity. That&rsquo;s why here at IHG, we give our colleagues flexibility and balance &ndash; working in a hybrid way, blending office and remote working collectively. We recognise that every role is different, that&rsquo;s why leaders work with teams to determine how and when they collaborate.<br>
</div><div></div><br>
<div>We provide a wide range of benefits designed to help you live your best work life. These include impressive room discounts across our many properties, recharge days and volunteering days throughout the year. Through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace. We offer a unique and inclusive culture, where there is always Room for You to belong, grow and make a difference.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other category protected by applicable laws. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
</div>
</div></div><div></div><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p><p></p><p><b>
Important information</b>:</p>
<ul>
<li>The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee&rsquo;s pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.</li>
<li>No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.</li>
<li>If you require reasonable accommodation during the application process, please click here.</li>
<li>IHG does not accept applications, inquiries, or unsolicited CVs/resumes from staffing or recruiting agencies. Please click here for our agency policy.</li>
<li>If you are a resident of or applying to a job opening in the State of Washington, please click here to read about applicable benefits.</li></ul></div>

Senior Executive Assistant

Cox Media Group

<div><p><b>Location: GA-Atlanta</b></p><p><b>
Job Title: Executive Assistant - WSB TV</b></p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Position Overview</b></h2></div><div><p>
The Executive Assistant offers extensive administrative support to the President of CMG Content &amp; WSB-TV and their team.</p><p></p><p><br>
The Executive Assistant demonstrates a high level of integrity, professionalism, and diplomacy, handling sensitive and confidential business matters. This role requires responsiveness, organization, attention to detail, and the independent judgment needed to plan, prioritize, and organize in a fast-paced, quickly changing environment. The ideal candidate views themselves as an extension of the executives and departments they support and as an extension of the leadership team&rsquo;s brand.</p><p></p><p><br>
They are focused on removing barriers to success and creating administrative ease to enable the assigned leaders and their teams to be their most successful and productive selves.</p><p></p><p><br>
This role is primarily an onsite position supporting the in-office needs of the executive and their departments.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h2></div><div><ul><li>
Responsible for managing the overall calendar, involving significant interaction with both internal and external executives and assistants. Proactively reviews calendars to identify potential conflicts or issues, ensuring optimal use of each executive&rsquo;s time and focus.</li><li>
Handles all travel, transportation, and lodging arrangements, and creates thorough and detailed itineraries as required.</li><li>
Prepares detailed and timely expense reports to accurately record expenses in accordance with CMG&rsquo;s Travel and Expense policy.</li><li>
Gathers and analyzes data, then prepares documents, PowerPoint presentations, reports, and spreadsheets.</li><li>
Handles inbound calls and voicemails, responding to or directing inquiries to the appropriate party or system. Reviews and prioritizes communications and prepares brief responses as needed.</li><li>
Coordinates the scheduling of meetings (both live and virtual). Plans and facilitates group meetings at the office and offsite locations, including arranging conference room and site details, catering, room setup, and agendas.</li></ul><ul><li>
Develops and maintains an efficient and effective organizational filing system and other methods for retaining documents&mdash;both physical and virtual</li><li>
Performs general support tasks such as ordering office supplies, coordinating office moves, assembling weekly or regular reports and presentations, and managing file document projects</li><li>
Integrates into the Executive Assistant community. Assists with team-building events for the team, including generating ideas and coordinating logistics for the facility and food as needed</li><li>
Provides support for executive meetings and/or large gatherings, including copying, delivering gifts, or preparing other materials as needed</li><li>
Maintains the team calendar (including special events, birthdays, etc.) and proactively plans to recognize key dates and milestones</li><li>
Attends staff meetings as needed</li><li>
Prepares leaders for their tasks, including providing background information for meetings, special activities, and presentations</li><li>
Keeps employee reference lists and organizational charts for the department</li><li>
Coordinates and manages onboarding for new leaders, including securing office space, equipment, and supplies, and scheduling orientation meetings. Provides support to other team members as needed</li><li>
Assist with special projects as needed</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
At least 5 years of experience supporting a C-level executive. Experience working with a Television team is a plus</li><li>
Associate's degree, bachelor's degree, or equivalent</li><li>
Highly skilled in Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams</li><li>
Ability to produce accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics</li><li>
Proficient with digital devices and quick to learn new technologies</li><li>
Must be capable of maintaining the highest level of confidentiality</li><li>
Resourceful self-starter capable of working independently with minimal supervision</li><li>
Proven ability to manage multiple tasks at once</li><li>
Requires exceptional organizational skills and attention to detail</li><li>
Proficiency in spelling, punctuation, grammar, and proofreading</li><li>
Professional demeanor and telephone etiquette are essential</li><li>
Strong communication skills required to engage with senior executives and external professionals</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Competencies for Success</b></h2></div><div><ul><li>
Energetic, positive team player who is adaptable, personable, and has a service-oriented attitude</li><li>
Positive, collaborative, and constructive communication and work style</li><li>
A proactive, passionate, and creative problem solver</li><li>
Ability to comprehend, interpret, communicate, and respond to ambiguous requests</li><li>
Ability to work in a fast-paced, multitask environment where attention to detail is required</li></ul></div></div></div><p><b>
About Cox Media Group</b><br>
CMG Media Corporation (d/b/a Cox Media Group) is an industry-leading media company with unparalleled brands, award-winning content, and exceptional team members. CMG provides valuable local and national journalism and entertainment content to the people and communities it serves. The company's businesses encompass 14 high-quality, market-leading television brands in 9 markets; 45 top-performing radio stations delivering multiple genres of content in 9 markets; and numerous streaming and digital platforms. CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV, as well as several valuable news and independent stations. For more information about CMG, visit <b>www.coxmediagroup.com</b></p><p>
Req #: 2025 #LI-Onsite</p></div>

Executive Assistant - WSB TV

Corpay

What We Need
<br>Corpay is currently looking to hire an Executive Assistant - Global GCTO - within our Corporate Overhead division based outside the Atlanta area. This position falls under our information security line of business. In this role, The Executive Assistant to the Global Chief Technology Officer provides high-level administrative, operational, and strategic support to enable the effectiveness of the global technology organization. This role goes beyond traditional executive assistance, serving as a trusted partner to the GCTO with direct responsibility for project portfolio coordination, technology procurement leadership, and cross-functional communication. The ideal candidate demonstrates a strong sense of urgency, exercises exceptional judgment and confidentiality, and possesses advanced Microsoft Office skills, particularly in Excel and PowerPoint, to support executive decision-making and enterprise-wide initiatives.
<br><br>
How We Work
<br>As a Executive Assistant - Global GCTO, you will be expected to work in an onsite environment reporting to our Peachtree Corners, GA office location 5 days a week. Corpay will set you up for success by providing:
<br><br>
<ul>
<li>Assigned workspace at our Peachtree Corners office location</li>
<li>Company-issued equipment</li>
<li>Formal, hands-on training</li>
</ul>
Role Responsibilities
<br><br>
<b>The responsibilities of the role will include:</b><br>
<ul>
<li>Providing proactive, high-level administrative support to the Global CTO, including calendar management, meeting coordination, and preparation of executive materials</li>
<li>Anticipating needs, prioritizing competing demands, and acting with urgency in a fast-paced, global environment</li>
<li>Handling highly sensitive and confidential information with discretion and professionalism</li>
<li>Serving as a trusted liaison between the GCTO and internal/external stakeholders</li>
<li>Establishing disciplined, proactive calendar management, optimizing the Global CTO’s time through strategic prioritization, preparation, and conflict resolution across multiple time zones</li>
<li>Supporting the Global Technology Project Portfolio by tracking initiatives, milestones, dependencies, risks, and deliverables</li>
<li>Maintaining and managing portfolio dashboards, reports, and executive summaries using Excel and PowerPoint</li>
<li>Coordinating portfolio reviews, governance meetings, and leadership updates</li>
<li>Partnering with project managers and technology leaders to ensure timely, accurate reporting and follow-through</li>
<li>Acting as the primary point of coordination for technology procurement activities on behalf of the GCTO organization</li>
<li>Managing purchase requests, vendor onboarding, renewals, and contract documentation in collaboration with Finance, Legal, and Procurement teams</li>
<li>Tracking budgets, forecasts, and spend using Excel-based models and reporting tools</li>
<li>Ensuring procurement processes are followed efficiently while meeting business urgency</li>
<li>Preparing clear, concise, and professional executive communications, presentations, and reports</li>
<li>Facilitating effective communication across global, cross-functional teams</li>
<li>Represent the Office of the GCTO with professionalism, responsiveness, and credibility</li>
</ul>
Qualifications
<br><ul>
<li>4-8 years of experience supporting senior executives, preferably in a technology or global corporate environment</li>
<li>Demonstrated experience supporting project portfolios and/or procurement processes</li>
<li>Exceptional organizational skills with a proven ability to manage multiple priorities under tight deadlines</li>
<li>High level of integrity with demonstrated ability to maintain strict confidentiality</li>
<li>Advanced proficiency in Microsoft Office, with particular strength in:</li>
<li>Excel (tracking, reporting, formulas, data analysis)</li>
<li>PowerPoint (executive-level presentations, storytelling, visual clarity)</li>
<li>Strong written and verbal communication skills</li>
<li>Detail-oriented with excellent follow-through and accountability</li>
<li>Strong sense of urgency and ownership</li>
<li>Highly professional, discreet, and trustworthy</li>
<li>Confident communicator who can interact effectively with senior leaders</li>
<li>Proactive, resourceful, and solution-oriented</li>
</ul>
Benefits & Perks
<br><ul>
<li>Medical, Dental & Vision benefits available the 1st month after hire</li>
<li>Automatic enrollment into our 401k plan (subject to eligibility requirements)</li>
<li>Virtual fitness classes offered company-wide</li>
<li>Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time</li>
<li>Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)</li>
<li>Philanthropic support with both local and national organizations</li>
<li>Fun culture with company-wide contests and prizes</li>
</ul>
Equal Opportunity/Affirmative Action Employer
<br>Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department. For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEOC and Pay Transparency.
<br><br>
#LI-DR1
<br>#CORPAY

Executive Assistant - Global GCTO

CVS Health

<div><p>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.</p><p></p><p><b>
Position Summary</b></p><p>
Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided and ensures the correct functioning of facilities, office, and/or business support services.</p><p></p><p><b>
Required Qualifications</b></p><ul><li><p>
5+ years of administrative experience supporting senior leadership.</p></li><li><p>
Experience with Microsoft Outlook tools such as Word, Excel, Outlook, and Power Point.</p></li><li><p>
Previous experience maintaining executives calendar, work, and travel schedules.</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Experience with artificial intelligence tools such as Microsoft Pilot, ChatGPT, Gemini.</p></li><li><p>
Strong interpersonal skills, including a professional phone manner and in-person presence.</p></li><li><p>
Ability to work with and maintain confidential information.</p></li><li><p>
Experience taking notes and extracting action items.</p></li><li><p>
Ability to understand priorities and adjust meetings and content appropriately.</p></li><li><p>
Ability to work both independently and collaboratively.</p></li></ul><p></p><p><b>
Education</b></p><ul><li><p>
Bachelor's degree or equivalent work experience.</p></li></ul><p></p><p><b>
Anticipated Weekly Hours</b></p>
40<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Pay Range</b></p><p>
The typical pay range for this role is:</p><p></p>
$22.59 - $49.04<p></p><p>
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.</p><p><br>
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.</p><p></p><p><b>
Great benefits for great people</b></p><p></p><p>
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:</p><ul><li><p><b>
Affordable medical plan options,</b> a <b>401(k) plan </b>(including matching company contributions), and an <b>employee stock purchase plan</b>.</p></li><li><p><b>
No-cost programs for all colleagues </b>including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</p></li><li><p><b>
Benefit solutions that address the different needs and preferences of our colleagues</b> including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</p></li></ul><p></p><p>
For more information, visit https://jobs.cvshealth.com/us/en/benefits</p><p></p>
We anticipate the application window for this opening will close on: 03/30/2026<p></p><p>
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</p></div>

Executive Assistant

American Express

<div><p>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you&rsquo;ll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
<br>
<br>
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
</p><p><b>About GABM
</b></p><p>American Express&rsquo; Global Advertising &amp; Brand Management (GABM) team is responsible for creating marketplace demand and driving commerce for American Express through differentiated and innovative branding, marketing and experiences. We have an ambitious goal: to be the most creative department in the Fortune 500, and we aim to deliver on that by doing work that is both creative and effective. Within GABM sits the Global Brand Content &amp; Media team who is responsible for building best in class brand content across channels and audiences (including Amex&rsquo;s internal creative agency, OnBrand), driving impact and innovation through global media and analytics, and delivering cultural and brand platforms that bring the Powerful Backing of American Express to life.
</p><p><b>About OnBrand
</b></p><p>As a Creative Agency, OnBrand aspires to be the creative partner-of-choice to build seamless customer experiences for our Business Units, essential for driving results and unlocking value through deeper knowledge of our business powered by industry-defining creative excellence&rdquo;. We are focused on developing forward thinking ideas and work across channels, end-to-end experiences in digital and beyond.
</p><p>This position is responsible for administrative &amp; office adminstration support for the Vice President, of Operations &amp; Project Management and the Vice President, Executive Creative Director. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners. The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.
</p><p><b>Day to day responsibilities include, but are not limited to:
</b></p><ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
</li><li>Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Managing organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting the scheduling and coordination of events, including room booking, catering, etc.
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and managing ticket requests
</li></ul><p><b>Minimum Qualifications
</b></p><ul><li>Positive attitude, solutions-oriented demeanor, and reliable
</li><li>Exceptional organizational, administrative, and interpersonal skills
</li><li>Keen attention to detail and a sense of urgency in execution and follow-up
</li><li>Ability to prioritize multiple tasks and work autonomously with minimal guidance
</li><li>Strong integrity and ability to handle confidential / sensitive information with discretion
</li><li>Strong written and verbal communication skills
</li><li>Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
</li>Minimum 3-5 years of experience supporting executives with complex calendars and travel<br>
<li>
</li></ul><p></p><p>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
</p><p>The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
</p><p>We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
</p><ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul><p>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
</p><p>American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
</p><p>We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
</p><p>US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
</p><p>Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.</p></div>

Executive Assistant, OnBrand

Children's Healthcare of Atlanta

<b>Note:</b> If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).
<br>Work Shift Day
<br><br>
Work Day(s) Monday-Friday
<br><br>
Shift Start Time 8:00 AM
<br><br>
Shift End Time 5:00 PM
<br><br>
Worker Sub-Type Regular
<br><br>
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
<br><br>
Job Description Provides executive-level administrative support for vice president/senior vice president roles.
<br><br>
Experience
<br>4 years of administrative experience supporting vice president-level roles
<br><br>
Preferred Qualifications
<br>Bachelor’s degree in Business, Healthcare, or related field
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Education
<br>High school diploma or equivalent
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Certification Summary
<br>No professional certifications required
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Knowledge, Skills, and Abilities
<br>Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
<br>Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
<br>Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
<br>Experience coordinating large-scale VP-level division and team meetings
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Job Responsibilities
<br>Maintains calendar, schedules appointments, and works with leader to manage time.
<br>Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
<br>Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
<br>Approves expense reports as assigned by leader.
<br>Screens incoming phone calls and manages relationship with outside vendors and internal staff.
<br>May serve on special projects, committees, or act as manager or department representative.
<br>Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
<br>Provides backup when other Executive Assistants are out or need assistance.
<br>Opens, distributes, reads/handles mail as requested or required.
<br>Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.
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Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.
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Primary Location Address 1920 Briarcliff Rd NE
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Job Family Administrative Support

Executive Assistant - Marcus Autism Center

Ignite Visibility

<p></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: Executive Assistant to the C-Suite</b><br>
<b>Location: Remote (U.S. based, EST or CST time zones)</b><br>
<b>Employment Type: Full-Time</b></p><p><b>
About the Role</b></p><p>
We are not looking for a traditional assistant. We are seeking a seasoned, polished Executive Assistant to provide a strategic uplift to our C-level leadership in a fast-paced, agile digital marketing agency environment. This is a critical role for an experienced professional (5-6 years) who can operate as a seamless extension of the executive.</p><p>
This is a step-change in how we approach executive support. We need a partner who can navigate a high-growth agency setting and manage complex workflows with a proactive, high-judgment approach. Your mission will be to maximize executive impact by providing clarity in chaos, anticipating needs before they arise, and managing high-stakes operations with complete autonomy.</p><p><b>
Who You Are: Core Competencies &amp; Mindset</b></p><ul><li><p>
Highly Organized &amp; Detail-Oriented: You are the person others trust to never let anything fall through the cracks. Your meticulous approach to logistics, communication, and follow-through ensures that the executive operates with precision and efficiency at all times.</p></li><li><p>
Proactive &amp; Strategic Anticipation: You don't wait to be asked. You understand the executive's short-term tactics and long-term goals, using that insight to prepare materials, block strategic thinking time, and filter low-priority distractions before they consume valuable bandwidth.</p></li><li><p>
High-Stakes Judgment: You have the poise and discretion to manage sensitive information and board-level communications. You know when to act independently and when to escalate.</p></li><li><p>
Process Optimization: You are a systems thinker. You don't just follow workflows; you build and refine them to create efficiency across the entire executive support layer.</p></li><li><p>
Resilience &amp; Adaptability: You thrive in the fast-moving, ever-changing world of digital marketing and remain calm under pressure.</p></li></ul><p><b>
What You&rsquo;ll Do: Key Responsibilities</b></p><p><b>
Strategic Calendar &amp; Resource Protection:</b></p><ul><li><p>
Own the executive's time with fierce protection. Proactively manage a complex, dynamic calendar across multiple time zones (EST/CST/PST), ensuring time is allocated to strategic priorities, deep work, and preparation.</p></li><li><p>
Serve as a high-level strategic filter, triaging internal and external requests with sound judgment regarding urgency and business impact to ensure the executive's focus remains on what matters most.</p></li><li><p>
Conduct light email management, flagging high-priority communications and drafting responses where appropriate to ensure critical matters are addressed swiftly.</p></li></ul><p><b>
Executive Communications &amp; Liaison:</b></p><ul><li><p>
Serve as the primary point of contact for internal teams and external partners, ensuring all interactions are handled with professionalism and the executive's voice in mind.</p></li><li><p>
Draft, review, and refine internal communications and presentations to ensure clarity and alignment with company goals.</p></li></ul><p><b>
High-Stakes Project &amp; Logistics Coordination:</b></p><ul><li><p>
Orchestrate complex travel itineraries (domestic and occasional international), including ground transportation and accommodations, with contingency plans for last-minute changes.</p></li><li><p>
Plan and execute high-profile events such as board meetings and executive off-sites, managing all logistics with a sharp eye for detail.</p></li><li><p>
Oversee the submission and tracking of expense reports, ensuring strict compliance with company policies.</p></li></ul><p><b>
Operational &amp; Business Support:</b></p><ul><li><p>
Act as a strategic liaison to other departments (IT, Finance, HR) to resolve administrative issues swiftly, ensuring the executive's workflow is never interrupted.</p></li><li><p>
Identify and implement new tools and processes to streamline executive operations and improve bandwidth across the leadership team.</p></li></ul><p><b>
Qualifications &amp; Experience</b></p><ul><li><p>
Experience: 5-6 years of EA experience with a minimum of 3 years supporting C-level executives in high-growth environments (marketing agency, SaaS, Tech, Professional Services experience is strongly preferred).</p></li><li><p>
Location &amp; Availability: Must be based in the Eastern (EST) or Central (CST) time zones. Must be available during standard U.S. business hours with the flexibility to support early or late meetings as needed a C-Suite in PST.</p></li><li><p>
Technical Mastery: Expert-level proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, and modern scheduling tools.</p></li><li><p>
Communication: Impeccable written and verbal English communication skills.</p></li><li><p>
Judgment: Proven track record of handling highly confidential information with the utmost discretion and integrity.</p></li></ul><p><b>
To Apply:</b><br>
Please submit your resume and a brief cover letter explaining your experience in a high-level C-suite support role within an agency environment and why you are looking for a strategic partnership opportunity.</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>

Executive Assistant to the C-Suite (Remote)

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