sales manager

duty manager

document controller

it manager

operations manager

office services manager

Al Tamimi & Company

<div>
 
 
 Role:
 
 Office Manager
 
 
 
 
 
 
 Reporting Line:
 
 Director of Administration &amp; Head of Office
 
 
 
 
 
 
 Requirements &amp; Personal Attributes:
 
 
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
 </li>
 <li>
 Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
 </li>
 <li>
 Demonstrated IT skills, including working with document management systems.
 </li>
 <li>
 Strong interpersonal and communication skills, including impeccable oral and written communication skills.
 </li>
 <li>
 Outstanding skills in organisation, research, analysis, problem solving and time management.
 </li>
 <li>
 Demonstrated ability to work under pressure and meet deadlines
 </li>
 <li>
 Leadership skills and ability to work autonomously and as part of a team.
 </li>
 <li>
 High level observance of confidentiality, judgment and discretion.
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Arabic desirable, not essential
 </li>
 </ul>
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Previous experience in the Doha, Qatar.
 </li>
 <li>
 Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
 </li>
 </ul>
 
 
 
 
 
 Primary Job Purpose:
 
 
 
 
 
 
 Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
 
 The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
 
 The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 
 
 The Office Manager&rsquo;s core responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
 </li>
 <li>
 Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
 </li>
 <li>
 Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
 </li>
 <li>
 Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
 </li>
 <li>
 Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
 </li>
 <li>
 Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
 </li>
 <li>
 Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
 </li>
 <li>
 Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
 </li>
 <li>
 Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
 </li>
 <li>
 Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
 </li>
 <li>
 Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
 </li>
 <li>
 Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
 </li>
 <li>
 Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
 </li>
 <li>
 Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
 </li>
 <li>
 Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
 </li>
 <li>
 Ensures that all matter-related documents are filed on Document Management System.
 </li>
 <li>
 Prompting lawyers to consistently contribute to the Knowledge Bank.
 </li>
 <li>
 Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
 </li>
 <li>
 In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
 </li>
 <li>
 Ensuring office staff are adhering to firm policies. (Group Compliance)
 </li>
 <li>
 Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
 </li>
 <li>
 Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
 </li>
 <li>
 Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
 </li>
 <li>
 Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
 </li>
 <li>
 Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
 </li>
 <li>
 Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
 </li>
 <li>
 Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
 </li>
 <li>
 Safeguards the safe box containing any office valuables
 </li>
 <li>
 Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
 </li>
 <li>
 Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
 </li>
 <li>
 Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
 </li>
 <li>
 Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
 </li>
 <li>
 Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
 </li>
 <li>
 Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
 </li>
 <li>
 Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 
 
 
 <ul>
 <li>
 Director of Administration
 </li>
 <li>
 Head of Office
 </li>
 <li>
 Chief Operating Officer
 </li>
 <li>
 Business Services Chiefs
 </li>
 <li>
 Heads of Departments
 </li>
 <li>
 Fee Earners
 </li>
 <li>
 Internal Clients
 </li>
 <li>
 External Clients
 </li>
 <li>
 Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 
 
 
 
 Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 
 
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
 
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 
</div>

Office Manager

MENA Recruit

The Role
 Office Manager – Doha A leading regional law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. Role Overview: The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment. Key Responsibilities: • Manage office operations, facilities, vendors, and administrative staff • Oversee budgeting, procurement, and cost control • Coordinate immigration, licensing, and regulatory compliance • Support onboarding, relocations, and HR processes • Foster a positive and engaged office culture • Ensure alignment with firm policies and local regulations
 
Requirements
 <ul>
<li>Minimum 5 years’ experience in office management within a law firm or professional services environment • Prior experience working in the GCC • Arabic and English fluency required • Strong leadership, communication, and organizational skills • Familiarity with local legal/regulatory procedures is a plus Salary: Up to QAR 25,000 per month (negotiable based on experience)</li>
</ul>
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Regency Group Holding

We are seeking an experienced Office Manager with a strong finance background and a Certified Management Accountant (CMA) or CFA qualification to oversee office operations, coordinate administrative functions, and support financial processes.Key Responsibilities:<ul><li>Manage daily office operations, ensuring a smooth and efficient work environment.</li><li>Oversee administrative staff and assign tasks to ensure productivity.</li><li>Coordinate with finance teams to prepare budgets, track expenses, and monitor cash flow.</li><li>Assist in financial reporting, invoicing, and reconciliation processes.</li><li>Maintain office records, contracts, and compliance documentation.</li><li>Liaise with vendors, service providers, and clients.</li><li>Implement office policies and ensure compliance with company standards.</li><li>Organize meetings, prepare agendas, and manage schedules for senior management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field.</li><li>Certified Management Accountant (CMA) designation is mandatory.</li><li>Proven experience as an Office Manager, preferably within a finance-related environment.</li><li>Experience in Admin/Office manager tasks</li><li>Strong understanding of financial processes, budgeting, and reporting.</li><li>Excellent organizational and leadership skills.</li><li>Proficient in MS Office Suite (Excel, Word, PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Ability to handle confidential information with integrity.</li></ul>Preferred Qualifications:<ul><li>Experience in investment, accounting, or corporate finance sectors.</li><li>Previous Admin roles</li><li>Knowledge of ERP or accounting software.</li></ul>Benefits:<ul><li>Competitive salary</li><li>Professional development opportunities.</li><li>Supportive and collaborative work culture.</li></ul>Job Type: Full-timePay: QAR15,000.00 - QAR22,000.00 per monthExperience:<ul><li>Office manager/Admin: 2 years (Preferred)</li><li>Finance manager : 5 years (Preferred)</li></ul>Application Deadline: 17/08/2025

Office Manager ( Finance Background)

DECOPAGE FRENCH DECORATION CO

We're Hiring Office manager- Business Development &amp; Operations for our Leading Interior Design and Fit out FirmA dynamic Office Manager is needed to lead business development and daily operations in the interior fit-out industry .We are looking a strategic leader with strong organizational and client management skillsKey skills : <ul><li>Experience in office/operations management(Fit out or interior design)</li><li>Strong planning &amp; communication abilities</li><li>Familiar with :</li><li>AutoCAD , 3ds Max.....</li></ul>Job Type: Full-timePay: QAR10,000.00 - QAR15,000.00 per month

Office Manager Business Development & Operations

FABNET Technologies

Assistant Manager with native-level Arabic proficiency to support in daily administrative and office tasks. Responsibilities include scheduling and coordinating meetings, preparing correspondence and reports, handling official communications, assisting in project follow-ups, and supporting both internal and external communications.Requirements:Native Arabic speaker with excellent written and verbal skills.Previous experience in executive assistance or administrative support.Strong organizational and time-management skills.Proficiency in Microsoft Office (Word, Excel, Outlook).Effective communication and interpersonal skills with clients and partners.*Must hold a valid Qatar ID.*Applications not mentioning Date of birth and nationality will not be considered. Job Type: Full-timePay: QAR5,000.00 - QAR7,000.00 per month

Office Manager Female

Grand Tourist Hotel Muscat

Guest Relations Officer (Female) Department: Front Office / Guest Services Reports To: Front Office Manager / Guest Relations ManagerAbout the Job We need a friendly and caring person to greet guests and help make their stay pleasant from the moment they arrive until they leave. You will assist with VIP services and keep the front office running smoothly. Your goal is to make all guests happy and comfortable.Main Duties<ul><li>Welcome guests with a smile during check-in, check-out, and anytime you see them.</li><li>Notice what guests need and tell them about hotel services or local attractions.</li><li>Quickly answer questions, solve problems, and handle requests so everyone feels looked after.</li><li>Pay extra attention to VIP guests and help with special needs or requests.</li><li>Organize things like birthday surprises or special room setups, making sure details are correct.</li><li>Inform guests about the hotel&rsquo;s restaurants, offers, and packages to make their stay better.</li><li>Keep all guest areas clean and neat.</li><li>Work closely with other teams (housekeeping, concierge, food &amp; beverage) to give great service.</li><li>Collect feedback from guests, share ideas with your manager, and help improve our service.</li><li>Always dress professionally and support your team.</li></ul>Qualifications<ul><li>Experience helping guests in hotels or hospitality jobs is preferred.</li><li>Good speaking and writing skills, and able to work well with people.</li><li>Patient, polite, and able to handle busy times calmly.</li><li>Organized, able to do several tasks at once, and pays attention to details.</li><li>Can use hotel software and basic computer programs.</li><li>Willing to work different shifts, weekends, and holidays.</li><li>Enjoys working with people and wants to give excellent service.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have a Valid Qatar ID?</li><li>Can you get NOC for Sponsorship Transfer?</li><li>Can you join Immediately?</li></ul>

Guest Relations Officer - Female (Arabic Nationality)

QatarEnergy

<div>Primary Purpose of the Job:

Provide secretarial and administrative support services to the manager and coordinate all general administrative functions, department budget requirements and utilization maintaining office confidentiality, and also involve in document control activities with latest technology and QatarEnergy standards.
Required Experience and Skills:
<div>5 years&rsquo; experience in senior secretarial / administrative position.</div><ul><li>Computer literate in English with MS office applications, Lotus Notes, SAP Material Management module and External Services Module and e-applications.</li><li>Excellent oral/written English communication skills along with good interpersonal skills, good editing capabilities. Written / spoken Arabic is an advantage.</li><li>Good organizational skills.</li></ul>
Educational Qualifications:
<ul><li>Diploma or equivalent.</li></ul></div>

SR. PERSONAL ASSISTANT

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SR. PERSONAL ASSISTANT