administrative assistant

part time - office coordinator Jobs in Irvine

part time - office coordinator

office services specialist

Fisher & Phillips LLP

<div>Office Services Specialist
(Irvine, Full-time, On-Site)
Fisher Phillips, a premier international labor and employment law firm is seeking a skilled and experienced Office Services Specialist to join our Los Angeles team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.
Key Responsibilities
This role demands strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The Office Services Specialist ensures smooth office operations by managing various administrative and organizational tasks, including:
<ul><li>Handling document management, including copying, scanning, printing, binding, and maintaining physical and electronic records.</li>
<li>Processing and distributing incoming and outgoing mail, faxes, and packages, including FedEx and USPS services.</li>
<li>Maintaining office spaces and supplies, ensuring conference rooms, kitchens, and work areas are clean, organized, and fully stocked.</li>
<li>Setting up conference rooms for meetings and assisting with office setups for new employees.</li>
<li>Coordinating records pickups and deliveries.</li>
</ul>
Requirements
<ul><li>Minimum of 3 years of general office experience required; prior experience in a law firm or corporate legal department is a plus.</li>
<li>Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and Adobe Acrobat Pro.</li>
<li>Familiarity with standard office equipment, including copiers, scanners, fax machines, and printers.</li>
<li>Ability to thrive in a high-volume reprographics environment, producing accurate and timely work based on written instructions.</li>
<li>Must be physically capable of lifting boxes and packages up to 50 pounds and able to walk, bend, kneel, stand, or sit for extended periods.</li>
</ul>
Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).
The hourly rate range for this position is $24.90 - $25.72 Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you&rsquo;ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.</div>

Office Services Specialist

NTT DATA

<div>ob Summary: 
The Office Services Specialist is responsible for supporting UnitedAg's Facilities operations. This role ensures the smooth and efficient functioning of the office environment. The Office Services Specialist drives departmental organization, prioritization, and project execution&mdash;balancing day-to-day operations with long-term initiatives that enhance the employee experience and overall workplace functionality. 
This position requires exceptional communication skills, a strong sense of ownership, and the ability to guide diverse teams toward shared goals. The Office Services Specialist will serve as a central point of coordination between internal departments, vendors, and leadership to ensure that all office and facility-related projects are completed on time, within budget, and to the highest standards. 
Key Responsibilities: 
Facilities<ul><li>
Oversee the day-to-day maintenance, cleanliness, and safety of the Irvine office and related facilities.</li><li>
Plan and manage large-scale facilities projects such as parking lot repaving, office improvements, and vendor-led upgrades.</li><li>
Coordinate inspections, service contracts, and maintenance schedules with external vendors and internal stakeholders.</li><li>
Ensure compliance with safety, environmental, and building regulations.</li><li>
Develop and maintain the facilities budget, ensuring cost-effectiveness and quality control.</li><li>
Ownership of the Safety Committee</li></ul>
Project Management &amp; Strategic Focus<ul><li>
Lead projects from inception through completion, including scope development, timeline management, resource allocation, and execution.</li><li>
Delegate tasks effectively to ensure efficiency and staff empowerment.</li><li>
Have a hands-on mentality not just a delegation mentality</li><li>
Identify and implement process improvements that strengthen departmental infrastructure and communication.</li><li>
Track and report project progress, challenges, and outcomes to leadership.</li></ul>
Additional Responsibilities<ul><li>
Represent UnitedAg professionally in written, verbal, and visual communications.</li><li>
May need to travel occasionally to attend events, meetings, or training sessions.</li><li>
Or any other projects and assignments as needed.</li></ul>
Skills &amp; Competencies<ul><li>
Strong leadership and team-building skills; able to motivate, develop, and hold others accountable.</li><li>
Excellent organizational, prioritization, and delegation abilities.</li><li>
Exceptional communication and interpersonal skills across all organizational levels.</li><li>
Strategic thinker with the ability to translate vision into action.</li></ul> 
<ul><li>
Proficient in Microsoft Office Suite and familiar with project management or facility tracking software.</li><li>
Detail-oriented with strong budgeting, scheduling, and analytical skills.</li><li>
Demonstrated ability to balance operational excellence with people-centered leadership.</li></ul><div>
Work Environment / Physical Requirements 
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate by phone, email and in person with other staff members. The employee may be required to lift boxes up to 20 pounds and carry no more than 50 pounds when required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Role may require light travel or driving. 
 
At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees have been key factors in our company's growth and market presence. By hiring the best people and helping them grow both professionally and personally, we ensure a bright future for NTT DATA and for the people who work here. 
 
For more than 25 years, NTT DATA Services have focused on impacting the core of your business operations with industry-leading outsourcing services and automation. With our industry-specific platforms, we deliver continuous value addition, and innovation that will improve your business outcomes. Outsourcing is not just a method of gaining a one-time cost advantage, but an effective strategy for gaining and maintaining competitive advantages when executed as part of an overall sourcing strategy. 
 
NTT DATA Services currently seeks a &quot;job title&rdquo; to join our team in &quot;location&rdquo;. 
 
Role Responsibilities 
<ul><li>What specifically will this person be doing? (5-6 points that highlight the most important responsibilities).</li><li>Dashes, not bullets</li></ul> 

Required Skills/Experience 
What are the required skills for this role? (3-5 at the most). Points to emphasize</div><ul><li>
Use quantifiable terms such as years of experience or numbers that highlight scope (# people managed, budget owned, sales quotas, etc)</li><li>
Do not use subjective terms like &quot;good&rdquo;</li><li>
Focus on the performance of the position to accomplish business-related goals that are relevant to the Roles/Responsibilities listed above</li></ul></div>

TEMP BPO IT Comp Prof Senior Specialist

RadNet

<div>Job Description:

Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as an Workflow Analyst, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. 
You Will:<ul><li>
Observe existing workflow, document findings and recommend solutions to management to meet Company goals</li><li>
Proactively identify opportunities for process improvement and optimization.</li><li>
Partner with onsite management in order to review and implement new workflows, policies, and processes that promote</li><li>
efficiency and increase system functionality</li><li>
Maintain accurate records and documentation of workflow activities, to include changes, recommendations and resolutions that were during site visit</li><li>
Participate in and/or lead various projects as identified by the Strategic Initiatives Project Manager; projects may have an impact on a single site or be companywide.</li><li>
Participate in training staff on newly established and existing workflows</li><li>
Support and work closely with Clinical Operations Team, Regional and Site Operations Management, to include Northern CA and East Coast Operations as needed.</li><li>
Ensure exceptional customer service by promptly responding to inquiries, providing assistance and recommending solutions to meet the needs of the center.</li></ul>
If You Are:<ul><li>
Passionate about patient care and exercise sound judgement and an ability to remain professional in all situations.</li><li>
You demonstrate effective and professional communication, interpersonal skills and respect with patients, guests &amp; colleagues.</li><li>
You have a structured work-approach, understand complex problems are and you are able to prioritize work in a fast-paced environment.</li></ul> 
To Ensure Success in This Role, You Must Have:<ul><li>
Proven experience in workflow coordination and/or administrative support</li><li>
Previous experience in a site and/or scheduling is preferred</li><li>
Working knowledge of Microsoft Office products</li><li>
Strong time management skills and the ability to prioritize and meet competing deadlines</li><li>
Self-motivated and proven ability to work both independently or effectively as a team with a variety of healthcare specialist</li><li>
Requires strong communication, analytical, problem-solving and presentation skills</li></ul><div>
We Offer:
</div><ul><li>Comprehensive Medical, Dental and Vision coverages.</li><li>
Health Savings Accounts with employer funding.</li><li>
Wellness dollars</li><li>
401(k) Employer Match</li><li>
Free services at any of our imaging centers for you and your immediate family.</li></ul>
Pay Range: $26.00 - $28.00 per hour
Pay Range: USD $26.00 - USD $28.00 /per hour Shift: Mornings Shift Variations: M-F 8-5 but flexible</div>

Clinical Workflow Coordinator - Hybrid

2-1-1 Orange County

The primary purpose of the Information &amp; Referral Specialist at our Contact/Call Center is to assess each caller&rsquo;s needs and accurately refer them to the appropriate health, human and/or social services agencies from the 2-1-1 Orange County (211OC) resource database. We achieve this by educating expert working knowledge of the 211OC resource database and its management software, advocating, and empowering each caller so that they are provided with great customer service. By the end of each call, clients are one step closer to receiving the assistance that they need.Duties<ul><li>Provide information and referral services to clients contacting 211OC through the helpline, email, texting methods, outreach events, or any other means identified by 211OC management as official I&amp;R channels.</li><li>Perform in-depth screenings and assessments, collects client information, and encourage clients to apply for entitled benefits.</li><li>Connect clients to appropriate resources, empower clients, de-escalate upset clients during crises and/or situations of abuse, trouble-shoot for additional options.</li><li>Educate clients on available services to ensure it best fits their need and empower clients to choose the services they feel are most appropriate for their situations.</li><li>Follow-up with clients in critical situations to ensure they received the assistance that they needed. If not, provide them with additional resources and help.</li><li>Provide warm-transfers to appropriate crisis response teams in critical situations to receive help including Domestic Violence, Suicide, and Behavioral health hotlines, fire, and police departments.</li><li>Assist callers with different languages by using the Language Line.</li><li>Develop an expert working knowledge of the 211OC&rsquo;s management software including Community Information Exchange database, telephony, softphone, texting, administrative systems and other approved software.</li><li>Troubleshoot unavailability of services through expert knowledge of navigation of the 211OC&rsquo;s resource database and through teamwork with other I&amp;R Specialists and the Resource Department.</li><li>Assist clients in problem-solving when no services are available which can meet their needs.</li><li>Other duties as assigned.</li><li>Assist with compiling monthly and bi-annual program reporting.</li><li>Advocate on behalf of clients who have been denied services.</li><li>Troubleshoot basic technological failures.</li><li>Performs other duties as assigned.</li></ul>Skills<ul><li>Active listening and assessment skills</li><li>Excellent customer service skills</li><li>Computer competency with basic ability to troubleshoot technological failures</li><li>Independent decision-making skills utilizing processes, systems and resources</li><li>Professional communication skills (verbal and written)</li><li>Possess skills in proper telephone etiquette which includes being present, patient, professional and proactive.</li><li>Ability to maintain a calm and sensitive demeanor</li><li>Ability to be part of a team, working internally and externally.</li></ul>Send Resume to Manija Ahmed: manijaa@unitedwayoc.orgJob Type: Full-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>403(b) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Irvine, CA 92614 (Required)</li></ul>Ability to Relocate:<ul><li>Irvine, CA 92614: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Irvine, CA 92614

Information and Referral Specialist (Contact Center)

Forma

<div>
 We are seeking a detail-oriented and motivated QA Analytical Specialist to join our Quality Assurance team. In this Junior-level role, you will support analytical quality team, contributing to review and approval of methods, data review, and compliance activities under cGMP guidelines. This is an excellent opportunity to build a foundation in pharmaceutical QA within a fast-paced CDMO setting.
 
 
 
 Requirements
 
 
 
 
 Essential Functions and Responsibilities
 
 
 
 <ul>
 <li>
 Reviewing and confirming the compliance related to raw materials, in process and finished product analytical documents
 </li>
 <li>
 Performs review and release of stability and method validation data packets
 </li>
 <li>
 Review and approve Certificate of Analysis and/or Certificate of Conformance
 </li>
 <li>
 Reviews and approves documents via eQMS (Master Control)
 </li>
 <li>
 Support review of analytical data, laboratory notebooks to ensure accuracy, completeness, and compliance with cGMP requirements
 </li>
 <li>
 Assist in the investigation and documentation of laboratory out-of-specification (OOS) and out-of-trend (OOT) results
 </li>
 <li>
 Support review of instrument qualification and calibration documents
 </li>
 <li>
 Collaborate with QC and AD team to support timely lot release and client deliverables
 </li>
 <li>
 Assist in hosting and responding to clients and regulatory audits as needed
 </li>
 <li>
 Contribute to continuous improvement initiatives within the QA function
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Pharmaceutical Sciences, Chemistry, Biochemistry, or a related life sciences discipline
 </li>
 <li>
 0-2 years of experience in a pharmaceutical, biotech, or CDMO QA/QC environment (internship or co-op experience considered)
 </li>
 <li>
 Foundational knowledge of cGMP, FDA 21 CFR Parts 210/211, and ICH guidelines
 </li>
 <li>
 Familiarity with analytical techniques such as HPLC, dissolution testing, Karl Fischer titration, and particle size analysis
 </li>
 <li>
 Strong attention to detail, data integrity mindset, and scientific documentation skills
 </li>
 <li>
 Proficiency with Microsoft Office Suite
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Position Benefits
 
 
 
 We offer full health benefits, paid vacation and sick leave, an aggressive bonus structure, and market-competitive salaries to all our employees. In addition, Forma provides employees with a variety of engaging employee and community outreach events.
 
 
 
 EOE and Accommodation
 
 
 
 We value diversity and are proud to be an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law. Forma provides reasonable accommodation in job application procedures for qualified individuals with disabilities and disabled veterans. If you need accommodation in connection with the recruiting process due to a disability, you may use the alternative methods by emailing humanresources@formalifesciences.com. If you are selected to interview for a position, you may also request an accommodation with our team directly.
 
 
 
 Notice to Agency and Search Firm Representatives
 
 
 
 Forma is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Forma employee by a third-party agency and/or search firm without a valid written &amp; signed search agreement, will become the sole property of Forma. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.
</div>

Quality Assurance Specialist

CROWELL & MORING LLP

<div><div>Crowell &amp; Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.</div>
Job Summary

The Technical Support, AV &amp; Desktop Specialist is responsible for providing direct, technical support and troubleshooting assistance to attorneys and staff to identify, research, track, monitor and resolve technical issues.

Job Responsibilities
<ul>
<li>Resolves incoming requests for assistance from users experiencing problems with hardware, software, networking, and other computer related technologies.</li>
<li>Analyzes and resolves problems according to shifting priorities, timeframes and resources, as well as documenting resolutions in call tracking system.</li>
<li>Documents all support calls and, if necessary, escalates calls to proper internal support person. Monitors progress through resolution.</li>
<li>Monitors support activity and informs team/manager of any perceived trends, positive or negative, in calls being received and/or solutions being employed.</li>
<li>Troubleshoots, diagnoses and identifies failing/failed parts or systems through the use of hardware diagnostic software and routines.</li>
<li>Maintains equipment, spare part, and supply inventories.</li>
<li>Performs setup of personal computers for use within the firm's network.</li>
<li>Performs setup of video teleconference equipment.</li>
<li>Performs setup of conference room technologies; projectors, screens, PCs.</li>
<li>Performs setup of telephones in a Skype for Business environment.</li>
<li>Participates in the implementation of special projects as requested.</li>
<li>Improves technical proficiency through research, self-training and participation in internal and external training opportunities.</li>
<li>Participates in the after-hours pager rotation, providing on-call 24x7technical support.</li>
<li>Participates in the rotation of monitoring and resolving of voicemail and email requests.</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Advanced personal computer skills including hardware, operating system and software knowledge, and legal applications.</li>
<li>Ability to troubleshoot Microsoft Office Applications required. Legal application knowledge preferred.</li>
<li>Demonstrated ability to communicate clearly and effectively, both orally and in writing with attorneys and staff.</li>
<li>Ability to communicate technical concepts to non-technical users.</li>
<li>Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.</li>
<li>Demonstrated ability to organize and prioritize work in adynamic and complex environment to meet deadlines and daily requirements.</li>
<li>Demonstrated ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.</li>
<li>Ability to safely lift, move and carry items weighing up to 50 lbs.</li>
</ul>
Education

The position requires a Bachelor's Degree in Computer Science or Information Systems. Equivalent training and experience may substitute for education.

Experience

The position requires Minimum of two (2) years of customer service or technical support experience required. Law firm and technology experience preferred. Minimum of two (2) years of experience working with personal computers, laptops and audio visual equipment.<div>
Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant's skills and prior experience, certain degrees and certifications, and other factors.

Crowell &amp; Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice

U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice

EOE m/f/d/v 
Crowell &amp; Moring LLP participates in the E-Verify program.</div></div>

Technical Support, AV & Desktop Specialist

Coyne & Associates

Join Us to Become a Behavior Tech Rockstar! (...and no, no formal experience required!) Why Coyne? Coyne &amp; Associates has been making a difference in the lives of children for over 20 years, but we&rsquo;re still small enough that you&rsquo;ll feel connected to and supported by your team! You&rsquo;ll have the opportunity to thrive in a close-knit, meaningful environment and be led by Board Certified Behavior Analysts (BCBAs) who understand exactly what you need to excel in this role. We genuinely care! We&rsquo;ve got some serious bragging rights too: one of the highest-rated ABA agencies on Glassdoor &amp; Indeed, and a multi-year Top Workplace&trade; winner, including 2024 Top Workplace&trade; USA. Plus, we don&rsquo;t just train our staff&mdash;we train them right. As a technician you won&rsquo;t be stuck behind a screen; you will be in the home, learning hands-on in real-life sessions. And yes, you get paid your full rate during training because we value your time and learning! Your Superpowers: Play (we mean work) 1:1 with kids ages 1-12 with developmental delays/autism &ndash; you&rsquo;ll be in their homes, bringing lesson plans to life like a teaching wizard. Take notes like a boss &ndash; track progress, celebrate wins, and capture details that make the session meaningful. Coach caregivers so they can sprinkle the magic of ABA into everyday moments. Here&rsquo;s What We&rsquo;re Looking For: You have 60 college units completed At least 6 months of experience with children under the age of 12 (paid or unpaid) At least 6 months of experience with developmental delays (all ages) You&rsquo;re ages 21+ (our insurance says so) and have a car with a license and insurance to match. Why Coyne is Cooler Than Your Average Job: Up to $27/hr &ndash; plus, you get paid even while training! Flexible Hours &ndash; part-time, full-time, and Saturday gigs if you&rsquo;re feeling ambitious. Perks Galore &ndash; medical, dental, PTO for full time staff, and sweet referral bonuses (hello, $250-$1000 for each friend you refer!). Mileage Reimbursement &ndash; get paid to travel between clients (minimum wage for drive time). Tools of the Trade &ndash; company-issued iPad + cell phone reimbursement because we know data tracking should be easy! Professional Growth &ndash; whether you're aiming for a Master's or just looking to level up, we've got many paths for you. Perks of Hanging with Coyne: A compassionate, vibrant community where Supervisors are more like mentors. Our quality of service is top notch - we truly care about the long term outcomes we have on children! After only 6 months in the role, you&rsquo;ll have an opportunity for growth and a promotion to Trainer where you will get to help future technicians in the field! Extra Credit: If you&rsquo;ve dabbled in any of these, we want you on our team: Children, Babysitting, Behavior Technician, Social Skills, Psychology, Sociology, ABA, Behavior Therapist, Behavioral Health, Behavior Specialist, ABA Therapist, Childcare, Teacher Assistant, Teacher's aide, Preschool Teacher, Paraprofessional, Youth Program Coordinator, Direct Support Professionals, Behavioral and Social Sciences, Behavioral Health Technician, Mental Health Specialist, Camp Counselor, Coach, Caregiver Coyne &amp; Associates is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Compensation: Pay range represents a good-faith estimate the Company reasonably expects to pay at time of hire. Based on position, employees may also be eligible for incentives, drive time pay, mileage reimbursement, overtime pay in accordance with state and federal laws, last minute cancellation pay, 401k benefits, health benefits, paid time off, holiday pay and paid sick leave in accordance with state and local laws.

Behavior Technician (60 College Credits Required)

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